Rocky Mountain High Adventure Base - Rocky Mountain Council

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2015 Staff Manual

Rocky Mountain High Adventure Base

STAFF GUIDE

Operated by the Rocky Mountain Council Boy Scouts of America Pueblo, Colorado 81005 Telephone (719) 561- 1220

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2015 Staff Manual

PURPOSE OF THE BOY SCOUTS OF AMERICA The purpose of the Boy Scouts of America is to promote, through cooperation with other agencies, the ability of youth to do things for themselves and others, and to teach them patriotism, courage, self-reliance, and kindred virtues. In achieving this purpose, emphasis is placed upon its educational program and the oaths, promises, and codes for character development, citizenship training, and mental and physical fitness.

RMHAB MISSION It is the mission of the Rocky Mountain Council, Boy Scouts of America and Rocky Mountain High Adventure Base (RMHAB) to serve others by helping to instill values in young people and, in other ways, to prepare them to make ethical choices over their lifetime in achieving their full potential. The values we strive to instill are based on those found in the Scout Oath and Law. RMHAB caters to older scouts and uses high adventure activities to instill these values.

The Scout Oath On my honor I will do my best, To do my duty to God and my Country, And to obey the Scout Law; To help other people at all times; To keep myself physically strong, mentally awake, and morally straight.

The Scout Law A Scout is: Trustworthy Loyal Helpful Friendly Courteous Kind Obedient Cheerful Thrifty Brave Clean And Reverent

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Dear RMHAB Staff Member: Of the many fine applicants, you have been selected to serve as a member of the Rocky Mountain High Adventure Base staff. This summer we will serve hundreds of scouts and leaders – they deserve the best! RMHAB has the finest facilities existing in scouting, located in a unique environment. It is up to us to provide a high adventure program second to none. We have a responsibility to instill values and to act as role models. No matter how great the facilities, the staff really brings the program to life. As we serve the clients that have chosen to come to our camp, we will honor the many men and women that have worked to establish the good name and reputation of the camp. Please read and become familiar with this guidebook. The policies contained herein are for the good of RMHAB and the Boy Scouts of America. As you strive to uphold these guidelines, you can count on my support in your personal and professional development. Your growth and development is as important to me as the growth of the camp. Welcome to RMHAB—let’s work hard and play hard!

Talmage Trujillo Base Director Rocky Mountain High Adventure Base 719-431-2262 [email protected]

Important dates:     

May 25, 2015- First day of river guide training June 1, 2015- First day of mountain guide training June 3-4, 2015- Wilderness First Aid and CPR class June 14, 2015- First clients arrive WE WILL RUN 7 WEEKS OF PROGRAMS THIS YEAR August 1, 2015- Camp clean up and take down

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Conditions and Understanding of Employment 1. DAYS OFF: Each Staff member will receive one day off each week on the weekend. This time will be coordinated by the Head Guides and cleared with the Base Director. Normally staff members will have a day off work starting Friday after camp fire until Sunday at twelve noon. 2. NIGHTS OUT: In addition to time off, occasions may arise for staff to have a night out of camp. Nights out are regarded strictly as a privilege and will be so administered by Head Guides and cleared with the Base Director. The staff must observe curfew regardless of age. Curfew will be discussed and approved by Base Director during training. Curfew may be changed thought the season based on staff performance. 3. SIGN-IN AND OUT: All Staff must check in with a Head Guide, Program Director or Camp Director before leaving base during camp operations. Each staff member must sign in and out of camp on the sign-in and -out sheet in the First Aid Office. Staff under the age of 18 must follow the conditions of their parental permission slip when leaving base property. 4. UNIFORMS: All staff members are required to maintain at least one complete staff uniform. No staff member may disregard basic rules for neatness of person. Since children are inclined to imitate their leader, it is important for employees to be clean and neat at all times. Specific times and places to wear the various uniforms will be discussed during staff training. 5. REMUNERATIONS: All staff members under contract for salary will be paid on the 15th and the end of the month during the camp season. Social Security Numbers, W-4 Tax form, I-9 form, and direct deposit form must be on file in the council office before payment is authorized. 6. AUTOMOBILES AND AUTHORIZED DRIVERS: Staff must park their personal vehicles in the designated staff parking lot and vehicles must be backed into their space. Driving vehicles through camp is a privilege. Unsafe driving may result in removal of driving privileges in camp. Camp vehicles may be operated only by authorized persons over the age of 21 for official camp purposes. No passengers are permitted in the beds of trucks and seat belts must be worn at all times. 7. MEALS: Staff member are required to be on time for every meal. Staff is encouraged to mingle with Unit and Unit leaders during meals. If a staff member is invited by a unit to 4

2015 Staff Manual

dinner in town pleases notify the camp cook as soon as possible, and clear departure from base with Program Director or Base Director and sign out in the First Aid office. 8. STAFF QUARTERS: Staff City, Staff Lounge and staff living quarters are expected to be neat and clean at all times. Staff quarters will be inspected by Base Director. 9. INTOXICANTS IN CAMP: The possession and/or consumption of an intoxicating beverage or any drug or narcotic, in any quantity, not under written prescription by a physician licensed to practice medicine, is strictly forbidden on B.S.A. property at any time. It is camp policy to immediately terminate the service of any staff member who, at any time while at camp or in contact with camper or fellow staff members uses, promotes the use of, or is found to be reasonably suspected of using unauthorized substances in any form. If any alcohol and/or drugs are brought onto or found on B.S.A. property the violator will be terminated immediately! BSA follows federal law and does not recognize "legalized" illegal drugs. 10. SMOKING: Staff member may not smoke at any guest activities or while in the company of scouts or guests. Smoking will only be done in the designated smoking areas, to be determined by the Base Director. The use and possession of medical marijuana is not permitted in the membership or employment of the BSA nationwide. If you do not agree, we will accept your resignation. 11. MEDICAL FACILITIES: Medical facilities are the same for staff as for campers. All use of the heath office and medical supplies should be logged appropriately in the Staff First Aid Log. Hospital and clinic facilities are located in Salida. At all times the base will maintain a vehicle in camp for emergencies. 12. PERSONAL PROPERTY: The Rocky Mountain Council cannot be and is not responsible for loss or damage of personal property at camp. It is recommended that your property be safeguarded with insurance coverage before being brought to camp. Most Home Owner’s insurance policies have this coverage.

13. MAIL: Your camp address is:

Name, Staff RMHAB P.O. Box 416 Poncha Springs, CO 81242

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14. LAUNDRY FACILITIES: Laundry facilities are available at camp for staff use. You will need to use you own laundry soap and bleach. The laundry area is shared by all and must be kept clear of personal clutter!

15. INSURANCE: Accident and illness insurance is the responsibility of the individual employee for all non-work related medical problems! The Rocky Mountain Council also provides coverage through Pinnacol (Workman’s Compensation Insurance), as the State of Colorado prescribes, for all accidental injuries received while on the job for full time employees. Staff members must understand that our insurance will not cover injuries while on “time off” activities and while playing football and similar recreational activities, even in camp. 16. FIREARMS AND ARCHERY EQUIPEMENT: Staff members may not have firearms in camp. Archery equipment may be brought to camp but must be taken off the camp property to be utilized for one’s personal use. RMHAB will not assume any responsibility for loss or damage to personal property. 17. OTHER DUTIES: The Base Director or your Head Guide will assign other duties as necessary in the operation of camp. This includes any special activities, retreat ceremonies, campfires, check-in duties on Sunday, etc. 18. TRADING POST: There are to be no charge accounts at the Trading Post. Only authorized Trading Post employees are permitted behind the counter. 19. REPORTING TO DUTY: All staff members are expected to be in camp by twelve noon every Sunday during program weeks. You should be ready to work unless you have been granted exception by the Base Director. 20. CAMP OFFICE: The camp office is a place of business. Staff members are to act accordingly at all times. 21. SUGGESTIONS/INNOVATIONS: RMHAB benefits from the sharing of your abilities and insight. Although your primary job responsibilities are your first concern, be alert to other ways that your particular interests and talents can enrich the RMHAB experience for others. If you see any way that camp operations can be improved or made more efficient, by all means make a suggestion to your supervisor.

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22. CAMP-WIDE ACTIVITES: Every staff member is expected to participate in all planning of camp-wide activities, assisting where needed. Unity, togetherness and spirit are the characteristics of an outstanding staff. 23. STAFF RELATIONSHIP TO ADULT SCOUT LEADERS: Whenever staff leadership is needed, it will be assigned to assist troop leaders. Our job as a staff is to help other leaders in every way possible, but we will not take over or run a Troop, Post, Crew or Unit. The Unit leader is a person that their boys/girls know and respect. S/he will provide leadership based on understanding, will maintain appropriate discipline, and will give them the adult direction they need at camp. Should Unit leadership behavior not be in keeping with the Scouting ethics, create a potentially unsafe situation, or make staff uncomfortable, please bring said behavior to the attention of the Base Director. Cooperating fully with the leaders will give them and their boys/girls something to look back on many years hence and recall fondly their association with you in camp. 24. EMPLOYMENT STANDARDS: Because summer camp comprises a community and represents a forefront of the Rocky Mountain Council, there are several rules that each staff member must follow: a) There will be no fraternization between staff members (unless married to each other) on B.S.A. property. b) There will be no use of language, references or actions not in keeping with the aim and ideals of the Boy Scouts of America. c) Possession or use of fireworks is strictly forbidden on camp property. d) There will be no tardiness or absence from program periods or meals without being excused by the Base Director. e) Being in unauthorized areas in camp, as designated by the Base Director, is prohibited. This includes, but is not limited, to the Trading Post. 25. B.S.A MEMBERSHIP: All staff members must be members of the Boy Scouts of America. Registration must be completed at the beginning of camp. 26. CAMP PHONE: Camp phone should only be used for authorized camp business. 27. TRANSFER OF EMPLOYMENT: RMHAB management reserves the right to transfer an employee to another assignment at any time, if it is felt that he or she is better suited to 7

2015 Staff Manual

that position, or that a change would better serve the Rocky Mountain High Adventure Base. 28. SOLICATION FOR PROFIT: No RMHAB staff member shall enter into any commercial agreement in which RMHAB participates and/or other staff members are represented. Example violations of the policy are sales, soliciting sales, orders of inquiry, and representing commercial organizations. Patch trading is a fellowship program primarily for campers and is expressly allowed. 29. NATIONAL B.S.A. POLICIES: The Boy Scouts of America has some firm policies regarding a number of events or situations that could occur in camp. These are not negotiable. Any Staff Member, Leader or Camper unwilling to abide by these policies is unacceptable in camp. a. ALCOHOL: Possession, consumption or being under the influence of alcohol, including beer, will not be tolerated on the property of the Boy Scouts of America. No alcohol products can be used for cooking, even though it burns off. b. NARCOTIC AND OTHER DRUGS: Possession, use or being under the influence of narcotics or dangerous drugs, including marijuana, will not be tolerated on the property of the Boy Scouts of America. Obviously this would not involve the proper use of prescribed medications by a patient under care of a physician, as indicated and authorized on B.S.A. health forms. However, medical marijuana is not recognized by the national BSA and not permitted.

The Rocky Mountain Council, B.S.A, supports all local laws, codes and ordinances of the governing bodies in whose territory we operate our facilities. In addition, the council supports the National B.S.A. Organization’s policy on drug abuse. That policy is as follows: “If you are engaged in any form of drug abuse, no matter how mild, you should remove yourself from your camp staff position immediately. It is better to do this now than to make yourself subject to dismissal later. Regardless of our views about the use of drugs, the Boy Scouts of America will not permit anyone who is misusing them to remain on camp staff. Also, it must be stated that a staff member is not permitted the liberty of verbally expounding his views of illegal drug use to Scouts and Scouters when, in fact, these

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views are contrary to the BSA Policy. Scouts and scouters alike are strongly influenced by the attitudes and opinions of staff members.”

Conduct that will result in Immediate Dismissal Participation in any one of the following items will result in immediate termination of your employment. 1. Possession, sale or use of alcoholic beverages on camp property or in uniform, anywhere. Colorado State law prohibits the consumption of alcoholic beverages by any person under the age of 21. 2. Possession, sale or use of un-prescribed drugs (including marijuana) or the misuse of prescribed drugs. 3. Theft of any kind. 4. Assisting Staff younger than 21 to obtain alcoholic beverages or providing minors with alcoholic beverages or tobacco. 5. Seeking or obtaining alcoholic beverages when younger than 21 or tobacco when younger than 18. 6. Abuse of a child or anyone else including another staff member 7. Carelessness or deliberate failure to observe safety measures. 8. Harassment of any person, regardless of sex or status. 9. Willful damage to BSA property. Negligence in observing any one or combination of the following prohibitions may result in termination of your employment. 1. Fighting 2. Misconduct 3. Willful damage (vandalism) to camp property. 4. Insubordination. 5. Creating a safety hazard. 6. Cohabitation by unmarried couples. 7. Engaging in inappropriate use of two-way radios. 8. Tampering with fire safety equipment. 9. Trespassing on unauthorized private land. 10. Use of fireworks or explosives in camp.

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GRASPING OUR PURPOSE In order for each staff member to perform their duties as effectively as possible, they must harbor an understanding of the relationship of their specific responsibilities to the overall organization of the camp staff. The following pages contain the specifications and expectations for each position on staff. Keep in mind that it is the goal of each staff member, regardless of their specific responsibilities, to work with other staff members to help to provide the best possible experience for participants as individuals and as Units by working with the adult Unit Leaders and Junior Leaders to ensure their success.

BASE DIRECTOR Base director needs to hold a National Camp School Certification in Camp Administration. They must be over 21 years of age. The Base Director’s areas of responsibility include: 1. Coordination of unit program 2. Staff Leadership 3. Camp health and safety 4. Proper utilization of equipment and facilities 5. Quality of overall program 6. Chief Moral Officer 7. Oversee training of staff 8. Maintain and evaluate staff performance 9. Enforce all B.S.A., local, and camp policies 10. Approve and oversee purchasing and trading post 11. Point of contact for overseeing agencies (National Forest, BLM and AHRA)

PROGRAM DIRECTOR 1. Is directly responsible to the Base Director 2. Is responsible, with the Base Director, for the creation and maintenance of high morale among camp staff and all Units in camp 3. Coordinates all program departments through respective Head Guides. 4. Supervise and schedule the work with all program staff 5. Helps the unit leaders in planning their units program

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6. Requests an adequate supply of program equipment and supplies essential to the program’s success 7. Is acquainted with the business procedures of camp 8. Is responsible for setting and posting of the master program schedule with Head Guides, and keeps the Base Director informed 9. Is responsible, with the Camp Director, for the training of the staff during staff week 10. Develops program for all camp wide events such as campfires, games, retreats, etc. 11. Conducts formal flag retreats and flag raising ceremonies 12. Plans program content for leader roundtable meeting 13. Knows each Unit Leader and the Unit’s background, needs, desires and weaknesses, so as to aid the Unit in running a well-balanced program 14. Prepares orientation tour and recheck for all incoming Troops and check out for outgoing Units, and assigns staff to each Unit for check in and check out 15. Submit a written report on Camp Operation and Program Staff at close of season 16. Oversees first aid and health operations at camp 17. Carries out such other duties as may be assigned by Base Director

HEAD OF COMMISSARY 1. Is directly responsible to the Base Director 2. Coordinates and supervises work of Food Service Staff 3. Maintains kitchen, dining hall, food storage area and surrounding area in a clean, neat and orderly manner 4. Maintains complete and accurate inventory records through a weekly physical inventory and daily controls over foodstuffs 5. Coordinates, with the Head Guides, issuance of food materials for mountain, river and climbing activities, and maintains adequate food to meet the needs of these program areas 6. Records temperature readings as required on the “Keep it Cold” and “Keep it Hot” charts 7. Orders food as needed and keeps the Base Director informed 8. Maintains accurate records of numbers of individuals attending each meal 9. Checks all incoming supplies, signs and submits bills to the Base Director 10. Maintains evening refreshments (Cracker Barrel) as indicated by the Base Director 11. Must be physically able to operate machinery in excess of 30” from the ground, to include food mixer and meat slicer 12. Carries out such other duties as may be assigned by the Base Director

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FOOD SERVICE STAFF 1. Responsible to Head of Commissary/Cook 2. Completes proper washing of dishes and pots in minimum time following each meal 3. Assists Dining Hall Director in maintaining kitchen, dining hall, food storage areas and surrounding areas in a clean, neat and orderly manner 4. Assist in setting up and serving all meals 5. Assist in cooking and preparation of simple foods 6. Assist in sanitation procedures and garbage disposal 7. Must be physically able to operate machinery in excess of 30” from the ground, to include food mixer and meat slicer as permitted by law and age. 8. Carries out such other duties as may be assigned by the Base Director or Head of Commissary

TRADING POST MANAGER 1. 2. 3. 4. 5. 6. 7. 8.

Is directly responsible to the Base Director Responsible to set up and inventory the Trading Post before camp opens Provides prompt and courteous service to all patrons Maintains complete and accurate records through a weekly physical inventory and daily cash reports Returns daily all cash receipts and delivery invoices to the Base Director. Responsible for complete inventory of all items stocked in the trading post and maintains stock control, and keeps Base Director informed to ensure adequate merchandise stock Must be physically able to operate a cash register in excess of 30” off the floor and be able to lift boxes and equipment in excess of 40 pounds Carries out such other duties as may be assigned by the Base Director

HEAD RIVER GUIDE The Head River Guide reports to the Base Director. S/he should be trained and certified as a State of Colorado River Guide and must be at least 18 years of age. Head River Guide must also have a current First Aid and CPR certification and sufficient miles to serve as Trip Leader (TL) 1. Oversees training of all river guides 2. Ensures all opening and closing inventories for the river program are completed properly 12

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3. Maintains and verifies all records on a daily basis, for all river guides per Colorado and AHRA requirements 4. Makes sure all participants are trained in boating safely 5. Guides all rafts under the State of Colorado Rules and Regulations 6. Repairs and maintains all equipment as necessary 7. Oversees all river meals on overnight trips 8. Supervises and assists packing of river program lunches 9. Personally and financially responsible for all river gear inventories 10. Acts as Unit or Camp Host while in RMHAB Base Camp 11. Other such duties as assigned by the Base Director

RIVER GUIDE Must be over the age of 18, hold current First Aid and CPR certification, and be certified as a River Guide in the state of Colorado.

1. 2. 3. 4. 5. 6. 7. 8. 9.

Helps with complete opening and closing inventories for the River program Maintains rafting records on a daily basis Trains participants in rafting safety Guides rafts under the State of Colorado Rules and Regulations Cleans and dries PFDs daily or as required Ensures all equipment is secured to the raft properly Helps pack and helps serve the river lunches as needed Acts as Unit or Camp Host while in RMHAB Base Camp Other such duties as assigned by the Base Director

HEAD MOUNTAIN RANGER The Head Mountain Guide reports to the Base Director. S/he should be at least 18 years of age and have a working knowledge of all the mountain activities at camp. S/he must also have a current Wilderness First Aid and CPR certification. 1. Oversees training of all mountain rangers 2. Ensures that all opening and closing inventories for the mountain program are completed properly 3. Maintains and verifies all records on a daily basis, for all mountain trips as required by USDA Forest Service, BLM and other agencies. 13

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4. Trains all participants in hiking and biking safety 5. Guides hikers and bikers under B.S.A., USFS and BLM Rules and Regulations 6. Repairs all equipment as necessary 7. Ensures all required equipment is available 8. Oversees the mountain staff while in base camp 9. Supervises packing of all trail provisions and trail meals 10. Supervises signing out/signing in of all equipment from the Quartermaster 11. Ensures all camp equipment is clean and in good working order 12. Acts as Unit or Camp Host while in RMHAB Base Camp 13. Other such duties as assigned by the Base Director

MOUNTAIN RANGER 1. 2. 3. 4. 5. 6. 7. 8. 9.

Helps ensure that all opening and closing inventories are completed properly Maintains trail records daily and report to the Head Ranger in writing Trains and supervises all participant in hiking and biking safely Guides hikers under B.S.A., USFS and BLM Rules and Regulations Repairs all equipment as necessary Packs all trail gear, trail provisions and trail meals before assigned treks Ensures that all camp equipment is clean and in good working order Acts as Unit or Camp Host while in RMHAB Base Camp Other such duties as assigned by the Base Director

HEAD CLIMBING INSRUCTOR 1. Climbing instructor must be at least 21 years of age and be certified as a BSA Climbing Instructor. They must hold a current Wilderness First Aid and CPR certification. 2. Trains, certifies, instructs and supervises all Base Climbing Guides 3. Completes daily logs before departing reporting customers and site to be used, updates logs as necessary to ensure accuracy. 4. Guides climbers under the B.S.A., USFS and BLM Rules and Regulations 5. Completes opening and closing inventories of climbing equipment 6. Maintains current log on all equipment usage and submits report to the base Director 7. Inspects all equipment daily for damage, retiring damaged gear if necessary only after reporting to Base Director 8. Ensures that the necessary equipment is available, clean and in good repair 9. Repairs or replaces equipment as needed 10. Supervise packing of lunches for the climbing program 14

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11. Checks all equipment in and out every day 12. Acts as Unit or Camp Host while in RMHAB Base Camp 13. Other such duties as assigned by the Base Director

GENERAL CAMP DUTIES In addition to your position’s specified duties, there are some general work expectations while you are on Camp Staff. Staff members will serve as Color Guard every Sunday evening to retrieve colors. Each staff member will be an active participant in all campfires, flag ceremonies and other program activities, including evening programs. Each staff member will be assigned to a Unit as their camp host, ensuring proper hospitality and addressing or informing base management of their needs. Remember that your job is to ensure that the campers have the best experience possible! Thank you for choosing to be a RMHAB Staff Member,

Talmage Trujillo Base Director Rocky Mountain High Adventure Base 719-431-2262 [email protected]

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Rocky Mountain High Adventure Base - Rocky Mountain Council

2015 Staff Manual Rocky Mountain High Adventure Base STAFF GUIDE Operated by the Rocky Mountain Council Boy Scouts of America Pueblo, Colorado 8100...

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