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BY ORDER OF THE SECRETARY OF THE AIR FORCE

AIR FORCE MANUAL 65-116 V3 15 MARCH 2007 Financial Management DEFENSE JOINT MILITARY PAY SYSTEM (DJMS) - RESERVE COMPONENT (DJMS-RC)

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY ACCESSIBILITY:

This publication and forms are available on the e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

RELEASABILITY: There are no releasability restrictions on this publication. OPR: SAF/FMP (AFAFO)

Supersedes DFAS-DEM 7073-3, January 14, 1994

Certified by: John G. Vonglis, Assistant Secretary of the Air Force Financial Management and Comptroller Pages: 791

This manual prescribes Air force policy and procedures on pay and allowances for members of the Air Reserve Forces, including Air National Guard (ANG), Air Force Reserve (USAFR), and Air Force Reserve Officers’ Training Corps (AFROTC). This manual applies to all RC payroll offices, and any other accounting and finance offices which support the ANG and UFRC for payments and fund accountability. SUMMARY OF CHANGES This regulation requires the collection of information protected by the Privacy Act of 1974. The authorities to collect the records prescribed in this Manual are 10 U.S.C. 8013 and Executive Order 9397. Privacy Act statements required by AFI 37-132 are in the body of the forms or on a separate statement. Air Force System of Records notice F177 AF AFC D applies. Chapter 1— GENERAL INFORMATION

26

1.1.

Purpose. ......................................................................................................................

26

1.2.

Applicability. .............................................................................................................

26

1.3.

Establishment of RC Payroll Office. .........................................................................

27

1.4.

ST-PGMA, PAS, and PEC Change(s). ......................................................................

27

1.5.

Supporting Documents. .............................................................................................

28

1.6.

Scope. .........................................................................................................................

29

1.7.

Interface. ....................................................................................................................

30

2

AFMAN65-116V3 15 MARCH 2007 1.8.

Responsibilities For Input. .........................................................................................

30

1.9.

Computer Processing Schedules. ...............................................................................

33

1.10.

Daily Transactions. ....................................................................................................

33

1.11.

DD Form 114, Military Pay Orders (MPO) Preparation. ..........................................

34

1.12.

Purpose, Type, and Designation of Certifying Officers. ...........................................

35

1.13.

Designation of a Certifying Officer. ..........................................................................

35

1.14.

Designation of a Paying Agent. .................................................................................

36

Chapter 2— ESTABLISH/MAINTAIN A DJMS-RC MASTER MILITARY PAY ACCOUNT

38

2.1.

Purpose. ......................................................................................................................

38

2.2.

Gains. .........................................................................................................................

38

2.3.

Pay Status. ..................................................................................................................

40

2.4.

Payment Options. .......................................................................................................

41

2.5.

Changes in Personnel Data. .......................................................................................

41

2.6.

Loss. ...........................................................................................................................

41

2.7.

Separated Accounts. ...................................................................................................

42

2.8.

Reactivated MMPAs. .................................................................................................

42

2.9.

Individual Changes to PEC/PAS/ST-PGMA. ............................................................

43

2.10.

Reassignments and Transfers. ....................................................................................

43

2.11.

MMPA History Description. ......................................................................................

44

2.12.

Correction of Records. ...............................................................................................

45

Table 2.1.

Basic Values on MMPA Calendar. ...........................................................................

46

Table 2.2.

Combined Values on MMPA Calendar. ...................................................................

47

Table 2.3.

Correction of Military Records. ................................................................................

48

Table 2.4.

ANG Transaction Identification Number (TIN) Common Data Fields. ...................

49

Table 2.5.

AFR Transaction Identification Number (TIN) Common Data Fields. ....................

50

Table 2.6.

A06 – Establishing an MMPA. .................................................................................

51

Table 2.7.

A07 – Check Mailing Address. .................................................................................

55

Table 2.8.

A08 – Check Mailing Address (City, State, and Zip Code). ....................................

56

Table 2.9.

Explanation of Overseas Address Entry – APO Numbers. ......................................

57

Table 2.10. Example of Overseas Address – APO Numbers. .....................................................

57

AFMAN65-116V3 15 MARCH 2007

3

Table 2.11. Explanation of Overseas Address – City, Province, Country. ..................................

58

Table 2.12. A09 – Changes to PEC, PAS, or ST-PGMA. ...........................................................

59

Table 2.13. A10 – Validation. ......................................................................................................

60

Chapter 3— DOCUMENTATION PREPARATION AND SUBMISSION PROCEDURES

61

3.1.

Documentation. ..........................................................................................................

61

3.2.

Retirement and Retrieval of Documents. ...................................................................

61

3.3.

Data Input/Transmission. ...........................................................................................

62

Chapter 4— SUPPORTING DOCUMENT FILES (SDF)

64

4.1.

Requirements. ............................................................................................................

64

4.2.

Contents. ....................................................................................................................

64

Table 4.1.

Supporting Documents, Associated Transactions, References. ................................

65

Chapter 5— REJECTS AND MANAGEMENT NOTICES

76

5.1.

Error Codes. ...............................................................................................................

76

5.2.

Error Correction Timeliness/Processing. ...................................................................

77

Chapter 6— DJMS-RC INQUIRIES: MMPA AND HISTORY FILES

78

6.1.

Processing Inquiries Where No Remote Terminal Is Available. ...............................

78

6.2.

Processing Inquiries Using Remote Terminal(s). ......................................................

78

6.3.

DFAS-DE Telephone Contacts for Inquiry Help. .....................................................

78

6.4.

Access to the DJMS-RC System. ..............................................................................

79

6.5.

Access Control. ..........................................................................................................

79

6.6.

JUMPS-RF On-Line Inquiries. ..................................................................................

80

Figure 6.1.

Example of a PC Menu Screen. ................................................................................

86

Figure 6.2.

Initial Screen for IRMA Communications. ...............................................................

87

Figure 6.3.

Mainframe Access Screen, Showing ID, Password Entry and Change. ...................

87

Figure 6.4.

Initial Screen upon Access to DFAS-DE Computer. ................................................

88

Figure 6.5.

Initial Selection CICS Function for Access to JUMPS-RF. .....................................

89

Figure 6.6.

CICS Screen Displaying Computer Access Response. ............................................

89

Figure 6.7.

CICS/JUMPS-RF Inquiry Session Sign-Off. ............................................................

90

Figure 6.8.

CICS Logoff Screen. .................................................................................................

90

Figure 6.9.

JUMPS-RF On-Line Inquiry – Main Menu. .............................................................

90

4

AFMAN65-116V3 15 MARCH 2007

Figure 6.10. JUMPS-RF/JSS-RC Processed Transactions. ...........................................................

91

Figure 6.11. List of Processed Transactions. ................................................................................

91

Figure 6.12. JUMPS-RF/JSS-RC Processed Transactions – SSN Not Found. .............................

92

Figure 6.13. JUMPS-RF/JSS-RC Processed Transactions – Select by Transaction. ....................

92

Figure 6.14. Select Option – MMPA Menu Options. ...................................................................

93

Figure 6.15. Select Option – No Information Available. ..............................................................

94

Figure 6.16. Administrative Data – Inquiry. .................................................................................

95

Figure 6.17. Entitlement Data – Inquiry. ......................................................................................

96

Figure 6.18. Entitlement Data – IP, VHA, MDVO. ......................................................................

97

Figure 6.19. Deduction and Waivers. ............................................................................................

98

Figure 6.20. Deduction and Waivers. ............................................................................................

99

Figure 6.21. Bonus. .......................................................................................................................

100

Figure 6.22. Pay History. ..............................................................................................................

101

Figure 6.23. January – June Attendance Calendar. .......................................................................

102

Figure 6.24. July – December Attendance Calendar. ....................................................................

103

Figure 6.25. Bonus Options. ..........................................................................................................

104

Figure 6.26. Bonus History. ..........................................................................................................

104

Figure 6.27. Bonus Administrative Data. ......................................................................................

105

Figure 6.28. Bonus Payment History. ...........................................................................................

106

Figure 6.29. Termination and Suspension – Bonus History. ........................................................

107

Figure 6.30. Accounts Receivable Menu Options. ........................................................................

108

Figure 6.31. Debt Summary File – Accounts Receivable. ............................................................

109

Figure 6.32. Debt Adjustment File – Accounts Receivable. .........................................................

110

Figure 6.33. Debt Collection File – Accounts Receivable. ...........................................................

111

Figure 6.34. LES History File Inquiry. .........................................................................................

112

Figure 6.35. LES History Display. ................................................................................................

113

Figure 6.36. LES History Display. ................................................................................................

114

Figure 6.37. LES History Display. ................................................................................................

115

Figure 6.38. Voucher/LES Dates. .................................................................................................

116

AFMAN65-116V3 15 MARCH 2007

5

Figure 6.39. Inquiry Screen for APCs. ..........................................................................................

117

Figure 6.40. Option 1 – Air Force APC Inquiry. ..........................................................................

118

Figure 6.41. Option 1 – Air Force Reserve APC Display. ............................................................

119

Figure 6.42. Option 2 – Air National Guard APC Display. ..........................................................

120

Figure 6.43. Option 3 – Military Pay Appropriation (MPA). .......................................................

121

Figure 6.44. Option 2 – Army APC Inquiry. ................................................................................

122

Figure 6.45. Option 1 – Army Reserve APC Inquiry. ...................................................................

123

Figure 6.46. Option 2 – Army Guard APC Inquiry. .....................................................................

124

Figure 6.47. Option 3 – Army Bonus Appropriations. ..................................................................

125

Figure 6.48. Option 2 – Army APC Inquiry. ................................................................................

126

Figure 6.49. DOD Appropriated Funds Inquiry Screen. ...............................................................

127

Figure 6.50. Component of Pay (COP) Inquiry. ...........................................................................

128

Figure 6.51. Select Option – JUMPS-RF MMPA Inquiry w/Student Master. ..............................

129

Figure 6.52. Select Option – DJMS-RC Student Master MMPA Inquiry. ...................................

130

Figure 6.53. Student Master Administrative Data. ........................................................................

131

Figure 6.54. HPIP Education Costs. ..............................................................................................

132

Figure 6.55. ROTC Educational Costs. .........................................................................................

133

Figure 6.56. Performance Calendar, Jan – Jun. .............................................................................

134

Figure 6.57. Performance Calendar, Jul – Dec. ............................................................................

135

Figure 6.58. JUMPS-RF MMPA Administration Data Inquiry. ...................................................

136

Figure 6.59. Inquiry Screen for APCs. ..........................................................................................

137

Figure 6.60. Inquiry Screen for Navy APC. ..................................................................................

137

Figure 6.61. Navy APC Display Screen. .......................................................................................

138

Figure 6.62. History Menu. ...........................................................................................................

138

Figure 6.63. DJMS-RC History Master Menu. .............................................................................

139

Figure 6.64. DJMS-RC Processed Transactions. ..........................................................................

140

Figure 6.65. Check Data Inquiry File. ...........................................................................................

141

Table 6.1.

142

Transaction Identification Codes for Use with CICS ...............................................

6

AFMAN65-116V3 15 MARCH 2007

Chapter 7— CHECKS AND DIRECT DEPOSIT

143

7.1.

Payment Options. .......................................................................................................

143

7.2.

Checks. .......................................................................................................................

143

7.3.

Establishing Direct Deposit with SF 1199A. .............................................................

144

7.4.

Leave and Earnings Statement (LES). .......................................................................

146

7.5.

Mailing Addresses. ....................................................................................................

146

7.6.

Held Pay for Returned Funds (Checks and EFT Payments). .....................................

147

Figure 7.1.

Table 50 Inquiry Screen. ...........................................................................................

149

Figure 7.2.

UH022-888, ANG Direct Deposit Participation Report, Part I. ...............................

150

Figure 7.3.

UH022-888, AFR Direct Deposit Participation Report, Part II. ...............................

151

Figure 7.4.

UH022-888, Total AFR Direct Deposit Participation Report, Part III. ....................

152

Figure 7.5.

UH022-888, ANG Direct Deposit Participation Report, Part IV. ............................

153

Figure 7.6.

AFR Direct Deposit Participation Report, UH022-888, Part V. ..............................

154

Table 7.1.

A18 – Financial Institution Change. .........................................................................

155

Table 7.2.

A80 – Direct Deposit Waiver Expiration Date. ........................................................

156

Table 7.3.

D19 – Miscellaneous Leave and Earnings Statement Remark for Individual Members. ..................................................................................................................

157

D20 – Miscellaneous Leave and Earnings Statement Remark for Consolidated Base Personnel Offices. ............................................................................................

158

Table 7.4.

Chapter 8— INACTIVE DUTY TRAINING

159

8.1.

Entitlements. ..............................................................................................................

159

8.2.

Change in Authorized Number of Paid UTAs or IDTs. ............................................

159

8.3.

Additional Flight Training Periods (AFTPs). ............................................................

159

8.4.

Maximum Daily Authorization. .................................................................................

159

8.5.

Time of Payment. .......................................................................................................

159

8.6.

Reporting Inactive Duty Training Periods (IDT) for Pay. .........................................

160

8.7.

Unit Training Assembly Processing System (UTAPS). ............................................

160

Table 8.1.

B10 – Additional Flying Training Periods (AFTPs). ...............................................

161

Table 8.2.

B11 – Inactive Duty Training. ..................................................................................

162

Table 8.3.

020 – IDT Periods Authorized. .................................................................................

164

AFMAN65-116V3 15 MARCH 2007 Chapter 9— ACTIVE DUTY

7 165

9.1.

Section A – General Procedures and Requirements. .................................................

165

9.2.

Section B – Supporting Documents. ..........................................................................

166

9.3.

Section C – Active Duty – General Instructions. .......................................................

167

9.4.

Section D – RC Payroll Office General Payroll Processing. .....................................

168

9.5.

Section E – Payment of Tours. ..................................................................................

169

9.6.

Section F – Seminars. ................................................................................................

170

9.7.

Section G – IRR Muster. ............................................................................................

170

9.8.

Section H – Other Types Of Active Duty Training. ..................................................

172

9.9.

Section I – Separation from Active Duty – Long Tours. ...........................................

172

9.10.

Pay Status Codes. .......................................................................................................

173

9.11.

Transactions C01, C02, and A24. ..............................................................................

174

Figure 9.1.

AF Form 458, Statement of Tour of Duty. ...............................................................

176

Figure 9.2.

AF Form 1422, Receipt for Treasury Checks. ..........................................................

177

Table 9.1.

Pay Status Codes. ......................................................................................................

178

Table 9.2.

Tour Type Codes. .....................................................................................................

179

Table 9.3.

C01 – Active Duty Less than 30 Days. .....................................................................

180

Table 9.4.

C02 – Allowance for Active Duty Less than 30 Days. .............................................

183

Table 9.5.

A24 – Pay Status Change and Active Duty 30 Days or More. .................................

185

Chapter 10— ANG AND USAFR NON-PRIOR SERVICE MEMBERS

187

10.1.

Section A – Entitlements. ..........................................................................................

187

10.2.

Section B – Payments. ...............................................................................................

189

10.3.

Section C – Basic Military Training (BMT) Payment. ..............................................

189

10.4.

Section D – Technical Training and On-The-Job Training. ......................................

192

Table 10.1. A24 – Pay Statuses V or W. .....................................................................................

193

Table 10.2. E01 – Lackland Payment (Input by Lackland). ........................................................

194

Table 10.3. Information for Any Changes to the NPS. ................................................................

195

Chapter 11— ACTIVE AND INACTIVE DUTY WITHOUT PAY

196

11.1.

Active Duty Without Pay. ..........................................................................................

196

11.2.

Inactive Duty Without Pay. .......................................................................................

196

8

AFMAN65-116V3 15 MARCH 2007

Figure 11.1. DD Form 114, Military Pay Order (Subsistence and Quarters – ANG). ..................

197

Chapter 12— BASIC PAY

198

12.1.

General. ......................................................................................................................

198

12.2.

Rate. ...........................................................................................................................

198

12.3.

Officers – Over 4 Years Active Enlisted And Warrant Officer Service. ...................

198

Table 12.1. A14 – Officers/Over-4 Years Active Enlisted/Warrant Service. ..............................

201

Table 12.2. 113 – Pay Date or Effective Date of Pay Grade Change. .........................................

202

Chapter 13— BASIC ALLOWANCE FOR SUBSISTENCE (BAS)

203

13.1.

Entitlement. ................................................................................................................

203

13.2.

Supporting Documents – Officers. ............................................................................

203

13.3.

Supporting Documents – Enlisted Members. ............................................................

203

Figure 13.1. AF Form 220, Request Authorization and Pay Order BAS – Separate Rations. ......

206

Figure 13.2. DD Form 1475, Basic Allowance for Subsistence – Certification. ..........................

207

Table 13.1. Basic Allowance for Subsistence Type Codes. ........................................................

208

Table 13.2. Basic Allowance for Subsistence (BAS) Quarter Day Codes. .................................

208

Table 13.3. Rules for BAS – E6 and Under. ................................................................................

209

Table 13.4. A31 – Basic Allowance for Subsistence (BAS) Long Tour. ....................................

211

Chapter 14— BASIC ALLOWANCE FOR HOUSING (BAH TYPE II)

213

14.1.

Basic Entitlement. ......................................................................................................

213

14.2.

Dependency Determinations. .....................................................................................

213

14.3.

Without Dependent Rate BAH Type II. ....................................................................

213

14.4.

Partial BAH. ...............................................................................................................

213

14.5.

Occupancy of Government Quarters or Guest Houses (AFI 32-6005 AND AFI 34-601). ....................................................................................................

218

14.6.

BAH Entitlement when Husband and Wife are both in Service. ...............................

219

14.7.

RC Payroll Office Procedures. ...................................................................................

219

14.8.

Entitlement Recertification- (Reserved). ...................................................................

220

Figure 14.1. AF Form 594, Authorization to Start, Stop, or Change Basic Allowance for Housing ...............................................................................................................

221

Figure 14.2. AF Form 987, Recertification of Basic Allowance for Quarters (BAH) – Variable/Rent Plus Housing Allowance (VHA/RPHA). ......................................

222

AFMAN65-116V3 15 MARCH 2007

9

Table 14.1. Schedule for Recertification of Military Pay Entitlements. ......................................

223

Table 14.2. BAH Dependency Status Codes. ..............................................................................

223

Table 14.3. BAH Dependent Type Codes. ..................................................................................

224

Table 14.4. A15 – BAH Dependency. .........................................................................................

225

Table 14.5. A30 – BAH II Long Tour. ........................................................................................

226

Chapter 15— CLOTHING AND UNIFORM ALLOWANCES

228

15.1.

Section A – Officer’s Uniform Allowances. .............................................................

228

15.2.

Section B – Enlisted Clothing Allowances. ...............................................................

229

15.3.

Section C – Uniform Allowance Rates And Codes Used With The B06 Transaction.

232

15.4.

Section D – Civilian Clothing. ...................................................................................

232

Figure 15.1. AF Form 1969, Officer Uniform Allowance Certification. ......................................

233

Figure 15.2. AF Form 1970, Uniform Maintenance Allowance. ..................................................

234

Figure 15.3. SF Form 1034, Public Voucher for Purchases and Services Other than Personal. ...

235

Table 15.1. Uniform Allowance Rates. .......................................................................................

236

Table 15.2. Uniform Allowance Type Code. ...............................................................................

236

Table 15.3. B06 – Pay Officer Uniform Allowance/Project Future Date. ...................................

237

Table 15.4. B06 – Correct Officer Uniform Allowance/Future Date. .........................................

240

Chapter 16— OVERSEAS STATION ALLOWANCE – COST OF LIVING ALLOWANCE (COLA)

242

16.1.

Entitlement. ................................................................................................................

242

16.2.

Payment Responsibility. ............................................................................................

242

16.3.

Overseas Housing Allowance (OHA) and Cola Payment Procedures. .....................

242

16.4.

Temporary Lodging Allowance (TLA) Payment Procedures. ...................................

242

16.5.

A32 Transaction And Additional Payment Procedures. ............................................

243

Figure 16.1. AF Form 1357, Request for Temporary Lodging Allowance. .................................

244

Table 16.1. A32 – Basic Allowance for Housing (BAH). ...........................................................

245

Table 16.2. A32C – Cost of Living Allowance (COLA). ............................................................

246

Chapter 17— FAMILY SEPARATION ALLOWANCE

247

17.1.

Entitlement. ................................................................................................................

247

17.2.

Supporting Documents. .............................................................................................

247

10

AFMAN65-116V3 15 MARCH 2007 17.3.

AFR and ANG – Not Attending Basic Training. .......................................................

247

17.4.

Non-Prior Service Members – at Basic Training. ......................................................

247

Figure 17.1. DD Form 1561, Statement to Substantiate Payment of FSA. ...................................

249

Table 17.1. A33 – Family Separation Allowance (FSA) Type II Long Tour. .............................

250

Chapter 18— STATESIDE ALLOWANCES

251

18.1.

Section A – VHA Payment. .......................................................................................

251

18.2.

Section B – VHA Offset. ...........................................................................................

253

18.3.

Section A – Continental United States Cost of Living Allowance (CONUS COLA) Payment. ....................................................................................................................

259

Table 18.1. Example 1 – Allowable Housing Income Exceeds Total Housing Expense. ...........

261

Table 18.2. Example 2 – Total Housing Expense Exceeds Allowable Housing Income. ...........

262

Table 18.3. Example 3 – Offset Amount Exceeds VHA Amount. ..............................................

262

Chapter 19— MEDICAL, DENTAL, VETERINARY, AND OPTOMETRY (MDVO) SPECIAL PAY

263

19.1.

Purpose. ......................................................................................................................

263

19.2.

Applicability and Scope. ............................................................................................

263

19.3.

Policy. ........................................................................................................................

263

19.4.

Supporting Documentation/Establishment/Change of Medical Special Pay Entitlements. ..............................................................................................................

263

19.5.

Active Duty for Training, Annual Training, School Training. ..................................

263

19.6.

Active Duty (Other than for Training). ......................................................................

264

19.7.

Veterinarian and Optometry Special Pay. ..................................................................

267

19.8.

Collection of Active Duty Tours. ..............................................................................

268

Table 19.1. MDVO Type Codes Used with the A28 Transaction. ..............................................

268

Table 19.2. MDVO Professional Codes Used in the A28 Transaction. ......................................

268

Table 19.3. A28 – Special Pay – Medical, Dental, Veterinary, Optometry Officers. ..................

269

Chapter 20— INCENTIVE PAY

270

20.1.

Section A – Flights. ...................................................................................................

270

20.2.

Section B – Incentive Pay And Dual Incentive Pay Processing. ...............................

277

20.3.

Incentive Pay Codes and A19 Transaction. ...............................................................

279

Figure 20.1. Exception Reporting Control Form for HDIP. .........................................................

280

AFMAN65-116V3 15 MARCH 2007

11

Figure 20.2. AFRES Form 918, Report of Inactive Duty Training Performance. ........................

281

Table 20.1. Incentive Pay Codes. .................................................................................................

282

Table 20.2. A19 – Incentive Pay Change or Report. ...................................................................

283

Chapter 21— SPECIAL PAY – FDP, HFP, FLPP

284

21.1.

Foreign Duty Pay (FDP) – Enlisted Members. ..........................................................

284

21.2.

Hostile Fire/Imminent Danger Pay – HF/IDP. ..........................................................

284

21.3.

Foreign Language Proficiency Pay (FLPP) – Officer and Enlisted Members. .........

285

21.4.

Diving Duty Pay. .......................................................................................................

288

Table 21.1. A34 – Hardship Duty Pay. ........................................................................................

289

Table 21.2. A35 – Hostile Fire Pay. .............................................................................................

290

Chapter 22— BONUSES

291

22.1.

Entitlements. ..............................................................................................................

291

22.2.

Enlistment Bonus. ......................................................................................................

291

22.3.

Reenlistment Bonus. ..................................................................................................

291

22.4.

Affiliation Bonus. ......................................................................................................

291

22.5.

Supporting Documents. .............................................................................................

291

22.6.

Automated Processing Of Bonuses. ...........................................................................

292

Figure 22.1. Instructions for UH022-125 & UH022-126 Reports. ...............................................

297

Table 22.1. Bonus Type Codes. ...................................................................................................

299

Table 22.2. Bonus Termination Reasons. ....................................................................................

300

Table 22.3. Bonus Payment Action Code. ...................................................................................

301

Table 22.4. B03 – Establish Incentive Bonus Control, Action Type 1. .......................................

302

Table 22.5. B03 – Incentive Bonus Control Termination, Action Type 2. ..................................

303

Table 22.6. B03 – Correct Bonus Control Record, Action Type 3. .............................................

304

Table 22.7. B03 – Incentive Bonus Payment, Action Code 6. ....................................................

306

Table 22.8. B03 – Bonus Payment Suspension or Release, Action Codes 7 and 8. ....................

307

Chapter 23— PARTIAL AND ADVANCE PAYMENT PROCEDURES

308

23.1.

General Provisions. ....................................................................................................

308

23.2.

Payment Type. ...........................................................................................................

308

23.3.

Responsibilities. .........................................................................................................

308

12

AFMAN65-116V3 15 MARCH 2007 23.4.

Voucher Preparation for Partial and Advance Payments. ..........................................

310

Figure 23.1. DD Form 117, Military Pay Voucher (Partial and Advance Payment). ...................

313

Figure 23.2. AF Form 1209, Document Transmittal (JUMPS). ...................................................

314

Chapter 24— PAYMENTS BY DJMS-AC

315

24.1.

Section A – Policy. ....................................................................................................

315

24.2.

Section B – Officers and Airmen on Voluntary AD Long Tours. .............................

315

24.3.

Section C – Other Active Duty (ANG Only). ............................................................

316

24.4.

Section D – ANG – Enlist in the Regular Air Force – No Break in Service. ............

321

Table 24.1. Proficiency Pay Type Codes – Used in JUMPS/JSS-AC. ........................................

323

Table 24.2. Special Duty Assignment Pay Codes and Rates – JUMPS/JSS-AC Only. ..............

324

Table 24.3. Prior Service Military Dependent Code (JUMPS/JSS-AC Only). ...........................

324

Table 24.4. Pay Grade Codes – Enlisted Members. ....................................................................

325

Table 24.5. Pay Grade Codes – Officers. .....................................................................................

325

Table 24.6. Pay Grade Codes – Warrant Officers. ......................................................................

325

Table 24.7. Common Data for JUMPS/JSS-AC Formats Only. ..................................................

326

Table 24.8. DB – Start, Change, or Cancel SGLI Deductions – JUMPS-AC Format. ................

327

Table 24.9. E2 – Report or Correct Accession of a Non-Basic Trainee. .....................................

328

Table 24.10. E2 – Report or Correct Accession of a Non-Basic Trainee – Second Card. ............

330

Table 24.11. E5 – Report or Change Final Separation. .................................................................

333

Table 24.12. E5 – Report or Change Final Separation – Second Input Format. Member’s Future Mailing Address. ......................................................................................................

334

Table 24.13. E5 – Report or Change Final Separation – Third Input Format. Member’s Future Mailing Address – Domestic. ...................................................................................

335

Table 24.14. E5 – Report or Change Final Separation – Third Input Format. Member’s Future Mailing Address – Foreign Address. ........................................................................

336

Table 24.15. E5 – Report or Change Final Separation – Third Input Format. Member’s Future Mailing Address – APO or FPO Number. ................................................................

337

Table 24.16. E5 – Cancel Final Separation. ...................................................................................

337

Table 24.17. LG – Change CBPO Number and Major Command Identity. ..................................

338

Table 24.18. MC – Change Name – JUMPS-AC Format. .............................................................

338

Table 24.19. MD – Promote or Demote Member, Correct Grade, or Effective Date. ...................

339

AFMAN65-116V3 15 MARCH 2007

13

Table 24.20. TU – Change Airmen DOS, DOS Extension Reason, or ETS. ................................

341

Table 24.21. Text-Header for JUMPS/JSS-AC. ............................................................................

342

Table 24.22. Text-Trailer for JUMPS/JSS-AC. .............................................................................

343

Table 24.23. 30 – Start or Stop Special Duty Assignment Pay. ....................................................

343

Table 24.24. 30 – Correct Special Duty Assignment Pay. .............................................................

344

Table 24.25. 30 – Change or Cancel Special Duty Assignment Pay. ............................................

345

Table 24.26. A24 – Pay Status K (DJMS-RC Format). .................................................................

346

Chapter 25— DISABILITY PAYMENTS

347

25.1.

Section A – Continuation of Pay and Allowances. ....................................................

347

25.2.

Section B – Disability Severance Pay. .......................................................................

351

Figure 25.1. AF Form 1971, Medical Certificate. .........................................................................

352

Chapter 26— PAYMENTS FOR DECEASED OR MISSING MEMBERS

353

26.1.

Section A – Death Gratuity. .......................................................................................

353

26.2.

Section B – Settlement of Account of Deceased Member. ........................................

354

26.3.

Section C – Members Missing. ..................................................................................

357

Figure 26.1. DD Form 397, Claim Certification and Voucher for Death Gratuity Payment. .......

359

Figure 26.2. DD Form 114, Military Pay Order (Deceased). ........................................................

360

Figure 26.3. SF 1174, Claim for Unpaid Compensation of Deceased Member of the Uniformed Service. .....................................................................................................................

361

Figure 26.4. DD 114, Military Pay Order (Missing). ....................................................................

362

Chapter 27— PAY ADJUSTMENTS

363

27.1.

Incentive Pay. .............................................................................................................

363

27.2.

Active Duty Incentive Pay, BAQ, and BAS. .............................................................

363

27.3.

Active Duty FDP, HFP, OHA/COLA, VHA, and FSA II. ........................................

363

27.4.

Control of OHA and Cola Payments. ........................................................................

364

27.5.

Manual Pay Adjustment. ............................................................................................

364

27.6.

B13, C04 and C05 Transactions and Active Duty Entitlement Codes. .....................

364

27.7.

A Tin Retroactive Processing for Long Tour Periods of Active Duty Entitlements.

365

27.8.

“A” Transactions. .......................................................................................................

365

27.9.

Family Subsistence Supplemental Allowance (FSSA). .............................................

366

14

AFMAN65-116V3 15 MARCH 2007

Table 27.1. OHA/COLA Submission Logic Table. .....................................................................

367

Table 27.2. Active Duty Entitlement Codes – Used on C03, C04, and C05. ..............................

368

Table 27.3. B13 – Incentive Pay and Special Duty Assignment Pay for Inactive Duty. .............

369

Table 27.4. C04 – Pay AD Incentive Pay, BAQ, and BAS. ........................................................

372

Table 27.5. C05 – Payment for FDP, HFP, COLA, OHA, VHA, and FSA II. ...........................

375

Table 27.6. SDAP Codes. ............................................................................................................

379

Table 27.7. SDAP-RATE-CODES. .............................................................................................

380

Chapter 28— MOBILIZATION

381

28.1.

General. ......................................................................................................................

381

28.2.

Member Preparation For Mobilization. .....................................................................

381

28.3.

Notification. ...............................................................................................................

381

28.4.

Mobilization Transactions. ........................................................................................

382

28.5.

Effects of Mobilization Transactions for Members Mobilized and Paid on DJMS-RC. ............................................................................................................

382

28.6.

Mobilization and Recall System (MRS). ...................................................................

383

28.7.

Air Force Individual Ready Reserves (IRRS). ..........................................................

383

28.8.

Effects of Mobilization Transactions when Member is Mobilized and Paid on DJMS-AC. ............................................................................................................

383

28.9.

Servicemember’s Group Life Insurance (SGLI). ......................................................

384

28.10.

Air National Guard (ANG) State Sponsored Life Insurance Program (SSLI). .........

384

Chapter 29— LEAVE POLICY, ACCOUNTING, AND PAYMENT

385

29.1.

Section A – Leave Policy. ..........................................................................................

385

29.2.

Section B – Leave Accounting. .................................................................................

387

29.3.

Section C – Allowable Travel Time and Leave. ........................................................

391

29.4.

Section D – Leave Processing by FSOs. ....................................................................

393

29.5.

Payment of Leave. .....................................................................................................

394

Figure 29.1. AF Form 985, Report of Travel Time/Leave (JUMPS). ...........................................

398

Figure 29.2. AF Form 1934, Leave Record – Air Reserve Forces. ..............................................

399

Table 29.1. Leave Accrual Computation of Fractional Entry Month. .........................................

400

Table 29.2. Leave Accrual Computation of Fractional Separation Month. .................................

400

Table 29.3. Example 1: Member on 35 Day Tour. ......................................................................

400

AFMAN65-116V3 15 MARCH 2007

15

Table 29.4. Example 2: Member on 180 Day Tour. ....................................................................

401

Table 29.5. Decision Logic Table for Charging Leave. ..............................................................

401

Table 29.6. Example of Computation of Leave. ..........................................................................

402

Table 29.7. Example 1 of DD Form 1351-2. ...............................................................................

402

Table 29.8. Example 2 of DD Form 1351-2. ...............................................................................

403

Table 29.9. Example 3 of DD Form 1351-2. ...............................................................................

404

Table 29.10. A06 – Leave Days Paid Only and PRA Flag. ...........................................................

405

Table 29.11. C11 – Payment of Unused Accrued Leave. ..............................................................

407

Chapter 30— FEDERAL/STATE INCOME TAX AND FEDERAL INSURANCE CONTRIBUTIONS

412

30.1.

Section A – General. ..................................................................................................

412

30.2.

Section B – Federal Income Tax Withholding (FITW). ............................................

415

30.3.

Section C – Social Security (FICA) and Medicare Withholding. ..............................

415

30.4.

Section D – State Income Tax Withholding (SITW)/Wages. ....................................

416

30.5.

Section E – TD Form W-2. ........................................................................................

417

30.6.

Section F – Notice of Levy, TD Form 668-W. ..........................................................

418

30.7.

Section G – Earned Income Credit (EIC). .................................................................

419

30.8.

Section H – Combat Zone Exclusion. ........................................................................

420

30.9.

Leave Earned in a Combat Zone (CZ) or Qualified Hazardous Duty Area (QHDA).

420

Figure 30.1. TD Form W-4, Employee’s Withholding Allowance Certificate. ............................

421

Figure 30.2. DD Form 114, Military Pay Order (Adjust Taxable Income). .................................

422

Table 30.1. U.S. Territories and Possessions Codes. ...................................................................

423

Table 30.2. A17 – FITW Change. ................................................................................................

424

Table 30.3. A90 – Combat Zone Indicator. .................................................................................

426

Chapter 31— SGLI AND SSLI – LIFE INSURANCE

427

31.1.

Servicemember’s Group Life Insurance (SGLI). ......................................................

427

31.2.

ANG State Sponsored Group Life Insurance (SSLI). ................................................

430

31.3.

Family SGLI. .............................................................................................................

431

Figure 31.1. AF Form 1548, Authorization to Start, Stop, or Change an Allotment for Active Duty or Retired Personnel. ............................................................................

432

Table 31.1. Preparation of AF Form 1548. ..................................................................................

433

16

AFMAN65-116V3 15 MARCH 2007

Table 31.2. Servicemembers’ Group Life Insurance Rates and Codes. ......................................

434

Table 31.3. A27 – Start or Change the Amount of Servicemembers’ Group Life Insurance (SGLI). ......................................................................................................................

435

Table 31.4. A42 – Start, Stop, or Change ANG State Sponsored Group Life Insurance (SSLI). ......................................................................................................................

436

Table 31.5. Family SGLI Rates. ..................................................................................................

437

Chapter 32— ACCOUNTS RECEIVABLE – DEBT ACCOUNTS

438

32.1.

Authority. ...................................................................................................................

438

32.2.

General Information. ..................................................................................................

438

32.3.

Format Codes. ............................................................................................................

438

32.4.

Accounting Processing Codes (APCs). .....................................................................

438

32.5.

Company Codes. ........................................................................................................

439

32.6.

RC Payroll Office Actions. ........................................................................................

439

32.7.

Member Appeal – Validity of Debt. ..........................................................................

440

32.8.

Overpayment of Pay and Allowances and Excess Leave. .........................................

440

32.9.

DFAS-DE Debt Collection Actions – Debt Type DQ. ..............................................

440

32.10.

Monetary Punishments – Debt Type DF. ..................................................................

441

32.11.

Reports Of Surveys And Statement Of Charges – Debt Type DG. ...........................

441

32.12.

All Other Debts – Debt Type DS. ..............................................................................

442

32.13.

Advance Payment Reporting – Debt Type DV. ........................................................

443

32.14.

Partial Payment Reporting – DW. .............................................................................

443

32.15.

Non-Prior Service Indebtedness – DW. .....................................................................

443

32.16.

Bonus Terminations. ..................................................................................................

444

32.17.

Rejected Transactions. ...............................................................................................

444

32.18.

Reports – Accounts Receivable. ................................................................................

444

32.19.

Separation with Open Debt. .......................................................................................

444

32.20.

Debt Identified After Separation. ...............................................................................

445

32.21.

Collections. ................................................................................................................

445

32.22.

Travel Debts. ..............................................................................................................

445

32.23.

Garnishment of Pay and Allowances. ........................................................................

446

32.24.

For Others Debts/DR Debts. ......................................................................................

446

32.25.

Collection Transaction Formats. ................................................................................

447

AFMAN65-116V3 15 MARCH 2007

17

Figure 32.1. Sample Letter to Request Table 11 Update. .............................................................

449

Figure 32.2. PCN UH022-131, New JUMPS-RF Debts. ..............................................................

450

Figure 32.3. UH022-132, JUMPS-RF Accounts Receivable Collections. ....................................

451

Figure 32.4. UH022-133, JUMPS-RF Accounts Receivable Collections – Audit and Control by Appropriation. .....................................................................................................

452

Figure 32.5. UH022-135, JUMPS-RF Accounts Receivables. .....................................................

453

Table 32.1. Type Duty Codes. .....................................................................................................

454

Table 32.2. B12 – Collection of UTA’s/AFTP’s/PT’s and IAD Incentive Pay. .........................

455

Table 32.3. C03 – Collect Active Duty Tour or Three Entitlements. ..........................................

457

Table 32.4. Indebtedness Type Codes Used with Debt Transactions. .........................................

460

Table 32.5. Cash Collection/Deduction/Reduction Codes – Debt Transactions. ........................

461

Table 32.6. Suspense Type Codes – Debt Transactions. .............................................................

461

Table 32.7. DQ03 – Debt Collection. ..........................................................................................

462

Table 32.8. DQ07 – Adjustment for Collection of Pay and Allowances. ....................................

464

Table 32.9. DF03 – Adjustment for Collection of Fines. ............................................................

468

Table 32.10. DF07 – Adjustment for Collection of Fines. ............................................................

469

Table 32.11. DG03 – Collection of GPLD Indebtedness or Report of Survey. ............................

470

Table 32.12. DG07 – Adjustment of Collection to GPLD/Report of Survey. ...............................

471

Table 32.13. DR03 – Collection of “FOR OTHERS” Indebtedness. ............................................

471

Table 32.14. DR07 – Adjustment of Collection to “FOR OTHERS” Indebtedness. ....................

472

Table 32.15. DS03 – NAF, Garnishment, and Miscellaneous Indebtedness. ................................

473

Table 32.16. DS07 – Adjust Collection of NAF, Garnishment, and Miscellaneous Indebtedness.

474

Table 32.17. DV03 – Collection of Advance Payments and/or SGLI. ..........................................

476

Table 32.18. DV07 – Adjustment for Advance Payments or SGLI. .............................................

477

Table 32.19. DW03 – Collection of Partial Payments. ..................................................................

478

Table 32.20. DW07 – Adjustment for Partial Payments. ..............................................................

479

Table 32.21. DF/DG/DQ/DR/DV/DW09 – Cancellation of Debt. ................................................

480

Table 32.22. DS09 – Cancellation of Debt. ...................................................................................

481

Chapter 33— CLAIMS

482

33.1.

Procedures for in-Service or Out-of-Service Member. ..............................................

482

18

AFMAN65-116V3 15 MARCH 2007 33.2.

Active DJMS-RC Record. .........................................................................................

482

33.3.

Inactive DJMS-RC Record. .......................................................................................

482

33.4.

Claims for Settlement by RC Payroll Office. ............................................................

482

33.5.

Claims for Settlement by DFAS-DE/FYC. ................................................................

483

33.6.

Claims for Settlement by the General Accounting Office (GAO). ............................

483

33.7.

Claims Procedures. ....................................................................................................

484

Chapter 34— SPECIAL PROGRAMS

486

34.1.

Section A – Air Force Reserve Officer Training Corps (AFROTC). ........................

486

34.2.

Section B – Health Profession Incentive Programs. ..................................................

494

34.3.

Section C – Medical Services Bonuses. .....................................................................

501

34.4.

Section D – USAFR Palace Chase. ...........................................................................

504

34.5.

Section E – HQ ..........................................................................................................

504

34.6.

Section F – Student Master for HPIP/ROTC Students. .............................................

505

34.7.

Program Codes for ROTC. ........................................................................................

506

34.8.

Reports Used for ROTC. ...........................................................................................

506

Figure 34.1. AF Form 1321, Voucher for Travel Allowances and Pay for ROTC. ......................

508

Figure 34.2. ARPC Form 92, Appointment Order. .......................................................................

509

Figure 34.3. Bonus Program Contract. ..........................................................................................

510

Figure 34.4. UH022-256, ROTC Accounting Report (Air Force). ...............................................

511

Figure 34.5. UH022-257, ROTC Monthly Status and Payment Report – Part I. ..........................

513

Figure 34.6. UH022-258, ROTC Pre-Registration Camp Report. ................................................

516

Figure 34.7. UH022-259, ROTC Pre-Registration Camp Payments. ...........................................

518

Figure 34.8. UH022-260, ROTC Accounting Report by Class. ...................................................

519

Figure 34.9. UH022-261, ROTC Uniform Commutation Payment Report. .................................

522

Figure 34.10. UH022-0058, Health Professions Pay Management Report. ...................................

524

Table 34.1. B03 – Action Type 1 – Establish Bonus Control Record for HPIP. .........................

525

Table 34.2. B03 – Action Type 2 – Terminate Bonus for HPIP. .................................................

526

Table 34.3. B03 – Action Type 3 – Changes to Bonus Control Record for HPIP. .....................

527

Table 34.4. B03 – Action Type 6 – Incentive Bonus Payment for HPIP. ...................................

529

Table 34.5. B03 – Action Type 7 and 8 – Incentive Bonus Payment Suspend/Release for HPIP. ...................................................................................................................

530

AFMAN65-116V3 15 MARCH 2007

19

Table 34.6. A05 – Establish/Change a Student Master (HPIP). ..................................................

531

Table 34.7. Health Professions Incentives Programs. ..................................................................

533

Table 34.8. Program Codes for ROTC. .......................................................................................

533

Chapter 35— WAIVER OF COMPENSATION OR BENEFITS

534

35.1.

Members With Prior Military Service. ......................................................................

534

35.2.

Waiver of Retired Pay. ...............................................................................................

534

35.3.

Waiver of Veterans Administration (VA) Compensation. ........................................

535

35.4.

Waiver of Reserve Pay and Allowances. ...................................................................

535

Figure 35.1. AF Form 1962, Election of Reserve Pay and Allowances or Benefits from Prior Military Service. .......................................................................................................

536

Table 35.1. A21 – Reporting or Changing Compensation/Benefit Waived. ...............................

537

Chapter 36— COURT-MARTIAL SENTENCES AND NON-JUDICIAL PUNISHMENT

538

36.1.

Authority. ...................................................................................................................

538

36.2.

RC Payroll Office Actions. ........................................................................................

538

36.3.

DFAS-DE/FJP Actions. .............................................................................................

538

Figure 36.1. DD Form 114, Military Pay Order (Court-Martial). .................................................

539

Figure 36.2. DD Form 114, Military Pay Order (Non-judicial Punishment). ...............................

540

Chapter 37— CONFINEMENT AND NON-PAY STATUS CHANGES

541

37.1.

Confinement. ..............................................................................................................

541

37.2.

RC Payroll Office Actions – Confinement. ...............................................................

541

37.3.

Nonpay Status Changes. ............................................................................................

541

Chapter 38— PAY RECORD ACCESSIBILITY (PRA)

543

38.1.

Responsibility. ...........................................................................................................

543

38.2.

Applicability. .............................................................................................................

543

38.3.

PRA Roster. ...............................................................................................................

543

38.4.

PRA Audit Procedures. ..............................................................................................

543

Figure 38.1. AF Form 2070, JUMPS Pay Record Accessibility Roster. ......................................

545

Chapter 39— PERSONNEL DATA SYSTEM AND DJMS-RC FILE RECONCILIATION

546

39.1.

Discrepancies Between Personnel Data System (PDS) and DJMS-RC. ...................

546

39.2.

RC Payroll Office Procedures. ...................................................................................

546

20

AFMAN65-116V3 15 MARCH 2007 39.3.

Document Disposition. ..............................................................................................

Chapter 40— DJMS-RC AND DJMS-AC RECONCILIATION

547 548

40.1.

Discrepancies Between DJMS-RC and ANG/AFRES DJMS-AC MMPAs. ............

548

40.2.

Repeat Discrepancies. ................................................................................................

549

Chapter 41— ACCOUNTING AND FINANCIAL MANAGEMENT REPORTS

550

41.1.

Section A – Responsibilities. .....................................................................................

550

41.2.

Section B – Accounting Reports. ...............................................................................

551

41.3.

Section C – Financial Management Reports. .............................................................

551

41.4.

Section D – Paid By Others. ......................................................................................

553

41.5.

Section E – Special Reports. ......................................................................................

554

41.6.

Section F – Tax Accounting and Payment. ................................................................

555

41.7.

Section G – Accounting Processing Code (APC) Guidance. ....................................

556

Figure 41.1. RCS: ANG-ACB(M)7426, Air National Guard Financial Management Report, Part I (Headquarters Level) (Project Sort). ...............................................................

559

Figure 41.2. RCS: ANG-ACB(M)7426, Air National Guard Financial Management Report, Part II (Headquarters Level) (Project Sort). .............................................................

560

Figure 41.3. HAF-RE(M)7102, Air Force Reserve Financial Management Report, Part I (Headquarters Level) (Project Sort). ...............................................................

561

Figure 41.4. HAF-RE(M)7102, Air Force Reserve Financial Management Report, Part II (Headquarters Level) (Project Sort). .............................................................

562

Figure 41.5. UH022-305, Selective Service Report. .....................................................................

563

Figure 41.6. UH022-308, Federal Emergency Management Agency Reimbursement Report. ....

564

Figure 41.7. Accounting Processing Code (APC) Update Request. .............................................

565

Figure 41.8. Adjustment of Financial Management Report. .........................................................

566

Figure 41.9. UH022-202, State Life Insurance Summary, Total Summary Page. ........................

567

Figure 41.10. UH022-202, State Life Insurance Summary, State Summary Page. ........................

568

Figure 41.11. UH022-202, State Life Insurance Summary, State Summary by PAS of Individuals. ...........................................................................................................

569

Figure 41.12. UH022-250, JUMPS-RC/JSS Non-Performing Members. .......................................

570

Figure 41.13. UH022-320, International Balance of Payment Report. ...........................................

571

Table 41.1. APC Structure – Air Force Reserve. .........................................................................

572

Table 41.2. D18 – Adjustment Message for Accounting/APC Changes. ....................................

573

AFMAN65-116V3 15 MARCH 2007 Chapter 42— PRIVACY ACT OF 1974

21 574

42.1.

Purpose. ......................................................................................................................

574

42.2.

Responsibilities. .........................................................................................................

574

42.3.

Reference. ..................................................................................................................

574

Chapter 43— DFAS-DE UNIQUE TRANSACTIONS – D01, D02, AND PDS

575

43.1.

Purpose. ......................................................................................................................

575

43.2.

Quality Assurance Audit Procedures for Processing D02 Transactions. ...................

575

43.3.

D01 Procedures for Adjustments to Inactive Duty. ...................................................

575

43.4.

Changes to D02 Procedures. ......................................................................................

576

43.5.

D17 Procedures for Accrued Leave Adjustments. .....................................................

577

43.6.

D18 Message Transaction Procedures. ......................................................................

578

Table 43.1. DFAS-DE Adjustment/Indebtedness Transactions (TINs). ......................................

579

Table 43.2. Personnel Data System (PDS) Transactions. ............................................................

580

Table 43.3. D02 – DFAS-DE Uniques. .......................................................................................

581

Table 43.4. D01 – Common Edits – UTA/AFTP Basic Pay Positive/Negative Adjustments. ....

584

Table 43.5. D01 – Action Indicators A, C, and G. ......................................................................

585

Table 43.6. D01 – Components of Pay – Action Indicators A, C, and G. ...................................

586

Table 43.7. D01 – Action Indicators H and I. ..............................................................................

587

Table 43.8. D01 – Components of Pay – Action Indicators H and I. ..........................................

587

Table 43.9. D01 – Action Indicators J. ........................................................................................

588

Table 43.10. D01 – Components of Pay – Action Indicator J. ......................................................

588

Table 43.11. D02 (Positive)/D15 (Negative) – Output Only. ........................................................

589

Table 43.12. D02 – Action Indicator/COP/DTIN Processing Logic Table. ..................................

590

Table 43.13. D02 and D15 – Components of Pay. ........................................................................

591

Table 43.14. D04, D05, D06 – MDVO Positive/Negative Adjustments. ......................................

591

Table 43.15. D04 – Components of Pay. .......................................................................................

591

Table 43.16. D05 – Components of Pay. .......................................................................................

592

Table 43.17. D06 – Components of Pay. .......................................................................................

593

Table 43.18. D08, D09 – BAQ, VHA, OHA, BAS Positive/Negative Adjustments. ...................

594

Table 43.19. D08 – Components of Pay. .......................................................................................

595

22

AFMAN65-116V3 15 MARCH 2007

Table 43.20. D09 – Components of Pay. .......................................................................................

596

Table 43.21. D10/D12 – Hostile Fire Pay/FSA Positive/Negative Adjustments. .........................

596

Table 43.22. D10 – Components of Pay3. .....................................................................................

596

Table 43.23. D12 – Components of Pay. .......................................................................................

597

Table 43.24. D13 – Other Pay Adjustments Positive/Negative. ....................................................

597

Table 43.25. D13 – Components of Pay – Output Transaction. ....................................................

598

Table 43.26. D02/D15 – Processing for Incapacitation Payments. ...............................................

601

Table 43.27. Components of Pay – Incapacitation Pay. ................................................................

601

Table 43.28. D17 – Accrued Leave Adjustments. .........................................................................

602

Table 43.29. D18 – Comments. .....................................................................................................

603

Table 43.30. A38 – Date of Gain Change. .....................................................................................

603

Table 43.31. E01 – Lackland Payment. .........................................................................................

604

Table 43.32. 006 – Unit Change. ...................................................................................................

604

Table 43.33. AA1 – PDS Gain. ......................................................................................................

605

Table 43.34. PDS Common Data Fields – 102, 104, 105, 106, 113, 114, 115, 900. .....................

605

Table 43.35. PDS Changes for SSN, Name, Pay Date, Grade, OSD, ASD, and Loss. .................

606

Table 43.36. 900 – Separation Transaction. ..................................................................................

607

Table 43.37. A80 – Direct Deposit Waiver Expiration Date. ........................................................

608

Table 43.38. A81 – Expiration Term of Service Date. ..................................................................

609

Chapter 44— WAIVER OF CLAIMS FOR ERRONEOUS PAYMENT OF PAY AND ALLOWANCES

610

44.1.

Purpose. ......................................................................................................................

610

44.2.

Waiver Standards and Considerations. ......................................................................

610

44.3.

In-Service Members. ..................................................................................................

610

44.4.

Out-of-Service Members. ..........................................................................................

611

Figure 44.1. AF Form 1782, Application for Waiver of Erroneous Payments. ............................

613

Chapter 45— SAVINGS DEPOSIT PROGRAM PROCEDURES FOR GUARD AND RESERVE PERSONNEL

614

45.1.

Description. ................................................................................................................

614

45.2.

Substantiating Documents. ........................................................................................

614

AFMAN65-116V3 15 MARCH 2007

23

45.3.

Responsibilities. .........................................................................................................

614

45.4.

Special Provisions. .....................................................................................................

615

Chapter 46— JUMPS DATA COLLECTION (JDC) III

618

46.1.

Description. ................................................................................................................

618

46.2.

Substantiating Documents. ........................................................................................

618

46.3.

Responsibilities. .........................................................................................................

618

Chapter 47— ALLOTMENT OF MILITARY PAY

620

47.1.

Purpose. ......................................................................................................................

620

47.2.

Applicability And Scope. ...........................................................................................

620

47.3.

Policy. ........................................................................................................................

620

47.4.

Responsibilities and Procedures. ...............................................................................

620

Chapter 48— TRICARE SELECTED RESERVE DENTAL PROGRAM (TSRDP)

621

48.1.

Purpose. ......................................................................................................................

621

48.2.

Applicability And Scope. ...........................................................................................

621

48.3.

Policy. ........................................................................................................................

621

48.4.

Responsibilities and Procedures. ...............................................................................

621

48.5.

Reports. ......................................................................................................................

621

Chapter 49— LONG TERM CARE INSURANCE PROGRAM (LTCIP)

622

49.1.

Description. ................................................................................................................

622

49.2.

Source Of Input. .........................................................................................................

622

49.3.

Other Information: .....................................................................................................

622

49.4.

LES remarks: .............................................................................................................

622

Chapter 50— UNIFORMED SERVICES THRIFT SAVINGS PLAN

623

50.1.

Description. ................................................................................................................

623

50.2.

References. .................................................................................................................

623

50.3.

Thrift Savings Plan (TSP) Overview. ........................................................................

623

50.4.

Eligibility to Participate in the Thrift Savings Plan (TSP). .......................................

623

50.5.

Initial/Open Seasons. .................................................................................................

623

50.6.

Member Transfers. .....................................................................................................

624

50.7.

Contributions. ............................................................................................................

625

24

AFMAN65-116V3 15 MARCH 2007 50.8.

Investment Options. ...................................................................................................

625

50.9.

Interfund Transfers. ...................................................................................................

625

50.10.

Tax Information. ........................................................................................................

625

50.11.

TSP Loan Program. ....................................................................................................

626

50.12.

Breakage. ...................................................................................................................

626

50.13.

Make-Up Contributions. ............................................................................................

626

50.14.

Error Corrections. ......................................................................................................

626

50.15.

Claims Procedures. ....................................................................................................

626

50.16.

Owners Of The Program. ...........................................................................................

626

50.17.

Source and Method of Input. .....................................................................................

627

50.18.

RPO Responsibilities. ................................................................................................

627

50.19.

Processing Form TSP-U-1. ........................................................................................

627

50.20.

Separations/Retirement Procedures. ..........................................................................

628

50.21.

Definitions. ................................................................................................................

628

50.22.

Adopted/Prescribed Forms. .......................................................................................

630

Figure 50.1. DJMS Thrift Savings Plan (TSP) for Air Force. ......................................................

632

Figure 50.2. DJMS-RC Thrift Savings Plan (TSP) for Air Force. ................................................

633

Figure 50.3. DJMS-RC TSP Enrollment Start for Air Force. .......................................................

634

Figure 50.4. DJMS-RC Thrift Savings Plan (TSP) Change for Air Force. ...................................

636

Figure 50.5. DJMS-RC TSP Enrollment Stop for Air Force. .......................................................

637

Figure 50.6. – DoD Instruction 1341.cc, Thrift Savings Plan Participation by Members of the Military Services. ...........................................................................................

638

Figure 50.7. – Draft of Proposed Change to DoDFMR Volume 7A, Chapter 51, Savings Programs. ....................................................................................................

657

Table 50.1. Thrift Savings Plan Election. ....................................................................................

664

Figure 50.8. – Draft of Proposed Change to DoDFMR Volume 7A, Chapter 10, Thrift Savings Plan. ..................................................................................................

669

Figure 50.9. – AIG Message, USAF Uniformed Services Thrift Savings Plan Implementing Policy. .......................................................................................................................

675

Attachment 1— GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION

689

Attachment 2— SAMPLE OF DD FORM 114, MILITARY PAY ORDER

701

AFMAN65-116V3 15 MARCH 2007

25

Attachment 3— TRANSACTIONS (TINS) ARRANGED IN ALPHABETIC-NUMERIC SEQUENCE

702

Attachment 4— DJMS-RC REPORTS

706

Attachment 5— STATE TAXING AUTHORITIES, POSTAL SERVICE STATE ABBREVIATIONS, TAX RATES

753

Attachment 6— USAFR AND ANG TRAINING CATEGORY CODES

757

Attachment 7— MPA TRAINING CATEGORY CODES

764

Attachment 8— SYSOUT ARCHIVE AND RETRIEVAL (SAR) SYSTEM

765

Attachment 9— GLOSSARY

777

26

AFMAN65-116V3 15 MARCH 2007 Chapter 1 GENERAL INFORMATION

1.1. Purpose. This manual provides procedures for United States Air Force Reserves (AFRES) and Air National Guard (ANG) payroll office input into the Defense Joint Military Pay System – Reserve Component (DJMS-RC) (formerly called the Joint Uniform Military Pay System – Reserve Forces/Joint Service Software – Reserve Component (JUMPS-RF/JSS-RC)). Specific information regarding formats and transaction processing are contained in the specific input systems manuals published by AFRES and ANG: 1.1.1. Independent Systems within AFRES and ANG. For unique systems manuals and user guides contact the system office of primary responsibility (OPR). 1.1.2. Publication Requirements – AFRES and ANG. 1.1.3. In addition to this manual, the following publications will be maintained or readily available in the RC payroll offices: 1.1.3.1. DoD 7000.14 R, Volume 7, Part A, Department of Defense Financial Management Regulation, Volume 7, Part A (DoDFMR Vol. 7A). (Formerly called Department of Defense Military Pay and Allowances Entitlements Manual (DODPM).) 1.1.3.2. DFAS-DEM 7073-2, Joint Uniform Pay System Unit Procedures Excluding FSO. 1.1.3.3. AFM 177-373, Volume IV. Dependency Determinations. 1.1.3.4. AFR 177-135. Official Table of Distances: Continental United States, Alaska, Hawaii, Canada, Canal Zone, Central America, Mexico and Puerto Rico. (This may change to a DoD publication.) 1.1.3.5. Official Airline Guide – North American Edition. 1.1.3.6. AFR 10-7, Administrative Orders. 1.1.3.7. The Federal Travel Regulations, Volume I. 1.1.3.8. AFR 39-23, Uniform Clothing Allowance for Air Force Enlisted Members. 1.1.3.9. AFR 35-9, Leave and Administrative Absence Policy. 1.1.3.10. DFAS-DEM 7073-1, Defense Joint Military Pay Systems – Active Component (DJMS-AC) FSO Procedures. 1.1.3.11. AFR 177-20, Direct Deposit of Pay Program, (or the DoD directive which may supersede this regulation). 1.1.3.12. AFROTC Financial Cadet Logistics Information Management System (AFCLIMS) User’s Manual. 1.1.3.13. For ANG unique manuals and user guides contact ANGRG/FMF, Andrews AFB, MD. 1.2. Applicability. The procedures in this volume are mandatory and apply to:

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1.2.1. RC payroll offices in ANG base financial management offices, AFRES base financial management offices or tenant unit budget offices, and major command Consolidated Base Personnel Offices (CBPO) servicing members of the Air Forces Reserve Forces. 1.2.2. The AFRES RC payroll office in Denver CO, services members assigned to Air Force individual Reserve programs. 1.2.3. Air Force Financial Management Offices (FMOs) (formerly known as Accounting and Finance Offices (AFOs)) providing pay service to members of the Air National Guard and Air Force Reserve. 1.3. Establishment of RC Payroll Office. A unit commander servicing members of the Air Reserve Forces in a pay status may establish or change an RC payroll office account with Reserve Forces Pay System Division, Directorate of Military Pay, Defense Finance and Accounting Services – Denver (DFAS-DE/FJR) (formerly Air Force Accounting and Finance Center) by submitting a letter containing: 1.3.1. Organization designation 1.3.2. Mailing address 1.3.3. Effective date 1.4. ST-PGMA, PAS, and PEC Change(s). The Defense Finance and Accounting Services – Denver Center (DFAS-DE) has the capability to mass-convert the state codes (National Guard) and pay group/ mobilization (Air Reserve) codes (ST-PGMA), personnel accounting symbols (PASs), and program element codes (PECs) for all members of a unit. 1.4.1. To use this procedure, every member in the unit must be changing. If not, separate transactions (TINs) are input for each member being changed. Refer to the specific input systems manual at the resident site for the proper input procedures for separate TINs. 1.4.2. PEC/PAS changes are only made on the Code 2 and Code 3 updates. 1.4.3. PEC/PAS Change Requests. Contact DFAS-DE/FJR, AUTOVON/DSN 926-6143, to verify that the PEC is on DJMS-RC tables. 1.4.3.1. If the PEC is on the DJMS-RC table, but not on the CBPO table, send a message to DFAS-DE/FJRR requesting the PEC be added to the CBPO table. Provide the following information in the message: 1.4.3.1.1. Old complete PAS 1.4.3.1.2. Old PEC 1.4.3.1.3. Old ST CODE (ANG) or old PG-MA (AFRES) 1.4.3.1.4. New complete PAS 1.4.3.1.5. New complete PEC 1.4.3.1.6. New ST CODE (ANG) or new PG-MA (AFRES) 1.4.3.1.7. Effective date 1.4.3.2. DFAS-DE/FJRR will then give the request to the Quality Assurance Branch, Processing Division, Directorate of Military Pay (DFAS-DE/FJPA), requesting the PEC/PAS for the specific unit be mass-converted.

28

AFMAN65-116V3 15 MARCH 2007 1.4.4. If the PEC is not on DJMS-RC Table 3, contact the respective ANG or AFRES headquarters PAS code manager. That office will give written notification to DFAS-DE/FJRR of the change, including all necessary descriptions, etc., to establish the new PEC. 1.4.5. Table 26 Update. In addition to providing the information requested in paragraph 1.4.1., provide DFAS-DE/FJR the Servicing ADSN, Travel ADSN and zip code of the Servicing ADSN for each PAS code change, update, or deletion requested by Headquarters, Air Force Reserve Command or Headquarters, Air National Guard. DFAS-DE/FJR, will, in turn, provide the information to DFAS-DE/FJFBB1 (Computer Tables) for updating Table 26.

1.5. Supporting Documents. 1.5.1. Original Documents. See, also, 1.5.2., “Datafax Documents.” DJMS-RC requires source documents or system certified data from collateral systems (e.g., PDS, RCIS) for all transactions to support changes to a master military pay account (MMPA). Acceptable documentation includes the following: 1.5.1.1. Signed and certified documents which justify each transaction (see Chapter 4, “Supporting Document Files (SDF)”) including those transactions which do not directly affect pay and allowances (e.g., TD Form W-4, Employees Withholding Allowance Certification, and SF 1199A, Direct Deposit Sign-Up Form). 1.5.1.2. Signature must be original, or a carbon copy, or the document may be a certified true copy. The RC payroll office is responsible for ensuring the supporting documents are complete and signed. Corrections to documents must be made in ink, lined through once, and initialed by the individual who certified the applicable information. Correction tape and/or white out cannot be used. 1.5.1.3. Messages sent via standard Department of Defense (DoD) communications or internal Air Force and ANG electronic mail system will be accepted as supporting documents providing the annotation “Source Documents on File” is annotated on the request. 1.5.1.4. For AFRES Only: All supporting documents received in a RC payroll office must be date-stamped when received. If the document must be returned to the reservist, or sent to another office for more information, ensure it is redated (stamped) upon its return to the payroll office. 1.5.1.4.1. Ninety-five percent of all documents received by the AFRES payroll office(s) should be processed within two (2) workdays after receipt. 1.5.2. Datafax Documents. See, also, 1.5.1., “Original Documents.” The GAO manual for Guidance of Federal Agencies, Title 7, Section 6.28, and 31 U.S.C. 1501, requires transactions to be supported by documentary evidence. However, there is no prohibition against the use of documentation that is datafaxed. 1.5.2.1. Effective with message 161421Z NOV 93, subject: Facsimile (FAX) Transmission and Receipt of JUMPS Source Documents, the following guidance is provided:

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1.5.2.1.1. RC payroll offices may accept, from members, FAX transmission of source documents necessary to support: Address changes Financial Organization Account changes Allotment starts, stops, and changes Leave requests TD Forms W-4 to change withholding 1.5.2.1.2. RC payroll office may accept via FAX, with review and signature of either the member’s commander or the comptroller/budget officer at the member’s duty location, any pay-affecting source document to include but not limited to: AF Form 220 AF Form 594 DD Form 938 1.5.2.1.3. These datafaxed documents are to be treated as the original source document and submitted to DFAS-DE accordingly. The originals of these documents should be retained by the originator, not the RC payroll office. 1.6. Scope. 1.6.1. Payment. DJMS-RC provides computerized payment of pay and allowances to members of Air Reserve Forces for: 1.6.1.1. Inactive duty training (IDT) 1.6.1.2. Additional flying training periods (AFTP) 1.6.1.3. Initial tours of active duty (IADT) for non-prior service members performing basic military training (BMT), technical training, and on-the-job training (OJT). 1.6.1.4. Active duty tours except: 1.6.1.4.1. Active duty performed by officers and airmen as identified in Chapter 24, “Payments by DJMS-AC” and Chapter 28, “Mobilization”. These members are paid by the Joint Uniform Military Pay System – Joint Service Software – Active Component (JUMPS/ JSS-AC). 1.6.1.4.2. Travel allowances for periods of active duty (see DFAS-DER 7010-3). (Air Force Reserve Payroll Office.) 1.6.1.5. Uniform allowance for officers.

30

AFMAN65-116V3 15 MARCH 2007 1.6.1.6. Disability payments for members who become incapacitated while performing inactive duty or active duty. See 43.4.3., “Incapacitation Pay.” 1.6.1.7. Subsistence, stipend, books, fees, commutation, and training payments (as applicable) for HPIP and ROTC members. See Chapter 34 for details. 1.6.2. Accounting for Appropriations. DFAS-DE maintains accounting records and provides accounting and financial management reports for the ANG appropriation (3850), AFRES appropriation (3700), and the military personnel appropriation (MPA) (3500) except for: 1.6.2.1. Temporary duty (TDY) and permanent change of station (PCS) travel funds. 1.6.2.2. Subsistence, books, commutation, and training payments (as applicable) for ROTC members. 1.6.3. Accounting for Taxes. DFAS-DE maintains records on, prepares reports, and pays Federal Insurance Contributions Act (FICA) taxes, federal income tax withheld (FITW), and state income tax withheld (SITW). See Chapter 30, “Federal/State Income Tax, Federal Insurance Contributions.”

1.7. Interface. DJMS-RC is interfaced with: 1.7.1. Personnel Data System (PDS). The Air Force Military Personnel Center (AFMPC) inputs personnel data to DJMS-RC by Automatic Digital Network (AUTODIN). 1.7.2. Point Credit Accounting and Reporting System (PCARS). DFAS-DE collects performance data by computer and transmits to AFMPC by AUTODIN (see AFMAN 36-2622 V1). 1.7.3. Lackland Trainee Initial Pay System (TIPS). The FMO at Lackland Air Force Base (AFB) pays non-prior service enlistees initial payments in the same amount and under the same procedures as those set up for extended active duty members attending basic military training. The Lackland AFB FMO processes payments in DJMS-RC as paid-for-others transactions via the Trainee Initial Pay System (TIPS). See Chapter 10, ANG and USAFR Non-Prior Service Members.” 1.7.4. Retiree Annuitant Pay System (RAPS). DJMS-RC formats records of payments to members identified as receiving Air Force retired pay and passes the records to RAPS. RAPS processes the records against the retiree’s pay account and deducts 1 day’s retired pay for each calendar day of pay the member receives from DJMS-RC. See Chapter 35, “Waiver of Compensation or Benefits.” 1.7.5. Internal Revenue Service and the Social Security Administration. DJMS-RC formats records of federal income tax withheld (FITW), taxable income, Federal Insurance Contribution Act (FICA) deductions, and FICA wages, and creates tapes of the data. See Chapter 30, “Federal/State Income Tax, Federal Insurance Contributions.” 1.7.6. Defense Manpower Data Center (DMDC). DJMS-RC system reports members’ pay data to DMDC on magnetic tapes. DMDC then loads the pay data on their system. Other agencies, e.g., Veterans Administration (VA), may then obtain information from DMDC to reconcile the VA pay offset of those who received dual compensations (e.g., Reserve pay, as well as VA disability payment). VA determines the overpayment amount as well as performs the collection function. 1.8. Responsibilities For Input. 1.8.1. RC Payroll Offices.

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1.8.1.1. Air National Guard payroll offices are generally located in ANG financial management offices. AFRES payroll offices are generally located in financial management/tenant unit budget offices identified by the CBPO PAS (see USAF PAS Directory). 1.8.1.2. The payroll office for HPSP students is the AFRES RC payroll office located at Denver CO. IMAs are serviced by the AFRES RC payroll office selected by the member. The AFRES RC payroll office at Denver also inputs DJMS-RC transactions not available in the AFRES Data Collection System. 1.8.1.3. See 1.8.5.1., “Individual Mobilization Augmentee (IMA) – Categories A, B, and D” and 1.8.5.2.4., “Health Professions Scholarship Program – Category K” for more information on these programs. 1.8.1.4. See 1.8.4., “AFRES RC Payroll Office in Denver” for the mailing address of the AFRES RC payroll office in Denver. 1.8.1.5. The duties within the RC payroll office must be segregated, wherever possible, so no one individual has complete control over all phases of transactions affecting pay. 1.8.1.6. The RC Payroll Office. Transmits data to DFAS-DE for payments of pay and allowances or adjustments to pay and allowances. 1.8.2. AFRES Payroll Offices. 1.8.2.1. The AFRES payroll office uses the AFRES Data Collection System as the primary means of inputting military pay transactions. In the event that the payroll office is unable to use this system, it contacts HQ AFRES/FMFQ for emergency backup procedures. 1.8.2.2. The AFRES payroll office transmits all pay transactions to HQ AFRES on a daily basis. 1.8.2.3. AFRES payroll offices may transmit up to eight (8) times per business transmission day. A business transmission day begins at 1300 EST/EDT each workday and ends at 1300 EST/EDT the following workday. 1.8.2.4. AFRES units are encouraged to provide full payroll support to the IMAs described in 1.8.2.1., “Individual Mobilization Augmentee (IMA) – Categories A, B, and D,” however, the remaining individual Reservists should be referred to the AFRES RC payroll office in Denver CO, for service. 1.8.2.5. AFRES payroll offices mail documents (DD Form 114, DD Form 139, etc.) to DFAS-DE/ FJPA for payments or adjustments of pay and allowances that are not computerized. See Chapter 4, “Supporting Document Files (SDF)” for forms and the transactions they support. 1.8.3. ANG Payroll Office. 1.8.3.1. The input system is the Integrated Military Personnel System (IMPS). 1.8.3.2. In the event the payroll office is unable to use IMPS, contact the ANG Readiness Center (ANGRC/FMFP) for contingency procedures. 1.8.3.3. ANG transmits their data via the Systems Enhancement Associates PC Software communications package (SEADog). 1.8.3.4. Pay transactions may be submitted daily to DFAS-DE via SEADog. Each payroll office has an established transmission time.

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AFMAN65-116V3 15 MARCH 2007 1.8.3.5. The receiving equipment at DFAS-DE is down from 1000 to 1500 (10 a.m. to 3 p.m., Denver time), Monday through Friday, for maintenance and processing. 1.8.4. AFRES RC Payroll Office in Denver. This office is located at the Air Reserve Personnel Center in Denver CO. This office was formerly called ARPC/DROX. The mailing address is: OLWU 2400 RRMS/FMFQ-P 6760 East Irvington Place Denver CO 80280-3000 1.8.5. Reserve Programs. Although there are many distinct programs, the term IMA will be generically used to refer to all the following pay categories: 1.8.5.1. Individual Mobilization Augumentee (IMA) – Categories A, B, and D. Officers and airmen assigned to positions which would be used to backfill the active duty in the event of mobilization. Positions are programmed by the active duty. 1.8.5.1.1. Category A, authorized 48 IDTs and one 14-day annual tour per FY. 1.8.5.1.2. Category B, authorized 24 inactive duty training (IDT) periods and one 12- to 14-day annual tour each fiscal year (FY). 1.8.5.1.3. Category D, authorized to perform annual training of 12- to 14 days. Not authorized to perform IDT. 1.8.5.2. Additional Inactive Reserve Pay Categories D’s. The following are additional inactive reserve pay category D’s. The categories listed below are personnel categories, not pay categories. 1.8.5.2.1. Federal Emergency Management Agency (FEMA) and Selective Service. Reservists assigned to local, state, or regional positions to support disaster preparedness functions. Members are authorized one 12-day annual tour each FY. FEMA reimburses the Air Force Reserves for duty performed. 1.8.5.2.2. Chaplain, Legal, and Medical Reinforcement Designees. Reinforcement Personnel Section; Civil Air Patrol Reserve Advisor Program; and USAF Admissions Liaison Officer Program – Category H: Reservists who wish to maintain their ties to the Air Force and remain in the Ready Reserves. Members may perform non-paid IDTs and are eligible for military pay appropriation (MPA) tours. 1.8.5.2.3. Chaplain Candidate and Legal Intern Programs – Category J. Seminary students interested in active duty or Reserve positions, or law students on an Air Force Reserve Officer Training Corps (AFROTC) educational delay perform active duty tours during school breaks. Amount of paid active duty authorized varies. 1.8.5.2.4. Health Professions Scholarship Program (HPSP). Provides a stipend for selected individuals appointed commissioned officers in the reserve components and detailed to civilian institutions for training in a health profession in return for an active duty service obligation.

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1.8.5.2.5. Financial Assistance Program (FAP). Provides for the award of grants and stipends to eligible physician residents and fellows in specialized training in return for an active duty service obligation. 1.8.5.2.6. Specialized Training Assistance Program (STRAP). Provides stipends for financial assistance to members of the reserve components engaged in specialized training in the health professions in return for reserve service obligation. Members may be assigned to an active guard or reserve unit and receive the stipend in addition to active and inactive duty payments. 1.8.6. Directorate of Military Pay (DFAS-DE/FJ). 1.8.6.1. Inputs data for payments which have not been decentralized to the payroll offices or have not been computerized. See Chapter 43, “DFAS-DE Unique Transactions – D01, D02, and PDS”. 1.8.6.2. Inputs data for payments and adjustments to pay and allowances when management notices are received for dates of performance outside of immediate access storage (IAS). (IAS is current processing month plus 11 prior months). 1.9. Computer Processing Schedules. 1.9.1. DFAS-DE schedules dates for DJMS-RC computer processing and distributes an annual operations calendar showing computer run dates, code type, voucher date, and the highest date paid for each update within the year. DFAS-DE/FJ distributes changes to these schedules by message. 1.9.2. Active duty tours less than 30 days, which have an end date past the high-date-paid on the schedule, may be processed in advance if properly certified; however, the tour payment will recycle until the appropriate scheduled run. 1.9.3. Three types of computer runs are normally scheduled each month. The three types of computer updates are: 1.9.3.1. Code 1. Payment of IDT, miscellaneous entitlements, short tours of active duty, adjustments for payments or collections, and update of MMPA with personnel and entitlement data. This will also “catch up” long tours. This will not pay BMT tours. 1.9.3.2. Code 2. All payments described for the code 1, plus long tours of active duty for pay due from the first or intermediate day through the 15th of the month. 1.9.3.3. Code 3. All payments described for the code 1 and code 2, plus long tour of active duty for pay due from the 16th or intermediate day of the month through the last day of the month. This also pays advanced certified tours where payments are delivered to a pay agent for distribution to the members at their annual training duty site. 1.9.3.3.1. The Code 3 computer run is the only run that lists advanced certified tours. Advance certified tours are also paid on Code 1 and Code 2. 1.9.3.3.2. Payments from the code 1, 2, or 3 runs may be sent to a financial organization (direct deposit) or to the mailing address in the MMPA. 1.10. Daily Transactions. 1.10.1. General Procedures for Working Daily Transactions.

34

AFMAN65-116V3 15 MARCH 2007 1.10.1.1. Transactions are validated for format and consistency, i.e., data reported in correct data fields (card columns), valid SSN, and name. In addition, transactions are validated against information provided on the member’s MMPA. Transactions failing these edits are rejected back to the payroll office which has overall responsibility for the MMPA. The rejects are listed on report PCN UH022-164, with a narrative message explaining the error appearing directly below the transaction. 1.10.1.2. All valid transactions process through pay computation and update of the pay history file and the member’s MMPA. 1.10.1.3. DJMS-RC outgoing AUTODIN for PCARS is sent out daily. Each transmission is numbered sequentially. Contact Operations Branch, Liaison Division, Directorate of Military Pay (DFAS-DE/FJY), AUTOVON/DSN 926-6468, for any questions concerning AUTODIN. 1.10.1.4. All errors and management notices on the UH022-164 must be annotated to indicate what actions were taken and when they were completed. If no action is required, then it must be explained. Aggressive follow-up action must be taken to clear any item shown. Retain copies of error listings for three (3) months after the month in which all errors and/or management notices on the listing are cleared. 1.10.1.5. ARPC gets a hardcopy of UH022-164 and can inquire this report via RMS. 1.10.2. Additional Procedures – AFRES Only. 1.10.2.1. AFRES payroll offices retrieve error files from the AFRES Data Collection System on a daily basis. The error file must be printed and date-stamped daily. 1.10.2.2. All errors and management notices on the UH022-164 must be annotated to indicate what actions were taken and when they were completed. If no action is required, then it must be explained. Aggressive follow-up action must be taken to clear any item shown. 1.10.2.3. Retain copies of error listings for three (3) months after the month in which all errors and/or management notices on the listing are cleared. 1.10.3. Additional Procedures – ANG Only. ANG payroll offices retrieve management and error files from DFAS-DE/FJR daily via SEADog. Required corrective action should be processed promptly. Management products received via SEADog will be compared to the UH0122-164 (see Appendix D, “DJMS-RC Reports”) microfiche report to ensure all reports are received and processed.

1.11. DD Form 114, Military Pay Orders (MPO) Preparation. 1.11.1. Use certified DD Form 114, Military Pay Orders, signed by a commander, for pay adjustments or collections that are not computerized or have not been decentralized to the payroll office (see Chapter 27, “Pay Adjustments”, Chapter 32, “Accounts Receivable – Debt Accounts”, and Chapter 43, “DFAS-DE Unique Transactions – D01, D02, and PDS”). 1.11.2. Datafax copies are acceptable, however; the faxed MPO must be signed by a certifying officer. The faxed MPO does not constitute priority action; cases are opened as received and thereby worked in Julian date order. The original hardcopy MPO doesn’t need to be forwarded as this causes duplicate cases and possible duplicate postings.

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1.11.2.1. Prepare the DD Form 114 in original and two copies. Include DJMS-RC and PAS code on all DD Forms 114s. Example: DJMS-RC/H9. The DD Form 114 number should be prefaced with the PAS code of the requesting payroll office. 1.11.2.2. Submit the original and one copy to DFAS-DE/FJPA. 1.11.2.3. Destroy the file copy six (6) months after the action is closed, or when no longer needed, whichever is sooner. 1.11.2.4. Supporting documents are not required with the DD Form 114 if the statement, “Supporting documents on file,” is stated on the DD Form 114. However, if the circumstances do not appear to justify payment, DFAS-DE/FJPA may require an explanation or submission of documents. 1.11.2.5. Second request messages (follow-up) should be sent to the appropriate DFAS-DE/FJ division (three-letter level) after 30 calendar days. If the case remains unsettled by the 40th calendar day, a third request message should be send directly to DFAS-DE/FJ. All second and third request messages should inform the appropriate command support function (for ANG, ANGRC/ FMFP; for AFRES, HQ AFRES/FMFQ). These procedures should be followed for all normal and routine pay inquiries. 1.11.2.6. Any transaction involving financial hardship, commander/IG interest, or any other transaction which, in the payroll office’s opinion, is not routine or normal, should be so identified and immediately brought to the attention of the appropriate DFAS-DE/FJ division. 1.12. Purpose, Type, and Designation of Certifying Officers. All payments and deductions on behalf of the United States government require written evidence of pay entitlement, performance of duty, or amount due the United States government. The signature of the certifying officer attests to the correctness of statements, facts, accounts, and amounts on vouchers or other documents supporting pay and allowances. For the DJMS-RC system, there are three different certifying officers for different purposes. Each is governed by slightly different procedures. 1.12.1. Attendance Certifying Officer. 1.12.1.1. Persons certifying attendance for Guard and Reserve activities make their certification based on their position. These certifying officers are not required to be designated as a certifying officer on DD Form 577, Signature Card, like other certifying officers. 1.12.1.2. For ANG only: Duty Authorizing Officials are designated in accordance with ANG regulations. 1.12.2. Unit Certifying Officer. The commander or his/her designee certifies substantiating documents, other than attendance, that are sent by the unit to the RC payroll office to update members’ pay accounts. For ANG and AFRES unit-assigned personnel, these certifying officers must be appointed in accordance with DFAS-DER 7010-1. 1.12.3. DJMS-RC Certifying Officer. DJMS-RC certifying officers are responsible for all input to the pay system and certify to this on AF Form 1444, Certification of the Air Reserve Pay and Allowance System (DJMS-RC) Input Transactions. These certifying officers must be designated on DD Form 577 or by appointment letter. 1.13. Designation of a Certifying Officer.

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AFMAN65-116V3 15 MARCH 2007 1.13.1. When required, the commander or designee, prepares an DD Form 577 per DFAS-DER 7010-1, paragraph 6-31b, and includes the organization and the first two digits of the PAS code in the address line of the DD Form 577 (for example, 165 Combat Support, C4). In the item, “Type of Document or Purpose for Which Authorized”, insert the phrase “DJMS-RC documents”. 1.13.2. For IMAs, the unit certification letter is prepared by the unit commander. On the DD Form 577, in the item, “Type of Document or Purpose for Which Authorized,” insert the phrase “DJMS-RC – ARPC/DROX.” 1.13.3. Designees’ Qualifications, Status, and Responsibilities. 1.13.3.1. A commissioned or warrant officer, an airman, or a civilian employee may be designated. 1.13.3.2. A designated certifying officer may certify documents in a military, civilian, or air technician status. The status must be shown on the document. 1.13.3.3. The certifying officer must not be the person who prepares DJMS-RC input. 1.13.3.4. The certifying officer is pecuniary liable for the legality and accuracy of the payments (see DFAS-DER 7010-1). 1.13.4. Changes in Certifying Officer. A change in the commander does not require a change in certifying officer. If the new commander desires a change in certifying officer, the commander prepares a new DD Form 577: “Replace (name of the former certifying officer) on (effective date of appointment)”.

1.14. Designation of a Paying Agent. A unit commander or designee may appoint a paying agent to receive, deliver, and account for checks for payment of certain training activities. 1.14.1. Qualification and Limitations. A unit commander or designee may appoint any person as a paying agent who meets the qualifications of a certifying officer with the following exceptions: 1.14.1.1. A certifying officer cannot be appointed as a paying agent. 1.14.1.2. A paying agent cannot be the person who prepares or audits DJMS-RC input or supervises employees who process RC payroll documentation. 1.14.2. Procedures. Prepare an SF 1195, Recommendation for Designation and Revocation of Agent to Receive and Deliver Checks and Savings Bonds, and submit to DFAS-DE/WFC, PO Box 200030, Denver CO, 80220-3000. Include the organization and the PAS code, following the same procedures as for a certifying officer. In the item, “Type of Document or Purpose for Which Authorized,” insert “Distribute checks per DODR 7000-14 V5”. On the reverse, insert the appropriate statement as follows for: 1.14.2.1. AFRES and ANG Year-Round Paying Agent Certification. 1.14.2.1.1. For year-round annual active duty training, enter: “Year-round annual active duty training for FY__.” 1.14.2.1.2. Year-Round SF 1195 for AFRES must be received by DFAS-DE/WFC before the beginning of the fiscal year. 1.14.2.1.3. Paying agent changes must be received by DFAS-DE/WFC seven (7) days before the beginning of the tour.

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1.14.2.1.4. DD Forms 577 for ANG year-round annual active duty training should be submitted to DFAS-DE/WFC for the FY, using instructions in 9.3.2.3., “Certification of Performance of Duty”. 1.14.2.2. ANG and AFRES Unit Active Duty Training. For unit annual active duty training, enter: “Unit annual active duty training from (date) to (date)”. 1.14.2.3. Others. Enter: “Special payroll for (location) from (starting date) to (ending date).” For special payrolls pertaining to activities supported by the AFRES RC payroll office in Denver CO, the DD Form 577 must be sent to the address listed in 1.8.1.4., “AFRES RC Payroll Office in Denver” for further distribution. 1.14.3. Incorrect DD Forms 577. DFAS-DE returns incorrect DD Forms 577 to the unit or payroll office, as appropriate, for correction (for example, no expiration statement). 1.14.4. Annual Review and Disposition of DD Form 577 for Paying Agents 1.14.4.1. Annual Review. Before the beginning of each fiscal year, the RC payroll office notifies the appropriate agencies to verify the appointment of paying agents and to submit new DD Forms 577. 1.14.4.2. Disposition. DFAS-DE/WFC destroys all DD Forms 577 for paying agents at the beginning of each fiscal year. 1.14.5. Changes in Certifying Officer. A change in the commander does not require a change in paying agent. If the new commander desires a change in paying agent, the commander prepares a new DD Form 577: “Replace (name of the former paying agent) on (effective date of appointment).” 1.14.6. HQ AFRES Self-Inspection Procedures. AFRES payroll office supervisor/lead technician will complete the HQ AFRES Self-Inspection Checklist once each fiscal quarter. This responsibility cannot be delegated. The checklist is designed to solicit a “Yes/No” response. In the event there is “No” response, provide a fully supported answer with an adequate description which clearly identifies the problem and states the corrective action taken/planned: 1.14.6.1. Within 15 calendar days after completing the checklist, the Reserve Pay supervisor/lead technician will give their supervisor a written certification that the checklist has been completed. The certification will include a summary of the findings. 1.14.6.2. Since this is a self-inspection, there is no requirement to report the results to HQ AFRES/FMFQ; however, submission of findings is encouraged so that problems and solutions can be crossfed to other AFRES payroll offices. Retain the completed checklist, documentation of identified problems, corrective action taken, and the certification for two years.

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AFMAN65-116V3 15 MARCH 2007 Chapter 2 ESTABLISH/MAINTAIN A DJMS-RC MASTER MILITARY PAY ACCOUNT

2.1. Purpose. This chapter provides basic guidance and procedures necessary to establish, maintain, and close a Master Military Pay Account (MMPA) for a member of the Air National Guard (ANG) or Air Force Reserves (AFRES). Special programs are covered in Chapter 34, “Special Programs” 2.2. Gains. 2.2.1. Definition of Gains. 2.2.1.1. Each member reassigned from one component of the armed forces to another. 2.2.1.2. Officers appointed upon completion of officer training school (OTS) or given a direct commission. 2.2.1.3. Non-prior service enlistees. 2.2.1.4. All prior-service airmen enlistees. 2.2.1.5. Members reassigned from non-pay status to pay status. 2.2.1.6. Active Guard/Reserve (AGR) tours terminating or paying out in JSS-AC and reverting DJMS-RC for pay purposes. NOTE: In most instances, AGR members are paid on JSS-AC. 2.2.1.7. HPSP, FAP, and STRAP participant. 2.2.1.8. ROTC Participants. 2.2.2. Personnel Data System (PDS). 2.2.2.1. PDS provides AUTODIN input of data common to both pay and personnel. CBPO prepares PDS gain cards (see AFMAN 36-2621 V4, for AFRES and ANGM 30-3 for ANG). This data is input to PDS by the CBPO and includes the data shown in Table 43.33. 2.2.2.2. PDS may also provide the A07 and A08 transactions via AUTODIN. (See Table 2.7. and Table 2.8., respectively, for the A07 and A08 transaction formats.) 2.2.3. RC Payroll Office. Inputs data to complete gains for members of the units/organizations it supports when PDS has not submitted the A07 and A08 transactions. TINs A07 and A08 must be submitted as a pair. Both transactions must be present before DJMS-RC will allow them to process. The RC payroll office transmits data to DFAS-DE via dedicated payroll transmissions from HQ AFRES or ANG units. See Table 2.6., Table 2.7., and Table 2.8., respectively, for instructions on preparing A06, A07, and A08 transactions. See 34.2., “Section B – Health Profession Scholarship Program (HPSP), Financial Assistance Program (FAP), and Specialized Training Assistance Program (STRAP) Individuals. An additional transaction (A05) is necessary to establish the student master file for HPIP and ROTC participants. 2.2.3.1. City Names and ZIP-Plus 4. Cities reported with more than 13 characters will automatically be converted to 13 or less characters by DFAS-DE. Zip codes will automatically be expanded to nine digits by DFAS-DE. See Chapter 7, “Mailing Address”, for a complete explanation of how the ZIP-Plus 4 software updates the member’s zip code and mailing address.

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2.2.3.2. If the RC payroll office must process the A07 and A08 transactions (see Table 2.7. and Table 2.8., respectively) to preclude misrouting of a pending payment, the PC payroll office must immediately notify the CBPO of the exact date of the input of these transactions. TINs A07 and A08 must be submitted as a pair. 2.2.3.2.1. Processing A08 and A10 transactions: 2.2.3.2.1.1. A08 transactions must be input with an address type: 2.2.3.2.1.1.1. Domestic Address 2.2.3.2.1.1.2. Foreign Address 2.2.3.2.1.1.3. APO Address 2.2.3.2.1.1.4. FPO Address 2.2.3.2.1.2. If the member has an address type 2 – foreign address, an A10 transaction must accompany the A08 transaction. The A10 transaction contains the foreign country and an information line of address. 2.2.3.2.1.2.1. The foreign country must be spelled out, for example, Great Britain not GB. Remember this data will print on the member’s LES, W-2, etc. A foreign address would appear as follows: John Brown 11 Bramford Road Ipswich IP121JD Great Britain 2.2.3.2.1.2.2. The information line is optional. When desired it will be printed under the member’s name on the LES, W-2, etc. This information line is for data that is not included in the street address or city, state, and zip area. For example, the information line could be – Post 3J9, Bldg 444. The member’s address would appear on the LES as: John Brown Post 3J9 Bldg 444 6760 East Irvington Place Denver CO 80279-5000

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AFMAN65-116V3 15 MARCH 2007 2.2.3.2.1.2.3. A member could have an information line and a foreign country. It would appear as: John Brown Bramford Gardens 11 Bramford Road Ipswich IP121JD Great Britain 2.2.3.2.2. Changing an address with a foreign country. A new A07 and A08 must be submitted for a change. The address type would be changed on the A08 transaction. This change to a domestic address will also delete the A10 record. 2.2.3.2.3. Information changes. A member with a domestic address can have an A10 submitted at any time to change the information line. The new information line will overlay the previous information. 2.2.3.3. Erroneous SSN. 2.2.3.3.1. When a member is totally gained with an erroneous SSN, notify the servicing CBPO to process a SSN change. Do not resubmit gain transactions under the new SSN. 2.2.3.3.2. The SSN change will correct the SSN in the member’s MMPA, Student Master, and all pay history files. The transaction will not process until the first daily run after coded update. 2.2.3.3.3. All account data will be updated to reflect the correct (new) SSN. Any new transactions must be input using the new/corrected SSN. Any adjustments to payments made under the old/erroneous SSN must be input using the new/corrected SSN. 2.2.3.3.4. If PDS has the correct SSN and DJMS-RC is wrong, send a message to DFAS-DE/ FJPA requesting correction. 2.2.3.4. Erroneous Name. The name change will correct the name in the member’s MMPA, Student Master, and all pay history files. Name changes may only be submitted through PDS, HQ AFROTC, or done by DFAS-DE/FJPR. See Chapter 43, “DFAS-DE Unique Transactions D01, D02, and PDS” for more information.

2.3. Pay Status. 2.3.1. A member is gained in a “normal” pay status (Code A), which means the pay record is ready to accept transactions to pay unit training assemblies (UTAs)/inactive duty trainings (IDT) and short tours of active duty. (See Table 9.1. for codes and definitions.) 2.3.2. To report the member absent without leave (AWOL) (Code B) or establish reoccurring payments for school tours of over 30 days (Code T), etc., the pay status must be changed. (See Table 9.1. for codes and definitions).

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2.3.2.1. At the end of the specified period for the change in pay status, the pay record automatically reverts back to “normal” (Code A) for all but Code B. See Table 9.1. for codes and definitions. 2.3.2.2. Code B, AWOL, does not automatically revert back to a Code A. See Table 9.1. for codes and definitions. 2.3.3. The pay status for HPSP, FAP, and ROTC reverts to “X” (stipend or subsistence) when the active duty tour is complete (See Chapter 34). 2.3.4. See the A24 transaction format (see Table 9.5., Table 10.1., and Table 24.26.) for procedures and input guidance. For specific pay status actions, see Table 9.1. 2.4. Payment Options. 2.4.1. Effective 1 September 1989, participation in the direct deposit program became mandatory for all new Reserve members and those members reenlisting or gaining officer status after that date. All others are highly encouraged to participate in the direct deposit program. 2.4.2. To sign up or change accounts/banks, members complete an SF1199A, Direct Deposit Sign-Up Form. 2.4.3. See the DoD Directive for those exceptions to direct deposit. Also, see Chapter 7, “Checks and Direct Deposit”. 2.5. Changes in Personnel Data. CBPO inputs personnel data changes through PDS. SSN and name changes will be processed on the first daily update following a code 1, 2, or 3 update. This will ensure that all transactions input or recycling under the old SSN will process before the MMPA and pay history files are updated with the new SSN. 2.6. Loss. 2.6.1. Definition of Loss. Members lost to the pay system are reported by PDS and include those: 2.6.1.1. Transferred to Nonaffiliated Reserve Section (NARS), Inactive Status List Reserve Section (ISLRS), and Obligated Reserve Section (ORS). 2.6.1.2. Discharged 2.6.1.3. Separated 2.6.1.4. Retired 2.6.1.5. Deceased (Separations/Special Actions Division, Directorate of Military Pay Operations (DFAS-DE/FJPS) input only). 2.6.1.6. Individually recalled to active duty (AD) for 180 days or more. 2.6.1.7. Mobilized members or individually recalled to active duty members remain on the DJMS-RC file. 2.6.1.8. Active Guard/Reserve (AGR) members entering active duty and paid under DJMS-AC. 2.6.1.9. HPSP, FAP, and ROTC graduates.

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AFMAN65-116V3 15 MARCH 2007

2.7. Separated Accounts. MMPAs are purged once a year on the first daily after the end of calendar year close-out. MMPAs with date of separation (DOS) that are more than one year old will be dropped from DJMS-RC, at the time mentioned above. 2.7.1. The MMPA must contain a date of separation (DOS) and the loss indicators must equal “LL”. 2.7.2. If the member is an AGR and the active duty stop date is over a year from the purge run-date the MMPA will be purged. 2.7.3. Pay transactions continue to process against an account until the MMPA is dropped from the system, as long as the dates of performance are on or before DOS. 2.7.4. After DJMS-RC drops an account, the servicing RC payroll office must submit an MPO to DFAS-DE/FJPR for manual payments and collections. 2.8. Reactivated MMPAs. 2.8.1. PDS Actions. If PDS has processed a gain transaction (TIN AA1) and the effective date is greater than the MMPA separation and assignment dates, the MMPA will automatically be reactivated if the MMPA is still on the DJMS-RC system (see 2.7., “Separated Accounts”). A master file for review will be generated along with a management notice requiring the payroll office to completely review the MMPA for accuracy. 2.8.1.1. A PDS gain transaction submitted with an effective date less than the MMPA separation and assignment dates will reject. 2.8.1.2. If, however, PDS has not processed a gain transaction and the MMPA has not been dropped from the system, the RC payroll office may reactivate the member’s MMPA using the A09 (See Table 2.12.) transaction. See 2.8.2., “Payroll Office Actions” below. 2.8.1.3. PDS must reactivate the member’s records if there is a PDS error involving the former loss. 2.8.2. Payroll Office Actions. 2.8.2.1. Reactivate – MMPA for AFR/ANG – Reserve Status 2.8.2.1.1. A payroll office must process an A09 transaction to change member’s PEC, PAS, or ST-PGMA as necessary. See, also, 2 below. See Table 2.12. for the A09 transaction. 2.8.2.1.2. The payroll office reactivation of a pay record (see A09 in Table 2.12.) causes an MMPA to be printed on PCN UH022-176. The RC payroll office must review the MMPA to verify entitlement and deduction data, with particular emphasis on pay date and grade, and Direct Deposit account information, before processing any tours for payment. 2.8.2.1.3. If the record has been dropped and PDS transactions have not successfully reactivated the record, the payroll office sends a message to DFAS-DE/FJPA requesting the MMPA be reestablished. 2.8.2.2. Reactivate the MMPA – AGR Status (ANG Only). 2.8.2.2.1. DFAS-DE/FJPA processes an AA1 transaction (see Table 43.33.) and the RC payroll office completes the accession A06, A07, and A08 transactions. (See Table 2.6., Table 2.7., and Table 2.8., respectively, for the A06, A07, and A08 formats.)

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2.8.2.2.1.1. If the member has completed the AGR tour, then the payroll office inputs the A06, A07, and A08 transactions to reactivate the record. 2.8.2.2.1.2. If the member returns early from the AGR tour, the payroll office first processes an A24 transaction, with pay status “K” to adjust the date of separation on JUMPS-AC. Then the payroll office processes the A06, A07, and A08. (See Table 9.5. for the A24 format.) 2.8.2.2.1.3. Then, the payroll office processes an A09 transaction (see Table 2.12.) to reflect the new assignment date and a leave only A06 transaction (see Table 29.10.) to post any leave entitlements. 2.8.2.2.1.4. Follow instructions in 2.4. above for MMPA review. 2.8.2.2.2. For members whose DJMS-RC MMPA has been dropped from the system, see 2.7., “Separated Accounts”. 2.8.2.3. Reactivate – MMPA for HPSP, FAP, and STRAP Participants. The A09 transaction will not be used to ‘reactivate’ the HPSP, FAP, STRAP, and ROTC participants in a non-dual status. To reactivate an MMPA, use the A05 transaction by changing the graduation date. (See Chapter 34, “Special Programs”.) 2.9. Individual Changes to PEC/PAS/ST-PGMA. 2.9.1. The RC payroll office submits A09 transactions (see Table 2.12.) for individual changes of Individual Change to Program Element Code (PEC), Personnel Accounting Symbol (PAS), or State/ Pay Group – Mobilization Augmentee Code (ST-PGMA). 2.9.2. The A09 transaction will not be used to ‘change’ PEC/PAS/ST-PGMA for HPSP, FAP, STRAP, and ROTC participants in a non-dual status. Use the A05 transaction to change PEC/PAS/ST-PGMA (see Chapter 34, “Special Programs”). 2.9.3. See 1.4., “ST-PGMA, PAS, and PEC Change(s)” for mass conversion of PAS, PEC, and ST-PGMA changes. 2.10. Reassignments and Transfers. 2.10.1. Procedures for members reassigned from one responsible payroll office to another, including ANG members transferring from one state to another, and members transferring between the ANG and USAFR, who remain in pay status, are listed below. 2.10.2. The A09 transaction will not be used to ‘transfer’ HPSP, FAP, STRAP, and ROTC participants in a non-dual status. Use the A05 the transaction to change programs (see Chapter 34, “Special Programs”). 2.10.3. Losing Activity. The RC payroll office submits all transactions effecting payment for duty performed prior to the effective date of the transfer. 2.10.4. Gaining Activity. 2.10.4.1. Active Reserve Gains. The RC payroll office processes any transactions required as a result of the transfer. For example:

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AFMAN65-116V3 15 MARCH 2007 2.10.4.1.1. To change the member’s PEC, PAS, or ST-PGMA. (See 2.9., “Individual Changes to PEC/PAS/ST-PGMA” and the A09 transaction at Table 2.12.) 2.10.4.1.2. ANG member transfers from one state to another or from the USAFR to the ANG and member desires State Sponsored Life Insurance (SSLI). (See 31.2., “Section B – ANG State Sponsored Group Life Insurance (SSLI)” and the A42 transaction at Table 31.4.) 2.10.4.1.3. To change the organizational or personal mailing address; direct deposit information; and/or to change member’s earning statement, TD Form W-2, or check mailing address. See Chapter 7, “Checks and Direct Deposit”; Table 2.7. and Table 2.8. for the A07 and A08 formats. See Table 30.3. for the A26 formats. See A18 (Table 7.1.) for the direct deposit format. 2.10.4.2. Inactive Reserve Gains. If member is coming from S7, inactive Reserve, to an active unit, the gain transaction must come through PDS. 2.10.5. Management Reports. 2.10.5.1. When a member is on direct deposit and an A09 transaction (see Table 2.12.) is submitted to transfer a member from one CBPO to another, an MMPA for review is generated and sent to the payroll office which input the A09 via the UH022-176 report, with message “CONFIRM DIRECT DEPOSIT”. 2.10.5.2. If the A09 transaction (see Table 2.12.) is input by DFAS-DE, the “MMPA FOR REVIEW” is output on the UH022-120 report. 2.10.5.3. In addition to the “MMPA FOR REVIEW”, a reference message, “MBR TRANSFER-REVIEW-CONFIRM DIRECT DEPOSIT”, is generated: 2.10.5.3.1. If the input is done by DFAS-DE, the reference message is output on the UH022-116 report. 2.10.5.3.2. If the input is done by the field, the reference message is output on the UH022-164 report, Part I and Part II.

2.11. MMPA History Description. 2.11.1. The MMPA history contains entitlements, deductions, and a 12-month calendar pay record containing activities for the current month and the previous 11 months. 2.11.2. See paragraph 34.6., “Section F – Student Master for HPIP/ROTC Students”. 2.11.3. Calendar. The calendar provides two attendance periods per day. The attendance codes are posted to the calendar when payments are made and are deleted to show no attendance when collection is made. The “Combined Items” code shows how the data actually appears on the MMPA calendar. See Table 2.1. for the basic values and Table 2.2. for combined values and their definitions. 2.11.4. Counters. The counters are located in the first block of data on the MMPA. The counter consists of a total of five positions, three gain positions and two loss positions. 2.11.4.1. Gain Counters. 2.11.4.1.1. The first gain counter is for PDS-gain data; the second and third gain counters are for DJMS-RC-gain data. The first gain counter position is posted with a “G” upon receipt and processing of PDS-gain data (AA1 transaction, see Table 43.33.). A record with only one “G”

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in the first gain counter position indicates that PDS data has been received; the file is then waiting for the required payroll office data to complete the record. 2.11.4.1.2. The second gain position is posted with a “G” after the payroll office processes tax information, BAQ status, leave information, sex code, the number of UTAs authorized, etc., on the A06 (see Table 2.6.) from the RC payroll office. 2.11.4.1.3. The third gain position is posted with a “G” after the address information, submitted on the A07 and A08 (see Table 2.7. and Table 2.8.) is posted. 2.11.4.2. Loss Counters. 2.11.4.2.1. The two loss counters are posted as “LL” upon receipt of the PDS loss (900 transaction). 2.11.4.2.2. .The two loss counters indicate that the MMPA is closed; however, it remains in the system until the DOS is greater than 6 months from the current processing month, (see 2.7., “Separated Accounts”). 2.11.4.2.3. RC payroll offices may continue to process any pay transactions against these “LL” records as long as the dates of performance are on or before the date of separation (DOS). 2.11.4.2.4. If member is deceased (pay status N), a DD Form 114 is required if pay is due. When DJMS-RC drops the MMPA, the RC payroll office submits a DD Form 114 to DFAS-DE/FJPS to process manual payments and collections. See Table 9.1. for pay status codes and definitions. 2.11.4.2.5. Processing an A05 (See Table 34.1.) with a graduation will post the “LL” loss counter to the MMPA for HPSP, FAP, STRAP, and ROTC participants who are not in a dual status. 2.12. Correction of Records. The member determines need and prepares a DD Form 149, Application for Correction of Military Record, with supporting documents per AFI 31-3, Air Force Board for Correction of Military Records. The member may obtain assistance and documents from the RC payroll office and/or CBPO and forwards the completed application to: HQ AFMPC/DPMOA1 Randolph AFB, TX 78150-6001 DSN 487-4802 2.12.1. HQ AFMPC/DPMOA1. HQ AFMPC/DPMOA1 reviews the application to determine the office of primary responsibility (OPR), based on subject of application. The OPR determines whether or not administrative action can be taken; if so, acts to correct. If not, the OPR forwards application, with a recommendation to approve or disapprove the application, to the Air Force Board for Correction of Military Records (AFBCMR), Washington, DC 20330-1430. The board processes the application per AFI 36-2603. 2.12.2. Air Force Board for Correction of Military Records (AFBCMR).

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AFMAN65-116V3 15 MARCH 2007 2.12.2.1. The AFBCMR rules on the application and returns the approval/disapproval to the OPR. 2.12.2.1.1. If the application is disapproved, the OPR notifies the member and no further action is necessary. 2.12.2.1.2. If the application is approved and there is a monetary impact to the member, the OPR forwards the decision and pertinent back-up material to the member’s servicing payroll office. 2.12.2.1.3. The payroll office prepares an DD Form 114 with supporting documents, forwards the package to the appropriate DFAS-DE directorate for payment, and notifies the member that his/her case is being processed for payment. 2.12.2.2. If the payment due is for a period before the date of the AFBCMR directive, the package is forwarded to Special Actions Branch, Claims Division, Directorate of Debt and Claims Management(DFAS-DE/FYCT), 6760 E. Irvington Place, Denver CO 80279-3000. 2.12.2.2.1. DFAS-DE/FYCT makes payment for the period from the date of the correction to the date of the directive. 2.12.2.2.2. If further payment is due for periods beyond the date of the directive, DFAS-DE/ FYCT forwards a copy for payment to DFAS-DE/FJPR. 2.12.2.3. If the payment due is for a period on or after the directive, the package is forwarded to DFAS-DE/FJPR for payment. 2.12.2.4. DFAS-DE takes final action on correction of records (see Table 2.3.).

Table 2.1. Basic Values on MMPA Calendar. Basic Values on MMPA Calendar Item

Basic Value

Disability

1

UTA (Unit training assembly) or IDT (inactive duty training)

2

AFTP (Additional flying training period)

3

PT (Proficiency training)

4

Active Duty

5

31st day of long tour

6

Medical scholarship stipend

7

Non-pay UTA or IDT

P

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Table 2.2. Combined Values on MMPA Calendar. Combined Values on MMPA Calendar Item

Combined Value

Non-pay UTA/IDT first period, non-pay UTA/IDT second period

PP

Nonperformance first period, non-pay UTA/IDT second period

0P

Non-pay UTA/IDT first period, AFTP second period

P3

Non-pay UTA/IDT first period, UTA/IDT second period

P2

Proficiency training, first period

40

Medical scholarship stipend

70

Active duty

50

Disability

10

AFTP first period, AFTP second period

33

AFTP first period, non-pay UTA/IDT second period

3P

No performance first period, AFTP second period

03

AFTP first period, no performance second period

30

AFTP first period, UTA/IDT second period

32

UTA/IDT first period, UTA/IDT second period

22

UTA/IDT first period, non-pay UTA/IDT second period

2P

No performance first period, UTA/IDT second period

02

UTA/IDT first period, no performance second period

20

UTA/IDT first period, AFTP second period

23

Constructive performance - no pay; example 31 March for long tour

60

Non-existing day, example: 31 April

99

No activity

blank

48

AFMAN65-116V3 15 MARCH 2007

Table 2.3. Correction of Military Records. Correction of Military Records R U L E

If

Then

1

Air Force Board for Correction of Military Records approves member's application for correction under 20 U.S.C 1552.

HQ USAF issues a directive to make the correction and forwards copies to the custodian of the member's personnel record, to the duty organization, and to DFAS-DE/FYC. On receipt of the directive, DFAS-DE notifies the member that the case is being processed and that the member will be kept informed of the progress.

2

Payment is due member for period before the DFAS-DE/FYCC makes payment. No claim or date of such directive as a result of correction of action by member is required unless requested military record. by DFAS-DE. DFAS-DE/FYCC makes payment from date of correction to date of directive.

3

Adjustment of pay is required for any period on DFAS-DE/FYCC forwards copy of directive to and after the date of the directive because of DFAS-DE/FJPR. DFAS-DE/FJPR makes correction of military record. payment from date of directive forward.

AFMAN65-116V3 15 MARCH 2007

49

Table 2.4. ANG Transaction Identification Number (TIN) Common Data Fields. ANG Transaction Identification Number (TIN) Common Data Fields Card Data Element Name CARD ID

Column(s) 1

Explanation Enter W.

SSN

2-10

Enter the member's Social Security Number. Do not use dashes or spaces.

NAME

11-15

1. Enter the first five letters of the member's last name. 2. If the last name contains three letters or less, continue with the first name, leaving a space between the last and first name.

PAS

65-72

PAS code (USAF PAS Directory).

ST

73-74

For ANG: State code (use RQ for Puerto Rico ANG). See Appendix E, "State Taxing Authorities, Postal Service State Abbreviations, Tax Rates".

TIN

75-77

The actual transaction (TIN); e.g., A06.

SUBMISSION DATE

78-80

Julian date of year of submission.

50

AFMAN65-116V3 15 MARCH 2007

Table 2.5. AFR Transaction Identification Number (TIN) Common Data Fields. AFR Transaction Identification Number (TIN) Common Data Fields Card Data Element Name CARD ID

Column(s) Explanation 1

Enter W.

SSN

2-10

Enter member's Social Security Number. Do not use dashes or spaces.

NAME

11-15

1. Enter the first five letters of the member's last name. 2. If the last name contains three letters or less, continue with the first name, leaving a space between the last and first name.

MISCELLANEOUS

16-64

See specific TINs for data entries.

PAS

65-72

PAS code (USAF PAS Directory).

PG

73

USAFR: Appropriate pay group: A - 48 pay periods of inactive duty training and 15 days' annual active duty training. B - 24 pay periods of inactive duty training and 15 days' annual active duty training. D - 15 days' annual active duty training. F - Initial active duty training.

MA

74

Mobilization augmentee code. N - non-mobilization augmentee A, B, C, D, F, H, R, or X - mobilization augmentee

TIN

75-77

Appropriate TIN number, e.g., A06.

SUBMISSION DATE

78-80

Julian date of year of submission.

AFMAN65-116V3 15 MARCH 2007

51

Table 2.6. A06 – Establishing an MMPA. A06 - Establishing an MMPA For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5. respectively, for Air National Guard or Air Reserve. Card Data Element Name COMMON DATA

Column(s) 1-15

Explanation See common data Table 2.4. or Table 2.5.

FILLER

16

Leave blank.

FITW MARITAL STATUS

17

As stated on TD Form W-4. 1. S - Single 2. M - Married Enter “S” if the member has not filed a TD Form W-4.

NUMBER FITW EXEMPTIONS

18-19

1. Enter the number of exemptions claimed as stated on TD Form W-4, not to exceed 79. 2. Enter "80" for members who claim exempt status. 3. Enter "00" if the member elects additional withholding. (See NUMBER FITW OPTIONS field, positions 20-21). 4. Enter "01" in the absence of a TD Form W-4. Submit an A17 when the member files a TD W-4. (See Table 30.2. for A17 Format.)

NUMBER FITW OPTIONS

20-21

1. Enter the number of daily $1.00 increments (not to exceed 84) that will equal the additional withholding that the member elected on TD Form W-4, if applicable. (See 30.1.5.2, "Additional Withholding", for the computation of the number of daily increments.) 2. Enter "00" if the number of FITW exemptions in NUMBER FITW EXEMPTIONS field (positions 18-19) is greater than 00.

52

AFMAN65-116V3 15 MARCH 2007 A06 - Establishing an MMPA For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5. respectively, for Air National Guard or Air Reserve. Card

Data Element Name

Column(s)

LEGAL RESIDENCE

22-23

Explanation 1. Enter the State Code the member claims as a legal residence on DD Form 2058. See Appendix E, "State Taxing Authorities, Postal Service State Abbreviations, Tax Rates" for applicable state codes and U.S. Territory Codes. If member is not a legal resident of the United States: AS - American Samoa CM - Saipan CZ - Panama Canal GU - Guam PR - Puerto Rico VI - Virgin Island 2. 99 - Overseas (All other countries). 3. In the absence of a DD Form 2058 and the member is residing overseas, enter the state code for the state the member resides in. When the member completes a DD Form 2058, submit an A26 to change the election.

FILLER

24

Leave blank.

SEX CODE

25

F - Female M - Male

STATE PERCENTAGE FINAL LEAVE INDICATOR

26-27 28

If positions 22-23 equals 04, must 10, 20, 22, 28, or 32. 1. Enter "X" if all of the career leave days sold are being reported. 2. Enter "X" if the member is non-prior service. 3. Otherwise, leave blank.

DESERT SHIELD/STORM INDICATOR

29

1. Enter "X" if member performed duty. 2. Leave blank if member did not perform duty.

AFMAN65-116V3 15 MARCH 2007

53

A06 - Establishing an MMPA For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5. respectively, for Air National Guard or Air Reserve. Card Data Element Name PRIOR SERVICE LEAVE SOLD

Column(s) 30-32

Explanation 1. Enter total career leave days sold after 9 Feb 1976 if the FINAL LEAVE INDICATOR (position 28) is equal to an "X". 2. Enter 000 if the entry in FINAL LEAVE INDICATOR (position 28) is equal to a space. 3. Enter 000 if the entry in FINAL LEAVE INDICATOR (position 28) is equal to an "X" and the member is non-prior service. 4. Cannot be greater than 600 days and the last position must equal 0 or 5. Example: 60 career days sold would be entered as "600"; 32.5 career days sold, would be entered as "325".

FILLER UTAS AUTHORIZED

33 34-35

Leave blank. 1. Enter the number of inactive duty training periods (IDT) authorized for the current FY. (Must be less than 52) 2. Zero-fill if the member is not authorized more or less IDT periods per FY than authorized in ANGR 50-01 or AFI 36-2115. 3. Enter 24 or 36 if the MMPA NON-PRIOR SERVICE INDICATOR is equal to a "6" (position 56 in the AA1) (see Table 43.33.).

BAQ STATUS

36

Enter the applicable BAQ status: 0 - Member without dependents. 1 - Member with dependents not assigned to government quarters. 2 - Member with dependents assigned to government quarters.

FILLER

37

Leave blank.

54

AFMAN65-116V3 15 MARCH 2007 A06 - Establishing an MMPA For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5. respectively, for Air National Guard or Air Reserve. Card

Data Element Name SGLI OPTION

Column(s) 38

Explanation Enter the applicable level of SGLI coverage. See Table 31.2. for SGLI codes and amounts. In the absence of an election, enter "A". Submit a A27 transaction (see Table 31.3.) when the member completes the form VASGLV8286. See Chapter 31, "SGLI and SSLI - Life Insurance" for a complete explanation of SGLI coverage.

NOTE: Every member is automatically covered for $100,000, unless some other amount is elected. Do not assume a member wants the $200,000 coverage without seeing the VASGLV8286. 04E

39

1. Y - All officers in grade 01-03 with over 4 years enlisted and/or warrant officer service. 2. N - All others.

FILLER BAQ DEPENDENT TYPE BAQ DATE OF BIRTH PRIME DEPENDENT

40-49

Leave blank.

50

Enter the applicable BAQ dependency code. See Table 14.3. for applicable codes.

51-56

1. Enter the date of birth of youngest child in YYMMDD format if the BAQ DEPENDENT TYPE in position 50 is equal to "C", "S", or "W". See Table 14.2. for codes and definitions. 2. Otherwise, zero-fill.

PRA FLAG

57

Y for long A06, action indicator CC 58 must be blank.

ACTION INDICATOR

58

1. Leave blank if this is the original A06 for a gain. 2. S - if adding/changing SEX CODE. 3. X - if the FINAL LEAVE INDICATOR (position 28) and the PRIOR SERVICE LEAVE SOLD (positions 30-32) fields are not blank. 4. P - if PRA flag, short A06 CC 57 must be blank.

PEC

59-64

Enter the member's Program Element Code.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter "A06" in card columns 75-77.

AFMAN65-116V3 15 MARCH 2007

55

Table 2.7. A07 – Check Mailing Address. A07 - Check Mailing Address A07 transaction must be accompanied by the A08 transaction at all times. For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

Explanation

COMMON DATA

1-15

See common data Table 2.4. or Table 2.5.

FILLER

16-35

Leave blank.

STREET ADDRESS

36-64

Street number and name. EXAMPLE: 1334 Sherman St. Route numbers and post office box. EXAMPLE: Route 2 PO Box 145 Abbreviate address as necessary to fit this field and ensure postal delivery. Must be the member’s personal mailing address.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter "A07" in card columns 75-77.

56

AFMAN65-116V3 15 MARCH 2007

Table 2.8. A08 – Check Mailing Address (City, State, and Zip Code). A08 - Check Mailing Address (City, State, and Zip Code) A08 transaction must be accompanied by the A07 transaction at all times For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

Explanation

COMMON DATA

1-15

See common data Table 2.4. or Table 2.5.

CITY

16-37

City (Example: Denver). See Table 2.9., Table 2.10., and Table 2.11. for examples of overseas addresses.

STATE

38-39

Two-letter alphabetical abbreviation for state (See AFM 10-4).

ZIP CODE

40-44

ZIP code.

COUNTRY CODE

45-46

1. Alphabetical two-letter country code. (See DFAS-DEM 7073-1, Attachment 16.) 2. Leave blank if United States. 3. See, also, AFR 300-4, volume III, part IV, SDE CO-817.

ADDRESS TYPE

47

1 - Domestic Address 2 - Foreign Address 3 - APO Address 4 - FPO Address Must not be blank.

FILLER

48-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter "A08" in card columns 75-77.

AFMAN65-116V3 15 MARCH 2007

57

Table 2.9. Explanation of Overseas Address Entry – APO Numbers. Explanation of Overseas Address Entry - APO Numbers Entry

Card Columns in ADDRESS-CITY field

APO

Positions 16-18

Blank

Positions 19-37

State abbreviation

Positions 38-39

APO number

Positions 40-44

Country code

Positions 45-46

Table 2.10. Example of Overseas Address – APO Numbers. Example of Overseas Address - APO Numbers NOTES: The APO abbreviations have changed: AE replaces NY AP replaces Washington and California AA replaces Florida Entry

Card Columns in ADDRESS-CITY field

APO

Card Columns 16-18

Blank

Card Columns 19-37

AE

Card Columns 38-39

09283

Card Columns 40-44

UK

Card Columns 45-46

58

AFMAN65-116V3 15 MARCH 2007

Table 2.11. Explanation of Overseas Address – City, Province, Country. Explanation of Overseas Address - City, Province, Country For addresses containing city, province, and country, enter the data in positions 16-37. If PR, VI, or GU, then also show the country code in positions 45-46. NOTE: The state code for Puerto Rico has changed. Use: PQ for Panama VQ for Virgin Islands GQ for Guam RQ for Puerto Rico Entry

Card Columns in ADDRESS-CITY field

Blank

Positions 38-44

Country code

Positions 45-46 1. If Puerto Rico, Virgin Islands, or Guam, the ZIP code must be present. 2. If Panama, zero-fill ZIP code.

AFMAN65-116V3 15 MARCH 2007

59

Table 2.12. A09 – Changes to PEC, PAS, or ST-PGMA. A09 - Changes to PEC, PAS, or ST-PGMA 1. Use the A09 when member transfers from one unit to another and when member’s PEC, ST, PG, or MA changes without transfer. 2. For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. 3. Do not use the A09 transaction for medical students (HPSP, FAP, STRAP) or ROTC participants unless they are dually assigned to active unit. See Chapter 34, "Special Programs", for more information. Card Data Element Name

Column(s)

Explanation

COMMON DATA

1-15

See common data Table 2.4. or Table 2.5.

NEW PEC

16-21

PEC for gaining unit. If PEC is not changed, enter current PEC.

NEW ST-PGMA

22-23

ST-PGMA for gaining unit. If ST-PGMA is not changed, enter current ST-PGMA.

NEW PAS

24-31

PAS for gaining unit. If PAS is not changed, enter current PAS. (USAF PAS directory).

32

Must be ‘Y’, ‘6’ or ‘S’ (Space). NOTE: If NPS indicator should be a space on the DJMS-RC MMPA, then position 32 must be coded as ‘S’.

NON-PRIOR SERVICE INDICATOR

FILLER

33-52

Leave blank.

EFFECTIVE DATE

53-58

Six-digit year-month-day (YYMMDD) for effective date of change.

PEC

59-64

Appropriate program element code of input source. (See note below).

NOTE: When PEC (positions 59-64) of the A09 does not match the MMPA, a warning message will be received. Take no action! COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter "A09" in card columns 75-77.

60

AFMAN65-116V3 15 MARCH 2007

Table 2.13. A10 – Validation. A10 – Validation Card Data Element Name CARD ID

Column(s) 1

Explanation Enter W.

SSN

2-10

Enter member’s Social Security Number. Do not use spaces or dashes.

NAME

11-15

1. Enter the first five letters of the member's last name. 2. If the last name contains three letters or less, continue with the first name, leaving a space between the last and first name.

COUNTRY

16-40

1. If position 47, on A08, equals 2, must not be blank. 2. Otherwise, blank (reference DoDFMR, Volume 7A or DFAS-DEM 7073-1, for correct spelling of countries).

INFORMATION

41-64

Optional information line which prints under the name.

PAS CODE

65-72

Enter personnel accounting symbol.

ST-PGMA

73-74

Enter member’s pay group and mobilization Augmentee code. Enter state code for ANG.

TIN

75-77

Enter A10.

JULIAN DATE

78-80

Enter Julian date of day submitted.

AFMAN65-116V3 15 MARCH 2007

61 Chapter 3

DOCUMENTATION PREPARATION AND SUBMISSION PROCEDURES 3.1. Documentation. 3.1.1. Source Documents. Source documents used for preparing DJMS-RC input data are supporting documents for the DJMS-RC transactions. Supporting documentation, to include system certified data from collateral systems, (e.g., PDS) is required for each pay and allowance transaction. 3.1.1.1. The RC payroll offices and DFAS-DE/FJP must keep and retire the supporting documents for DJMS-RC input. 3.1.1.2. Documents used to support RC members being paid by JUMPS (See Chapter 24, “Payments by DJMS-AC”) are retired with JUMPS documents. 3.1.2. Control Logs. RC payroll offices maintain the MPO and leave accounting control logs for one (1) fiscal year. At the end of the fiscal year, review the logs for outstanding documents and obtain missing documents. After reconciliation, close the logs and retire with DJMS-RC supporting documents. Open new logs starting with number one for the next fiscal year. 3.2. Retirement and Retrieval of Documents. 3.2.1. Retirement. Refer to AFMAN 37-139, Volume I, Disposition of Air Force Documentation – Policies, Procedures, and Responsibilities, Chart 4-1, and Volume II, Disposition of Air Force Records – Records Disposition Schedule, Table 177-25, and local instructions, for proper procedures for retiring DJMS-RC documents. 3.2.2. Retrieval Procedures. 3.2.2.1. Prior to September 1991, RC payroll offices sent documents to DFAS-DE for retirement. Since then, ANG and AFRES documents have been retired locally based upon agreements made with the host base. The AFRES RC payroll office in Denver CO, continues to use the services of DFAS-DE. 3.2.2.2. To request information or documents which have been retired through DFAS-DE, the RC payroll office sends the request to Records Maintenance Section, Records Management Branch, Administrative Support Division, Director of Support Services, (DFAS-DE/WADR), for processing. The following information must be included: 3.2.2.3. Dates of retirement and receipt of documents as noted on your receipted copy of SF 135, Records Transmittal and Receipt. 3.2.2.4. Member’s name, SSN, (or service number, if documents are dated prior to 1 July 1969). 3.2.2.5. Reason data or document is needed. 3.2.2.6. Inclusive dates of duty included in the request. 3.2.2.6.1. To request information or documents which have been retired locally, refer to local instructions.

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AFMAN65-116V3 15 MARCH 2007

3.3. Data Input/Transmission. 3.3.1. Input Transmissions. Input into DJMS-RC is sent to DFAS-DE by transmission from ANG units and HQ AFRES; or by mail. 3.3.1.1. All PDS data is transmitted via AUTODIN. 3.3.1.2. AFRES payroll offices cannot transmit via AUTODIN. 3.3.1.3. ANG payroll activities have retained the capability of transmitting input through AUTODIN. NOTE: Contact DFAS-DE/FJY before attempting to transmit payroll office data pay via AUTODIN or mail. 3.3.2. Dedicated Payroll Transmissions – Input Subsystems. The ANG and AFRES have developed separate subsystems for transmitting payroll data. Any changes to these subsystems must be coordinated with DFAS-DE/FJR prior to implementation. 3.3.2.1. ANG Data Collection Network. 3.3.2.1.1. If transmission is by the ANG Data Collection Network (SEADog), no restrictions apply on the number of transmissions submitted in a single pay file to DFAS-DE. 3.3.2.1.2. Multiple pay file transmissions are permitted in a single day, but each must have a unique pay file number. Using the same file number will overwrite the previous pay file with the same number. 3.3.2.1.3. At the same time as the payroll transactions are transmitted to DFAS-DE, reject and management notice reports are retrieved. See Chapter 5, “Rejects and Management Notices” and the Error Message Manual for additional information on processing necessary adjustments or corrections. 3.3.2.1.4. Compare reports received via SEADog to microfiche products to insure all reports are processed. 3.3.2.1.5. All pay transmission problems must be addressed to ANGRC/FMF. 3.3.2.2. AFRES Data Collection Network. AFRES transmissions are sent by each payroll office to a mini-computer located at HQ AFRES/FMP, Robins AFB, GA. The transmissions are automatically reorganized into the required format and then retransmitted to DFAS-DE. 3.3.2.2.1. Payroll offices can transmit up to eight (8) times per business day. 3.3.2.2.2. Transmission problems must be addressed to HQ AFRES/FMFQ. 3.3.2.2.3. AFRES Payroll offices receive acknowledgment of transmitted pay transactions via the Comptroller Information Transfer System (CITS). 3.3.2.2.4. HQ AFRES/FMFQ receives the DJMS-RC data from DFAS-DE. 3.3.2.2.5. Payroll offices access CITS to download the management notice information, and flow it into the AFRES Data Collection System per system menu instructions. 3.3.2.2.6. Management of this system, transmission scheduling, and procedural application(s) are the responsibility of HQ AFRES/FMP and FMFQ.

AFMAN65-116V3 15 MARCH 2007

63

3.3.2.3. AFRES RC Payroll Office at Denver. AFRES RC payroll office at Denver submits their transmissions through HQ AFRES. Those transactions which are unavailable on the AFRES Data Collection Software are sent to the JSS Special Systems Branch, JSS Update Systems Division, Denver Financial Systems Activity Directorate (FSADE/JD), via dedicated Hewlett-Packard pay terminals or through batch processing from an internal mini-computer. 3.3.3. Transactions Not Processing/Blocking Transactions. 3.3.3.1. If a system problem is identified and certain transactions cannot be processed into a payroll update, DFAS-DE has the capability of blocking those transactions. The transactions will be held or recycled until the problem is resolved and the transactions can be processed. The recycles will appear on PCN: UH022-116 and UH022-164, Part II.

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AFMAN65-116V3 15 MARCH 2007 Chapter 4 SUPPORTING DOCUMENT FILES (SDF)

4.1. Requirements. 4.1.1. The RC payroll office may establish and maintain SDFs for documents the office needs to provide efficient service to its members. These documents are separate and distinct from those required to be retired IAW AFMAN 37-139. 4.1.2. Folders may be maintained in SSN, alphabetical, or chronological sequence. 4.1.3. Subjective management files can also be used or any other method that suits local requirements. 4.2. Contents. 4.2.1. Any document that pertains to the member’s pay may be filed in SDFs until no longer needed, retired, or purged. 4.2.2. Documents listed in Table 4.1. (and other documents) may be filed in the applicable SDF. 4.2.3. If subjective management files are used, the files may consist of BAQ recertifications, indebtednesses, separations, retirements, dependency determinations or redeterminations, articles 15/courts martial, direct deposit of pay waivers, leave accounting records and any other discretionary files desired by the payroll office. 4.2.4. Management files can be in SSN, alphabetical, or chronological sequence.

AFMAN65-116V3 15 MARCH 2007

65

Table 4.1. Supporting Documents, Associated Transactions, References. Supporting Documents, Associated Transactions, References Associated TIN Form Number

Form Title

Action

and References

AF 40

Authorization for Individual Inactive Duty Training (LRA)

Original - destroy after 5 Chapter 8, "Inactive Duty years; duplicates - destroy Training" after training has been posted to Reservists USAF Reserve personnel record for retention, promotion, and retirement.

AF 220

Request, Authorization, Destroy after 6 years and 3 and Pay Order, Basic months. Allowance for Subsistence (BAS)

AF 326

Request for Replacement Check

Retain copy until action is Chapter 7, "Checks and completed. Direct Deposit"

AF 348

Line of Determination

Original - manage Chapter 25, "Disability according to AFR 35-44 Payments" and retire to NPRC after HQ AFMPC and HQ ARPC complete all personnel actions. Duplicates - destroy 1 year after reconciliation with CBPO/DPMQA.

AF 422

Physical Profile Serial Report

AF 458

Statement of Tour of Duty Destroy after 6 years and 3 Chapter 9, "Active Duty", months Chapter 14, "Basic Allowance for Quarters (BAQ)", and Chapter 23, "Partial and Advance Payment Procedures"

AF 594

Application and Authorization to Start, Stop, or Change Basic Allowance for Quarters (BAQ) or Dependency Redetermination

Chapter 13, "Basic Allowance for Subsistence (BAS)", and Chapter 25, "Disability Payments"

Chapter 15, "Clothing and Uniform Allowances", and Chapter 25, "Disability Payments"

Retain original until action is processed, then attach to certified input listing. Destroy after 6 years and 3 months.

A06, Table 2.6., Chapter 14, "Basic Allowance for Quarters (BAQ)", A15, Table 14.4., and A30, Table 14.5.

66

AFMAN65-116V3 15 MARCH 2007

Supporting Documents, Associated Transactions, References Associated TIN Form Number

Form Title

Action

AF 656

Clothing Request and Receipt - Male/Female

Destroy after 6 years and 3 Chapter 15, "Clothing and months. Uniform Allowances"

AF 657

Personnel Clothing Record Destroy after 6 years and 3 Chapter 15, "Clothing and - Female Airmen, Air months. Uniform Allowances" Force Reserve and Air National Guard (LRA)

AF 938

Request and Authorization for Active Duty Training/ Active Duty Tour (AF 11 Privacy Act Statement Serves) (LRA)

AF 985

Report of Travel Time/ Leave (JUMPS)

Retain copy until the C11 transaction is submitted, then attach to the AF Form 1934 and certified input listing.

Chapter 13, "Basic Allowance for Subsistence (BAS)", Chapter 29, "Leave Policy, Accounting, and Payment", and C11, Table 29.11.

AF 987

Recertification Statement for Basic Allowance for Quarters (BAQ), Variable Housing Allowance (VHA), Overseas Housing Allowance (OHA), Cost of Living Allowance (COLA), and Family Separation Allowance (FSA)

Destroy copy when superseded by a new certification; if not superseded, destroy 1 year after PCS, separation, or retirement.

A06, Table 2.6., Chapter 13, "Basic Allowance for Subsistence (BAS)", and Chapter 14, "Basic Allowance for Quarters (BAQ)"

AF 988

Leave Request/

Same as AF Form 985.

Chapter 29, "Leave Policy, Accounting, and Payment", and C11, Table 29.11.

Authorization

AF 1209

Document Transmittal (JUMPS)

and References

Chapter 9, "Active Duty", Chapter 14, "Basic Allowance for Quarters (BAQ)", Chapter 20, "Incentive Pay", Chapter 21, "Special Pay - FDP, HFP, FLPP", and Chapter 23, "Partial and Advance Payment Procedures"

Destroy 60 days after close Chapter 23, "Partial and of pay period to which Advance Payment they pertain. Procedures"

AFMAN65-116V3 15 MARCH 2007

67

Supporting Documents, Associated Transactions, References Associated TIN Form Number

Form Title

Action

AF 1288

Application for Ready Reserve Assignment

Chapter 35, "Waiver of Compensation or Benefits"

AF 1299

Officer's Certificate of Statement of Service

Chapter 15, "Clothing and Uniform Allowances"

AF 1321

Voucher for Travel Destroy after 6 years and 3 Chapter 34, "Special Allowances and Pay for months. Programs" Reserve Officers' Training Corps (LRA)

AF 1357

Request for Temporary Lodging Allowance

AF 1422

Receipt of Treasury Checks

AF 1444

Certification of the Air Reserve Pay and Allowance System (ARPAS) Input Transactions (LRA)

Destroy after 6 years and 3 Chapter 1, "General months. Information"

AF 1486

Unit Leave Control Log (LRA)

Destroy 1 year after accountable fiscal year.

AF 1548

Authorization to Start, Destroy 6 years after year Chapter 31, "SGLI and Stop, or Change an of separation from service. SSLI - Life Insurance" Allotment for Active Duty or Retired Personnel

AF 1730

Transmittal Register Transcript

Original forms - send to DFAS-DE per DFAS-DEM 7073-1. Copies - destroy 1 year and 1 month after close of FY in which created, provided there are no outstanding discrepancies for which corrective action has been prescribed by HQ DFAS-DE.

and References

Chapter 16, "Overseas Station Allowance Cost-of-Living Allowance (COLA)"

Chapter 9, "Active Duty"

Chapter 29, "Leave Policy, Accounting, and Payment"

Chapter 41, "Accounting and Financial Management Reports"

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AFMAN65-116V3 15 MARCH 2007

Supporting Documents, Associated Transactions, References Associated TIN Form Number

Form Title

Action

and References

AF 1782

Application for Waiver of Erroneous Payments

AF 1934

Leave Record - Air Reserve Forces

AF 1961

Reserve Payroll Certification (LRA)

AF 1962

Election of Reserve Pay and Allowances or Benefits From Prior Military Service

Retain copy of first form submitted to establish the declaration, all changes, and all supplementals.

A06, Table 2.6., Chapter 35, "Waiver of Compensation or Benefits", and A21, Table 35.1.

AF 1969

Officer Uniform Allowance Certification

Destroy copy when superseded by new certification.

Chapter 15, "Clothing and Uniform Allowances"

AF 1970

Uniform Maintenance Allowance

Reserves are no longer authorized. Maintain old form in file.

A06, Table 2.6., and Chapter 15, "Clothing and Uniform Allowances"

AF 1971

Medical Certificate

Destroy after 6 years and 3 Chapter 26, "Payments months. for Deceased or Missing Members"

AF 2070

JUMPS Pay Record Accessibility Record

AF 2096

Classification/On-the-Job Training Action

Destroy after 30 days.

Chapter 21, "Special Pay - FDP, HFP, FLPP"

AF 2098

Duty Status Change

Destroy when no longer needed (maintenance at preparing unit is not required).

Chapter 37, "Confinement and Non-Pay Status Changes"

Chapter 44, "Waiver of Claims for Erroneous Payment of Pay and Allowances" Retain original until C11 is submitted then retire in DJMS-RC supporting documents file. May be maintained with Leave Document Control Log.

Chapter 13, "Basic Allowance for Subsistence (BAS)", Chapter 29, "Leave Policy, Accounting, and Payment", and C11, Table 29.11. Chapter 26, "Payments for Deceased or Missing Members"

Chapter 38, "Pay Record Accessibility (PRA)"

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Supporting Documents, Associated Transactions, References Associated TIN Form Number

Form Title

Action

and References

AFRES 103

Application for Incentive Participation

Destroy when no longer Chapter 22, "Bonuses" needed or 1 year after final action, whichever is later.

AFRES 918

Report of Inactive Duty Training Performance AGTP/AFDP (USAFR)

Destroy after 6 years and 3 Chapter 8, "Inactive Duty months. Training", and Chapter 25, "Disability Payments"

DD 93

Record of Emergency Data

Chapter 26, "Payments for Deceased or Missing Members"

DD 114

Military Pay Order (MPO) Retire after 12 months to Denver FRC where they are destroyed after a total of 6 years and 3 months.

Chapter 1, "General Information", Chapter 17, "Family Separation Allowance (FSA)", and Chapter 19, "Medical, Dental, Veterinary, and Optometry (MDVO) Special Pay"

DD 115

Military Payroll Money List (used for JUMPS only)

Retire after 12 months to Denver FRC where they are destroyed after a total of 6 years and 3 months.

Chapter 10, "ANG and USAFR Non-Prior Service Members"

DD 117

Military Pay Voucher

Retire after 12 months to Denver FRC where they are destroyed after a total of 6 years and 3 months.

Chapter 10, "ANG and USAFR Non-Prior Service Members", and Chapter 23, "Partial and Advance Payment Procedures"

DD 137

Application for Basic Destroy copy when Allowance for Quarters for superseded by a new Members With application. Dependents

A06, Table 2.6., and Chapter 14, "Basic Allowance for Quarters (BAQ)"

70

AFMAN65-116V3 15 MARCH 2007

Supporting Documents, Associated Transactions, References Associated TIN Form Number

Form Title

Action

DD 139

Pay Adjustment Authorization

Destroy 6 years after years Chapter 1, "General of separation from service. Information", Chapter 5, "Rejects and Management Notices", Chapter 13, "Basic Allowance for Subsistence (BAS)", Chapter 14, "Basic Allowance for Quarters (BAQ)", Chapter 15, "Clothing and Uniform Allowances", and Chapter 32, "Accounts Receivable - Debt Accounts"

DD 149

Application for Correction Destroy 6 years after of Military Record Under members' separation. the Provision of Title 10, U.S. Code, Section 1552 (LRA)

DD 200

Financial Liability, NOTE: AF Form Investigation of Property 198 was replaced Loss by DD 200.

and References

Chapter 2, "Establish/ Maintain a DJMS-RC Master Military Pay Account"

Destroy 6 years after final Chapter 32, "Accounts action by the appointing or Receivable - Debt approving authority. Accounts"

DD 214

Certificate of Release or Discharge From Active Duty

Chapter 24, "Payments by DJMS-AC"

DD 261

Report of Investigation, Line of Duty, and Misconduct Status (LRA)

Original - manage Chapter 25, "Disability according to AFR 35-44 Payments" and retire to NPRC after HQ AFMPC and HQ ARPC complete all personnel actions. Copies - destroy 1 year after reconciliation with CBPO/ DPMQA.

DD 362

Statement of Charges for Government Property Lost, Damaged, or Destroyed (LRA)

Destroy 6 years after final Chapter 32, "Accounts action by the appointing or Receivable - Debt approving authority. Accounts"

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71

Supporting Documents, Associated Transactions, References Associated TIN Form Number

Form Title

Action

and References

DD 397

Claim Certification and Destroy 6 years after date Voucher for Death of final action. Gratuity Payment (AF 583 Privacy Act Statement Serves)(LRA)

DD 577

Signature Card

DD 730

Receipt for Unused Transportation Requests and/or Tickets, Including Unused Meal Tickets

Chapter 34, "Special Programs"

DD 1131

Cost Collection Voucher

Chapter 32, "Accounts Receivable - Debt Accounts"

DD 1300

Report of Casualty

Destroy after 6 years and 3 Chapter 26, "Payments months. for Deceased or Missing Members"

DD 1351

Travel Voucher

Destroy copy upon verification that leave used in conjunction with travel was posted to AF Form 1934 and review of travel days and potential pay entitlements has been completed.

Chapter 29, "Leave Policy, Accounting, and Payment", and C11, Table 29.11.

DD 1351-2

Travel Voucher or Subvoucher

Same as DD Form 1351.

Chapter 9, "Active Duty", C02, Table 9.4., Chapter 21, "Special Pay - FDP, HFP, FLPP", A34, Table 21.1., Chapter 29, "Leave Policy, Accounting, and Payment", and C11, Table 29.11.

DD 1351-5

Government Quarters and Same as DD Form 1351. Mess (Accountable Form)

Chapter 26, "Payments for Deceased or Missing Members"

Destroy after 6 years and 3 Chapter 1, "General months. Information"

Chapter 14, "Basic Allowance for Quarters (BAQ)", and A30, Table 14.5.

72

AFMAN65-116V3 15 MARCH 2007

Supporting Documents, Associated Transactions, References Associated TIN Form Number

Form Title

Action

and References

DD 1475

Basic Allowance for Destroy after 6 years and 3 Chapter 13, "Basic Subsistence - Certification months. Allowance for Subsistence (BAS)"

DD 1561

Statement to Substantiate Payment of Family Separation Allowance

Chapter 16, "Overseas Station Allowance Cost-of-Living Allowance (COLA)"

DD 1588

Record of Travel Payment Destroy 30 days after reconciling to the Master Travel Record.

Chapter 29, "Leave Policy, Accounting, and Payment"

DD 1610

Request and Authorization for TDY Travel of DoD Personnel (AF 11)

Chapter 21, "Special Pay - FDP, HFP, FLPP"

DD 1966

Record of Military Processing - Armed Forces of the United States Pages 1, 2, 3, and 4

Chapter 35, "Waiver of Compensation or Benefits"

DD 2058

State of Legal Residence Certificate

Chapter 2, "Establish/ Maintain a DJMS-RC Master Military Pay Account", and Chapter 30, "Federal/State Income Tax and Federal Insurance Contributions"

DFAS-DE 2348

Application for Waiver (Formerly AFAFC Form 2348)

Chapter 44, "Waiver of Claims for Erroneous Payment of Pay and Allowances"

DFAS-HQ 702

Air Force/Army Leave and Earnings Statement (Active and Reserve Forces)

Chapter 7, "Checks and Direct Deposit"

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73

Supporting Documents, Associated Transactions, References Associated TIN Form Number

Form Title

Action

NGB 348

Line of Duty Determination

Original - manage Chapter 25, "Disability according to AFR 35-44 Payments" and retire to NPRC after HQ AFMPC and HQ ARPC complete all personnel actions. Copies - destroy 1 year after reconciliation with CBPO/ DPMQA.

SF 1034

Public Voucher for Purchases and Services other than Personal

Destroy copy when member is separated.

SF 1049

Public Voucher for Refunds

Chapter 34, "Special Programs", and Chapter 41, "Accounting and Financial Management Reports"

SF 1080

Voucher for Transfer Between Appropriations and/or Funds

Chapter 41, "Accounting and Financial Management Reports"

SF 1081

Voucher and Schedule of Withdrawals and Credits

Chapter 41, "Accounting and Financial Management Reports"

SF 1174

Claim for Unpaid Compensation of Deceased Member of the Uniformed Service (AF 583 Privacy Act Statement serves)

Chapter 26, "Payments for Deceased or Missing Members"

SF 1199A

Direct Deposit Sign-Up Form

Retain until member's MMPA reflects change.

and References

Chapter 1, "General Information", Chapter 2, "Establish/Maintain a DJMS-RC Master Military Pay Account", Chapter 7, "Checks and Direct Deposit", and A18, Table 7.1.

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AFMAN65-116V3 15 MARCH 2007

Supporting Documents, Associated Transactions, References Associated TIN Form Number

Form Title

Action

and References

TD W2

Wage and Tax Statement 19__

Destroy after 2 years.

Chapter 24, "Payments by DJMS-AC", and Chapter 30, "Federal/State Income Tax and Federal Insurance Contributions"

TD W2c

Statement of Corrected Income and Tax Amounts

TD W4

Employee's Withholding Allowance Certificate

TD 668-W

Notice of Levy on Wages, Salary, and Other Income

Chapter 30, "Federal/ State Income Tax and Federal Insurance Contributions"

TD 941

Employer's Quarterly Federal Tax Return

Chapter 34, "Special Programs", and Chapter 41, "Accounting and Financial Management Reports"

TD 941C

Statement of Correct Information

Chapter 41, "Accounting and Financial Management Reports"

VA 21-8951

Declaration of Benefits Received and Waivers

Chapter 35, "Waiver of Compensation or Benefits"

VASGLV8286

Servicemen's Group Life Insurance Election and Certificate

Chapter 30, "Federal/ State Income Tax and Federal Insurance Contributions" Retain copy with certified A06, Table 2.6., Chapter input listings. 30, "Federal/State Income Tax and Federal Insurance Contributions", A17, Table 30.2., and A26, Table 30.3.

Used for electing reduced or no coverage, increased coverage or reinstatement of coverage. Destroy when member changes election.

A06, Table 2.6., Chapter 31, "SGLI and SSLI - Life Insurance", and A27, Table 31.3.

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Supporting Documents, Associated Transactions, References Associated TIN Form Number

Form Title

Action

and References

Claim Letters

Prepared by member

Destroy copy when claim is closed.

See applicable chapter for specific claims. See, also, Chapter 44, "Waiver of Claims for Erroneous Payment of Pay and Allowances"

76

AFMAN65-116V3 15 MARCH 2007 Chapter 5 REJECTS AND MANAGEMENT NOTICES

5.1. Error Codes. For specific information on error codes, refer to Error Message Manual, which is attached as a separate manual. (This manual will be published at a later time.) 5.1.1. Rejects. 5.1.1.1. Rejects to the payroll office occur when the transaction fails the DJMS-RC systems edits, either because of mismatch of information, erroneous codes in the transactions, or payment/action has already occurred for the dates in the transaction. 5.1.1.2. The payroll office will have to research the transaction and supporting document information, as well as the member’s MMPA, to insure all data in the transaction is correct. 5.1.2. Management Notices. 5.1.2.1. Management notices are generated each time a transaction rejects to the operating directorate at DFAS-DE for their action. These notices are also manually generated when cases are opened on the Automated Case Control System (ACCS), based on DD Forms 139, Pay Adjustment Authorization, letters, messages, etc. 5.1.2.2. Use these notices to track rejected transactions through the system. 5.1.3. Types of Cases. 5.1.3.1. HCPY (hardcopy) – Military pay orders 5.1.3.2. LTR (letter) – Other adjustments, DD 139s, TWXs 5.1.3.3. PYMTS (payments) – Special projects 5.1.3.4. BONDS – Unit rejects for DFAS-DE action 5.1.3.5. CHEK (checks) – Master record for review 5.1.3.6. INQY (inquiry) – Miscellaneous cases 5.1.4. FELS Error Report. The front end loader system (FELS) became a part of DJMS-RC processing in November 1994. FELS does a cursory review of all incoming transactions to insure that the PAS code data is in the correct field, calculates money amounts for some transactions created in the reserve component input system (RCIS), and provides a count of processed and rejected transactions within FELS. This report is created for every daily and coded update to DJMS-RC. 5.1.4.1. For Army, FELS provides a Command Pay Management Report. 5.1.4.2. For both Army and Air Force, FELS provides a FELS Error Report, UH022-205 (Replaces UH022-2002). This report shows, by the first two positions of the PAS, any transactions rejected because of the edits done in FELS. It also shows transactions received by the first two positions of the PAS, total rejected and passed to DJMS-RC. 5.1.4.3. FELS edits transactions that cross a fiscal year and creates two transactions – each self-contained within a specific fiscal year. The UH022-205 report provides a count, by PAS, of all transactions “added” by FELS.

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5.1.4.4. The FELS Error Report may be viewed on both RMS and the new Sysout Archive Retrieval System (SAR). It is not provided in print format to Air Force. 5.2. Error Correction Timeliness/Processing. 5.2.1. AFRES Payroll offices are expected to correct and retransmit 95 percent of the errors and management notices listed on the UH022-164 within two (2) workdays (or the error listing must be annotated to indicate what actions were taken). 5.2.2. Retain copies of error listings retrieved from HQ AFRES in the RC payroll office for three (3) months following the month in which all errors and management notices on the listing are cleared. 5.2.3. When corrections still do not process, contact DFAS-DE/FJRR, DSN 926-6143, or DFAS-DE/ FJP, DSN 926-7345.

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AFMAN65-116V3 15 MARCH 2007 Chapter 6 DJMS-RC INQUIRIES: MMPA AND HISTORY FILES

6.1. Processing Inquiries Where No Remote Terminal Is Available. 6.1.1. Member Actions. Contacts servicing payroll office. 6.1.2. RC Payroll Office Actions – Manual Inquiries. 6.1.2.1. Reviews DJMS-RC supporting documents file (SDF). See Chapter 4, “Supporting Document Files (SDF)”. 6.1.2.2. Obtains information from available records or uses on-line inquiry. 6.1.2.3. If microfiche records are not available, submits a written request or calls Administrative Management, Directorate of Military Pay (DFAS-DE/FJY) for history prints. 6.1.2.4. The sections handling these requests are set up by terminal digit – the last two digits of the social security number. 6.1.2.4.1. DFAS-RC (FJPAB) (AUTOVON/DSN 926-6675) handles cases 00-49. 6.1.2.4.2. DJMS-RC (FJPAC) (AUTOVON/DSN 926-7361) handles cases 50-79. 6.1.2.4.3. DJMS-RC (FJPAA) (AUTOVON/DSN 926-6577) handles cases 80-99. 6.1.2.5. Includes in the request the member’s SSN (service number if before 1 July 1969), name and period requested. Provide return address. 6.1.2.6. Completes request and informs member. 6.1.3. DFAS-DE/FJP Actions. 6.1.3.1. If information is available, obtains information and informs the RC payroll office and/or member. 6.1.3.2. If a payment or collection action is required as a result of the inquiry, DFAS-DE/FJP contacts the RC payroll office for input of documents for manual payments or transactions for computerized payments. 6.2. Processing Inquiries Using Remote Terminal(s). 6.2.1. DFAS-DE computer terminals are installed at certain Air National Guard and Air Reserve payroll offices. These terminals are used to make inquiries into the JUMPS/JSS-AC and DJMS-RC files maintained at DFAS-DE to answer member inquiries, resolve pay problems, and pre-validate doubtful data in DJMS-RC input transactions. 6.2.2. See 6.5., “Access Control” on how to use the CICS feature. 6.2.3. See 6.6., “JUMPS-RF On-Line Inquires” for instructions on how to use the DJMS-RC inquiry features. 6.3. DFAS-DE Telephone Contacts for Inquiry Help. Remote terminal operations require frequent telephone contact between the terminal user and DFAS-DE.

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6.3.1. Pay Distribution Problems. 6.3.1.1. Direct Deposit – Paycheck Distribution Problems. Call the Direct Deposit Section, Disbursement and Collection Branch, Financial Services Division, Directorate of Military Pay (DFAS-DE/FJFBA), AUTOVON/DSN 926-7171. 6.3.2. Operating Schedules and Problems. Call Operation Branch, Liaison Division, Directorate of Military Pay (DFAS-DE/FJY), AUTOVON/DSN 926-6468. 6.3.3. Technical Questions About the Inquiry System and Products. Call the JUMPS ADP system analyst (FSADE), AUTOVON/DSN 926-6243. 6.3.4. Specific Processing Problems. Call the applicable processing line (DFAS-DE/FJP). See DFAS-DE/FJPA case handling above. 6.3.5. Privacy and Password Matters. Call the computer privacy monitor (FSADE), AUTOVON/ DSN 926-7971. 6.3.6. Routine Pay Inquiries. Call the Liaison Division, Directorate of Military Pay (DFAS-DE/FJY), AUTOVON/DSN DSN 926-6468. 6.3.7. Commercial Calls. Call (303)676-XXXX (above extensions). 6.4. Access to the DJMS-RC System. 6.4.1. Usage of < > indicates keys on the keyboard. 6.4.2. Usage of “ “ indicates the user must key in the item within the quotes. 6.4.3. To toggle, means enter both keys simultaneously. This will move the system between the mainframe and PC environment when communication with DJMS-RC is memory resident. 6.4.4. New Users Signing on the System. The Terminal Area Security Officer (TASO) will provide new user(s) with their user-id and initial password for access the mainframe systems. 6.4.5. Initiating a Mainframe Session. 6.4.5.1. The user should select the application from their PC MENU which allows them to establish connectivity through a dial-up software package, such as “BLAST” or “IRMA” (See an example of a PC Menu at Figure 6.1.). 6.4.5.2. The DFT banner (see Figure 6.2.) and “WAIT FOR HOST SESSION TO BE ESTABLISHED” may be displayed on the screen. When connectivity has been established with DFAS-DE, the system will return to the user’s PC MENU. Press both keys at the same time to toggle (switch) to the mainframe environment. 6.4.5.3. The Security Warning screen remains on the monitor until the user enters one of the menu choices and presses to continue; or to toggle to the PC environment; or and , followed by the space bar to remove the communication line and return to the PC environment. 6.5. Access Control. DJMS-RC access is based on the need to know. See Table 6.1. for some of the current modules and Transaction ID’s.

80

AFMAN65-116V3 15 MARCH 2007 6.5.1. CICS Transaction IDs. To access different applications within CICS, the user must enter the appropriate Transaction – Identification once sign-on is complete. Some of the Transactions require the user to start with a clear screen. To clear the screen, the user needs to press the PF2 key. Please refer to Table 6.1. to determine the Transaction Identification needed. 6.5.2. CICS Sign-Off Procedures. To sign-off of CICS, follow the directions for the application originally entered. 6.5.2.1. If the system has “timed out,” the user will be prompted to enter their password to unlock the terminal. After the password has been entered, a message will appear acknowledging that the user has left that application. 6.5.2.2. Type “CSSF LOGOFF,” and press the key. The user does not need to clear the screen. The user will then return to the Sign-On screen. See Figure 6.7. and Figure 6.8. for an example of what the sign-off screens look like. 6.5.2.3. To remove connectivity from the PC memory, press and the key at the same time, then press the space bar. 6.5.2.4. After the user has signed off CICS, and the PC locks up, turn the machine off and then turn the machine on again.

6.6. JUMPS-RF On-Line Inquiries. This section prescribes the JUMPS-RC procedures for use of the On-Line Inquiry system. 6.6.1. Access to the System – JUMPS-RF Inquiry. 6.6.1.1. Follow the CICS sign-on procedures outlined in 6.5., “Access Control”. 6.6.1.2. Upon completion of the CICS sign-on, enter the Trans-ID of “PRAA” for access to DJMS-RC. This will bring up the JUMPS-RF MASTER MENU (see Figure 6.9.). 6.6.2. Options Within the JUMPS-RF Master Menu. At the JUMPS-RF MASTER MENU, enter the number of the desired option in the SELECT OPTION: field and press . The available inquiry options are listed and described in the following sections: 6.6.2.1. Processed Transactions – See All Transactions. 6.6.2.1.1. This option will allow the user to see all of the processed (accepted) transactions for a member for the current month. For instructions to view transactions for the previous eleven months, see subparagraph 6.6.2.7. 6.6.2.1.2. At this screen, enter the member’s SSN and press to see all processed transactions for that member. (An example of a completed inquiry is shown at Figure 6.11.). 6.6.2.1.3. If a SSN is not on file, the user will receive a message as shown in Figure 6.12. 6.6.2.1.4. If a member has more than one page of processed transactions, the message “MORE” will appear in the lower right hand corner of the screen. Press PF8 to scroll forward or PF7 to scroll backward. PF3 will return the user to the Processed Transaction screen. 6.6.2.1.5. Enter a new SSN to continue Processed Transaction inquiries or PF3 (ALT/3) to return to the JUMPS-RF MASTER MENU.

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6.6.2.2. Processed Transactions – See One Type of Transaction. The user may request to see only one type of processed transaction for a member. Enter the member’s SSN and the requested TIN as shown in Figure 6.13. Only the requested TIN type will be displayed if this option is selected. 6.6.2.3. MMPA Record Inquiry. This option will allow the user to see the available MMPA data for a member. 6.6.2.3.1. At the JUMPS-RF MASTER MENU, enter the number next to “MMPA RECORD INQUIRY” in the SELECT OPTION: field and press . The user will now see the MMPA MENU OPTIONS screen as shown at Figure 6.14. 6.6.2.3.2. At the top of this screen, enter the member’s SSN, the option requested (1 through X) and the user’s two-digit initials. 6.6.2.3.3. If an SSN is not on file, the user will receive a message indicating this as shown at Figure 6.15. 6.6.2.3.4. For an explanation of the available options within MMPA OPTIONS, see the following: 6.6.2.3.4.1. “Administrative Data – MMPA Inquiry” 6.6.2.3.4.2. “Entitlement Data (BAQ, BAS) – MMPA Inquiry” 6.6.2.3.4.3. “Entitlement Data (IP, VHA, MDVO) – MMPA Inquiry” 6.6.2.3.4.4. “Deduction and Waivers – MMPA Inquiry” 6.6.2.3.4.5. “Tax Deduction Data – MMPA Inquiry” 6.6.2.3.4.6. “Bonus, Direct Deposit, MOB Data – MMPA Inquiry” 6.6.2.3.4.7. “Pay History – MMPA Inquiry” 6.6.2.3.4.8. “Calendar January through June – MMPA Inquiry” 6.6.2.3.4.9. “Calendar July through December – MMPA Inquiry” 6.6.2.3.4.10. “Student Master File (HPIP)” 6.6.2.3.5. When the user has completed viewing the desired information, press PF3 to return to the MMPA MENU OPTIONS screen. 6.6.2.3.6. To view another screen for the same member, tab to “Select Option” and enter the new screen request. Then, press . 6.6.2.3.7. To view a new SSN, enter the new SSN, select option and press . To exit the MMPA MENU OPTIONS screen, press PF3. 6.6.2.3.8. Administrative Data – MMPA Inquiry: This screen provides the administrative data for a member. See Figure 6.16. 6.6.2.3.9. Entitlement Data (BAQ, BAS) – MMPA Inquiry: This screen provides the entitlement data for BAQ and BAS as well as current and prior pay status information. See Figure 6.17. 6.6.2.3.10. Entitlement Data (IP, VHA, MDVO) – MMPA Inquiry: This screen provides the entitlement data for incentive pay, uniform allowance, VHA and MDVO. See Figure 6.18.

82

AFMAN65-116V3 15 MARCH 2007 6.6.2.3.11. Deduction and Waivers – MMPA Inquiry: This screen provides deductible and waiver information for a member. See Figure 6.19. 6.6.2.3.12. Tax Deduction Data – MMPA Inquiry: This screen provides tax data information for a member. See Figure 6.20. NOTE: This is not the same as the Five-Year Tax History System. Instructions will be provided at a later date on this system. 6.6.2.3.13. Bonus, Direct Deposit, MOB Data – MMPA Inquiry: This screen provides information on bonus, direct deposit and mobilization history. See Figure 6.21. 6.6.2.3.14. Pay History – MMPA Inquiry: This screen provides pay history for UTAs and AFTPs for a member as well as leave information. See Figure 6.22. 6.6.2.3.15. Calendar January through June – MMPA Inquiry: This screen shows the calendar history for the most recent January through June. See Figure 6.23. 6.6.2.3.16. Calendar July through December: This screen shows the calendar history for the most recent July through December. See Figure 6.24. 6.6.2.3.17. Student Master File (HPIP): This selection will take the user to a series of sub-menus related to HPIP information. 6.6.2.4. Bonus Inquiry. This option will allow the user to view the available bonus data for a member. At the JUMPS-RF MASTER MENU, enter the number next to “BONUS INQUIRY” in the “Select Option” field and press . The user will see the BONUS MENU OPTIONS screen, as shown at Figure 6.25. 6.6.2.4.1. At the top of the screen, enter the member’s SSN, the option requested (1 through 4) and the user’s two-digit initials. 6.6.2.4.2. See 6.6.2.4.1., “Bonus History – Bonus Inquiry”, 6.6.2.4.2., “Administrative – Bonus Inquiry”, 6.6.2.4.3., “Payment History – Bonus Inquiry,” and 6.6.2.4.4., “Terminations/ Suspensions – Bonus Inquiry” for the available options. 6.6.2.4.3. When the user has viewed the desired screen, press PF3 to return to the BONUS MENU OPTIONS screen. 6.6.2.4.4. To view another screen for the same member, tab to “SELECT OPTION” and enter the new screen request and press . 6.6.2.4.5. To view new SSN, enter the new SSN, select option and press . 6.6.2.4.6. To exit the BONUS MENU, press PF3. 6.6.2.4.7. Bonus History – Bonus Inquiry: This screen provides the bonus history, type and date. See Figure 6.26. 6.6.2.4.8. Administrative – Bonus Inquiry: This screen provides the administrative data related to the bonus. See Figure 6.27. 6.6.2.4.9. Payment History – Bonus Inquiry: This screen provides the bonus payment history. See Figure 6.28. 6.6.2.4.10. Terminations/Suspensions – Bonus Inquiry: This screen provides bonus termination or suspension information, if applicable. See Figure 6.29.

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6.6.2.5. Accounts Receivable Inquiry. 6.6.2.5.1. This option will allow the user to view the available accounts receivable data for a member. 6.6.2.5.1.1. At the JUMPS-RF MASTER MENU, enter the number next to “4 ACCOUNTS RECEIVABLE INQUIRY” and press . The user will see the ACCOUNTS RECEIVABLE MENU OPTIONS screen, as shown at Figure 6.30. 6.6.2.5.1.2. At the top of the screen, enter the member’s SSN, the option requested (1 through 3) and the user’s two-digit initials. See 6.6.2.5.1., “Debt Summary File – Accounts Receivable”, 6.6.2.5.2., “Debt Adjustment File – Accounts Receivable”, and 6.6.2.5.3., “Debt Collection File – Accounts Receivable” for the available Accounts Receivable options. 6.6.2.5.1.3. When finished viewing the desired information, press PF3 to return to the ACCOUNTS RECEIVABLE MENU OPTIONS screen. 6.6.2.5.1.4. To view another screen for the same member, tab to “SELECT OPTION”, enter the new screen request, and press . To view a new SSN, enter the new SSN, select option and press . 6.6.2.5.1.5. To exit the ACCOUNTS RECEIVABLE MENU, press PF3. 6.6.2.5.2. Debt Summary File – Accounts Receivable: There may be more than one debt on file per SSN. Press PF8 to scroll forward or PF7 to scroll backward through the pages. See Figure 6.31. 6.6.2.5.3. Debt Adjustment File – Accounts Receivable: This screen provides adjustment to accounts receivable information. See Figure 6.32. 6.6.2.5.3.1. There may be more than one on file with an adjustment. Press PF8 to scroll forward or PF7 to scroll backward. 6.6.2.5.4. Debt Collection File – Accounts Receivable: This screen provides collection information for a debt. See Figure 6.33. 6.6.2.5.4.1. There may be more than one debt on file with a collection. Press PF8 to scroll forward or PF7 to scroll backward. 6.6.2.6. LES History File Inquiry. This option will allow the user to view the LES for the current month for a member. At the JUMPS-RF MASTER MENU, enter the number next to “LES HISTORY INQUIRY” and press . The LES HISTORY FILE INQUIRY screen will be displayed. See Figure 6.34. 6.6.2.6.1. At this screen, enter the member’s SSN, Voucher/LES date and the user’s two-digit initials. This will display the LES screen for the date requested. See Figure 6.35. 6.6.2.6.2. Press PF8 to scroll forward or PF7 to scroll backward. If unsure of the Voucher/LES date, leave the field blank and the LES VOUCHER DATE screen will be displayed. See Figure 6.38. 6.6.2.6.3. At this screen, tab to the requested date and the LES screen for that date will be displayed.

84

AFMAN65-116V3 15 MARCH 2007 6.6.2.7. LES – Two to Twelve Months Old: The user may request a print only of LES’s that are two to twelve months old. These LES’s are not available to view on the screen. To print the LES, enter the SSN, Voucher/LES date and the user’s two-digit initials on the LES HISTORY FILE INQUIRY screen. 6.6.2.7.1. Any screen displayed may be printed if the user is connected to a printer. Once the screen is displayed, press the and . The request will be printed on the PC-connected printer. 6.6.2.8. LES – Thirteen to Sixty Months Old: The user may request a print only of LES’s that are thirteen to sixty months old. 6.6.2.8.1. At this time, this feature is only available at Central Site. This request must go to an Off-Line Printer. See 6.1.2., “RC Payroll Office Actions – Manual Inquiries”, for ordering of LESs from DFAS-DE. 6.6.2.9. History Inquiry. This option will allow the user to view the current month and previous 11 months pay data for any member on the DJMS-RC system. At the JUMPS-RF Master Menu, enter Option 8 and press . The screen will show history menu (Figure 6.62.) and indicate the oldest data available. 6.6.2.9.1. Type in the member’s SSN, the date of the requested information (year and month, example: 199507), and your clerk ID. Press . 6.6.2.9.2. The DJMS-RC History Master Menu (Figure 6.63.) will appear. Select the desired option and press . The original SSN and date will continue to be the selection criteria within the chosen option(s). 6.6.2.9.2.1. Option 1 – MMPA Record Inquiry. Option 1 gives the user a view of the various pages of the MMPA (Figure 6.15. through Figure 6.24.) as of the date used in the initial history inquiry. To view the MMPA for a different month, enter the specific month after “ENTER OPTION”. To view a different page of the MMPA, enter the page number desired after “ENTER OPTION”. You may select another option, for example: CDR for check data record, by typing in CDR after “ENTER OPTION”. To go back to the MMPA, type in the page number of the MMPA desired after “ENTER OPTION”. 6.6.2.9.2.2. Option 2- Army. Option 2 pertains to Army only and will be incorporated into the Automated Data Systems Manual (ADSM). 6.6.2.9.2.3. Option 3 – Processed Transactions. Option 3 gives the user a view of the processed transaction (PRC) record (Figure 6.64.) as of the date used in the initial history inquiry. To view the PRC for a different month, enter the specific month after “ENTER OPTION” or press PF7 to scroll backward or PF8 to scroll forward. After viewing the PRC, you may select another option by typing in the abbreviation for the requested information after “ENTER OPTION”. 6.6.2.9.2.4. Option 4 – Check Data Record Inquiry. Option 4 give the user a view of the check data record inquiry (CDR) record (Figure 6.65.) as of the date used in the initial history inquiry. To view the CDR for a different month, enter the specific month after “ENTER OPTION” or press PF7 to scroll backward or PF8 to scroll forward. After viewing the CDR, you may select another option by typing in the abbreviation for the requested information after “ENTER OPTION”.

AFMAN65-116V3 15 MARCH 2007

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6.6.3. Access to PRGM. 6.6.3.1. Follow the CICS SIGN-ON procedures outlined in 6.5., “Access Control”. 6.6.3.2. Upon completion of the CICS SIGN-ON, enter the transaction ID of “PRGM” (see Table 6.1.) for access to APC inquiry. This will bring up the JUMPS-RF ACCOUNTING PROCESSING CODE (APC) INQUIRY. See Figure 6.39. through Figure 6.50., for examples of the inquiry screens. 6.6.4. Options within the Accounting Processing (APC) Inquiry Master Menu. At the APC MASTER MENU, enter the number of the desired option in the selection option field and press . See Figure 6.39. for an example of this menu. The following sections describe the options available. 6.6.4.1. Option 1 – Air Force. Option 1 gives access to the Air Force APCs with options to view APCs for Air Reserves, Air National Guard (ANG), and military pay appropriations (MPA). See Figure 6.40. for an example of this screen. 6.6.4.1.1. Air Reserve APC Inquiry: Enter option 1 to access Reserve APCs. This screen allows the user to enter either the APC or basic symbol, project/subproject, and ADSN to view the complete APC and accounting detail. See Figure 6.41. for an example of this screen. 6.6.4.1.2. Air National Guard APC Inquiry: Enter option 2 to access Air National Guard APCs. This screen allows the user to enter either the APC or basic symbol, project/subproject, and ADSN to view the complete APC and accounting detail. See Figure 6.42. for an example of this screen. 6.6.4.1.3. MPA APC Inquiry: Enter option 3 to access Military Pay Appropriation APCs. This screen allows the user to enter either the APC or basic symbol, project/subproject, and ADSN to view the complete APC and accounting detail. See Figure 6.43. for an example of this screen. 6.6.4.2. Option 2 – Army. Option 2 gives the user access to the Army APCs with options to view APCs for Army Reserve, Army National Guard, and Army Bonus appropriations. See Figure 6.44. for an example of this screen. 6.6.4.2.1. Army Reserve APC Inquiry: Enter option 1 to access Army Reserve APCs. This screen allows the user to enter either the APC or Basic Symbol, AMS, ASN, and FSN, to view the complete APC and accounting detail. See Figure 6.45. for an example of this screen. 6.6.4.2.2. Army National Guard APC Inquiry: Enter option 2 to access Army National Guard APCs. This screen allows the user to enter the APC or Basic Symbol, AMS, ASN, and FSN, to view the complete APC and accounting detail. See Figure 6.46. for an example of this screen. 6.6.4.2.3. Army Bonus Appropriation Inquiry: Enter option 3 to access Army Bonus Appropriations. This screen allows the user to enter either the APC or Basic Symbol, project/subproject, and ADSN to view the complete APC and accounting detail. See Figure 6.47. for an example of this screen. 6.6.4.3. Option 3 – Navy. Option 3 allows the user access to the Navy APC table. See Figure 6.60. for an example of this screen. The user may enter the APC or the FAN code to view a complete APC and accounting detail. See Figure 6.61. for an example of this screen. 6.6.4.4. Option 4 – DOD Appropriated Funds (Sub-Table 09).

86

AFMAN65-116V3 15 MARCH 2007 6.6.4.4.1. Option 4 allows the user access to the Department of Defense (DoD) appropriated funds table (sub-table 09). See Figure 6.48. for an example of this screen. 6.6.4.4.2. The user may enter the APC or the Basic Symbol and ADSN/FSN to view a complete APC and accounting detail. See Figure 6.49. for an example of this screen. 6.6.4.5. Option 5 – Component of Pay (COP). Option 5 allows access to the component of pay (COP) table. Enter the COP to view the SAF-ID, Army EOR, and the description of the COP. See Figure 6.50. for an example of this screen. 6.6.5. Help Screens. Help screens are available throughout the inquiry program. When help is needed, press PF1 and the help screen will be displayed. 6.6.6. Sign-Off. 6.6.6.1. To exit from DJMS-RC On-Line Inquiry from any point, press PF3 and continue to press PF3 until returned to the JUMPS-RF ON-LINE INQUIRY MAIN MENU. 6.6.6.2. Enter an “X” for EXIT at the SELECT OPTION: line and press . A message will be displayed that “JUMPS-RF INQUIRY SESSION ENDED”. Type in “CSSF LOGOFF”. (The screen does not have to be cleared first.) Then press both shift keys simultaneously to return to the PC environment.

Figure 6.1. Example of a PC Menu Screen.

* * * * PC Menu Screen * * * * 1 Enable 2.15

6 Utilities

2 Windows

7

3

8

4

9

5 Military Pay Host

0 Return to Main Menu

AFMAN65-116V3 15 MARCH 2007

87

Figure 6.2. Initial Screen for IRMA Communications.

IRMAX DFT EMULATOR DFTS VERSION 3.2.2 (C) COPYRIGHT 1987-1988 DIGITAL COMMUNICATIONS ASSOCIATES, INC (C) COPYRIGHT 1985, COMMUNICATIONS SOLUTIONS, INC

WAITING FOR HOST SESSION TO BE ESTABLISHED

Figure 6.3. Mainframe Access Screen, Showing ID, Password Entry and Change.

NAME: PASSWORD: NEW PASSWORD: REENTER YOUR NEW PASSWORD

===> ===> ===>

jfredflt xxxxxxxx xxxxxxxx

===>

xxxxxxxx

NOTE: In this figure, the XXXXXXXX shows the password will be entered.

88

AFMAN65-116V3 15 MARCH 2007

Figure 6.4. Initial Screen upon Access to DFAS-DE Computer.

THIS IS A US GOVERNMENT COMPUTER SYSTEM - USAGE IS SUBJECT TO MONITORING TSS7030I PASSWORD CHANGED TSS7000I JXXXXXX LAST-USED 27 APR 93 10:52 SYSTEM=5932 FACILITY=CICSSTST User-ID: JXXXXXX Organization: JXXXX VTAM Address: XXX Name: Fred S. Flintstone Phone: (999) 999-9999 ---------------------------------------------------------------------------Command ==> Use TAB key to position cursor next to an application, then use S to select it. - TAO/MAIL ACTIVE - CICS01 ACTIVE - CICSJ3 ACTIVE - CICSR3 ACTIVE - CICSJ5 ACTIVE - IDMS4 ACTIVE - MULTI-SESSION PF1=HELP PF3=EXIT

AFMAN65-116V3 15 MARCH 2007

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Figure 6.5. Initial Selection CICS Function for Access to JUMPS-RF.

THIS IS A US GOVERNMENT COMPUTER SYSTEM - USAGE IS SUBJECT TO MONITORING TSS7030I PASSWORD CHANGED TSS7000I JXXXXXX LAST-USED 27 APR 93 10:52 SYSTEM=5932 FACILITY=CICSSTST User-ID: JXXXXXX Organization: JXXXX VTAM Address: XXX Name: Fred S. Flintstone Phone: (999) 999-9999 ---------------------------------------------------------------------------Command ==> Use TAB key to position cursor next to an application, then use S to select it. - TAO/MAIL ACTIVE - CICS01 ACTIVE - CICSJ3 ACTIVE - CICSR3 ACTIVE - CICSJ5 ACTIVE - IDMS4 ACTIVE - MULTI-SESSION PF1=HELP PF3=EXIT

Figure 6.6. CICS Screen Displaying Computer Access Response.

MESSAGE FROM DFAS-DE, MESSAGE LAST UNDATED: 12 AUG 93 11:22:19 AUGUST END OF MONTH CUTOFF IS SUNDAY AUG. 22, 93 AT 1800. MDT

DFH3504I 9:50:18 SIGN-ON IS COMPLETE

90

AFMAN65-116V3 15 MARCH 2007

Figure 6.7. CICS/JUMPS-RF Inquiry Session Sign-Off.

***** JUMPS-RF INQUIRY SESSION ENDED *****

Figure 6.8. CICS Logoff Screen.

***** CSSF LOGOFF-RF INQUIRY SESSION ENDED *****

Figure 6.9. JUMPS-RF On-Line Inquiry – Main Menu.

SELECT OPTION: JUMPS - RF MASTER MENU ---------------------------------------------------------------------------1 2 3 4 5 6 7 8 X KEYS:

MMPA RECORD INQUIRY LES HISTORY INQUIRY UPDATE LES STANDARD REMARKS FILE ACCOUNTS RECEIVABLE INQUIRY BONUS DATA INQUIRY DRILL MASTER RECORD INQUIRY PROCESSED TRANSACTIONS HISTORY INQUIRY EXIT

: SELECT

: HELP

: EXIT

AFMAN65-116V3 15 MARCH 2007

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Figure 6.10. JUMPS-RF/JSS-RC Processed Transactions.

JUMPS-RF/JSS-RC PROCESSED TRANSACTIONS

OPTIONAL ENTER SSN: TIN:

KEYS:

: CONTINUE

: HELP

: EXIT

Figure 6.11. List of Processed Transactions.

JUMPS-RF/JSS/RC PROCESSED TRANSACTIONS ENTER SSAN: 999999999 NAME: FLINT

OPTIONAL TIN:

USERID: J000000

PAGE: 01

COLS: 1 2 3 4 5 6 7 8 12345678901234567890123456789012345678901234567890123456789012345678901234567890

W FLINT9310416 AM3F1LMB32IFMQN50B10117 A FLINT9320153 AM3F1LBM32IFMQN50B10144 A FLINT930526930526N00000000000000 M3S1DNA151 000026 M32IFMQN50C

92

AFMAN65-116V3 15 MARCH 2007

Figure 6.12. JUMPS-RF/JSS-RC Processed Transactions – SSN Not Found.

JUMPS-RF/JSS-RC PROCESSED TRANSACTIONS

OPTIONAL ENTER SSN: 123456789

TIN:

SSN IS NOT FILE OF PROCESSED TRANS.

KEYS:

: CONTINUE

: HELP

: EXIT

Figure 6.13. JUMPS-RF/JSS-RC Processed Transactions – Select by Transaction.

JUMPS-RF/JSS-RC PROCESSED TRANSACTIONS

OPTIONAL ENTER SSN: 123456789

KEYS:

TIN: A15

: CONTINUE

: HELP

: EXIT

AFMAN65-116V3 15 MARCH 2007

93

Figure 6.14. Select Option – MMPA Menu Options.

SSN:

SELECT OPTION:

CLERK-ID:

JUMPS-RF MMPA INQUIRY ---------------------------------------------------------------------------1 2 3 4 5 6 7 8 9 S P X

ADMINISTRATIVE DATA ENTITLEMENT DATA (PAY STATUS, BAQ, BAS) ENTITLEMENT DATA (IP, VHA, MDVO) DEDUCTIONS & WAIVERS TAX DEDUCTION DATA BONUS, DIRECT DEPOSIT, MOBILIZATION DATA LEAVE PAY HISTORY CALENDAR JAN THRU JUN CALENDAR JUL THRU DEC STUDENT MASTER FILE (HPIP & ROTC) BYPASS DISPLAY - PRINT ENTIRE MMPA EXIT (OR “X” IN SSAN)

ENTER SSN, OPTION AND CLERK ID AND TRANSMIT KEYS:

: SELECT

: DETAIL INFORMATION

:EXIT

94

AFMAN65-116V3 15 MARCH 2007

Figure 6.15. Select Option – No Information Available.

SSN:

SELECT OPTION:

CLERK-ID:

MMPA MENU OPTIONS 1 2 3 4 5 6 7 8 9 X

ADMINISTRATIVE DATA ENTITLEMENT DATA (BAQ, BAS) ENTITLEMENT DATA (IP, VHA, MDVO) DEDUCTIONS & WAIVERS TAX DEDUCTION DATA BONUS, DIR DEP, MOB DATA PAY HISTORY CALENDAR JAN THRU JUN CALENDAR JUL THRU DEC EXIT

ENTER SSN, OPTION AND CLERK ID AND TRANSMIT THERE IS NO INFO CURRENTLY AVAILABLE FOR THIS SSN KEYS:

: SELECT

: DETAIL INFORMATION : EXIT

AFMAN65-116V3 15 MARCH 2007

95

Figure 6.16. Administrative Data – Inquiry.

CLERK-ID: CY AS OF: 930814

ADMINISTRATIVE DATA

SSN: 999999999

PREV-SSN: 000000000

NAME: FLINTSTONE FRED S. GRADE-CURR: 05 GRADE-1ST-PR: EDG-CURR: PAY-DATE: NPS:

921006 521112

04E: N

TAFMS-CTR:

00340

04

GRADE-2ND-PR:03

EDG-1ST-PRIOR: 841012 PAY-DT-PRIOR: 000000

*** DOD COMPONENT **

HFP-MO-EX:

SEX-CODE:

00

ETS-DATE:

PAS-PR-1: GGG

M M32IFM

DATE-OF-GAIN: 671130

GAIN-IND:

DATE-OF-SEP: 000000

LOSS-IND:

PAS-PR-2:

ASGNMT-DT: 841001

COMP: G COMP-PRIOR: G

ASGN-DT-PR-2: 000000

PAS-CURR: M321FMQN ST-PGMA-CURR:

50

PAS-PR-3: ST-PGMA-PRIOR:

50

PEC-CURR: 59389F PEC-PRIOR: 59221F ADRS-STREET: 1234 DINO WAY CITY-ST-ZIP: AURORA CO 12345-6789 COUNTRY-CODE: NEXT REQUEST (1-9 OR X)

ASGN-DT-PR-1: 000000

ASGN-DT-PR-3: 000000 PAS-PR-4: ASGN-DT-PR-4: 000000

PRINT-IND (P OR PPG)

96

AFMAN65-116V3 15 MARCH 2007

Figure 6.17. Entitlement Data – Inquiry.

CLERK-ID: CY AS OF: 930814 SSN: 999999999

ENTITLEMENT DATA (PAY STATUS, BAQ AND BAQ)

***** PAY STATUS ****** PAY-STATUS: A

****** BAS ******* BAS-TYPE: N

********* BAQ ********* BAQ-STAT: 1

PAY-STAT-STR-DT: 000000

BAS-QTR-STR:

BAQ-DEP-TYPE:

PAY-STAT-STP-DT: 999999

BAS-START: 000000

BAQ-DOB-PD:

000000

AD-PD-TO-DT:

BAS-QTR-STP:

BAQ-STAT-DT:

671130

000000

APC1:

0 0

BAS-STOP: 000000

A

BAQ-STAT-PRIOR:

0

BAQ-DEP-CERT-DT: 930601 ** PAY STATUS PRIOR ***

** ORDER TRAVEL **

QTR-AVAIL:

PAY-STATUS-2:

ORD-NBR-1:

BAQ-STR-DT:

000000

PAY-STAT2-STR-DT: 000000

ORD-NBR-2:

BAQ-STP-DT:

000000

PAY-STAT2-STP-ST: 000000

ORD-NBR-2:

APC2:

TVL-DAYS-1:

0

TVL-DAYS-2:

0

NEXT REQUEST

(1-9 OR X)

PRINT-IND

(P OR PPG)

1

AFMAN65-116V3 15 MARCH 2007

97

Figure 6.18. Entitlement Data – IP, VHA, MDVO.

CLERK-ID: CY AS OF: 930814 SSN: 999999999

ENTITLEMENT DATA (IP, VHA, MDVO)

IP-TYPE:

A

***** MDVO ******

********* VHA **********

IP-START-DT:

000000

MDVO-TYPE:

VHA-ZIP-LOC:

IP-STOP-DT:

000000

MDVO-DATE: 000000

VHA-DAILY-RATE: 00.0000

MDVO-MSD: 000000

VHA-STR-DT:

000000

MDVO-CODE:

VHA-STP-DT:

000000

OFFICER-SVC-DT: 631018

N

00

00000

AVIATION-SVC-DT: 650308

VHA-NBR-DEPEND:

UNIF-ALW-TYPE:

FSAII-STR:

000000

FSAII-STP:

000000

M

UNIF-ALW-PAYMT-DT:880314 UMA-FUTURE-DT:

920314

FDP-START:

000000

FDP-STOP:

000000

NEXT REQUEST

(1-9 OR X)

PRINT-IND

HFP-START:

000000

HFP-STOP:

000000

(P OR PPG)

0

98

AFMAN65-116V3 15 MARCH 2007

Figure 6.19. Deduction and Waivers.

CLERK-ID: CY AS OF: 930814 SSN: 999999999 DEBT-ON-FILE:

DEDUCTIONS & WAIVERS

T5-CFY:

0

RAPS-DAYS-CTR: 015

T5-PFY:

1

SGLI-OPT-CUR:

SGLI-DED-CUR:

SGLI-OPT-PR:

1

K A

SGLI-DED-PR:

GBT-ON-FILE:

0

SGLI-C-EFF-DT: 921201

0

SGLI-PR-EFF-DT: 890801

SSLI-C-EFF-DT: 9203

SSLI-DED-CUR: 25.67

SSLI-PR-EFF-DT:0000

SSLI-DED-PR: 00.00

******************* WAIVER HISTORY *******************

CURRENT-FY: 1ST-PRIOR-FY: 2ND-PRIOR-FY: NEXT REQUEST

WVR-TYPE 3 3 3 (1-9 OR X)

DAYS-WAIVED 063 063 063 PRINT-IND

DAYS-PD 012 012 055

(P OR PPG)

AFMAN65-116V3 15 MARCH 2007

99

Figure 6.20. Deduction and Waivers.

CLERK-ID: CY AS OF: 930814 SSN: 999999999

TAX DEDUCTION DATA

W4-DATE:

891108

W2-STATE:

33

W2-MAR-STAT:

M

W2-EXEMPT:

02

***** FITW CURRENT ***** OPTION: WAGE-YTD:

**** SITW CURRENT ****

** SITW 1ST PRIOR **

STATE:

STATE:

33

EFF-DATE-CURR: 900101

EFF-DATE-1PR: 000000

WAGE-YTD: 21,716.60

WAGE-YTD:

DEDUCTION-YTD: 699.75

DEDUCTION-YTD: .00

IAD-WAGE-YTD:11,291.88

IAD-WAGE-YTD: .00

.00

00 27,716.60

** SITW 2ND PRIOR **

DEDUCTION-YTD: 4,453.54

STATE: EFF-DATE:

000000

***** FICA CURRENT *****

DEDUCTION-YTD: .00

FICA-WAGE-YTD: 27,716.00

WAGE-YTD:

FICA-DED-YTD: 2,027.95

IAD-WAGE-YTD: .00

IAD-WAGE-YTD: 10,981.75 MEDICARE-DED-YTD: .00 NEXT REQUEST

(1-9 OR X)

PRINT-IND

(P OR PPG)

.00

100

AFMAN65-116V3 15 MARCH 2007

Figure 6.21. Bonus.

CLERK-ID: CY AS OF: 930814 SSN: 999999999

BONUS/DIR DEP/MOB DATA

*********** BONUS ************

*** MOBILIZATION HISTORY ***

BONUS-TYPE:

ACTIVE-DUTY-CODE:

0

PRIOR-TYPE:

0

INSTL-NUMBER:

0

AMT-LAST-PD:

.00

DT-LAST-PD:

000000

TOTAL-BONUS-PD:

ACT-DTY-STR-DATE:

000000

ACT-DTY-STP-DATE:

000000

MOBLIZ-TAX-EXEMP:

01

MOBLIZ-MAR-STATUS:

S

.00 ****** DIRECT DEPOSIT ******

DATE-OF-ENLISTMENT:

000000

REASON-FOR-TERMINATION: M-NBR-PARTICIPATION: TERM-PROC-DATE: GROSS-AMT-RECOUP:

00

0

DIRECT-DEP-STAT-CODE:

DIRECT-DEP-EFF-DT: 810901 DD-WAIVER-EXP-DT:

000000

CO-CODE:

123456

.00

ACCT-NO:

221300006

ACCT-TYPE: PAYMENT OPTION: NEXT REQUEST

C

(1-9 OR X)

PRINT-IND

(P OR PPG)

S C

AFMAN65-116V3 15 MARCH 2007

101

Figure 6.22. Pay History.

CLERK-ID: CY AS OF: 930814 SSN: 999999999

CUR-FY: 1ST-PR-FY: 2ND-PR-FY:

LEAVE PAY HISTORY

UTA-AUTH 00 00 00

UTA-QTRS-PD 13 12 16 04 12 12 12 12 12 12 12 12

AFTP-QTRS-PD 09 06 11 06 12 10 04 07 06 06 12 06

****** CALENDAR YEAR ****** ADT-DAY CURRENT-YEAR: 000 1ST-PRIOR-YEAR: 000 2ND-PRIOR-YEAR: 000 NEXT REQUEST

(1-9 OR X)

DAYS PAID 160 118 112

LEAVE TAKEN 00.0 00.0 00.0

LEAVE ACCRD 00.0 00.0 00.0

***** LEAVE STATUS ****** LEAVE-FI-IND: X LEAVE-CUM-DAYS-PAID: 6.0

PRINT-IND

(P OR PPG)

102

AFMAN65-116V3 15 MARCH 2007

Figure 6.23. January – June Attendance Calendar.

CLERK-ID: CY

ATTENDANCE CALENDAR (JANUARY - JUNE)

AS OF: 930814 SSN: 999999999 MON YR

01

02

03

04

JAN

93

FEB

93

MAR

93

50

50

50

30

APR

93

50

50

22

22

MAY

93

22

22

JUN

93

50

50

50

16

17

18

MON YR

05

06

20

20

20 22

19

20

50

50 50

93

FEB

93

50

50

50

50

MAR

93

50

50

50

50

APR

93

30

MAY

93

50

JUN

93

08

09

10

20

02

50

15

SGLI

SSLI

1

1

50

50

50

50

50

50

1

1

50

50

50

50

50

50

50

50

50

1

1

50

50

50

50

1

1

1

1

1

1

31

UTAS

50

22

50

23

24

25

50

50

20

50

50

20

50 50

30

50

26

33

27

28

50

29

30

33

33

50 30 50

50

50

50

50

06 99

01

50

05

99

04

50 23

(1-9 OR X)

14

50

50 50

13 20

20 50

12

50

50

21

11

50 30 33

JAN

NEXT REQUEST

20

07

PRINT-IND

22

22

(P OR PPG)

04 22

33

22

99

08

AFMAN65-116V3 15 MARCH 2007

103

Figure 6.24. July – December Attendance Calendar.

CLERK-ID: CY

ATTENDANCE CALENDAR (JULY - DECEMBER)

AS OF: 930814 SSN: 999999999 MON

YR

01

02

03

JUL

93

AUG

93

SEP

92

OCT

92

32

NOV

92

30

DEC

92

MON

YR

16

JUL

93

33

AUG

93

SEP

92

OCT

92

30

NOV

92

20

DEC

92

04 33

05 50

06 50

07 22

08 22

09

10

11

12

13

14

15

50 22

17

18

22

30 50

22

50

22

22

50

19

20

21

22

50

33

20

50

50

50

33 50

23

24

25

26

27

28

29

50

50

50

50

30

SGLI

SSLI

1

1

1

1

1

1

1

1

1

1

1

1

31

UTAS 00 04

33

NEXT REQUEST

20 33

02

20

50

50

99 50

05 99

33 (1-9 OR X)

PRINT-IND

02 04 04

(P OR PPG)

104

AFMAN65-116V3 15 MARCH 2007

Figure 6.25. Bonus Options.

BONUS INQUIRY SUBMENU MEMBER’S SSN: 999999999

CLERK-ID: CY

1- BONUS HISTORY 2- ADMINISTRATIVE 3- PAYMENT HISTORY 4- TERMINATION/SUSPENSION X- EXIT SELECT OPTION: PF1 - HELP

PF3 - RTN TO JUMPS-RF MENU

Figure 6.26. Bonus History.

BONUS HISTORY (AIR FORCE)

MEMBER’S SSN: 999999999

DATE: 930814 CLERK-ID: CY

MEMBER’S NAME: FLINT BONUS-TYPE: 06 DATE OF ENLISTMENT: 910907 DATE OF AFFILIATION: 000000

PF1 – HELP PF2 - RTN TO BONUS SUBMENU PF3 - RTN TO JUMPS-RF MENU

PF7 - SCROLL BACKWARD PF8 - SCROLL FORWARD PF9 - PRINT SCREEN

AFMAN65-116V3 15 MARCH 2007

105

Figure 6.27. Bonus Administrative Data.

BONUS ADMINISTRATIVE

DATE: 93/08/14 CLERK-ID: CY

SSN: 999999999

NAME: FLINT

BONUS TYPE: 06

DATE OF ENLISTMENT/ REENLISTMENT: 910907

DATE OF AFFILIATION: 000000

NUMBER-MONTHS-AFFILIATION: 00

AFSC/MOS: 54252

CBPO/IS: M3

AUTHORIZATION NO.: 919006

TERMINATION CODE:

SUSPENSION-CODE: PF1 – HELP PF2 - RTN TO BONUS SUBMENU PF3 - RTN TO JUMPS-RF MENU

PF7 - SCROLL BACKWARD PF8 - SCROLL FORWARD PF9 - PRINT SCREEN

106

AFMAN65-116V3 15 MARCH 2007

Figure 6.28. Bonus Payment History.

BONUS PAYMENT HISTORY

MEMBER’S SSN: 999999999

MEMBER’S NAME: FLINT

DATE: 93/08/14 CLERK-ID: CY BONUS TYPE: 06

ANNIVERSARY-PAYMENT-DUE: AMOUNT-NEXT-PAYMENT: TOTAL-BONUS-PAID: PAYMENT HISTORY: INSTL-NBR: 1 2

VOUCHER-DATE: ENTITLEMENT-DATE: AMOUNT-PAID: 911025 920928

910907 920907

900.00 225.00

APC: M3C689 M3C690

PF1 - HELP PF3 - RTN TO JUMPS-RF MENU PF8 - SCROLL FORWARD PF2 - RTN TO BONUS SUBMENU PF7 - SCROLL BACKWARD PF9 - PRINT SCREEN

AFMAN65-116V3 15 MARCH 2007

107

Figure 6.29. Termination and Suspension – Bonus History.

TERMINATION AND SUSPENSION

MEMBER’S SSN: 999999999

DATE: 930814 CLERK-ID: CY

MEMBER’S NAME: FLINT

BONUS-TYPE: 06 DATE-TERMINATION: TERMINATION-REASON: NO-MONTHS-PARTICIPATION: 00 PAYMENT-GENERATED: RECOUPMENT-AMOUNT: 0.00 DATE-SUSPENDED: PF1 – HELP PF2 - RTN TO BONUS SUBMENU PF3 - RTN TO JUMPS-RF MENU

PF7 - SCROLL BACKWARD PF8 - SCROLL FORWARD PF9 - PRINT SCREEN

108

AFMAN65-116V3 15 MARCH 2007

Figure 6.30. Accounts Receivable Menu Options.

JUMPS-RF A/R MASTER FILE INQUIRY A/R SUBMENU

ENTER MEMBER’S SSN: 999999999

PF1 = HELP

PF3 = RTN TO MAIN MENU

AFMAN65-116V3 15 MARCH 2007

109

Figure 6.31. Debt Summary File – Accounts Receivable.

JUMPS-RF A/R MASTER FILE INQUIRY DEBT SUMMARY RECORD MEMBER’S SSN: 999999999

MEMBER’S NAME: FLINT

SEQ NBR: 400 FID: DQ ORG DEBT AMT: 555.56 CURR DEBT BAL: 555.56 PCT DISP INC/DLY DED RTE: 0.00 DEDUCT CD: 2 SUSP CD: 9 COMP OF PAY: U3 OPEN/CLOSE-CODE: 0 ADJUST FLAG: 0 APC CD/COMP CD: D8C671 DEBT STRT DT: 860428 DEBT STOP DT: 860428 DEBT CBPO: D8

DEBT TYPE: 2 AGE CODE: 0 DEBT FISCAL YR: 86 FITW WAGES: 555.56 FITW WAGES BAL: 555.56 ADJUST/EXT DT: 000000 VOUCHER DT: 930319 COLL ST/SUSP END DT: 930617 ORIG VOUCHER DT: 930319 REPORT ADSN: 0005555 ORIG TIN: B03 ORIG DEBT FISCAL YR: 86 SOURCE ID: SUBMISSION DATE: 469

PF1 = HELP PF2 = RTN TO A/R MENU PF3 = RTN TO MAIN MENU

PF5 = VIEW COLLECT RECS PF6 = VIEW ADJUST RECS PF7 = SCROLL BACKWARD

PF8 = SCROLL FORWARD PF9 = PRINT RECORD

110

AFMAN65-116V3 15 MARCH 2007

Figure 6.32. Debt Adjustment File – Accounts Receivable.

JUMPS-RF A/R MASTER FILE INQUIRY DEBT ADJUSTMENT RECORD MEMBER’S SSN: 999999999

MEMBER’S NAME: FLINT

SEQUENCE NBR: FORMAT ID: VOUCHER DATE: PERCENT DISPOSABLE INCOME / DAILY DED RATE: DEDUCTION RATE: SUSPENSION REASON: DEDUCTION CODE: NEW DEBT AMOUNT: AMOUNT OF COLLECTION / REDUCTION: SOURCE ID: SUBMISSION DATE:

PF1 = HELP PF2 = RTN TO A/R MENU PF3 = RTN TO MAIN MENU PF5 = VIEW COLLECT RECS

PF7 = SCROLL BACKWARD PF8 = SCROLL FORWARD PF10 = RTN TO DEBT SUMRY SCRN

AFMAN65-116V3 15 MARCH 2007

111

Figure 6.33. Debt Collection File – Accounts Receivable.

JUMPS-RF A/R MASTER FILE INQUIRY DEBT COLLECTION FILE MEMBER’S SSN: 999999999

MEMBER’S NAME: FLINT

SEQUENCE NBR: FORMAT ID: VOUCHER DATE: VOUCHER NBR: R0000158 AMOUNT COLLECTED: 469.01 COLLECTION TYPE: 0 SUBMISSION DATE: 115 PF1 = HELP PF2 = RTN TO A/R MENU PF3 = RTN TO MAIN MENU PF6 = VIEW ADJUST RECS

PF7 = SCROLL BACKWARD PF8 = SCROLL FORWARD PF10 = RTN TO DEBT SUMRY SCRN

112

AFMAN65-116V3 15 MARCH 2007

Figure 6.34. LES History File Inquiry.

JUMPS-RF LES HISTORY SELECTION MEMBER SSAN: 999999999

SELECT-IND S TOTAL-RECS =

PF3 = EXIT JUMPS-RF/CICS SYSTEM PF4 = RTN TO JUMPS-RF MASTER MENU SCREEN PF5 = RTN TO JUMPS-RF REQ/SEL SCREEN

CHECK-DATE 930507 930512 930514 930526 930601 930616 930618 930708 930714 930804 930806 930813

CHECK-DISP 3 3 3 3 3 3 3 3 3 3 3 3

12

PF7 = SCROLL BACKWARD PF8 = SCROLL FORWARD

‘S’ (SEL-IND) ENTER-KEY=SELECT-REC

AFMAN65-116V3 15 MARCH 2007

113

Figure 6.35. LES History Display.

JUMPS-RF LES HISTORY DISPLAY NAME: FLINTSTONE FRED S YEARS-SVC: 37

BRANCH: AFANG

SSAN: 999999999

GRADE: O06

ADSN/DSSN: 009263994

CHECK-DATE: 930507

PAS-CODE: M32IFMQN ENTITLEMENTS BASIC PAY 215.63

DEDUCTIONS FED INC TAX

35.78

INCENTIVE PAY

FICA TAX

16.50

SGLI

16.00

TOT-ENTMNTS:

6.67

222.30

SGLI TOT-DEDTNS: 93.95

PF3 = EXIT JUMPS-RF/CICS SYSTEM PF4 = RTN TO JUMPS-RF MASTER MENU SCREEN PF5 = RTN TO JUMPS-RF REQ/SEL SCREEN

25.67 NET-AMOUNT: 128.35

PF7 = SCROLL BACKWARD PF8 = SCROLL FORWARD PF9 = PRINT LES-REC/END DISPLAY

114

AFMAN65-116V3 15 MARCH 2007

Figure 6.36. LES History Display.

JUMPS-RF LES HISTORY DISPLAY NAME: FLINTSTONE FRED S YEARS-SVC: 37

SSAN: 999999999

GRADE: O06

BRANCH: AFANG ADSN/DSSN: 009263994

CHECK-DATE: 930507

PAS-CODE: M32IFMQN TAXES: FITW SOC SEC MEDICARE SITW (VT) PAY-DATA:

WAGE-PERIOD WAGE-YTD TAX-YTD 222.30 16434.67 2643.21 215.63 15941.24 1219.61 .00 .00 222.30 16434.67 475.44 BAQ-TYPE: BAQ-DEPN: BAS-TYPE:

W DEP SPOUSE

VHA-ZIP: JFTR: TPC:

ADD’L .00

.00

M/S EX M 01

M

01

00000 A

PF3 = EXIT JUMPS-RF/CICS SYSTEM PF7 = SCROLL BACKWARD PF4 = RTN TO JUMPS-RF MASTER MENU SCREEN PF8 = SCROLL FORWARD PF5 = RTN TO JUMPS-RF REQ/SEL SCREEN PF9 = PRINT LES-REC/END DISPLAY

AFMAN65-116V3 15 MARCH 2007

115

Figure 6.37. LES History Display.

JUMPS-RF LES HISTORY DISPLAY ADDRESS: FLINTSTONE FRED S 1234 DINO DR AURORA, CO 56789-1234

SSAN: 999999999 PAY-DATE: 560228 CHECK DATE:930507 PAS-CODE: M32IFMQN

LES-HISTORY REMARKS: YOUR CHECK WAS SENT TO: CREDIT UNION OF NORTH POLE 135276112 NORTH POLE, VC 05401-0949 AMOUNT: $128.35 ACCOUNT NUMBER: 221300006 ACCOUNT TYPE: SAVINGS TOTAL PERFORMANCE FY 93: UTA 29 AFTP 17 PT 00 AT/ADT 058 ADDITIONAL FLIGHT TRAINING PERIOD: 16 APR 93 1.00 YOUR CURRENT STATE CLAIMED IS: VERY COLD IF STATE CLAIMED IS NOT CORRECT, CONTACT YOUR PAYROLL OFFICE IMMEDIATELY TO FILE A NEW DD FORM 2058. TOTAL-RECS=17 PF3 = EXIT JUMPS-RF/CICS SYSTEM PF7 = SCROLL BACKWARD PF4 = RTN TO JUMPS-RF MASTER MENU SCREEN PF8 = SCROLL FORWARD PF5 = RTN TO JUMPS-RF REQ/SEL SCREEN PF9 = PRINT LES-REC/END DISPLAY

116

AFMAN65-116V3 15 MARCH 2007

Figure 6.38. Voucher/LES Dates.

CLERK-ID: AS OF: SSN:

VOUCHER/LES DATES

VOUCHER/LES DATES 1. 2. 3.

TAB TO SELECTED DATE AND PRESS ENTER FOR LES HISTORY KEYS:

(ENTER): SELECT

(PF1): DETAIL INFORMATION (PF3): EXIT

AFMAN65-116V3 15 MARCH 2007

117

Figure 6.39. Inquiry Screen for APCs.

JUMPS-RF JSS-RC ACCOUNTING PROCESSING CODE (APC) INQUIRY SELECT OPTION: __ ---------------------------------------------------------------------------1 AIR FORCE 2 ARMY 3 DOD APPROPRIATED FUNDS 4 COMPONENT OF PAY (COP) X EXIT ENTER OPTION AND TRANSMIT : SELECT

: HELP

: EXIT

118

AFMAN65-116V3 15 MARCH 2007

Figure 6.40. Option 1 – Air Force APC Inquiry.

JUMPS-RF JSS-RC ACCOUNTING PROCESSING CODE (APC) INQUIRY AIR FORCE SELECT OPTION: __ ---------------------------------------------------------------------------1 AIR FORCE 2 AIR NATIONAL GUARD 3 MILITARY PAY APPROPRIATION (MPA) X EXIT ENTER OPTION AND TRANSMIT APC: BASIC SYMBOL: PROJECT/SUB-PROJECT: ADSN: : SELECT

: HELP

: EXIT

: RETURN TO CICS

AFMAN65-116V3 15 MARCH 2007

119

Figure 6.41. Option 1 – Air Force Reserve APC Display.

JUMPS-RF JSS-RC ACCOUNTING PROCESSING CODE (APC) INQUIRY AIR FORCE RESERVES APC:

APC ____ ____ ____ ____ FUND CODE __ __ __ __

BASIC SYMBOL: START DATE ______ ______ ______ ______

FY __ __ __ __

PROJ/SUB-PROJ:

STOP DATE ______ ______ ______ ______

DEPT __ __ __ __

OAC/OBAN ____ ____ ____ ____

PROJECT/ SUB-PROJ ____ ____ ____ ____

HELP EXIT

ADSN:

FY __ __ __ __

BASIC SYMBOL ____ ____ ____ ____

LIMIT ____ ____ ____ ____

DSSN ____ ____ ____ ____

ESP __ __ __ __

DESCRIPTION __________________ __________________ __________________ __________________

RTRN TO CICS

SCRL BKWD SCRL FWD

120

AFMAN65-116V3 15 MARCH 2007

Figure 6.42. Option 2 – Air National Guard APC Display.

JUMPS-RF JSS-RC ACCOUNTING PROCESSING CODE (APC) INQUIRY AIR NATIONAL GUARD APC:

APC ____ ____ ____ ____ FUND CODE __ __ __ __

BASIC SYMBOL: START DATE ______ ______ ______ ______

FY __ __ __ __

PROJ/SUB-PROJ:

STOP DATE ______ ______ ______ ______

DEPT __ __ __ __

OAC/OBAN ____ ____ ____ ____

PROJECT/ SUB-PROJ ____ ____ ____ ____

HELP EXIT

ADSN:

FY __ __ __ __

BASIC SYMBOL ____ ____ ____ ____

LIMIT ____ ____ ____ ____

DSSN ____ ____ ____ ____

ESP __ __ __ __

DESCRIPTION __________________ __________________ __________________ __________________

RTRN TO CICS

SCRL BKWD SCRL FWD

AFMAN65-116V3 15 MARCH 2007

121

Figure 6.43. Option 3 – Military Pay Appropriation (MPA).

JUMPS-RF JSS-RC ACCOUNTING PROCESSING CODE (APC) INQUIRY MILITARY PAY APPROPRIATION (MPA) APC:

APC ____ ____ ____ ____ FUND CODE __ __ __ __

BASIC SYMBOL: START DATE ______ ______ ______ ______

FY __ __ __ __

PROJ/SUB-PROJ:

STOP DATE ______ ______ ______ ______

DEPT __ __ __ __

OAC/OBAN ____ ____ ____ ____

PROJECT/ SUB-PROJ ____ ____ ____ ____

HELP EXIT

ADSN:

FY __ __ __ __

BASIC SYMBOL ____ ____ ____ ____

LIMIT ____ ____ ____ ____

DSSN ____ ____ ____ ____

ESP __ __ __ __

DESCRIPTION __________________ __________________ __________________ __________________

RTRN TO CICS

SCRL BKWD SCRL FWD

122

AFMAN65-116V3 15 MARCH 2007

Figure 6.44. Option 2 – Army APC Inquiry.

JUMPS-RF JSS-RC ACCOUNTING PROCESSING CODE (APC) INQUIRY ARMY SELECT OPTION: __ ---------------------------------------------------------------------------1 ARMY RESERVES 2 ARMY GUARD 3 ARMY BONUS APPROPRIATION X EXIT ENTER OPTION AND TRANSMIT APC: BASIC SYMBOL: PROJECT/SUB-PROJECT: ADSN: : SELECT

: HELP

: EXIT

: RETURN TO CICS

AFMAN65-116V3 15 MARCH 2007

123

Figure 6.45. Option 1 – Army Reserve APC Inquiry.

JUMPS-RF JSS-RC ACCOUNTING PROCESSING CODE (APC) INQUIRY ARMY RESERVES APC:

APC ____ ____ ____ ____

LIMIT ____ ____ ____ ____

BASIC SYMBOL: START DATE ______ ______ ______ ______

STOP DATE ______ ______ ______ ______

MAJCOM __ __ __ __

REIMB IND _ _ _ _

AMS:

DEPT __ __ __ __

ASN ____ ____ ____ ____

ASN:

FY __ __ __ __

BASIC SYMBOL ____ ____ ____ ____

AMS ____ ____ ____ ____

FSN ____ ____ ____ ____

FSN:

LIMIT ____ ____ ____ ____

HELP EXIT RTRN TO CICS SCRL BKWD

SCRL FWD

124

AFMAN65-116V3 15 MARCH 2007

Figure 6.46. Option 2 – Army Guard APC Inquiry.

JUMPS-RF JSS-RC ACCOUNTING PROCESSING CODE (APC) INQUIRY ARMY GUARD APC:

APC ____ ____ ____ ____

LIMIT ____ ____ ____ ____

BASIC SYMBOL: START DATE ______ ______ ______ ______

STOP DATE ______ ______ ______ ______

MAJCOM __ __ __ __

REIMB IND _ _ _ _

AMS:

DEPT __ __ __ __

ASN ____ ____ ____ ____

ASN:

FY __ __ __ __

BASIC SYMBOL ____ ____ ____ ____

AMS ____ ____ ____ ____

FSN ____ ____ ____ ____

FSN:

LIMIT ____ ____ ____ ____

HELP EXIT RTRN TO CICS SCRL BKWD

SCRL FWD

AFMAN65-116V3 15 MARCH 2007

125

Figure 6.47. Option 3 – Army Bonus Appropriations.

JUMPS-RF JSS-RC ACCOUNTING PROCESSING CODE (APC) INQUIRY ARMY BONUS APPROPRIATIONS APC:

APC ____ ____ ____ ____

LIMIT ____ ____ ____ ____

BASIC SYMBOL: START DATE ______ ______ ______ ______

STOP DATE ______ ______ ______ ______

MAJCOM __ __ __ __

REIMB IND _ _ _ _

AMS:

DEPT __ __ __ __

ASN ____ ____ ____ ____

ASN:

FY __ __ __ __

BASIC SYMBOL ____ ____ ____ ____

AMS ____ ____ ____ ____

FSN ____ ____ ____ ____

FSN:

LIMIT ____ ____ ____ ____

HELP EXIT RTRN TO CICS SCRL BKWD

SCRL FWD

126

AFMAN65-116V3 15 MARCH 2007

Figure 6.48. Option 2 – Army APC Inquiry.

JUMPS-RF JSS-RC ACCOUNTING PROCESSING CODE (APC) INQUIRY DEPARTMENT OF DEFENSE (DOD) APPROPRIATED FUNDS ---------------------------------------------------------------------------APC: BASIC SYMBOL: ADSN/FNS: : SELECT

: HELP

: EXIT

: RETURN TO CICS

AFMAN65-116V3 15 MARCH 2007

127

Figure 6.49. DOD Appropriated Funds Inquiry Screen.

JUMPS-RF JSS-RC ACCOUNTING PROCESSING CODE (APC) INQUIRY DEPARTMENT OF DEFENSE (DOD) APPROPRIATED FUNDS APC:

APC ____ ____ ____ ____

BASIC SYMBOL: START DATE ______ ______ ______ ______

STOP DATE ______ ______ ______ ______

DEPT __ __ __ __ AMS/DSSN/ PROJ-SUB ______ ______ ______ ______

ADSN/FSN:

FY __ __ __ __

REIMB-IND/ FY __ __ __ __

ASN OAC-OBAN ____ ____ ____ ____

HELP

EXIT RTRN TO CICS

FSN ____ ____ ____ ____

BASIC SYMBOL ____ ____ ____ ____

ESP __ __ __ __

MAJCOM/ LIMIT ____ ____ ____ ____

FUND CODE __ __ __ __

DESCRIPTION ________________________ ________________________ ________________________ ________________________

SCRL BKWD SCRL FWD

128

AFMAN65-116V3 15 MARCH 2007

Figure 6.50. Component of Pay (COP) Inquiry.

JUMPS-RF JSS-RC ACCOUNTING PROCESSING CODE (APC) INQUIRY COMPONENT OF PAY (COP) COMPONENT OF PAY: __ OFF ENL ARMY SAF-ID SAF-ID EOR DESCRIPTION ----------------------------------------------------------------------------

SELECT HELP

EXIT

TRN TO CICS

PRINT

AFMAN65-116V3 15 MARCH 2007

129

Figure 6.51. Select Option – JUMPS-RF MMPA Inquiry w/Student Master.

SSN:

SELECT OPTION

CLERK-ID:

JUMPS-RF MMPA INQUIRY ---------------------------------------------------------------------------1 ADMINISTRATION DATA 2 ENTITLEMENT DATA (PAY STATUS, BAQ, BAS) 3 ENTITLEMENT DATA (IP, VHA, MDVO) 4 DEDUCTION & WAIVERS 5 TAX DEDUCTION DATA 6 BONUS, DIRECT DEPOSIT, MOBILIZATION DATA 7 LEAVE PAY HISTORY 8 CALENDAR JAN THRU JUN 9 CALENDAR JUL THRU DEC S STUDENT MASTER FILE P BYPASS DISPLAY - PRINT ENTIRE MMPA X EXIT (OR ‘X’ IN SSN) ENTER SSN, OPTION, AND CLERK-ID AND TRANSMIT KEYS:

: SELECT

: HELP

: EXIT

130

AFMAN65-116V3 15 MARCH 2007

Figure 6.52. Select Option – DJMS-RC Student Master MMPA Inquiry.

DJMS-RC STUDENT MASTER INQUIRY ____________________________________________________________

1 2 3 4 5 P X

ADMINISTRATION DATA HPIP EDUCATIONAL COSTS ROTC EDUCATIONAL COSTS STUDENT CALENDAR JAN THRU JUN STUDENT CALENDAR JUL THRU DEC BYPASS DISPLAY - PRINT STUDENT MASTER EXIT ENTER OPTION AND TRANSMIT

ENTER OPTION (1-5 OR X)

: HELP

PRINT-IND (P OR PPG)

AFMAN65-116V3 15 MARCH 2007

131

Figure 6.53. Student Master Administrative Data.

SSN: NAME ID:

STUDENT MASTER FILE ADMINISTRATIVE DATA

SCHOOL-CODE: ENROLMENT-DT: GRADUATION DATE PAS CURRENT: ST-PGMA-CURR: CURRENT PEC: CURRENT PROGRAM CODE: 1ST PRIOR PROGRAM CODE: 2ND PRIOR PROGRAM CODE: 3RD PRIOR PROGRAM CODE: 4TH PRIOR PROGRAM CODE: ******** PAY STATUS ******** PAY STATUS: PAY-STAT-STR-DT: PAY-STAT-STP-DT: APC1: ORD-NBR-1: TVL-DAYS-1: ACTIVE DUTY PAID TO DATE: NEXT REQUEST: (1-5 OR X)

CLERK ID:

COUNSELOR CODE: PRIOR GRADUATION DATE: PRIOR PAS CODE: ST-PGMA-PRIOR PRIOR PEC: CURRENT PRGROM EDATE: 1ST PRIOR PROGRAM EDATE: 2ND PRIOR PROGRAM EDATE: 3RD PRIOR PROGRAM EDATE: 4TH PRIOR PROGRAM EDATE: ******** PAY STATUS 2 ******** PAY-STATUS-2: PAY-STAT2-STR-DT: PAY-STAT2-STP-DT: APC2: ORD-NBR-2: TVL-DAYS-2:

PRINT IND: (P OR PPG)

132

AFMAN65-116V3 15 MARCH 2007

Figure 6.54. HPIP Education Costs.

STUDENT MASTER FILE HPIP EDUCATIONAL COST DATA CLERK-ID: AS OF: SSN:

CURRENT PGM REIMBURSABLE EXPENSES PAID TO DT: PRIOR PGM REIMBURSABLE EXPENSES PAID TO DT: CURRENT PGM STIPEND PAID TO DT: PRIOR PGM STIPEND PAID TO DT:

NEXT REQUEST: (1-5 OR X)

PRINT IND: (P OR PPG)

AFMAN65-116V3 15 MARCH 2007

133

Figure 6.55. ROTC Educational Costs.

STUDENT MASTER FILE ROTC EDUCATIONAL COSTS DATA CLERK-ID: AS OF: SSN: PGM SC01 SUBSISTENCE PAID TO DT: PGM SC02 SUBSISTENCE PAID TO DT: PGM NS03/4 SUBSISTENCE PAID TO DT: PGM SC03/4 SUBSISTENCE PAID TO DT: PGM SC05/NS05 SUBSISTENCE PAID TO DT: SUBSISTENCE PAID CURRENT CAL YEAR: BOOKS & FEES PAID CURRENT CAL YEAR: BOOKS & FEES PAID CAREER CUMULATIVE: BASE PAY PAID CURRENT CAL YEAR: COMMUNICATION PAID CURRENT CAL YEAR: COMMUNICATION PAID CAREER CUMULATIVE: NEXT REQUEST: (1-5 OR X)

PRINT IND: (P OR PPG)

134

AFMAN65-116V3 15 MARCH 2007

Figure 6.56. Performance Calendar, Jan – Jun.

STUDENT MASTER FILE STUDENT PERFORMANCE CALENDAR (JANUARY - JUNE) CLERK-ID: AS OF: SSN: MON YR 01

02

03

04

05

06

07

08

09

10

11

12

13

14

15

MON YR 16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

NEXT REQUEST: (1-5 OR X)

PRINT IND: (P OR PPG)

31

AFMAN65-116V3 15 MARCH 2007

135

Figure 6.57. Performance Calendar, Jul – Dec.

STUDENT MASTER FILE STUDENT PERFORMANCE CALENDAR (JULY - DECEMBER) CLERK-ID: AS OF: SSN: MON YR 01

02

03

04

05

06

07

08

09

10

11

12

13

14

15

MON YR 16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

NEXT REQUEST: (1-5 OR X)

PRINT IND: (P OR PPG)

31

136

AFMAN65-116V3 15 MARCH 2007

Figure 6.58. JUMPS-RF MMPA Administration Data Inquiry.

ADMINISTRATION DATA

PAGE 1

CLERK-ID: AS OF: SSN: NAME: GRADE-CURR: EDG-CURR: PAY DATE: NPS: 04E: TAFMS-CTR: DATE-OF-GAIN: DATE-OF-SEP ASGNMT-DT: PAS-CURR: ST-PGMA-CURR: PEC-CURR: ADRS-STREET: CITY-ST-ZIP: COUNTRY-CODE: NEXT REQUEST: (1-9 OR X)

GRADE-1ST PRIOR: EDG-1ST PRIOR: PAY-DT-PRIOR: HFP-MO-EX: ETS-DATE: GAIN-IND: LOSS-IND: COMP: COMP PRIOR: ST-PGMA-PRIOR: PEC-PRIOR:

GRADE-2ND PRIOR: * STUDENT ROTC/HPIP IND: **** DOD COMPONENT **** SEX-CODE: PAS-PR-1: ASGN-DT-PR-1: PAS-PR-2: ASGN-DT-PR-2: PAS-PR-3: ASGN-DT-PR-3: PAS-PR-4: ASGN-DT-PR-4:

PRINT IND: (P OR PPG)

AFMAN65-116V3 15 MARCH 2007 Figure 6.59. Inquiry Screen for APCs.

DJMS-RC ACCOUNTING PROCESSING CODE (APC) INQUIRY SELECT OPTION: 1 2 3 4 5 X

AIR FORCE ARMY NAVY DOD APPROPRIATED FUNDS COMPONENT OF PAY (COP) EXIT

Figure 6.60. Inquiry Screen for Navy APC.

DJMS-RC ACCOUNTING PROCESSING CODE (APC) INQUIRY NAVY APC: FAN CODE: EXIT

137

138

AFMAN65-116V3 15 MARCH 2007

Figure 6.61. Navy APC Display Screen.

DJMS-RC ACCOUNTING PROCESSING CODE (APC) INQUIRY NAVY APC: X71725

APC X71725

OBJ CL 000

START DATE 941001

BUR CONT NUM 47674

FAN: STOP DATE

AUTH ACCT ACTV 068518

ACRN AA

TYPE CD 2D

DEPT 17

APPR RPN 1405.

FY Z

SUBHD 1820

COST CODE JOB ORDER UIC FY 08806N Z

PROP ACCT ACTV D1725

FAN 71725

Figure 6.62. History Menu. PRIA SSN:

DATE: 199512

CLERK-ID:

HISTORY MENU

OLDEST DATA AVAILABLE IS 199312

KEYS:

(ENTER): SELECT

(PF1) HELP

(PF3) EXIT

AFMAN65-116V3 15 MARCH 2007

139

Figure 6.63. DJMS-RC History Master Menu.

SSN: AS OF:

SELECT OPTION:

PRIB CLERK ID:

DJMS-RC HISTORY M A S T E R M E N U ---------------------------------------------------------------------------1 MMPA RECORD INQUIRY 2 DRILL MASTER RECORD INQUIRY 3 PROCESSED TRANSACTIONS 4 CHECK DATA RECORD INQUIRY X EXIT ENTER OPTION AND TRANSMIT KEYS:

: SELECT

: HELP

: EXIT

140

AFMAN65-116V3 15 MARCH 2007

Figure 6.64. DJMS-RC Processed Transactions.

DJMS-RC PROCESSED TRANSACTIONS

PRIN

SSAN: AS OF: CLERK-ID: PAGE: NAME: COLS: 1 2 3 4 5 6 7 8 1 2345 1234567890123456789012345678901234567890123456789012345678901234567890 W W W W W W W W W W

RODRI9511111211111111221112 AJ30106U41LFLQJANB11331 RODRI951106951110B19511064951110 0J30102A112 D01648 U41LFLQJANC01331 RODRI0951106951110000000000000000000000000 0 D01648 U41LFLQJANC02331 RODRI951114951119B29511144951119 036031LA152 D02642 U41LFLQJANC01333 RODRI0951114951119000000000000000000000000 0 D02642 U41LFLQJANC02333 RODRI951112921129 AJ30107U41LFLQJANB10340 RODRI9511201212011120221202 AJ30107U41LFLQJANB10340 RODRI951122951122B19511224951122 0J30102A112 D03036 U41LFLQJANC01341 RODRI951124951124B19511244951124 0J30102A112 D03259 U41LFLQJANC01341 RODRI951130951130B19511304951130 OJ30102A112 D03260 U41LFLQJANC01341

MMPAREQ (1-9)

DIFFMONTH (JAN-DEC)

DIFF-FILE

PRINT-IND

(CDR;PRC;ADM) (PF9)

EXIT SCROLL BK FWD

ENTER

(X)

OPTION

(PF7)

(PF8)

AFMAN65-116V3 15 MARCH 2007

141

Figure 6.65. Check Data Inquiry File.

VOU NO: SSAN:

CHECK DATA INQUIRY FILE:PRIO AS OF:

PAGE: CLERK-ID:

SSAN NAME PAS GROSS ST-PGMA PAYDT GR MS EX CK-D NET SITW-ST VOU-NO CK-DATE CK NO CO CD STREET ADDRESS CITY STATE TYPE DUTY - APC DATES OF PERFORMANCE

DEDUCTION-AMT1 DEDUCTION-AMT2 DEDUCTION-AMT3 DEDUCTION-AMT4 DEDUCTION-AMT5

U41LFLQJ AN 820401 E06 S 01 3 06 R00020 951220 110035

FITW FICA SITW

R ADADAD-

249.66 210.48

DEDUCTION-AMT6 DEDUCTION-AMT7 DEDUCTION-AMT8 DEDUCTION-AMT9 DEBT LV DAYS

20.64 13.68 4.80 .06

.0

J30102 30 NOV 95 TO 30 NOV 95 J30102 24 NOV 95 TO 24 NOV 95 J30102 22 NOV 95 TO 22 NOV 95

MMPAREQ (1-9)

DIFF-MONTH (JAN-DEC)

DIFF-FILE

PRINT

(CDR;PRC;ADM) (PF9)

BACK

FWD

EXIT

(PF7)

(PF8) (PF3 OR X)

ENTER OPTION

142

AFMAN65-116V3 15 MARCH 2007

Table 6.1. Transaction Identification Codes for Use with CICS Transaction Identification Codes for Use with CICS Authorized Transaction IDS Description AXXI

Departmental Accounting Control System (instructions will be provided under a separate manual)

JCCM

ACCS Menu (instructions will be provided under a separate manual)

MAIL

E-MAIL (instructions will be provided under a separate manual)

MSO

Table Inquiry (instructions will be provided under a separate manual)

PRAA

JUMPS-RF Inquiry Menu (see 6.6.1. "Access to the System - JUMPS-RF Inquiry" for operating procedures)

PRGM

JUMPS-RF APC Table Inquiry (see 6.6.3. "Access to PRGM" for operating procedures)

AFMAN65-116V3 15 MARCH 2007

143 Chapter 7

CHECKS AND DIRECT DEPOSIT 7.1. Payment Options. 7.1.1. Direct Deposit. 7.1.1.1. Reference AFR 177-20, Direct Deposit of Pay Program. 7.1.1.2. Effective 1 September 1989, participation in the direct deposit program became mandatory for all new Air Force active duty, ANG, Air Reserve members, and those members reenlisting or gaining officer status after that date. 7.1.1.3. Mobilized members are also considered to have had a “change of status” under the guidelines of the mandatory program and are required to have direct deposit. 7.1.1.4. Direct deposit continues to be required when the member demobilizes. 7.1.1.5. All others are highly encouraged to participate in the direct deposit program. Reference AFR-177-20, Direct Deposit. 7.1.2. Non-Participants of Direct Deposit. 7.1.2.1. If the member is not enrolled in the Direct Deposit of Pay Program, DFAS-DE prepares and mails checks to member’s personal mailing address. 7.1.2.2. Waivers for non-participation in the Direct Deposit of Pay Program may be granted by the unit and/or installation commander. Waivers may be granted upon an individual’s request, or may be commander-directed due to circumstances in which participation in the Direct Deposit of Pay Program is not feasible or practical. 7.1.2.3. A waiver issued by the unit commander at the member’s request may not exceed six (6) months. A waiver of greater than 6 months must be approved by the unit’s higher headquarters or the installation commander, whichever is applicable. The Direct Deposit of Pay Waiver Report, UH022-302, is sent monthly to each unit to identify non-participation and whether a waiver has been approved and if so, when it expires. 7.1.3. Advance Certification and Check Mailing. Encampments that qualify for advance certification are processed following procedures in Chapter 9, “Active Duty”. If the C01 transaction is not coded for advance certification (Table 9.3., CHECK DISPOSITION field (position 52), code 1) and tour end-date has been reached, payment will be made to the financial organization (FO) or the mailing address on file in the MMPA – if the member is not on Direct Deposit. 7.2. Checks. 7.2.1. Checks Returned by the US Postal Service. 7.2.1.1. The Cashier Branch, Accounting and Finance Division, Director of Support Services (DFAS-DE/WFC), provides Disbursement and Collection Branch, Financial Services Division, Directorate of Military Pay (DFAS-DE/FJFB), a returned check listing with required information regarding undeliverable checks.

144

AFMAN65-116V3 15 MARCH 2007 7.2.1.2. DFAS-DE/FJFB researches the MMPA for a later mailing address. If a more current address is available, DFAS-DE/FJFB furnishes DFAS-DE/WFC with the new address and the check is remailed. If a more current address is not available, the original check is cancelled and DFAS-DE/FJFB places the funds into a suspense account awaiting disposition. 7.2.2. No Current Mailing Address. 7.2.2.1. Each week, payroll offices are furnished a cumulative report of checks returned to DFAS-DE. 7.2.2.2. The payroll office updates the address or direct deposit fields in the MMPA (organizational addresses are not valid for DJMS-RC checks). 7.2.2.3. Funds will not be released until the MMPA has been updated. Claims received from the member without validation from the payroll office will not be processed. 7.2.3. Unclaimed Checks. If funds held in suspense are not claimed within six (6) months, the proceeds are transferred to a Treasury Department receipt account. 7.2.4. Held Pay for Returned Checks. Refer to paragraph 7.6. for instructions on processing held pay for returned checks. 7.2.5. Non-Receipt, Lost, Stolen, or Destroyed Checks. A member must complete an AF Form 326, Requests for Replacement Check, requesting that payment be stopped and a substitute United States Treasury check be issued. For non-receipt of check, request should be made not earlier than seven (7) days after the check date to allow for any mail delays. The AF Form 326 must be validated by the RC payroll office and then forwarded to DFAS-DE/WAC. DFAS-DE forwards all requests for replacement checks to the Treasury Department to be sure the checks have not been cashed. The Treasury Department notifies DFAS-DE/WFC of uncashed checks and DFAS-DE/WCF replaces the check(s). This process usually takes 60-90 days. 7.2.6. Checks Older than Six Months. Finance offices will normally not cash checks older than six months. The payroll office should send the check and a request for a replacement check to DFAS-DE/ WFCA, 6760 East Irvington Place, Denver, CO 80279-3000. Replacement checks will normally be issued within one to two weeks. See 7.2.2., “Non-Receipt, Lost, Stolen, or Destroyed Checks” for procedures on requesting replacement checks.

7.3. Establishing Direct Deposit with SF 1199A. 7.3.1. General. 7.3.1.1. Direct Deposit is accomplished by the member through the use of the Department of the Treasury Standard Form (SF) 1199A, ‘Direct Deposit Sign-Up Form’, and the input of an A18 transaction by finance personnel. 7.3.1.2. The A18 transaction will start, change, or stop the financial organization (FO) that will receive or has been receiving the member’s pay. If starting or changing an FO, the A18 transaction will use either the company code which has been assigned by DFAS-DE or the Routing Transit Number (RTN) which is used by the Federal Reserve Board to send payments to a financial organization. See note below. 7.3.1.3. If the member is changing either the FO or account that will receive the Direct Deposit, encourage the member to keep the old account open until the first payment is received in the new

AFMAN65-116V3 15 MARCH 2007

145

account, if possible. Following these procedures will help to ensure the member is not inconvenienced by having a payment returned from an FO which has a closed account for the member. NOTE: The term, “Routing Transit Number,” is used by the Department of the Treasury and the Federal Reserve. It is synonymous with the term, “Transit Routing Number” used on the Table 50 inquiry screen. 7.3.2. Procedures. 7.3.2.1. Obtain a completed SF 1199A from either the FO which will receive the member’s funds or directly from the member. The SF 1199A will contain the member’s name, SSN (Item C, Section 1, claim or payroll ID number, on the SF 1199A), the name and address of the FO, the RTN, the type of account (savings or checking), account number, and signature of the FO representative. 7.3.2.2. When the SF 1199A is received, verify the information as best as possible with the member and using Defense Military Pay System (DJMS), Table 50 (UH022-873). The sort sequence of Table 50 is state, city and name of FO within group. Group 1 is banks, savings and loans; Group 2 is credit unions. 7.3.2.3. When an A18 transaction is input to start or change the FO, either the company code or the RTN must be present. If both are present, the company code and RTN must be for the same institution as shown on Table 50, or the A18 transaction will reject. If the input source does not have direct access to Table 50 or the microfiche information, the A18 may be input using the unverified RTN on the SF 1199A. 7.3.2.4. After verifying the information on SF 1199A, separate the form. Use the program agency copy to process the A18 transaction to start or change the direct deposit data. See Table 7.1. for the A18 format. 7.3.2.4.1. Annotate the company code, if used in the A18 transaction, and the effective date on the program agency copy and file in the SDF until the data is verified on the member’s MMPA. 7.3.2.4.2. The SF 1199A recipient’s copy is given to the member. 7.3.2.5. If an FO cannot be located on Table 50, furnish a list (original and one copy) of such institutions used by members to the Direct Deposit Section (DFAS-DE/FJFBA), Disbursement and Collection Branch, Financial Services Division, Directorate of Military Pay, 6760 E. Irvington Place, Denver, CO 80279-3000. 7.3.2.5.1. Itemize alphabetically by state, city, and name of FO with full address, including zip code, used by the members which are not on Table 50. 7.3.2.5.2. Leave a space for DFAS-DE to enter the company code. DFAS-DE enters the company code, updates Table 50, if necessary, and returns the listing to the submitting RC payroll office or Military Personnel Flight (formerly Consolidated Base Personnel Office (CBPO)). 7.3.2.6. Questions about the use of Table 50 are referred to DFAS-DE/FJFBB, DSN 926-7211. 7.3.3. EFTS Receipt Problems. Problems related to FO proper receipt of EFTS data should be referred to the member’s servicing Federal Reserve Office or, as appropriate, Direct Deposit Section, Disbursement and Collection Branch, Financial Services Division, Directorate of Military Pay (DFAS-DE/FJFBA), DSN 926-7171.

146

AFMAN65-116V3 15 MARCH 2007 7.3.4. Held Pay for Returned EFT Payments. Refer to paragraph 7.6. for instructions on processing held pay for returned EFT payments.

7.4. Leave and Earnings Statement (LES). DFAS-DE prepares the DFAS Form 702, DFAS Leave and Earnings Statement (Active and Reserve Forces) in an original only and distributes for: 7.4.1. Unit Annual Active Duty Training. Bulk mail to paying agent at tour site for delivery to member is no longer available. 7.4.2. Individual Active Duty or Inactive Duty Training. Mails to the personal mailing address in the member’s MMPA for both check payments and direct deposit payments. 7.4.3. Leave and Earnings Statement Miscellaneous Remark. DJMS-RC Payroll Office actions: Process a TIN D19 to send a message or explain pay processing actions to a member. (See Table 7.3. for D19 transaction format). 7.4.4. Leave and Earnings Statement Remark for CBPO. DJMS-RC Payroll/CBPO office actions: Process a D20 to send a message to a certain PAS code or a unit. (See Table 7.4. for D20 transaction format). 7.4.5. Leave and Earnings Statement Remark for Personnel Tempo High Deployment Per Diem. The purpose of this LES remark is to keep Commanders and service members informed of their deployment days accrued. Beginning October 1, 2000, deployment days will be tracked and monitored by the servicing personnel office and forwarded to DFAS-DE for posting to each member’s leave and earnings statement. The LES remark will appear as follows: “As of 1 Oct 00, 000 high deployment days accrued since 1 Oct 00 (or since entering military service)”. This remark will remain on the LES permanently, and be updated monthly as applicable. Those members who enter the service after October 1, 2000 will have for an “as of” and “since” date, a date equal to their accession effective date (the date the member entered the service). Thereafter, the “as of” and “since” date will be updated periodically. 7.5. Mailing Addresses. The mailing address used on the member’s LES is also used on the member’s W-2 and for any checks which are sent directly to the member’s home address. 7.5.1. New Addresses. 7.5.1.1. Each time a member’s address changes and the field inputs an A07 and A08, the Mailer’s Choice Software will look at the zip code. Mailer’s Choice changes the five-digit zip code in the A08 to a nine-digit zip if it recognizes the zip code provided in the A08 as a valid zip. The plus 4 is based on the member’s street address. NOTE: Mailer’s Choice will change the state code to match the zip code. 7.5.1.2. When Mailer’s Choice adds the plus 4, a management notice is sent to the member’s payroll office, stating “ZIP CODE/ADDRESS CHANGED PER POST OFFICE. PLEASE ADVISE MEMBER OF CHANGE.” The member’s unit should make sure the member has reviewed the LES mailing address and confirms that the address is correct. If the address is correct as changed, no further action is required. 7.5.1.3. If the five-digit zip code is not recognized by Mailer’s Choice as valid, the member’s address is not changed, the plus 4 is not added to the member’s zip, and a management notice, “ZIP CODE/ADDRESS NOT VALID PER POST OFFICE. PLEASE VERIFY AND COR-

AFMAN65-116V3 15 MARCH 2007

147

RECT”, is sent to the member’s payroll office. This notice will be issued every time an A07 and A08 is processed with an invalid zip code (according to Mailer’s Choice). 7.5.1.4. If the management notice in paragraph 3 above is received by the payroll office, the member should be requested to verify their zip code with their post office; then verify the correct zip code has been provided to the unit. The unit should verify that the correct zip code was submitted on the A07 and A08 transactions. If the correct zip code was not provided, new A07 and A08 transactions should be submitted to update/correct the member’s address. 7.5.1.5. If the member gets the above message, yet the post office confirms that the zip code the member is using is correct, nothing else needs to be done. The unit will not have to resubmit the A07 and A08 if the post office confirms that the zip code provided and/or submitted is correct. 7.5.2. Quarterly Updates. 7.5.2.1. Mailer’s Choice will also check the addresses on the MMPA at the end of each calendar year quarter to update zip codes. Any time Mailer’s Choice finds a zip code which does not match, the management notice, “ZIP CODE/ADDRESS NOT VALID PER POST OFFICE. PLEASE VERIFY AND CORRECT” will be sent to the unit. Any time Mailer’s Choice changes the zip code, the management notice, “ZIP CODE/ADDRESS CHANGED PER POST OFFICE. PLEASE ADVISE MEMBER OF CHANGE”, is issued. 7.5.2.2. Units should follow the procedures stated above for new addresses for notifying the member of the change and submitting new A07 and A08 transactions, as needed. 7.6. Held Pay for Returned Funds (Checks and EFT Payments). 7.6.1. Held Pay Transaction (A43). The held pay transaction (A43) is used to place a member’s pay account in a held pay status (HPS) due to returned funds (either check or EFT). The A43 transaction will be input by DFAS-DE/FJFBA when they receive notification of returned funds for reserve or guard members. When this transaction is input it will place the member’s returned funds into a HPS and will also generate the following LES remark: “TOTAL NET PAY (AMOUNT) RETURNED. ACCOUNT PLACED IN HPS”. 7.6.1.1. The account will remain in Held Pay Status until an address or EFT change is received. If the A43 was for a check return then the RPO/FPO must input one of the following transactions to release the held pay: (A07, A08 or A10, (for foreign address) or A18). If an EFT change is received, the RPO/FSO must input an A18 (EFT direct deposit start/change/stop) to release the held pay. The release of the member from the HPS will cause the following LES remarks to be generated “FUNDS RELEASED FROM HELD PAY STATUS” followed by “FUNDS RECEIVED FROM (DATE), IN THE AMOUNT OF (AMOUNT)”. 7.6.1.2. When additional pay transactions are received while the account is in a HPS, those transactions are processed and the net pay is added to the held pay suspense account while the following LES remark is created: “ENTITLEMENTS PROCESSED BUT NOT PAID, MEMBER STILL IN HPS”. All normal accounting records for disbursement and collections are created as if the account was not in held pay status. 7.6.1.3. When additional pay transactions are received on the same pay update as the release of held pay, then those funds are paid and released as normal.

148

AFMAN65-116V3 15 MARCH 2007 7.6.2. Management Notices. Management notices are produced for each account that is placed into held pay status. The management notices are included on the UH022-116 and UH022-164. Management notices will also be produced on the 25th, 30th, 40th, 50th, 60th, 70th and 74th occurrence of held pay for one member. If a 75th occurrence is received, then all held pay is released.

Reports. There are five new reports that will be used. All will be provided on SAR. UH022-450 Returned pay items added this paying update (detail in SSN sequence supporting UH022-152 total amount placed in suspense). UH022-451 Held pay released this paying update (detail in SSN sequence supporting UH022-148 total amount released from suspense). UH022-452 Status of guard accounts in HPS sorted in straight SSN sequence within each MPF (formerly CBPO) for MPF use. UH022-453 Status of reserve accounts in HPS sorted in straight SSN sequence within each MPF (for MPF use). UH022-454 Status of all accounts in HPS sorted in terminal digit straight SSN sequence (for central site review).

AFMAN65-116V3 15 MARCH 2007

149

Figure 7.1. Table 50 Inquiry Screen.

TABLE 50 INQUIRY VIA COMPANY CODE EFFECTIVE DATE: COMPANY CODE: COMPANY NAME: ADDRESS: DOM/FORGN CODE: GOLD FLOW CNTY: COMPANY CODE TYPE: PAY CHECK TYPE: OUTPUT TYPE: ALLOTMENT RECEIPT TYPE: COMPANY CODE PARENT: TRANSIT ROUTING NUMBER: CHECKING ACCOUNT DASHES: SAVINGS ACCOUNT DASHES:

861008 0800129 UN NATL BANK OF PITTSBURGH BOX 837 4TH AVE AT WOOD ST PITTSBURGH PA 15230-0837 1 1 H 4 7 080012 04300012-2 03000000 03000000

PRESS PF3 TO CANCEL REPORTING OR PRESS ENTER TO CONTINUE END OF REPORT

150

AFMAN65-116V3 15 MARCH 2007

Figure 7.2. UH022-888, ANG Direct Deposit Participation Report, Part I.

PCN UH022-888

PART I

PREPARED: 93/02/17

PAGE 5

AIR NATIONAL GUARD DIRECT DEPOSIT PARTICIPATION REPORT

CBPO

INSTALLATION

MEMBERS

DIRECT

DIRECT

ON

DEPOSIT

DEPOSIT

TOTAL

DIRECT

PERCENTAGE

MEMBERS

DEPOSIT

FEB 93

JAN 93

DECREASE

PERCENT

PERCENTAGE INCREASE/

K8

LOIZA STATION

PO BOX 12307

1,371

1,279

93.3

92.9

0.4

E5

OTIS ANGB

COMPTROLLER

1,322

1,219

92.2

92.1

0.1

H2

KIRKLAND AFB

COMPTROLLER

985

907

92.1

91.6

0.5

PO BOX 5510

G7

MCGUIRE AFB NJ

BASE COMPTROLLER

1,853

1,700

91.7

91.6

0.1

J3

RICKENBACKER OH

COMPTROLLER

1,820

1,667

91.6

91.8

-0.2

L8

HENSLEY FIELD

8150 W JEFFERSON BLVD

1,149

1,852

90.9

90.9

0.7

B9

ANDREWS AIR FORCE BASE

1,296

1,137

87.7

87.7

0.0

B2

FRESNO CA

5425 E MCKINLEY AVE

937

814

86.9

86.3

0.6

L4

NASHVILLE TN

PO BOX 17267

1,487

1,274

85.7

85.8

-0.1

J8

RICKENBACKER OH

COMPTROLLER

03

02

66.7

66.7

0.0

G9

MCGUIRE AFB NJ

BASE COMPTROLLER4

17

11

64.7

70.0

-5.3

109,477

106,169

97.0

96.9

0.1

TOTALS

AFMAN65-116V3 15 MARCH 2007

151

Figure 7.3. UH022-888, AFR Direct Deposit Participation Report, Part II.

PCN UH022-888

PART II

PREPARED: 93/02/17

PAGE 3

AIR FORCE RESERVE DIRECT DEPOSIT PARTICIPATION REPORT

CBPO

INSTALLATION

U3

HOMESTEAD AFB FL

482 TFW/ACP

T8

TRAVIS AFB AL

W1

MEMBERS

DIRECT

DIRECT

ON

DEPOSIT

DEPOSIT

TOTAL

DIRECT

PERCENTAGE

MEMBERS

DEPOSIT

FEB 93

JAN 93

DECREASE

PERCENT

PERCENTAGE INCREASE/

790

768

97.2

97.3

-0.1

348 MAW/ACP

4,768

4,633

97.2

97.2

0.0

GR PITTSBURGH IAP

911 TAG/ACP

1,296

1,259

97.1

96.8

0.3

R5

KELLY AFB TX

433 MAW/ACP

3,447

3,348

97.1

97.2

-0.1

R1

ROBINS AFB GA

HQ AFRES/ACBP

1,695

1,646

97.1

97.3

-0.2

W5

WESTOVER AFB MA

439 CSG/ACP

2,885

2,781

96.4

96.3

0.1

T4

DOVER AFB DE

512 MAW/ACP

2,758

2,655

96.3

95.9

0.4

U7

TINKER AFB OK

507 TFG/ACP

1,319

1,265

95.9

95.7

0.2

W6

EGLIN AF AUX FLD FL

919 SOG/ACP

1,406

1,348

95.9

95.4

0.5

W9

WRIGHT-PATT

90 TFG/ACP

1,497

1,430

95.5

96.0

-0.5

96

ARPC-DRO

7300 EAST 1ST AVE

12,358

11,007

89.1

88.8

0.3

78,789

75,214

95.5

95.4

0.1

TOTALS

152

AFMAN65-116V3 15 MARCH 2007

Figure 7.4. UH022-888, Total AFR Direct Deposit Participation Report, Part III.

PCN UH022-888

PART III

PREPARED: 93/02/17

PAGE 3

TOTAL AIR FORCE RESERVE DIRECT DEPOSIT PARTICIPATION REPORT

ORGANIZATION

AIR NATIONAL GUARD AIR FORCE RESERVE

TOTALS

MEMBERS

DIRECT

DIRECT

ON

DEPOSIT

DEPOSIT

TOTAL

DIRECT

MEMBERS

DEPOSIT

PERCENT

PERCENTAGE PERCENTAGE INCREASE/ FEB 93

JAN 93

DECREASE

109,477

106,169

97.0

96.9

0.1

78,789

75,214

95.5

95.4

0.1

188,266

181,383

96.3

96.2

0.1

AFMAN65-116V3 15 MARCH 2007

153

Figure 7.5. UH022-888, ANG Direct Deposit Participation Report, Part IV.

PCN UH022-888

PART IV

PREPARED: 93/02/17

PAGE 5

AIR NATIONAL GUARD DIRECT DEPOSIT PARTICIPATION REPORT/MOBILIZATION ONLY

CBPO

INSTALLATION

MEMBERS

DIRECT

DIRECT

ON

DEPOSIT

DEPOSIT

TOTAL

DIRECT

MEMBERS

DEPOSIT

PERCENT

PERCENTAGE PERCENTAGE INCREASE/ FEB 93

JAN 93

DECREASE

K8

LOIZA STATION

PO BOX 12307

1,371

0

0.0

0.0

0.0

E5

OTIS ANGB

COMPTROLLER

1,322

0

0.0

0.0

0.0

H2

KIRKLAND AFB

COMPTROLLER PO BOX 5510

985

0

0.0

0.0

0.0

G7

MCGUIRE AFB NJ

BASE COMPTROLLER

1,853

0

0.0

0.0

0.0

J3

RICKENBACKER OH COMPTROLLER

1,820

0

0.0

0.0

0.0

L8

HENSLEY FIELD

1,149

0

0.0

0.0

0.0

B9

ANDREWS AIR FORCE BASE

1,296

0

0.0

0.0

0.0

B2

FRESNO CA

5425 E MCKINLEY AVE

937

3

0.3

0.3

0.0

L4

NASHVILLE TN

PO BOX 17267

1,487

0

0.0

0.0

0.0

J8

RICKENBACKER OH COMPTROLLER

03

0

0.0

0.0

0.0

G9

MCGUIRE AFB NJ

17

0

0.0

0.0

0.0

109,477

55

0.1

0.1

0.0

TOTALS

8150 W JEFFERSON BLVD

BASE COMPTROLLER4

154

AFMAN65-116V3 15 MARCH 2007

Figure 7.6. AFR Direct Deposit Participation Report, UH022-888, Part V.

PCN UH022-888

PART V

PREPARED: 93/02/17

PAGE 3

AIR FORCE RESERVE DIRECT DEPOSIT PARTICIPATION REPORT/MOBILIZATION ONLY

CBPO

INSTALLATION

U3

HOMESTEAD AFB FL

482 TFW/ACP

T8

TRAVIS AFB AL

W1

MEMBERS

DIRECT

DIRECT

ON

DEPOSIT

DEPOSIT

TOTAL

DIRECT

MEMBERS

DEPOSIT

PERCENT

PERCENTAGE PERCENTAGE INCREASE/ FEB 93

JAN 93

DECREASE

790

0

0.0

0.0

0.0

348 MAW/ACP

4,768

0

0.0

0.0

0.0

GR PITTSBURGH IAP

911 TAG/ACP

1,296

0

0.0

0.0

0.0

R5

KELLY AFB TX

433 MAW/ACP

3,447

0

0.0

0.0

0.0

R1

ROBINS AFB GA

HQ AFRES/ACBP

1,695

0

0.0

0.0

0.0

W5

WESTOVER AFB MA

439 CSG/ACP

2,885

0

0.0

0.0

0.0

T4

DOVER AFB DE

512 MAW/ACP

2,758

0

0.0

0.0

0.0

U7

TINKER AFB OK

507 TFG/ACP

1,319

0

0.0

0.0

0.0

W6

EGLIN AF AUX FLD FL

919 SOG/ACP

1,406

0

0.0

0.0

0.0

W9

WRIGHT-PATT

90 TFG/ACP

1,497

0

0.0

0.0

0.0

96

ARPC-DRO

7300 EAST 1ST AVE

12,358

27

0.2

0.2

0.0

78,789

34

0.0

0.0

0.0

TOTALS

AFMAN65-116V3 15 MARCH 2007

155

Table 7.1. A18 – Financial Institution Change. A18 - Start, Stop, or Change Financial Institution For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

Explanation

COMMON DATA

1-15

See common data Table 2.4. or Table 2.5.

ACTION INDICATOR

16-17

01 - start 02 - stop 04 - change

EFFECTIVE DATE

18-23

Date must be YYMMDD. See note below.

NOTE: Must not be greater than the computer run-date plus 30 days or not less than the computer run-date minus 60 days. COMPANY CODE

24-30

Company code from JUMPS Table 50. First position must be equal to A, B, C, M or numeric 0 to 9. If action indicator is 01 or 04, and RTN is present in the ROUTING TRANSIT NUMBER field (card column 55-63), this field may be blank. If action indicator is 02, leave blank.

ACCOUNT POLICY NUMBER

31-47

If action indicator is 01 or 04, enter financial organization (FO) account number, starting in position 31. Leave unused spaces blank. No spaces or special characters within the number. If action indicator is 02, leave blank.

PAYMENT OPTION

48

C - twice a month to FO. If action indicator is 02, leave blank.

TYPE OF ACCOUNT

49

C - Checking S - Savings If action indicator is 02, leave blank.

SURE PAY STATUS/DIRECT DEPOSIT

50

C - Funds sent to FO currently and while mobilized M - Funds sent to FO only while mobilized If action indicator is 02, leave blank.

FILLER

51-54

Leave blank.

156

AFMAN65-116V3 15 MARCH 2007

A18 - Start, Stop, or Change Financial Institution For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name ROUTING TRANSIT NUMBER

FILLER

Column(s)

Explanation

55-63

Enter RTN from SF 1199A. Field may be blank when action indicator is 01 or 04, and company code is shown in CC 24-30.

64

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

Leave blank.

65-80

See common data Table 2.4. or Table 2.5. Enter "A18" in card columns 75-77.

Table 7.2. A80 – Direct Deposit Waiver Expiration Date. A80 - Direct Deposit Waiver Expiration Date Card Data Element Name CARD ID

Column(s) 1

Explanation Can be space, bracket ({), W, or A. 1. If CC 1 equals space, then source of input is DFAS-DE. 2. If CC 1 equals bracket, then source of input is Personnel Data Input (PDS). 3. If CC 1 equals ‘W’, then source of input is RC Payroll Offices. 4. If CC 1 equals ‘A’, then source of input is Army.

SSN

2-10

Enter the member's Social Security Number. Do not use dashes or spaces.

NAME

11-15

Enter the first five letters of the member's last name.

DIRECT DEPOSIT WAIVER DATE

16-21

Enter Waiver Expiration Date in YYMMDD.

FILLER

22-64

Leave blank.

PAS CODE

65-72

Enter Personnel Accounting Symbol.

ST-PGMA

73-74

Enter member's pay group and mobilization augmentee code. Enter state code for ANG.

TIN

75-77

Enter A80.

JULIAN DATE

78-80

Enter Julian day.

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157

Table 7.3. D19 – Miscellaneous Leave and Earnings Statement Remark for Individual Members. D19 - Miscellaneous Leave and Earnings Statement Remark for Individual Members Card Data Element Name CARD ID

Column(s) 1

Explanation Enter W.

SSN

2-10

Enter the member's Social Security Number. Do not use dashes or spaces.

NAME

11-15

Enter the first five letters of the member's last name.

SEQUENCE

16-17

Must be numeric, greater than zero (0) and less than 11.

FILLER

18-19

Leave blank.

MESSAGE AREA

20-64

LES remark.

PAS CODE

65-72

Enter Personnel Accounting Symbol.

ST-PGMA

73-74

Enter member's pay group and mobilization augmentee code. Enter state code for ANG.

TIN

75-77

Enter D19.

JULIAN DATE

78-80

Enter Julian day.

158

AFMAN65-116V3 15 MARCH 2007

Table 7.4. D20 – Miscellaneous Leave and Earnings Statement Remark for Consolidated Base Personnel Offices. D20 - Miscellaneous Leave and Earnings Statement Remark for Consolidated Base Personnel Offices Card Data Element Name

Column(s)

Explanation

CARD ID

1-1

Enter W.

SSN

2-10

Enter the member's Social Security Number. Do not use dashes or spaces.

NAME

11-15

Enter the first five letters of the member's last name.

SEQUENCE NUMBER

16-17

Must be numeric between zero (0) and 10.

INPUT STATION/PERSONNEL ACCOUNTING SYMBOL/SITE IDENTIFIER

18-25

Input applicable information for input station number.

MESSAGE AREA

26-64

LES remark.

PERSONNEL ACCOUNTING SYMBOL

65-72

Enter PAS code to receive LES remark.

ST-PGMA

73-74

Enter member's pay group and mobilization augmentee code. Enter state code for ANG.

TIN

75-77

Enter D20.

JULIAN DATE

78-80

Enter Julian day.

AFMAN65-116V3 15 MARCH 2007

159 Chapter 8

INACTIVE DUTY TRAINING 8.1. Entitlements. See DoDFMR, Volume 7A, chapter 3; AFR-35-41, volume II, and ANGR 50-01 and 177-02 for entitlement to basic and incentive pays. See Chapter 20, “Incentive Pay” of this volume for payment procedures on incentive pay (AFR-35-41). 8.2. Change in Authorized Number of Paid UTAs or IDTs. 8.2.1. To change the maximum number of paid Unit Training Assemblies (UTAs)/Inactive Duty Training (IDTs) previously authorized in a member’s MMPA, the RC payroll office may process a transaction (020) to increase the number of UTAs/IDTs authorized up to a maximum of 60. For ANG maximum authorizations, see NGR AF 50-01. 8.2.2. At the beginning of each FY, the maximum number of authorized paid IDTs will automatically convert to the standard number authorized for the member’s pay training category, e.g., Category A = 48, Category B = 24. 8.2.3. ANG proficiency training (PTs) and training preparation assemblies (TPPAs) are not included in the total number of UTAs authorized (see Table 8.3. for the 020 transaction). 8.3. Additional Flight Training Periods (AFTPs). 8.3.1. Members assigned to certain organizations and authorized to perform flights, may be paid for additional flying training periods (see AFI 36-2115; and ANGR 50-01). 8.3.2. AFRES Host Operations System Management (HOSM) or Flight Management Office (FMO) personnel use AFRES Form 918, Report of Inactive Duty Training Performance – AFTP (USARF) to report entitlement to incentive pay whenever member is due base pay for AFTPs. Base pay entitlements due member for UTA performance are reported via the Unit Training Processing System (UTAPS). 8.3.3. Only 16 AFTPs may be paid in any one quarter. 8.4. Maximum Daily Authorization. Members may be authorized a maximum of two (2) paid UTAs/ IDTs in a calendar day. A member may also elect to perform one (1) paid and one (1) non-paid UTA/IDT or a number of various other options (does not include active duty) available depending on the person’s civilian/military status and the training requirements of his/her position. 8.5. Time of Payment. 8.5.1. Submit data reporting performance of inactive duty for pay as soon as possible after duty is performed. DFAS-DE processes the data to make payment on the next scheduled update. DFAS-DE mails checks and earnings statements to the address shown in member’s MMPA or sends funds to a financial organization (FO) via EFTS (Direct Deposit). 8.5.2. Because of the variety of statuses and the impact each status has on other pay and retirement records, it is important for the member and payroll office to accurately reflect the time (a.m. or p.m.) and type (UTA/IDT or AFTP, etc.) of training performed. Errors could be embarrassing or costly to the member.

160

AFMAN65-116V3 15 MARCH 2007 8.5.3. Reporting Training – DJMS-RC Systems Processes. Paid military training translates into a code on the MMPA which blocks any further payment for that particular period of time, and those points are passed to the Point Credit Accounting and Reporting System (PCARS) to update (block) the member’s PCARS calendar. See 1.7.2., “Point Credit Accounting and Reporting System (PCARS)”.

8.6. Reporting Inactive Duty Training Periods (IDT) for Pay. 8.6.1. Inactive Duty Training. Submit a B11 transaction for IDT, unit training assemblies (UTAs), appropriate duty (APDY), equivalent training (EQT), or proficiency training (PT). See Table 8.2. for the B11 transaction format. 8.6.2. AFTP. Submit a B10 transaction for additional flying training periods (AFTP) or ground AFTPs (GAFTP). See Table 8.1. for the transaction format. 8.6.3. Incentive Pay for IDT. Submit a B13 transaction to pay incentive pay that was not paid with the B10 or B11 transaction. 8.6.3.1. See Table 8.1. for the B10 transaction format. 8.6.3.2. See Table 8.2. for the B11 transaction format. 8.6.3.3. See Table 27.3. for the B13 transaction format. 8.6.4. Collection of IDT/IP. Submit a B12 transaction to collect days of UTA/AFTPs or incentive pay for UTAs or PTs that were paid in error. See Table 32.2. for the transaction format. 8.6.5. Change for Officer to Enlisted or Vice Versa. 8.6.5.1. In order to accurately record the accounting data, payroll offices must submit separate transactions when a member changes status from airman to officer or vice versa. 8.6.5.2. Submit one B12/B13 transaction set for the airman status and a second B12/B13 transaction set for the officer status. See Table 32.2. for the B12 transaction format and Table 27.3. for the B13 transaction format. 8.6.6. Transactions Outside IAS. Unit may now input certain D02 transactions for payment and collection requirements for dates outside IAS. See Chapter 43, “DFAS-DE Unique Transactions – D01, D02, and PDS”. 8.7. Unit Training Assembly Processing System (UTAPS). For AFRES Payroll Offices only. 8.7.1. UTAPS Description. 8.7.1.1. See the AFRES UTAPS User’s Manual for user information. 8.7.1.2. UTAPS is an AFRES data collection and management information system designed to provide commanders with individual UTA participation information and process military pay and participation information transactions. AFRES Reserve payroll offices, Consolidated Base Personnel Offices, and all Air Reserve units will use this system exclusively for all UTA processing. 8.7.1.2.1. AF Form 40 – AFRES and IMAs Only. Use of AF Form 40, Authorization For Individual Inactive Duty Training, will no longer be accomplished except under emergency situations, i.e., loss of primary and backup systems, off-site UTAs with no automated sign-in capability, etc. However, the unit must enter the information into UTAPS and forward to the RC payroll office when the system is again on line or available for use.

AFMAN65-116V3 15 MARCH 2007

161

Table 8.1. B10 – Additional Flying Training Periods (AFTPs). B10 - Additional Flying Training Periods (AFTPs) B10 General Processing Information 1. B10 transactions with performance dates within IAS; current month plus 11 prior months will process. Performance dates outside IAS may be submitted by the RC payroll office. See Chapter 43, “DFAS-DE Unique Transactions - D01, D02, and PDS”. 2. Up to 8 AFTPs may be processed on one B10. 3. There is no limit on the number of AFTPs that will process on a paying update. (The old limit was 11). For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

Explanation

COMMON DATA

1-15

See Table 2.4. or Table 2.5.

YEAR

16-17

Last two digits of calendar year of performance

ATTEND PERIOD

18

Code for scheduled period: 1 - First attendance period of the day. 2 - Second attendance period of the day.

MONTH ATTENDED - AFTP

19-20

Two digits for attendance month. See note below.

NOTE: Submit a separate B10 for each month in which member has performance DAY ATTENDED - AFTP

21-22

Two digits for attendance day.

Same data fields as card columns 18-22 for second through 8th period.

23-57

Attendance period, month, and day for second and later AFTPs in sequence, in the same manner as the entries in ATTENDANCE PERIOD, MONTH ATTENDED - AFTP, and DAY ATTENDED - AFTP (positions 18-22). Leave unused position blank.

58

Incentive pay code. See Table 20.1. for codes and definitions.

ACCOUNTING PROCESSING CODE (APC)

59-64

Must be valid APC. Must be valid for IAD dates. Cannot be blank. Must be present on Table 40. See 41.7.4.1., “Table 40” for more information.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “B10” in card columns 75-77.

INCENTIVE PAY TYPE

162

AFMAN65-116V3 15 MARCH 2007

Table 8.2. B11 – Inactive Duty Training. B11 - Inactive Duty Training B11 General Processing Information 1. Up to 5 UTAs may be processed on one B11. 2. There is no limit on the number of UTAs that will pay on a coded run. The old limit was 18. 3. Performance dates outside IAS must be input using a D02 transaction. (See Chapter 43, “DFAS-DE Unique Transactions - D01, D02, and PDS” for instructions.) For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

Explanation

COMMON DATA

1-15

See Table 2.4. or Table 2.5.

YEAR

16-17

Two digits of calendar year of performance.

ATTENDANCE PERIOD/SESSION

18

Code for scheduled period: 1 - First period/session of the day. 2 - Second period/session of the day.

MONTH ATTENDED - UTA

19-20

Two digits for scheduled month. Zero-fill for mobilization augmentees.

DAY ATTENDED - UTA

21-22

Two digits for first scheduled day. Zero-fill for mobilization augmentees.

ATTENDANCE PERIOD

23

Code for attendance period: 1 - First period/session of the day attended. 2 - Second period/session of the day attended.

MONTH ATTENDED - UTA

24-25

Two digits for attendance month. See note below.

NOTE: Submit a separate B11 for each month member has performance. DAY ATTENDED - UTA

26-27

Two digits for attendance day.

Same fields as card columns 18-22

28-42

Enter attendance period, month, and day for later inactive duty the same as entries in ATTENDANCE PERIOD/SESSION, MONTH ATTENDED - UTA and DAY ATTENDED - UTA (positions 18-22). Leave unused position blank.

FILLER

43

Leave blank.

AFMAN65-116V3 15 MARCH 2007

163

B11 - Inactive Duty Training B11 General Processing Information 1. Up to 5 UTAs may be processed on one B11. 2. There is no limit on the number of UTAs that will pay on a coded run. The old limit was 18. 3. Performance dates outside IAS must be input using a D02 transaction. (See Chapter 43, “DFAS-DE Unique Transactions - D01, D02, and PDS” for instructions.) For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name NONPAY IDENTIFIER

Column(s)

Explanation

44

1. Enter "Y" if attendance being reported is for non-pay (points only). 2. Leave blank if attendance should be paid. See note below.

NOTE: If the member performs for points only, the NONPAY INACTIVE DUTY field must be “Y” and the APC field must be blank. Calendar will post a “P” for this type of duty. FILLER PROFICIENCY TRAINING CODE (PT) FILLER INCENTIVE PAY TYPE ACCOUNTING PROCESSING CODE (APC)

45-54 55

Leave blank. 1. Must be space or 4 if ANG member. 2. Must be space if USARF member.

56-57

Leave blank.

58

Appropriate incentive pay code. See Table 20.1. for codes and definitions.

59-64

Must be valid APC. Must be valid for IAD dates. Must be present on Table 40. 1. Leave blank if NONPAY INDICATOR (position 44) is "Y". 2. Otherwise, APC Code must be present.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “B11” in card columns 75-77.

164

AFMAN65-116V3 15 MARCH 2007

Table 8.3. 020 – IDT Periods Authorized. 020 - IDT Periods Authorized For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Data Element Name

Card Column(s)

Explanation

COMMON DATA

1-15

See Table 2.4. or Table 2.5.

UTA AUTHORIZED

16-17

Two digits for the total number of UTAs authorized for the FY.

FISCAL YEAR

18-19

Two digits for FY. Must equal current, first, second, third, fourth or M prior FY.

FILLER

20-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “020” in card columns 75-77.

AFMAN65-116V3 15 MARCH 2007

165 Chapter 9 ACTIVE DUTY

9.1. Section A – General Procedures and Requirements. 9.1.1. Entitlements. See the DoDFMR, Volume 7A, chapter 2, for entitlement to basic, special, and incentive pays, and allowances for active duty. This chapter prescribes the payment procedures for basic pay and allowances, including allowable travel time. 9.1.1.1. Allowable Travel Time. See the DoDFMR, Volume 7A, chapter 2, section E, and Table 1-2-4. RC payroll offices compute allowable travel time for all periods of active duty and include authorized travel time in the pay transaction. See Chapter 29, “Leave Policy, Accounting, and Payment” for determination requirements when leave is involved. 9.1.1.2. Travel Allowances. 9.1.1.2.1. Members: Members are entitled to travel allowance per Joint Federal Travel Regulations (JFTR), Volume 1. Payment responsibility and procedures are in DFAS-DER 7010-3, Travel Transactions at Base Level. 9.1.1.2.2. Members and Dependents: A member on active duty in a permanent change of station (PCS) status may be entitled to travel of dependents and transportation allowances for movement and storage of personal property, including private automobile, house trailer, and household goods. For specific entitlements, see the JFTR, Volume 1. For specific payment procedures, see DFAS-DER 7010-3 and AFR 75-25, Moving and Storing Personal Property. 9.1.2. Allowances. 9.1.2.1. Basic Allowance for Subsistence (BAS). 9.1.2.1.1. Enlisted Members: The RC payroll office reports BAS based on proper authorization. See DoDFMR, Volume 7A, AFM 177-373, Volume II; and Chapter 13, “Basic Allowance for Subsistence (BAS)” of this manual. 9.1.2.1.2. Officers: Except as indicated in Table 3.1-1 and paragraph 80241b of the DoDFMR, Volume 7A, officers on active duty are entitled to receive BAS. 9.1.2.2. Basic Allowance for Quarters (BAQ). The member’s BAQ status is established as a permanent part of the MMPA and the amount paid is based upon that status and grade. For example, with-dependent BAQ is paid to those coded as having dependents, and partial BAQ is paid to those coded as single. Any change to the status posted on the MMPA requires a specific transaction. See Chapter 14, “Basic Allowance for Quarters (BAQ)” for additional information. 9.1.2.3. Other Pay and Allowance Entitlements. 9.1.2.3.1. Short tours and payments of incentive pays (ACIP, HDIP, etc.) require specific coding in the transactions each time the entitlement is payable. 9.1.2.3.2. See DoDFMR, Volume 7A, part 8, for actual guidance on entitlements. 9.1.2.3.3. See Table 9.3. and Table 9.4., respectively, for the C01 and C02 transaction formats for retroactive payment of entitlements. See Table 27.4. and Table 27.5., respectively, for the

166

AFMAN65-116V3 15 MARCH 2007 C04 and C05 transaction formats for retroactive payment additional entitlements not included on the C01 and C02. 9.1.2.3.4. Use the “A” transactions, such as the A24, when paying long tour entitlements for recording the information on the MMPA.

9.2. Section B – Supporting Documents. 9.2.1. Orders. Active duty tours must be authorized by orders. (See AFR 10-7, Administrative Orders, DFAS-DER 7010-3, and ANGR 10-7). 9.2.2. AF Form 458, Statement of Tour of Duty. This form, or the machine-generated form equivalent (PCN N130070), is used for certification when the active duty order does not contain the required tour statement. AF Form 458 must be attached to the actual order (when the active duty order does not contain the required tour statement) before payment can be made. 9.2.2.1. Exceptions. 9.2.2.1.1. Unit active duty (see 9.5., “Section E – Payment of Tours”). 9.2.2.1.2. IRR musters (see 9.7., “Section G –IRR Muster”). 9.2.2.1.3. Initial active duty training tours by non-prior-service enlistees (see Chapter 10, “ANG and USAFR Non-Prior Service Members”). 9.2.2.1.4. Members of the Armed Forces Health Professions Scholarship Program performing their annual 45-day tours of active duty. 9.2.3. AFRES Payroll Procedures. 9.2.3.1. AF Form 938. The AF Form 938, Request and Authorization for Active Duty Training/ Active Duty Tour is the only form of active duty orders authorized to be used by AFRES units to generate military pay. The form contains a “statement of tour of duty” to be completed by the reservist/certifying official. 9.2.3.2. Payroll Submission for Payment. A reservist should send a signed and certified AF Form 938 to the payroll office within five (5) workdays of completion of the active duty tour. Individual Mobilization Augmentees (IMAs) send their forms to the nearest AFO or RC payroll office. 9.2.3.3. Variable Tour Orders (Special/School RPA). For variable tour orders (special/school RPA), the following applies: 9.2.3.3.1. Certified Tour Dates Do Not Agree with Orders. 9.2.3.3.1.1. Change Less than 100 Percent or Seven Days: If the certified period of active duty does not agree with the tour dates stated in the active duty orders, but is not exceeded by more than 100 percent or seven (7) days whichever is less, or if the tour is less than the number of days stated in the order, an amendment is not required. 9.2.3.3.1.1.1. The certifying official will send the original of the certified AF Form 458 to the RC payroll office and to CBPO/DPMT. 9.2.3.3.1.2. Change More than 100 Percent or Seven Days. If the certified period of active duty exceeds the number of days in the order by more than 100 percent or seven (7) days, the orders requesting official will require that an amendment be processed.

AFMAN65-116V3 15 MARCH 2007

167

9.2.3.3.1.2.1. The original of the certified AF Form 458 and the amendment is sent to the RC payroll office with a copy to the CBPO/DPMT. NOTE: The reporting date of any tour may be adjusted by seven (7) days either before or after tour start date without an amendment. It must have the approval of the commander or issuing/approving official and consent of the member, as long as the traveler does not depart before the date the order is authenticated. 9.2.4. DD Form 1351-2, Travel Voucher or Sub-voucher. 9.2.4.1. One to four sets may be required. Members, upon completion of their tour of duty, submit the DD Form 1351-2 to their unit of assignment. The unit follows AFRES or ANG guidance (whichever is applicable) on submission of the DD Form 1351-2 to their servicing payroll office. 9.2.4.2. Members attending seminars must submit a completed DD Form 1351-2 within five (5) working days after their return home to the AFO nearest their unit of assignment. 9.2.5. Other Supporting Documents. Provide any additional supporting documents required for temporary entitlements. 9.3. Section C – Active Duty – General Instructions. 9.3.1. Unit or Orders-Issuing Organization of Member. 9.3.1.1. Assembles and delivers all supporting documents, as listed in 9.2., “Section B – Supporting Documents”, which are required, to the member prior to member’s departure on active duty. 9.3.1.2. Also, furnishes the member a properly addressed envelope to mail documents to payroll office, if required for individual performance. See 9.3.2.1., “Individual Active Duty Performance Only”, for instructions on Unit Active Duty Training. 9.3.2. Submission of Request for Pay by Member. 9.3.2.1. Individual Active Duty Performance Only. See 9.5., “Section E – Payment of Tours”, and 9.7., “Section G – IRR Muster”. 9.3.2.2. Preparation by Member. 9.3.2.2.1. The member prepares and submits the AF Form 458 (see 9.2.2., “AF Form 458, Statement of Tour of Duty”) to the RC payroll office, along with the supporting documents prescribed in 9.2., “Section B – Supporting Documents”, required for all additional entitlements for that particular tour of active duty. Instructions for preparation are located on the form. 9.3.2.2.2. The member may request an advance for travel by filing an initial DD Form 1351-2 for payment with the AFO designated to pay travel allowances. The member should contact his/her travel office for procedures to collect advance travel pay. Members with a DoD American Express card should use that card for advances. 9.3.2.2.3. At the end of the tour, the member sends a final Statement of Tour of Duty to his/her RC payroll office and a final DD Form 1351-2 to the designated AFO for final payment of travel allowances. 9.3.2.3. Certification of Performance of Duty.

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AFMAN65-116V3 15 MARCH 2007 9.3.2.3.1. The person to whom the member reports for duty certifies attendance on the AF Form 458. 9.3.2.3.2. Type or print the name, grade, title and telephone number of the officer certifying the tour. The signature must match the name in the signature element. Do not have someone sign “for” the certifying officer. 9.3.2.4. Certifying Officers. Certifying attendance of active duty does not require a DD Form 577, Signature Card, (See 1.12.1., “Attendance Certifying Officer”).

9.4. Section D – RC Payroll Office General Payroll Processing. 9.4.1. Determines Entitlements. 9.4.1.1. BAS. See enlisted and officer rules as described in Chapter 13, “Basic Allowance for Subsistence (BAS)” and 9.1.2.1., “Basic Allowance for Subsistence (BAS)”. 9.4.1.2. BAQ. See Chapter 14, “Basic Allowance for Quarters (BAQ)” and 9.1.2.2., “Basic Allowance for Quarters (BAQ)”. 9.4.1.3. Other. 9.4.1.3.1. Some of the incentive pay entitlements change for tours over 30 days. Check the DoDFMR, Volume 7A, paragraph 80231, before processing transactions. 9.4.1.3.2. Be aware that additional entitlements may accrue after 30 days, e.g., FSA (reference DoDFMR, Volume 7A, Chapter 3), or after 20 weeks, e.g., VHA (reference JFTR, Volume I), or one (1) year, e.g., medical pay (reference DoDFMR, Volume 7A, paragraph 10501). 9.4.1.4. MMPA Review. Review the member’s DJMS-RC MMPA (see Chapter 2, “Establish/ Maintain a DJMS-RC Master Military Pay Account”) for accuracy of both personnel and financial data. Submit the transactions required to correct or update data on member’s MMPA or to establish a complete account. 9.4.2. Obtain Data from Orders. 9.4.2.1. Accounting Processing Code (APC). Use the APC on the order to input military pay accounting data. 9.4.2.2. Training Category Code (TCC). Select the correct training category code based on the information in the order. (For ANG, also see ANGR 50-01. For AFRES and ANG, see Appendix F, “USAFR Training Category Codes”). Note that the TCC is part of the APC. 9.4.2.3. Multiple APCs. If the order cites more than one APC, submit a separate set of transactions for each APC. The C01 for short tours (see 9.5.2., “Short Tour Payments – Less than 30 Days”) and the A24 for long tours (see 9.5.1., “Payment of the Long Tour – 30 Days or More”). 9.4.3. Payment Procedures. 9.4.3.1. Payroll Processing. The RC payroll office selects data from the orders to prepare the transaction inputs for basic pay and allowances. The RC payroll office prepares and processes data, including PAS, for DJMS-RC from the certified order and attaches to the applicable input listing.

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9.4.3.2. Pay Computation. The RC payroll office computes the number of days of active duty, including allowable travel days (if any), for pay and allowance purposes. 9.4.4. Adjustments to Tours/Payment of Tours. If the RC payroll office discovers a tour has been terminated early and the member has received payment based on the original end-date, the overpayment between the correct end-date and the original end-date must be recouped. Submit a C03 transaction (see Table 32.3. for the C03 transaction). Submit separate C03 transactions when appropriation data changes. 9.5. Section E – Payment of Tours. 9.5.1. Payment of the Long Tour – 30 Days or More. 9.5.1.1. Pay Computation. The RC payroll office computes the number of days of active duty, including allowable travel days (if any), and submits an A24 transaction, plus any additional transactions for entitlements, for pay. (See Table 9.5. for the A24 format). Once established, all entitlements will continue to pay bi-monthly for the duration of the tour, unless specifically stopped by the payroll office. Pay is based upon a 30-day month, regardless of the actual number of days in the month, and leave accrues. 9.5.1.2. Pay Frequency. Members are paid, bi-monthly, via direct deposit or by check twice a month. DFAS-DE mails checks and/or earnings statements to the member’s personal mailing address at the mid-month and end-of-month payrolls. 9.5.2. Short Tour Payments – Less than 30 Days. Except for annual training tours and IRR muster, short tours of active duty, including seminars, are paid after the fact. For instructions, see 9.7., “Section G – IRR Muster”. For advanced certified annual training tours, see 9.5.2.2., “Payment to Member at the End of the Tour – Advanced Certified” and 9.5.3., “Payment Procedures – Unit Active Duty Training”. 9.5.2.1. Pay to Member After Completion of the Tour. Payments after the tour has been completed are generated by using check disposition code “1” on the C01 transaction (see Table 9.3.). These transactions cannot be input until the tour-end date is equal to or less than the run date. Additional entitlements, other than incentive pay, BAS and BAQ partial, or BAQ with-dependents, will require the input of an accompanying C02 transaction (see Table 9.4.). 9.5.2.1.1. To minimize inconvenience to the member, do separate transactions for any tours which fall both inside and outside of IAS. Pay is based upon 1/30 of the monthly rate times the number days of active duty for the tour. 9.5.2.1.2. C01/C02 transactions which fall outside IAS will reject. 9.5.2.1.3. The RC payroll office may use the D02 to pay tours outside IAS. (See Chapter 43, “DFAS-DE Unique Transactions – D01, D02, and PDS”.) 9.5.2.2. Payment to Member at the End of the Tour – Advanced Certified. 9.5.2.2.1. Payments to be disbursed at or before the tour is completed, i.e., annual training, will use check disposition Code 3 on the C01 transaction (see Table 9.3.). These transactions cannot be input prior to the member’s reporting date, but may be input prior to the tour end-date. Payments with an ending date past the high-date-paid for that payroll cycle will recycle until the appropriate payroll date.

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AFMAN65-116V3 15 MARCH 2007 9.5.2.2.2. If the member fails to complete the tour prior to the transaction processing, a C01 transaction with an “X” in the “Order Cancel” field will cancel the recycling transaction to prevent overpayment. 9.5.3. Payment Procedures – Unit Active Duty Training. DFAS-HQ has agreed to eliminate checks for unit active duty training pre-certified tours in order to centralize the process and be consistent with the Direct Deposit Program implementing guidance of July 1992. Procedures for IRR Muster members have not changed and will require a paying agent. (See 9.7.2.1., “Unit Commander”.) 9.5.3.1. Advance Certification for Payment on Last Day of Tour. 9.5.3.1.1. Payroll checks will no longer be provided to unit members on the last day of duty by the unit commander’s paying agent except as stated in 9.5.2.2., “Payment to Member at the End of the Tour – Advanced Certified”, and 9.7.2.1., “Unit Commander”. 9.5.3.1.2. Members performing annual/special training tours (tour types 1 or 5) will be paid via direct deposit to their bank account or, if grandfathered from participation in direct deposit or with a current waiver, by check to their home mailing address. 9.5.3.1.3. Commanders, wishing to inform their members the amount of money available to them prior to their return home, may obtain a listing of members, the amount of payment, and the disposition of the funds from the RC payroll office. 9.5.3.1.3.1. Qualifications for Advance Certification of Payment: To qualify for advance certification of payment, there must be at least ten (10) members performing as one unit and the tour length must be at least 12 days or more. Any exception to this must be authorized by HQ AFRES or HQ ANG. 9.5.3.1.3.2. Advance Certification – Tour Incomplete: See 9.4.4., “Adjustments to Tours/ Payment of Tours” for members who do not complete their tour. 9.5.3.1.3.3. Advance Certification – Payroll Processing: The RC payroll office may submit transactions at any time during the tour. 9.5.3.1.3.3.1. Payment is generated by DFAS-DE on the payroll run which coincides with the last date of duty. 9.5.3.1.3.3.2. If the member has direct deposit, the payment will be sent to the member’s bank, and the LES will be mailed to the member’s personal mailing address. Otherwise, the member’s check and LES is mailed to the home address as shown on the MMPA.

9.6. Section F – Seminars. 9.6.1. Seminars will be paid the same as regular short and long tours of active duty. Checks will no longer be delivered to the seminar site. 9.6.2. See 9.4., “Section D – RC Payroll Office General Payroll Processing”. For advanced certified annual training tours, see 9.5.2.2., “Payment to Member at the End of the Tour – Advanced Certified” and 9.5.3., “Payment Procedures – Unit Active Duty Training”. 9.7. Section G – IRR Muster.

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9.7.1. Payroll Office Procedures – IRR Muster. The payroll office performs duties outlined in 9.4., “Section D – RC Payroll Office General Payroll Processing”. In addition, the payroll office ensures: 9.7.1.1. Start date of tour is equal to or less than coded run date and stop date of tour is equal to or less than high date paid. If the stop date is more than the high date paid, the transactions will recycle until the stop date is equal to or less than the high date paid. 9.7.2. Payment Procedures – IRR Muster. The bulk mail and pick-up procedures for Individual Ready Reserve (IRR) Muster members have not changed and will require a paying agent. 9.7.2.1. Unit Commander. For IRR Muster only, selects method of check disposition from bulk mail or bulk pickup. In addition, the commander: 9.7.2.1.1. Designates someone other than the certifying officer (who is outside the comptroller organization) as the paying agent; prepares a DD Form 577, Signature Card; and sends the card to DFAS-DE/WFC. (See 1.14.2., “Procedures”, for the address.) 9.7.2.1.2. Prepares AF Form 1422. (See 9.7.2.2., “Preparation of AF Form 1422, Receipt of Treasury Checks”, and Figure 9.2. for additional information.) 9.7.2.1.2.1. When the Muster occurs at different training sites and for different periods, prepares separate AF Form 1422 for each training site. 9.7.2.1.2.2. Submits the AF Form 1422 in original and three (3) copies (leave carbons in), prepares mailing label with the paying agent’s name, bulk mailing address, and attaches the label to each AF Form 1422 for DFAS-DE use. This package must be mailed to DFAS-DE/FJY at least seven (7) workdays before the start of the tour. 9.7.2.1.2.3. DFAS-DE/FJY will permit AF Forms 1422 to be submitted up to 60 days in advance of the muster date. However, these forms must contain all data required, including tour dates, to be valid. 9.7.2.1.2.4. Blank forms “precertified” by the unit will not be accepted. 9.7.2.2. Preparation of AF Form 1422, Receipt of Treasury Checks. Items required on the AF Form 1422 (see Figure 9.2.): 9.7.2.2.1. Complete unit mailing address (include building number, room number, commercial telephone number). Cannot be the “RC Payroll Office”. 9.7.2.2.2. CBPO PAS. 9.7.2.2.3. Period of the tour. 9.7.2.2.4. Check Deposit in: check bulk mail or pickup. 9.7.2.2.5. DJMS-RC run date. 9.7.2.2.6. Current DD Form 577 on file at DFAS-DE/WFC. 9.7.2.2.7. On the front of the AF Form 1422, in the lower portion of the lined area (see Figure 9.2.), enter: 9.7.2.2.7.1. The complete PAS of units performing the tour. 9.7.2.2.7.2. The name, grade, position, and telephone number of the officer to be contacted by DFAS-DE for information or problem resolution. If bulk pickup of checks is

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AFMAN65-116V3 15 MARCH 2007 requested, the name and SSN of the paying agent and the date of arrival at DFAS-DE/ WFC. 9.7.2.2.8. Neither the paying agent nor anyone assigned to the Reserve Forces comptroller organization will be appointed certifying officer. 9.7.2.2.9. Changes to AF Form 1422: If the commander wishes to change any data on the AF Form 1422 after it is mailed, notify DFAS-DE/FJY immediately by telephone, DSN 926-7245. 9.7.2.3. DFAS-DE Procedures. 9.7.2.3.1. Incorrect AF Form 1422: DFAS-DE immediately sends a message or calls the unit requesting the form be reaccomplished before the start date of the tour. 9.7.2.3.2. AF Form 1422 is Not Received: Checks will not be bulk mailed to arrive at the training site on the last day of the tour if DFAS-DE/FJY has not received the required AF Form 1422. 9.7.2.3.3. DD Form 577 is Not Received: Checks will not be mailed to arrive at the training site on the last day of the tour if DFAS-DE/WFC has not received the required DD Form 577. 9.7.2.4. Paying Agent’s Responsibilities on Last Day of Training. 9.7.2.4.1. Receives original AF Form 1422 and the checks from DFAS-DE. 9.7.2.4.2. Ensures that each member has completed the tour before releasing checks. 9.7.2.4.3. Receives and accounts for checks. 9.7.2.4.4. Signs AF Form 1422 and returns it to DFAS-DE/WFC, within two (2) days after tour-end date. Returns all checks for members who have not completed the tour to DFAS-DE/ WFC along with the AF Form 1422. Includes a list of returned check numbers with names of payees on the AF Form 1422. See 1.14.2., “Procedures”, for the DFAS-DE/WFC address.

9.8. Section H – Other Types Of Active Duty Training. 9.8.1. Individual Annual Active Duty Training, Pay Group B, D, and None. See section 9.4., “Section D – RC Payroll Office General Payroll Processing”, and 9.5., “Section E – Payment of Tours”. 9.8.2. Members Performing Active Duty without Pay. See Chapter 11, “Active and Inactive Duty Without Pay”. 9.8.3. HPIP and ROTC Members. See Chapter 34, “Special Programs.” 9.9. Section I – Separation from Active Duty – Long Tours. 9.9.1. Health Care Plan. 9.9.1.1. Members Eligible. An eligible member separating from active duty may elect to enroll in a short term Health Care Plan (MAJORCARE 90) as authorized by DoDFMR, Volume 7A, chapter 10, and AFI 36-3007. 9.9.1.2. Members Not Eligible. Retiring members and members separating after an active duty tour of less than four (4) months are not eligible for this program.

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9.9.1.3. Participation. Participation by separating members is voluntary and the cost of any plan elected is borne entirely by the member. Full payment must be made at the time of separation, either by cashier’s check, certified check, or money order made payable to Mutual of Omaha Insurance Company. 9.9.1.3.1. Coverage Declined: If a separating member does not want coverage, the CBPO completes the notification letter, which includes the member’s name, SSN, DOS, ETS, and the statement that the member has been informed of the health care plan but declines coverage. 9.9.1.3.2. Coverage Elected (USAFR Only): When a member elects to enroll in the Health Care Plan: 9.9.1.3.2.1. The CBPO prepares the application form per AFI 36-3007. 9.9.1.3.2.2. The RC payroll office completes the certification of insurance card per AFI 36-3007, and issues it to the member, or sends it to the address designated by the member. 9.9.1.3.2.3. The RC payroll office sends the application forms, and the cashier’s check, certified check or money order, to Mutual of Omaha Insurance Company, Accounting Department, Cashier Section, 3301 Dodge, Omaha NE 68131-0001. 9.9.1.3.3. Coverage Elected (ANG and IMA): When a member elects to enroll in the health care plan: 9.9.1.3.3.1. The CBPO prepares the application form per AFI 36-3007, completes the certification of insurance card, and issues the card to the member or sends it to an address designated by the member. 9.9.1.3.3.2. The member sends the application form, cashier’s check, certified check, or money order to Mutual of Omaha Insurance Company, Accounting Department, Cashier Section, 3301 Dodge, Omaha, NE 68131-0001. 9.10. Pay Status Codes. 9.10.1. Active Duty Status Codes and Pay Status Codes – an Explanation. The pay status code indicates what the member’s status within the military environment is at any given time. Each pay status code enables or disables the DJMS-RC system with regard to pay and allowances for the member. 9.10.1.1. Pay Status. 9.10.1.1.1. The member is usually in a pay status code of “A”. This allows that member to perform 48 drills a fiscal year and attend 12-14 days of annual training each fiscal year. Any other pay status will have some affect on the member’s authorization to perform drills and be paid for those drills or active duty days. 9.10.1.1.2. The pay status code appears on the MMPA under entitlements data. See Figure 6.17., in Chapter 6, “DJMS-RC Inquiries MMPA and History Files”. 9.10.1.2. Active Duty Status 9.10.1.2.1. The active duty status code appears in the mobilization data of the MMPA (see Figure 6.21.) under the ACTIVE-DUTY-CODE field; however, it is entered on the A24 transaction (see Table 9.5.) in the pay status field, card column 16.

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AFMAN65-116V3 15 MARCH 2007 9.10.1.2.2. A pay status code of K, S, or Y will post to the ACTIVE-DUTY-CODE field of the MMPA. These codes will not change the PAY-STATUS field of the MMPA. See Table 9.1. for the definition of these codes.

9.11. Transactions C01, C02, and A24. 9.11.1. C01 General Processing Information. The number of C01 transactions exceeding 5 will NO LONGER recycle until the next pay update including advance certified tours. Submit advance certified tours to ensure payment on the selected pay update. 9.11.2. C01 Transaction Format. See Table 9.3., “C01, Active Duty Less than 30 Days”. 9.11.3. C02 General Processing Information. 9.11.3.1. On infrequent occasions, it may be necessary to submit two C01/C02 transaction sets. This may occur if a member is in two different BAQ statuses during the tour and one of them is BAQ STAT “2”. 9.11.3.2. The order number on the second C02 must not be the same as on the first C02. The DJMS-RC system checks the last three positions of the order and rejects the transaction if a duplicate is found. The first position of the order number must always be numeric. 9.11.3.3. AFRES Order Number Changes. When a second C01/C02 transaction set is necessary, change the order number of the second C01/C02 set to ensure DJMS-RC sort criteria are satisfied. For example, if the order number is 030, use 30A for the other set. The last position of the order number must be changed to an alpha character, otherwise, the transaction will reject. 9.11.3.4. ANG Order Number Changes. When a second C01/C02 transaction set is necessary, change the order number of the second C01/C02 set to ensure DJMS-RC sort criteria are satisfied. For example, if the order number is 030, use A30 for the other set. The fourth position of the order number must be changed to an alpha character, otherwise, the transaction will reject. 9.11.4. C02 Transaction Format. See Table 9.4., “C02, Allowance for Active Duty Less than 30 Days”. 9.11.5. A24 General Processing Information. See, also, 9.10.1., “Active Duty Status Codes and Pay Status Codes – An Explanation” for more information. For HPSP, FAP, STRAP, and ROTC participants, see 34.2., Section B, paragraph 34.2.5. for processing of active duty payments. 9.11.5.1. Pay Status Start Date Rules. 9.11.5.1.1. If the Pay Status equals “A”, the start date must equal zeros (See note 1 in Table 9.1.). 9.11.5.1.2. When the Pay Status is extended before the final payment and the Pay Status remains the same, insert the same start date as in the original A24. 9.11.5.1.3. If original A24 Pay Status start date is older than 250 days before the current run date, allow the original A24 to pay out, then submit a new A24 with a Pay Status start date 1 day greater than the original stop date. 9.11.5.1.4. When the Pay Status is curtailed, enter the original start date. The start date must not 30 days greater than the run date if the Pay Status is M, O, T, U, X, Z.

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9.11.5.1.5. When reporting pay status B, D, E, F, G, H, or I, show the effective date in both the Pay Status start and Pay Status stop dates. 9.11.5.2. Pay Status Stop Date Rules. 9.11.5.2.1. If the pay status equals “A”, the stop date must equal 999999 (See note 1 in the Pay Status Table.) 9.11.5.2.2. When the Pay Status is extended before the final payment, and the Pay Status remains the same, insert a new end-date. 9.11.5.2.3. If the PAS is S801FB2B and the Pay Status is “O”, then the Pay Status stop date must not be greater than 45 days later than the start date. 9.11.5.2.4. Must not be greater than 360 days from the start date if the Pay Status is M, O, T, U, W, X, or Z and A24 is being submitted before the effective date. If the A24 is submitted after the effective date, this rule does not apply. 9.11.5.2.5. To terminate the Pay Status from Pay Status codes M, O, T, U, X, or Z, due to discharge, separation, or death of member, insert the date of discharge, separation, or death, using the same Pay Status code and start date as in the original A24. 9.11.5.2.6. In the A24, to extend Pay Status codes M, O, T, U, X, or Z, insert the ending date if the original tour has not paid out. Otherwise, submit a new A24 with an effective date of the day after the original tour end date. 9.11.5.2.7. When reporting Pay Status B, D, E, F, G, H, or I, show the effective date in both the Pay Status start and Pay Status stop dates. 9.11.5.2.8. When the tour is curtailed, enter the stop date. 9.11.5.2.9. The stop date must always be equal to or greater than AD-PD-TO-DT (Active Duty Paid To Date) on the MMPA. See Chapter 6, “DJMS-RC Inquiries MMPA and History Files” and Figure 6.17. on for MMPA information. 9.11.5.2.10. If the tour was curtailed before AD-PD-TO-DT, use AD-PD-TO-DT as new end date. Process a C03 transaction (see Table 32.3.) for overpayment. See Chapter 6, “DJMS-RC Inquiries MMPA and History Files” and Figure 6.17. for MMPA information. 9.11.5.2.11. A24 Transaction Format. See Table 9.5., “Pay Status Change and Active Duty 30 Days or More”.

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Figure 9.1. AF Form 458, Statement of Tour of Duty.

THIS PAGE IS RESERVED FOR FUTURE USE

AFMAN65-116V3 15 MARCH 2007 Figure 9.2. AF Form 1422, Receipt for Treasury Checks.

THIS PAGE IS RESERVED FOR FUTURE USE

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Table 9.1. Pay Status Codes. Pay Status Codes These pay status codes are used by both the Air Force and Army Reserves and National Guards. Code A

Explanation

Used By

Normal (See Notes 1 and 2 below)

Army, Air Force

NOTES: 1. Use pay status "A" to remove Non-prior Service indicator "Y" or "6", or to cancel an active duty tour 30 days or more submitted erroneously and no days have been paid. 2. After final payment, member's pay status automatically reverts to "A". B

AWOL

Air Force

D

Absent: Injury or disease not Line of Duty

Air Force

E

Civil confinement

Air Force

F

Military confinement

Air Force

G

Military confinement for civil authorities

Air Force

H

Confinement for foreign civil offense

Air Force

I

Desertion

Air Force

J

Mental incompetency

Air Force

K

Member paid by DJMS-AC (See Table 24.26.)

Army, Air Force National Guard

NOTE: The "K" status posts a 900 transaction and a date of separation to the member's DJMS-RC MMPA. See 9.10.1., “Active Duty Status Codes and Pay Status Codes - An Explanation” for more information. L

Underage enlistee

Air Force

M

Annual training tours over 30 days

Air Force

N

Death

Army, Air Force

O

Special training: Active duty 30 days or more

Air Force

P

Mobilized. Member is paid on DJMS-RC

Air Force Reserves (except PAS 97), Air National Guard

Q

Inactive Duty - Army National Guard

Army National Guard

S

Mobilized. Member will be paid on DJMS-AC. See Army,(For Air Force, the 9.10.1., “Active Duty Status Codes and Pay Status Codes - “S” is generated when the An Explanation” for more information. 977 transaction processes)

T

School training: 30 days or more USAFR or ANG

Air Force

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Pay Status Codes These pay status codes are used by both the Air Force and Army Reserves and National Guards. Code

Explanation

Used By

U

Undergraduate pilot training, in-grade pilot, navigator, and Air Force Reserves advance flying training officers (USAFR only)

V

Member performing basic military training (BMT) at Lackland AFB (See Table 9.5.)

Air Force

W

Member performing Technical training (TT) or on-the-job training (OJT) following BMT. (See Table 9.5.)

Air Force

X

1. Stipend Pay - Health Professions Incentive Program.

Air Force

2. Subsistence (ROTC) NOTE: See Chapter 34, “Special Programs”, for more information). Y

Initial Active Duty for Training - Army. Member will be Army paid on DJMS-AC. See 9.10.1., “Active Duty Status Codes and Pay Status Codes - An Explanation” for more information.

Z

Administrative and support training (exclusive of recruiting)

Army, Air Force

NOTE: The "Z" status automatically creates mid-month and end-of-month payments for the member. Table 9.2. Tour Type Codes. Tour Type Codes Code

Description

0

Non-prior service

1

Annual training

2

School training - Pilot and navigator

3

School training – Service and technical

5

Special training - Other (Includes recruiting and ROTC)

6

Recruiting and retention

7

Administration and support (exclusive of recruiting)

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Table 9.3. C01 – Active Duty Less than 30 Days. C01 - Active Duty Less than 30 Days For common data input in card column(s) 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

Explanation

COMMON DATA

1-15

See common data Table 2.4. or Table 2.5.

TOUR START DATE

16-21

Year, month, and day (YYMMDD) of member's first day of entitlement to basic pay. Include the day(s) of allowable travel time. (See note below).

NOTE: The C01 with start date within IAS, current month plus 11 prior months, will process. Performance dates before IAS will reject to the payroll office for processing. TOUR STOP DATE

BAS TYPE

22-27

28

Year, month, and day (YYMMDD) of member's last day of entitlement to basic pay. Include the day(s) of allowable travel time. Total number of days must not exceed 29 days. BAS-type code. See Table 13.1. for code definitions. 1. Must be B, H, K, or N. (See Table 13.1. for definitions of these codes) 2. If “N”, zero-fill the following fields: BAS QUARTER DAY START (position 29), BAS START DATE (positions 30-35), BAS QUARTER DAY STOP (positions 36), and BAS STOP DATE (positions 37-42). 3. If member is an officer, enter “N”.

BAS QUARTER DAY START

29

Must be zero filled.

NOTE: Report actual tour start and stop quarter-days when travel allowance or per diem was authorized or paid. A member not in a travel/per diem status is authorized full days BAS if otherwise entitled. BAS START DATE

30-35

1. Year, month, and day (YYMMDD) entitlement to BAS starts. 2. Zero-fill if BAS type is "N". See Table 13.1. for code definition.

BAS QUARTER DAY STOP

36

Must be zero filled.

NOTE: Report actual tour start and stop quarter-days when travel allowance or per diem was authorized or paid. Member not in a travel/per diem status is authorized full days BAS if otherwise entitled.

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C01 - Active Duty Less than 30 Days For common data input in card column(s) 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name BAS STOP DATE

Column(s)

Explanation

37-42

1. Year, month, and day (YYMMDD) entitlement to BAS stops. 2. Zero-fill if BAS type is "N". See Table 13.1.

ORDER CANCEL

43

Must equal "X" or space.

TRAVEL DAYS

44

1. For USAFR: Must equal “0” through “9” for reporting of travel days. 2. For ANG: Leave blank.

ACCOUNTING PROCESSING CODE (APC)

45-50

1. APC must match APC subtable 01 for HQ AFRES; subtable 03 for Air National Guard or subtable 15 for MPA funds. 2. Check APC tables to ensure APC is authorized for the dates of this transaction. 3. See also note below.

NOTE: If TCC has been erroneously omitted from AD order, or if TCC is not compatible with ANGR 300-01 or attachment 5 (USAFR), confirm with AD order issuing authority. The TCC will be the last two (2) positions of the APC, where applicable. INCENTIVE PAY TYPE

51

Incentive pay type. See Table 20.1. for codes used.

CHECK DISPOSITION

52

Check disposition code: 0 - Bulk mail or pickup by designated paying agent. Tour type must be “1” or “5” (Muster only). 1 - Mail to address in MMPA unless member is paid by direct deposit. 2 - Seminars. Tour type must equal 1, 3, or 5. 3 - Advanced Certified Short Tours. Tour type must equal 1 or 5.

TOUR TYPE

53

Tour type. See Table 9.2. for codes.

NUMBER OF TRANSACTIONS

54

Number of transactions submitted for the short tour. 1. Use 1 for C01 only. 2. Use 2 for C01 and C02.

FILLER

55

Leave blank.

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C01 - Active Duty Less than 30 Days For common data input in card column(s) 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name SPECIAL ORDER NUMBER

Column(s) 56-61

Explanation Alphanumeric order number authorizing the tour. 1. If more than one set of C01/C02 transactions are required, change the six-digit order number by adding a suffix A, B, or C. See 9.11.3.1., “AFRES Order Number Changes”, and 9.11.3.2., “ANG Order Number Changes”, for specific instructions. 2. Do not leave blank. Zero-fill to the left.

FILLER

62-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “C01” in card columns 75-77.

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Table 9.4. C02 – Allowance for Active Duty Less than 30 Days. C02 – Allowance for Active Duty Less than 30 Days For common data input in card column(s) 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name COMMON DATA BAQ DEPENDENCY STATUS

Column(s) 1-15 16

Explanation See common data Table 2.4. or Table 2.5. BAQ status. See Table 14.2. for specific codes. Also see note below.

NOTE: If a C02 transaction is being submitted to pay FDP and/or HFP, and member is in BAQ STATUS “0” for the entire tour, report zeros in the BAQ STATUS, BAQ START, and BAQ STOP DATE fields (positions 16-28) and a space in the BAQ PARTIAL field (position 54). DJMS-RC will pay the partial BAQ to this member without dependents who is not entitled to “BAQ in own right”. BAQ START DATE

17-22

Year, month, and day (YYMMDD) that the member's entitlement to BAQ begins when BAQ STATUS (position 16) equals 1. 1. Must always be zeros or valid date. Must not equal spaces. 2. If BAQ STATUS (position 16) is a zero and quarters are available, zero-fill. 3. If BAQ STATUS (position 16) is a zero but quarters are not available, enter the year, month and day the member’s entitlement to BAQ begins. 4. If BAQ STATUS (position 16) is a 2, zero-fill.

BAQ STOP DATE

23-28

Year, month, and day (YYMMDD) member's entitlement to BAQ stops. If the BAQ START DATE field (positions 17-22) is not zeros, this field must not be zeros and must be the same or greater than the date in the BAQ START DATE field.

FDP START DATE

29-34

1. Enter year, month, and day (YYMMDD) member's entitlement to FDP begins. 2. If not entitled to FDP, zero-fill.

FDP STOP DATE

35-40

1. Enter year, month, and day (YYMMDD) member's entitlement to FDP stops. 2. If not entitled to FDP, zero-fill.

HFP START DATE

41-46

1. Enter year, month, and day (YYMMDD) member's entitlement to HFP begins. 2. If not entitled to HFP, zero-fill.

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C02 – Allowance for Active Duty Less than 30 Days For common data input in card column(s) 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name HFP STOP DATE

Column(s) 47-52

Explanation 1. Enter year, month, and day (YYMMDD) member's entitlement to HFP stops. 2. If not entitled to HFP, zero-fill.

FILLER

53

Leave blank.

BAQ PARTIAL

54

Must be space or zero. 1. Must be space if BAQ START (position 17-22) and BAQ STOP (position 23-28) dates are zeroes. 2. Must be space if BAQ START (position 17-22) and BAQ STOP (position 23-28) dates exactly coincide with tour-start and tour-stop dates. 3. Report 0 (zero) only when a member is in a "without dependent" status outside the C02 BAQ dates.

FILLER ORDER NUMBER

55 56-61

Leave blank. Alphanumeric order number authorizing the tour. 1. Do not leave blank. 2. Must match C01 order numbers. See SPECIAL ORDER NUMBER (positions 56-61) of the C01 transactions. 3. See, also, 9.11.3.1., “AFRES Order Number Changes” and 9.11.3.2., “ANG Order Number Changes” for specific instructions.

COUNTRY CODE

62-63

1. Country code for HFP. See Table 55 for Country Codes. 2. Leave blank if HFP is not being paid.

FILLER COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

64 65-80

Leave blank. See Table 2.4. or Table 2.5. Enter “C02” in card columns 75-77.

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Table 9.5. A24 – Pay Status Change and Active Duty 30 Days or More. A24 - Pay Status Change and Active Duty 30 Days or More For common data input in card column(s) 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name COMMON DATA PAY STATUS

Column(s) 1-15 16

Explanation See Table 2.4. and Table 2.5. See Table 9.1. for Pay Status codes and 9.10.1., “Active Duty Status Codes and Pay Status Codes An Explanation” for more information. 1. If PAS equals S83IFB2B, Pay Status must equal A, N, O or X. 2. If Pay Status equals X, then PAS/CBPO must be S6, S7, S8, S9 or Z1; or PAS must be 963IFCCH, 963IFCCK, or 963IFCCQ.

PAY STATUS START DATE

17-22

1. Insert first day of tour as stated in orders (YYMMDD). 2. See 9.11.5.1., “Pay Status Start Date Rules” for rules on use of pay status codes and how they affect the Pay Status start date. 3. See Table 9.1. for Pay Status codes and explanations.

PAY STATUS STOP DATE

23-28

1. Insert last day of tour as stated in orders. 2. See 9.11.5.2., “Pay Status Stop Date Rules” for rules on use of pay status codes and how they affect the Pay Status start date. 3. See Table 9.1. for Pay Status codes and explanations.

FILLER

29-41

Leave blank.

ORDER NUMBER

42-47

Complete order number for man day accounting system. Zero-fill to the left. May be alpha, numeric, or alphanumeric. Do not leave blank.

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A24 - Pay Status Change and Active Duty 30 Days or More For common data input in card column(s) 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

ACCOUNTING PROCESSING CODE (APC)

48-53

Explanation APC must match APC subtable 01 for HQ AFRES; subtable 03 for Air National Guard; or subtable 15 for MPA funds. 1. Check APC tables to ensure APC is authorized for the dates of this transaction. 2. Must be blank if pay status is A, B, D, E, F, G, H, I, J, K, L, or N. See Table 9.1. for Pay Status codes and explanations.

FILLER TOUR ADJUSTMENT INDICATOR

54-55 56

Leave blank. Must equal Y (yes), N (no) or C (cancel) 1. If ‘Y’, then the A24 must be adjusting pay status dates (start and/or stop). 2. If ‘N’, then the A24 is not adjusting a pay status but inputting a new pay status. 3. If ‘C’, then the A24 must be cancelling the pay status. If CC 17-28 contain valid gregorian dates they must match dates on the DJMS-RC MMPA.

FILLER TRAVEL DAYS

57-58 59

Leave blank. 1. USARF: Must equal numeric 0-9. 2. ANG: Leave blank.

FILLER

60-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “A24” in card columns 75-77.

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ANG AND USAFR NON-PRIOR SERVICE MEMBERS 10.1. Section A – Entitlements. 10.1.1. Pay and Allowances. Non-prior-service (NPS) members of the Air Reserve Forces are entitled to the same pay and allowances as other members in the regular forces (DoDFMR, Volume 7A). 10.1.2. Travel Allowances. 10.1.2.1. Entitlement. Members are entitled to permanent change of station (PCS) travel allowances for tours of 20 weeks or more. (See Joint Federal Travel Regulations, Volume 1). 10.1.2.2. Payment. See DFAS-DER 7010-3 for AFO payment responsibility and member’s responsibility for preparing and submitting DD Form 1351-2, Travel Voucher or Sub-voucher, with supporting documents. 10.1.3. Allowable Travel Time. For entitlements to additional days of pay and allowances for travel to and return from training stations. See DoDFMR, Volume 7A, chapter 2, section E and JFTR, Volume 1. 10.1.4. Authorization/Supporting Documents. 10.1.4.1. Orders. ANG and USAFR issue written orders for initial active duty training consisting of basic military training (BMT), technical training (TT), and/or on-the-job training (OJT) (AFI 37-128 and ANGR 10-7). 10.1.4.2. Travel Allowances. When the NPS member performs training TDY en route, the orders must state: “Member is a pipeline student and is not eligible for per diem payment. Do not charge for quarters and meals at TDY station. AFR-30-7.” 10.1.4.3. BAQ. The marital status of a member is required for the BAQ entitlement determination. Therefore, when a NPS member is married to another member, the orders must state: “Member is married to another member on active duty or in the Reserve forces.” 10.1.5. Inactive Duty Training (IDT) Before BMT. 10.1.5.1. Entitlements. Certain non-prior-service applicants, who are high school seniors or graduates, may be enlisted in the ANG or USAFR and may perform inactive duty training before basic military training (BMT). 10.1.5.1.1. BMT within 180 days: High school seniors or graduates assigned to training and pay status “L,” who complete high school and enter BMT within 180 days after enlistment, may perform a maximum of 24 inactive duty training periods (IDT) from the date of enlistment to the date of entry in BMT. 10.1.5.1.1.1. Proficiency training periods and additional flying training periods are not authorized. See Table 9.1. for complete list and definitions of pay status codes. 10.1.5.1.2. BMT within 270 days. High school seniors and graduates enlisted in training and pay status “P” may be paid a maximum of 36 IDT periods during the 270 days before entry into initial active duty for training.

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AFMAN65-116V3 15 MARCH 2007 See Table 9.1. for complete list and definitions of pay status codes. 10.1.5.2. Gains. 10.1.5.2.1. The RC payroll office inputs transactions (A06, A07, and A08). In the field, UTAs Authorized Current Fiscal Year (positions 34-35), for the A06, insert “24” or “36” to establish a counter for the IDT periods authorized. 10.1.5.2.2. See Table 2.6., Table 2.7., and Table 2.8., respectively, for preparing the A06, A07, and A08 transactions. 10.1.5.2.3. The DJMS-RC system updates the member’s MMPA with the non-prior service indicator of “6” obtained from the PDS gain entered on an AA1 transaction. The DJMS-RC system edits the A06 for the authorized number of IDTs (24 or 36) and looks for the non-prior-service indicator. If these two fields do not match, the DJMS-RC system rejects the A06 transaction and prints the reject to the JUMPS-RF Action Items – CBPO listing, UH022-164. 10.1.5.2.4. See Chapter 10, “ANG and USAFR Non-Prior Service Members”, and 10.1.5., “Inactive Duty Training (IDT) before BMT.” 10.1.5.2.5. The RC payroll office corrects the transaction. 10.1.5.3. IDT Payment. 10.1.5.3.1. The RC payroll office submits transactions for payment of IDT (B11) before the long tour transaction (A24) is input for BMT per Chapter 8, “Inactive Duty Training” and Table 8.2. (B11 format). 10.1.5.3.2. RC payroll office submits transactions (B12), if required, to collect any IDTs overpaid before BMT. See Table 32.2. for the B12 format. 10.1.5.4. Non-Entitlement. Certain non-prior service enlistees are not entitled to perform inactive duty training before BMT. These enlistees: 10.1.5.4.1. Do not meet the requirements of 10.1.5.1. through 10.1.51.3, and 10.1.5.4.2. Are gained in DJMS-RC with a non-prior service indicator “Y” in the PDS gain field of the accession transaction (AA1). 10.1.5.5. Change of Non-Prior Service Indicator. If the NPS indicator is coded incorrectly (Y, 6 or space) the RC payroll office may submit TIN A09 to change the NPS indicator to the appropriate code. Please note it may be necessary to also change the maximum number of UTAs allowed according to the new NPS indicator. 10.1.6. Servicemember’s Group Life Insurance (SGLI) Coverage. 10.1.6.1. Enlistees are eligible for automatic full-time SGLI coverage from their date of enlistment. As part of the A06 gain transaction, the payroll office must input the appropriate SGLI option to update the MMPA. SGLI deductions are retroactively made for the period from the date of enlistment to the time the enlistee actually enters into a pay status (gets paid). 10.1.6.2. See Table 2.6. for the A06 format. See also Chapter 31, “SGLI and SSLI – Life Insurance”.

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10.2. Section B – Payments. 10.2.1. Establishment of an MMPA. 10.2.1.1. CBPO Actions. 10.2.1.1.1. Upon member’s enlistment, the CBPO inputs PDS gain transactions (A07, and A08), (see AFMAN 36-2621 V4 for USAFR and ANGM 30-3 for ANG). The PDS transaction must contain the proper Non-Prior Service indicator before the input is processed from PDS to DJMS-RC. 10.2.1.1.2. See Table 2.7. and Table 2.8. for the A07 and A08 formats. 10.2.1.2. RC Payroll Office Actions. 10.2.1.2.1. Inputs the gain transaction (A06) per Chapter 2, “Establish/Maintain a DJMS-RC Master Military Pay Account”. See Table 2.6. for the A06 format. 10.2.1.2.2. Reviews the UH022-164 report to determine if the MMPA is incomplete and recycling. Inputs missing data is the account is recycling. 10.2.1.2.3. If the RC payroll office does not input the missing data within eight (8) recycles, the incomplete MMPA is rejected on the ninth (9) recycle back to the RC payroll office, with message: “NO MATCHING COMPLETE MASTER RECORD”. 10.2.2. Payroll Office Responsible for Payment. 10.2.2.1. Basic Military Training (BMT). While in BMT, the AFO at Lacklack AFB pays the member the same amounts as a member of the regular Air Force. For fund accountability and procedures, see 10.3., “Section C – Basic Military Training (BMT) Payment”. See, also, 1.7.3., “Lackland Trainee Initial Pay System (TIPS)”, for an explanation of TIPS. 10.2.2.2. Technical Training and On-the-Job-Training. Upon completion of BMT, the RC payroll office assumes payment responsibility. See 10.4., “Section D – Technical Training and On-the-Job Training”, for procedures. 10.3. Section C – Basic Military Training (BMT) Payment. 10.3.1. Payment Responsibilities and Procedures. 10.3.1.1. RC Payroll Office. 10.3.1.1.1. RC payroll office inputs the A24 transaction (see Table 10.1.) for the long tour with pay status code “V” when member departs for Lackland AFB and BMT. Any other pay status will reject with error message “MEMBER IS NON-PRIOR SERVICE – PAY STATUS NOT AUTHORIZED.” See Table 9.1. for pay status codes and definitions. 10.3.1.1.2. If the long tour transaction is not input prior to the final payment (E01 with a payment indicator of “X”), a pay status of “W” will automatically be generated (see paragraph 10.5 below). 10.3.1.2. Lackland AFO. AFO, Lackland AFB, makes payments listed below as paid-for-others and paid-for-self. (Also, see Chapter 40, “DJMS-RC and DJMS-AC Reconciliation”.) 10.3.1.2.1. Makes partial payments to members as paid-for-others transactions. Use 3850 funds for ANG members and 3700 funds for USAFR members.

190

AFMAN65-116V3 15 MARCH 2007 10.3.1.2.2. Pays travel allowances from DD Form 1351-2 for member’s travel from home to Lackland AFB. For ANG (3850 funds) and USAFR (3700), processes the vouchers as paid-for-others per DFAS-DER 7010-1. 10.3.1.2.3. Pays initial clothing allowance vouchers submitted by the base supply officer per AFMAN 23-110CD. For USAFR (3700 funds), processes the vouchers as paid-for-others transactions per DFAS-DER 7010-1; for ANG (3850 funds), processes vouchers as paid-for-self transactions. 10.3.1.2.4. Processes vouchers for charges for subsistence-in-kind as paid-for-others transactions for both USAFR (3700 funds) and ANG (3850 funds). 10.3.2. Advance and Partial Payments. On the first day of duty, the Lackland AFO pays the NPS member a partial payment. Approximately 15 days later, a second partial payment is made. Upon graduation, payment is made for net pay due. HQ/ATC establishes the amounts of all payments. 10.3.3. Payment Processing. For normal processing, the following actions will be taken: 10.3.3.1. Lackland AFO. Lackland AFO processes their E01 (See Table 10.2. for the E01 transaction format) transaction for each partial payment made, using a payment indicator code of “N” for first and second payments; then submits input to DFAS-DE. 10.3.3.1.1. The E01 transaction (See Table 10.2.) will reject to DFAS-DE/FJPA if DJMS-RC does not have a master record for the SSN. This means that the “record was not properly gained.” Any future E01 transactions will post the partial payment amount to the accounts receivable record (See 32.14., “Partial Payment Reporting – DW” for procedures). 10.3.3.1.2. If the member’s pay record does not reflect a pay status of “V” or “W”, a “Master File for Review” notice will be generated with message “E01 PARTIAL PS NOT V/W.” The RC payroll office must submit a long tour A24 transaction (See Table 10.1.) with pay status “V” using dates contained in the active duty orders. (See paragraph 10.4.) 10.3.3.1.3. When the final payment is made to the member, a payment indicator code of “X” is generated. The member’s pay status then changes from “V” to “W”, and payment is posted to the member’s record as an accounts receivable. On the next code 2 or 3 update, pay is computed from the pay start date to the current midmonth or end-of-month cycle, as appropriate. Partial payments made by Lackland AFO and any other applicable deductions are subtracted from gross pay and the balance of funds is sent to member’s personal mailing address or financial institution as indicated on the MMPA. 10.3.3.1.4. If the “V” status was not previously established on the long tour transaction (A24), dates in the E01 transaction will automatically establish a pay status of “W”. 10.3.3.1.4.1. The start date used in the E01 transaction will be posted as the pay start date and the voucher date will be used as the stop date. 10.3.3.1.4.2. The DJMS-RC system will generate two UH022-176 MMPA prints with messages “E01 FINAL PS NOT V/W” and “E01 X/R-MBR-NOW PS W.” 10.3.3.1.4.3. The DJMS-RC payroll office must immediately submit an A24 with pay status “W” for the follow-on training at the technical school or on-the-job training or the member’s pay will stop.

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10.3.3.1.4.4. See Table 10.1. and Table 10.2., respectively, for the A24 and E01 formats. 10.3.4. Input when Fraudulent Enlistment Involved. 10.3.4.1. Lackland AFO prepares an E01 transaction with a payment indicator code of “F” and submits it to DFAS-DE. See Table 10.2. for the E01 format. 10.3.4.2. The DJMS-RC system posts any partial payments made to the member’s accounts receivable. 10.3.4.3. A case file is set up and partial payment debts are worked by DFAS-DE/FJPA. 10.3.5. Input for Early Release. 10.3.5.1. Lackland AFO prepares an E01 transaction with a payment indicator code of “R” and submits it to DFAS-DE. 10.3.5.1.1. The pay stop date is usually the date of release from duty plus one (1) day for constructive travel time back to home unit. 10.3.5.1.2. If the constructive travel day falls on a weekend or holiday, then the next normal duty day would be the constructive travel day and the intermediate days would be considered regular duty days. 10.3.5.1.3. See Table 10.2. for the E01 format. 10.3.5.2. The E01 transaction will generate a partial payment debt, convert the MMPA pay status code from “V” to “W” and change the pay status stop date to the date computed in paragraph above. 10.3.5.2.1. If the “V” status was not previously established, dates in the E01 transaction will be used to establish a pay status code of “W”. 10.3.5.2.2. The date used in the E01 transaction will generate pay start and stop dates. 10.3.5.2.3. The DJMS-RC system will generate two UH022-176 MMPA prints with messages “E01 FINAL PS NOT V/W” and “E01 X/R-MBR NOW PS W”. No further action is necessary by the unit. 10.3.5.2.4. See Table 10.2. for the E01 format. See Table 10.1. for the A24 format. 10.3.5.3. Pay is computed and any partial payments are deducted. If there is a balance due the member, payment is made on the next code 2 or code 3 update. 10.3.6. Voucher Preparation. 10.3.6.1. Lackland AFO prepares DD Form 117, Military Pay Voucher, with DD Form 115, Military Payroll Money List, or a computerized money list. 10.3.6.1.1. Prepares separate vouchers for ANG 3850 and USAFR 3700 funds. 10.3.6.1.2. Places the voucher number in block number 5 of the DD Form 117. 10.3.6.1.3. Mails copies of vouchers to DFAS-DE/FJF on a weekly basis. 10.3.6.2. The payroll transactions are submitted via TMPS. See 1.7.3., “Lackland Training Military Pay System (TMPS)”.

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10.4. Section D – Technical Training and On-The-Job Training. 10.4.1. Computerized Processing. 10.4.1.1. Lackland AFO. Inputs an E01 transaction with code “X” for final BMT graduation payment. The code “X” automatically converts the pay status code from a “V” to a code “W” in the MMPA. See Table 10.2. for the E01 format. 10.4.1.2. RC Payroll Office. 10.4.1.2.1. Inputs the A07 and A08 transactions to change the check mailing address to the AFO servicing the technical training school, unless member furnishes another address. 10.4.1.2.1.1. Lackland AFB out-processing tells the member to furnish the technical training site AFO and the RC payroll office with a LES mailing address upon arrival at the technical training school. 10.4.1.2.1.2. See Table 2.7. and Table 2.8., respectively, for the A07 and A08 formats. 10.4.1.2.2. Reviews the check data listing for first payment to member at the technical training or on-the-job training site. 10.4.1.2.3. Inputs changes to entitlements, if necessary. 10.4.1.2.4. Tour Extension. Process as a regular A24 transaction. See Table 10.1. for the A24 format.

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Table 10.1. A24 – Pay Statuses V or W. A24 - Pay Statuses V or W A24 General Processing Information 1. See Table 9.5. for the A24 format (common data). This table will only address those entries unique to the BMT, TT, or OJT members. 2. Use Pay Status "A" to remove Non-Prior Service indicator of "Y", or to cancel an active duty tour 30 days or more submitted erroneously and no days have been paid. 3. When Pay Status "A" is used, an A06 (per Table 29.10.) must be processed because the Leave Pay Status Type and Leave Final Indicator were programmatically deleted. 4. After final payment, member's Pay Status automatically reverts to "A". Card Data Element Name COMMON DATA PAY STATUS

PAY STATUS START DATE

Column(s) 1-15 16

17-80

Explanation See Table 2.4. or Table 2.5. Applicable pay status code “V” or “W”. See Table 9.1. for code definitions. Pay Status “W” is only used to extend a tour that is not paid out. See Table 9.5.

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AFMAN65-116V3 15 MARCH 2007

Table 10.2. E01 – Lackland Payment (Input by Lackland). E01 - Lackland Payment (Input by Lackland) For common data input in card column(s) 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

Explanation

COMMON DATA

1-15

See Table 2.4. or Table 2.5. for common data entries.

AMOUNT

16-21

Amount paid to member on this voucher.

VOUCHER NUMBER

22-29

Voucher number. Example: P0000000. NOTE: If voucher number begins with "P0", then the source of input is Lackland AFO and for "R0", source of input is DFAS-DE.

VOU-DT

30-35

Voucher date. YYMMDD. Must be valid Gregorian date.

TOUR START DATE

36-41

YYMMDD if payment indicator equals F, R, or X. Leave blank if payment indicator equals “N”.

FILLER

42-57

Leave blank.

PAYMENT TYPE/INDICATOR

58

Type of payment: F = Fraudulent Enlistee X = Graduation payment N = All other payments R = Early release

FILLER

59-64

Leave blank.

COMMON DATA

65-80

See Table 2.4. or Table 2.5., respectively, for common data for the ANG or USARF.

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Table 10.3. Information for Any Changes to the NPS. Information For Any Changes to the NPS For common data input in card column(s) 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

Explanation

COMMON DATA

1-15

See Table 2.4. or Table 2.5., respectively.

FILLER

16-31

Leave blank.

NON-PRIOR SERVICE INDICATOR

32

Must be ‘Y’, ‘6’, or ‘S’ (space). NOTE: If NPS indicator should be a space on the DJMS-RC MMPA, then position 32 must be coded.

COMMON DATA

65-80

See Table 2.4. or Table 2.5., respectively, for common data for the ANG or USAFR.

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AFMAN65-116V3 15 MARCH 2007 Chapter 11 ACTIVE AND INACTIVE DUTY WITHOUT PAY

11.1. Active Duty Without Pay. 11.1.1. Entitlement – Active Duty …without Pay. Members performing active duty without pay may be entitled to subsistence and quarters per DoDFMR, Volume 7A, paragraph 80241b and 80242b. Members are not entitled to payment of subsistence or quarters allowance for inactive duty training. 11.1.2. Payment Procedures – Active Duty without Pay. 11.1.2.1. The RC payroll office prepares a DD Form 114, stating time and dates of entitlement to active duty allowances, and sends it to DFAS-DE/FJPA. The RC payroll office requests the CBPO or other appropriate office update the Point Credit Accounting and Reporting System (PCARS). 11.1.2.2. Upon receipt of the DD Form 114, DFAS-DE/FJPA determines if the member’s MMPA is on the system. 11.1.2.3. If it is, DFAS-DE/FJPA prepares the D02 transaction (see Table 43.3.) to make payment of appropriate allowances, and includes message information on the D18 transaction (see Table 43.29.) on the MMPA. 11.1.2.4. If no MMPA exists, DFAS-DE/FJPA prepares a voucher for payment and forwards to DFAS-DE/FJF. 11.2. Inactive Duty Without Pay. 11.2.1. Entitlement – Inactive Duty without Pay. 11.2.1.1. Members may perform Inactive Duty without pay, otherwise known as Inactive Duty for Points Only. 11.2.1.2. Members are not entitled to any pay or allowances when performing inactive duty for points only. 11.2.2. Unit Procedures – Reporting Inactive Duty without Pay. Follow guidance as issued by HQ AFRES or ANGRC/FMFPM (whichever is applicable). 11.2.3. Posting Procedures – Inactive Duty without Pay. In order for the “Points Only” performance to be posted to the member’s MMPA and the points passed to PCARS, the RC payroll office must input a B11 transaction (see Table 8.2.), with a “Y” in the NONPAY IDENTIFIER field (position 44) and all blanks in the APC field (position 59-64). For Air Force Reserve Command only: When a member performs IDT for points only, the AF 40A is completed and marked “nonpay” under the pay status block. Member should forward the completed 40A to their MPF customer service office for processing into PCARS. 11.2.4. Errors in Posting Procedures – Inactive Duty without Pay. If the member’s calendar is posted with a “P” in error, the RC payroll office must submit a B12 (see Table 32.2.), with a “3” in the COLLECTION CODE field (position 16) and a “P” in the TYPE DUTY field (position 58).

AFMAN65-116V3 15 MARCH 2007 Figure 11.1. DD Form 114, Military Pay Order (Subsistence and Quarters – ANG).

THIS PAGE IS RESERVED FOR FUTURE USE

197

198

AFMAN65-116V3 15 MARCH 2007 Chapter 12 BASIC PAY

12.1. General. See DoDFMR, Volume 7A, Chapter 2, for entitlements. 12.2. Rate. The initial rate of basic pay is established based on the member’s grade and years of creditable service completed (as defined by the DoDFMR, Volume 7A,) when the member is accessed to the DJMS-RC pay system. Various events which occur during a member’s service may cause the basic rate to change or cause payment to stop. These events include: 12.2.1. Promotion or demotion 12.2.2. Completion of additional year of creditable service (longevity) 12.2.3. Non-pay status (AWOL, desertion, excess leave, etc.) 12.2.4. Basic pay rate changes (annual pay raises authorized by Congress) 12.2.5. Separation 12.3. Officers – Over 4 Years Active Enlisted And Warrant Officer Service. 12.3.1. Special Over-4 Pay Rate. 12.3.1.1. An officer in pay grade O-1E, O-2E, or O-3E is entitled to the special rate of pay for that grade if the member has had over four (4) years of active duty service as an enlisted member or over four (4) years combined enlisted and warrant officer time. 12.3.1.2. An officer in this category with exactly four (4) years (or less) is not entitled to the special rate of pay. See DoDFMR, Volume 7A, paragraph 10105. 12.3.2. Computing the Active Duty Service. The CBPO computes active service, including active duty and active duty training, as defined in the DoDFMR, Volume 7A, glossary. 12.3.3. RC Payroll Office Procedures. The responsible CBPO identifies these officers to the payroll office. When an officer is erroneously identified or is entitled, but the A06 transaction (see Table 2.6.) did not process, an A14 correction transaction is required (see Table 12.1.). 12.3.4. Special Over-4 Pay. 12.3.4.1. Special Over-4 Pay Rate – Effective Date Inside IAS 12.3.4.1.1. When the effective date of grade is within IAS, the computer processes and pays the difference in pay automatically. A management notice is generated to the RC payroll office indicating that the retro payment was made. 12.3.4.1.2. A message, “ADJUSTMENT FOR OVER-4 YEARS ENL/WAR OFC SERVICE INCLUDED”, is printed on the LES. 12.3.4.2. Special Over-4 Pay Rate – Effective Date Outside IAS. 12.3.4.2.1. When the effective date of grade is outside IAS, the computer will process that portion of the change which is within IAS, and pay the member the difference in pay.

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12.3.4.2.2. A management notice is sent to DFAS-PMJPR/DE, requesting manual processing of any payment due to the period which was outside IAS. 12.3.5. Promotions, Demotions, and Pay Date Changes. 12.3.5.1. Promotions or Demotions. 12.3.5.1.1. An airman commissioned as an officer is processed as a promotion in DJMS-RC. 12.3.5.1.2. A change of status from officer to airman is processed as a demotion in DJMS-RC. 12.3.5.1.3. The RC payroll office does not submit loss transactions to DJMS-RC. 12.3.5.1.4. See Table 12.2. for the 113 transaction format. 12.3.5.1.4.1. Promotions – Effective Date within IAS: When the effective date of the promotion is within IAS, the difference in pay is computer-generated, except for VHA/COLA and medical, dental, veterinary, and optometry officers (MDVO) special pay. 12.3.5.1.4.1.1. The computer creates a management notice for the RC payroll office indicating that an adjustment to VHA/COLA or MDVO may be required. 12.3.5.1.4.1.2. The computer prints a message “INCLUDES RETRO PROMOTION AMOUNT” on the LES. 12.3.5.1.4.1.3. If the reported new grade on the 113 transaction is more than one grade higher than the current grade, a management notice is generated to DFAS-PMJPP/DE requesting verification of the pay grade. The computer still pays the difference in pay to the member. 12.3.5.1.5. Promotions – Effective Date outside IAS: When the effective date of the promotion is outside of IAS, the computer automatically updates the member’s current grade and makes the effective date of grade (EDG) the processing date (run date) of the 113 transaction. 12.3.5.1.5.1. The computer generates a management notice to the RC payroll office, requesting validation of the EDG and submission of another 113 transaction, with action indicator of “05”. This management notice will continue to be generated on every Code 3 update until the EDG is validated. 12.3.5.1.5.2. Upon receipt of the 113 transaction, the system processes and pays that portion of the change which is within IAS. A management notice to DFAS-PMJPR/DE, is generated for manual processing of any payments due outside IAS. 12.3.5.2. Demotions. All manual pay adjustments for demotions are processed by DFAS-PMJPR/ DE. 12.3.5.2.1. Demotions – Effective Date within IAS: When the effective date of the demotion is within IAS, DJMS-RC will systematically make pay and entitlement adjustments except in the following cases: 12.3.5.2.1.1. General Officer Demotion. When a 113 to demote a general officer is input, a management notice is generated to the input source. The management notice says: “General officer demotion, RPO manual computation of entitlements necessary”. 12.3.5.2.1.2. Officer to enlisted grade demotion. When a 113 is input to demote an officer to an enlisted grade, the system adjusts all pay and entitlements except BAS. A manage-

200

AFMAN65-116V3 15 MARCH 2007 ment notice is generated to the input source. The management notice says: “Officer to enlisted demotion, BAS computation to be done by RPO”. 12.3.5.2.1.3. Positive adjustment as a result of the demotion. In very rare cases, a demotion may result in a positive adjustment in these cases, a management notice is generated stating: “Positive adjustment on demotion, please verify”. 12.3.5.2.2. Demotions – Effective Date Outside IAS: When the effective date of the demotion is outside IAS, the computer will update the member’s current grade and make the effective date of grade (EDG) the processing date (run date) of the 113 transaction. 12.3.5.2.2.1. The computer generates a management notice to the RC payroll office requesting validation of the EDG and submission of another 113 transaction with action indicator of “05” (EDG validation) and the validated effective date of grade. This management notice will continue to generate on every Code 3 update until the EDG is validated. 12.3.5.2.2.2. Upon receipt of the RC payroll office 113 transaction for verification, the system will generate a management notice to DFAS-PMJPR/DE, for their manual processing of any payment due outside IAS. 12.3.5.2.2.3. DFAS-PMJPR/DE inputs the D01 and D02 transactions to collect the difference in pay. See Table 43.5. and Table 43.11., respectively, for the D01 and D02 transaction formats. 12.3.5.3. Pay Date Changes. 12.3.5.3.1. The computer creates a management notice to the RC payroll office on UH022-164 report and generates an MMPA for the RC payroll office to review (UH022-176). 12.3.5.3.2. The RC payroll office verifies with CBPO that the new pay date on the MMPA is correct for pay recomputation purposes, and submits a 113 transaction, with an action indicator of “04” (pay date validation), to report the correct date for pay recomputation. See Table 12.2. for the 113 transaction format. 12.3.5.3.2.1. Pay Date Changes – Effective Date Inside IAS: When the effective date for pay recomputation is within IAS, the difference in pay is computer-generated. A message, “INCLUDES PAY DATE CHANGE”, is printed on the LES. 12.3.5.3.2.2. Pay Date Changes – Effective Date Outside IAS: When the effective date for pay recomputation is outside IAS, the computer automatically adjusts the portion within IAS. A management notice is generated to DFAS-PMJPR/DE for manual processing of that portion of adjustment outside IAS.

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Table 12.1. A14 – Officers/Over-4 Years Active Enlisted/Warrant Service. A14 - Officers/Over-4 Years Active Enlisted/Warrant Service For common data input in card column(s) 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name COMMON DATA 04E

Column(s) 1-15 16

Explanation See Table 2.4. or Table 2.5. 1. Enter "Y" for officers serving in grade O-1, O-2, or O-3 with over 4 years of active enlisted or warrant officer service. 2. Enter "N" for officers with 4 years' or less active enlisted service, officers serving grade O-4 and above, warrant officers, and all airmen.

FILLER

17-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “A14” in card columns 75-77.

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AFMAN65-116V3 15 MARCH 2007

Table 12.2. 113 – Pay Date or Effective Date of Pay Grade Change. 113 - Pay Date or Effective Date of Pay Grade Change 113 General Processing Information 1. If a 106 transaction has not processed in DJMS-RC before the 113 transaction is input, the transaction will reject with the message, "REJECTED, TIN INPUT VS MASTER, TIN PAY-DT-UNCHD". 2. If the 106 transaction has processed and the pay date on the 106 is equal to the current MMPA pay date, the 113 transaction will reject with the message, "REJECTED MASTER VS TIN INPUT, MR PAY-DT-UNCHD". 3. If the 113 transaction EFFECTIVE PAY DATE (positions 53-58) is less than the MMPA pay date, the 113 will reject, with the message, "REPORTED DATE IS PRIOR TO PAY DATE.” For common data input in card column(s) 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

Explanation

COMMON DATA

1-15

See Table 2.4. or Table 2.5.

NEW GRADE

16-17

Current pay grade on MMPA.

FILLER

18-50

Leave blank.

ACTION INDICATOR

51-52

Must not be blank when effective date of grade is spaces. 1. 04 - pay date validation 2. 05 - effective date of grade (EDG) change

VALIDATED EFFECTIVE DATE

53-58

1. If ACTION INDICATOR is “04”, then this is the effective date of pay date change recomputation. 2. If ACTION INDICATOR is “05”, then this is the effective date of grade change. (If this field has data, then the EFFECTIVE DATE OF GRADE must be blank.)

EFFECTIVE DATE OF GRADE

59-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “113” in card columns 75-77.

AFMAN65-116V3 15 MARCH 2007

203 Chapter 13

BASIC ALLOWANCE FOR SUBSISTENCE (BAS) 13.1. Entitlement. 13.1.1. Officers and enlisted members are entitled to BAS when performing active duty per DoDFMR, Volume7A, chapters 1, and 2. 13.1.2. Policy contained in this chapter is provided to ensure that standardized rules are used when determining BAS entitlements for enlisted personnel E6 and below (see Table 13.3.). 13.1.3. E7s and above are entitled to BAS IAW the DoDFMR, Volume 7A, chapter 1, and AFMAN 65-116 Volume 2 and cannot be limited, restricted, or denied BAS by the rules provided herein. 13.2. Supporting Documents – Officers. No documents are required, except when officers are hospitalized or are messing with an organization drawing field rations (see Table 13.3.). 13.3. Supporting Documents – Enlisted Members. Supporting document(s) required to establish or deny entitlement to BAS: 13.3.1. Request Authorization and Pay Order BAS-Separate Rations. 13.3.1.1. ANG and USARF unit members complete and submit AF Form 220, Request Authorization and Pay Order BAS-Separate Rations to the base commander or representative at the base where active duty is performed. 13.3.1.2. After certification by the base commander or representative, member submits the AF Form 220 to the RC payroll office (see Figure 13.1.). 13.3.1.3. Determination for IMAs is made by the Commander, HQ ARPC, and is filed in HQ ARPC/DROX. 13.3.2. Basic Allowance for Subsistence – Certification, DD Form 1475. Use this form to support payment of prorated and supplemental subsistence allowances (see Figure 13.2.). 13.3.2.1. Member completes the DD Form 1475, in original only, for each active duty tour. NOTE: If the tour is 30 days or more, the member prepares the form on a monthly basis. 13.3.2.2. Attach a copy of AF Form 220, if applicable, to each DD Form 1475 for tours of less than 30 days, and to the first DD Form 1475 submitted for tours of 30 days or more. 13.3.2.3. The member submits the DD Form 1475 to RC payroll office. 13.3.3. Active Duty Orders – as the Supporting Document. If the member is entitled to BAS per the DoDFMR, Volume 7A and AFPAM 34-602, the BAS authorization in the order is the supporting document (See AFRs 10-7 and 90-13). 13.3.4. Government Quarters and Mess, DD Form 1351-5. Member obtains a completed DD Form 1351-5 from the active duty commander or designated representative. The member submits the DD Form 1351-5 to the RC payroll office. 13.3.5. Hospitalization. The procedures are as follows: 13.3.5.1. Member is Hospitalized – AD or IDT.

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AFMAN65-116V3 15 MARCH 2007 13.3.5.1.1. BAS Entitlement: A reservist, who is hospitalized while on active or inactive duty, will be authorized BAS beginning when admitted and ending when released. If hospitalization occurs at a military hospital, the reservist pays the subsistence charges when released. 13.3.5.1.2. Member Responsibilities for Reporting Hospitalization. 13.3.5.1.2.1. The reservist furnishes a receipt to the RC payroll office. The RC payroll office then processes a C04 (see Table 27.4.) or military pay order to credit the member’s pay account with BAS. 13.3.5.1.2.2. When a reservist is authorized BAS, other than BAS type “B”, the payroll office processes a C03 transaction (see Table 32.3.) to collect the incorrect rate of BAS and a C04 (see Table 27.4.) to pay the correct rate of BAS. 13.3.5.1.2.3. If the reservist is unable to pay for the subsistence charges, the medical facility sends a DD Form 139, Pay Adjustment Authorization, to the RC payroll office for collection action. 13.3.5.1.2.4. The RC payroll office processes the DD Form 139 and the BAS input transaction, simultaneously, to DFAS-DE/FJP. 13.3.5.2. Member Hospitalized at Civilian Medical Facility. If the reservist is hospitalized at a civilian medical facility, billing will be as follows: 13.3.5.2.1. The RC payroll office receives a DD Form 139 from the military hospital nearest the civilian medical facility. 13.3.5.2.2. The RC payroll office follows the procedures outlined in paragraph 13.3.5.1.2., “Members Responsibilities for Reporting Hospitalization” above. 13.3.5.3. Leave. Use the following documents as supporting documents to support payment of BAS for periods of leave taken: 13.3.5.3.1. AF Form 988, Leave Request/Authorization. 13.3.5.3.2. AF Form 1934, Leave Record – Air Reserve Forces. 13.3.5.3.3. DD Form 1351-2, Travel Voucher or Sub-voucher. 13.3.5.3.4. AF Form 985, Report of Travel Time/Leave (JUMPS). 13.3.5.4. Other. When the reservist performs tours of active duty and is not authorized BAS or is authorized BAS type “H” and is ordered TDY to another location, use the TDY order and a copy of the paid travel voucher furnished to the reservist’s servicing payroll office by the servicing Accounting and Finance Office to make the appropriate BAS adjustments. 13.3.5.4.1. When a reservist is not authorized BAS, but is entitled to per diem, the payroll office processes a C04 transaction (see Table 27.4.) to credit the member’s account with BAS for the periods of per diem which were paid. 13.3.5.4.2. When a reservist is authorized BAS, other than BAS type “B”, the payroll office processes a C03 transaction (see Table 32.3.) to collect back the difference between the rate of BAS paid and the type “B” rate. 13.3.6. RC Payroll Office Input. The RC payroll office submits the following transactions:

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13.3.6.1. BAS – for Tours of 30 Days or More. Submit the A31 with the A24 transaction for an active duty tour of 30 days or more. (See Table 13.4. and Table 9.5. for the A31 and A24 formats.) 13.3.6.2. BAS – for Tours of 30 Days or Less. If authorized, include payment of BAS in the C01 transaction (see Table 9.3.) for an active duty tour of less than 30 days. 13.3.6.3. BAS Due – Tour has Already been Paid. Submit a C04 transaction (see Table 27.4.) for payment of BAS after the active duty tour has already been performed and paid. 13.3.6.4. BAS Due – Leave. Submit a C04 transaction (see Table 27.4.) for payment of BAS for periods of leave taken. 13.3.6.5. Adjustments to BAS Payments Previously Made. Process the C03 Transaction (see Table 32.3.) for adjustments of BAS payments previously made. 13.3.6.5.1. Process a C03 transaction (see Table 32.3.) to collect the erroneous payment. 13.3.6.5.2. Then, pay the correct amount with the C04 transaction (see Table 27.4.) on the same update. 13.3.6.5.3. Include adjustment for periods of leave taken.

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AFMAN65-116V3 15 MARCH 2007

Figure 13.1. AF Form 220, Request Authorization and Pay Order BAS – Separate Rations.

THIS PAGE IS RESERVED FOR FUTURE USE

AFMAN65-116V3 15 MARCH 2007 Figure 13.2. DD Form 1475, Basic Allowance for Subsistence – Certification.

THIS PAGE IS RESERVED FOR FUTURE USE

207

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AFMAN65-116V3 15 MARCH 2007

Table 13.1. Basic Allowance for Subsistence Type Codes. Basic Allowance for Subsistence Type Codes Code Type

Description

B

Separate rations

H

Rations-in-kind not available

K

Rations under emergency conditions

N

No entitlement

Table 13.2. Basic Allowance for Subsistence (BAS) Quarter Day Codes. Basic Allowance for Subsistence (BAS) Quarter Day Codes Code

Times

1

0001 - 0700

2

0701 - 1200

3

1201 - 1800

4

1801 - 2400

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Table 13.3. Rules for BAS – E6 and Under. Rules for BAS – E6 and Under NOTES: 1. Contract quarters are considered government quarters. Contract mess is considered a government mess. 2. Unit commanders may authorize BAS to E6 and below, IAW DFAS-DEM 7073-2, if circumstances warrant. 3. E7s and above are entitled to BAS according to DoDFMR, Volume 7A, part 3, chapter 1 and DFAS-DEM 7073-2. R U L

If an enlisted reservist is performing

E 1

Where Tour of annual training

Then the Reservist

Government quarters and mess are Is not normally entitled to BAS available, and the member will not (see notes 2 and 3 above). commute (see note 1) Government mess is available, and Is entitled to BAS “B” (see notes member commutes 2 and 3 above). Government quarters and/or mess Is entitled to BAS “B” (see notes is not available and the member 2 and 3 above). will not commute Government mess not available and member commutes

2

Short tour of active duty (see note below)

Is entitled to BAS “H” (see notes 2 and 3 above).

Government mess is available, and Is entitled to BAS “B” (see notes member commutes or is 2 and 3 above). authorized per diem Government mess is not available Is entitled to BAS “H” (see notes and member commutes 2 and 3 above). Member performs field duty

Is not entitled to BAS for the entire period of field duty (see notes 2 and 3 above)

NOTE: A short tour of active duty is one that is less than 20 weeks. 3

Initial active duty training Government quarter and mess are Is not entitled to BAS unless and all school tours (for available authorized by commander of non-prior service) training site (see note below).

NOTE: When one or more units at an installation performs duty under similar conditions, the installation commander ensures uniform determinations for authorizing BAS.

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Rules for BAS – E6 and Under NOTES: 1. Contract quarters are considered government quarters. Contract mess is considered a government mess. 2. Unit commanders may authorize BAS to E6 and below, IAW DFAS-DEM 7073-2, if circumstances warrant. 3. E7s and above are entitled to BAS according to DoDFMR, Volume 7A, part 3, chapter 1 and DFAS-DEM 7073-2. R U L

If an enlisted reservist is performing

E

Where

Then the Reservist

4

Tour of active duty of 20 weeks or more

Is entitled to BAS IAW DFAS-DEM 7073-2, Chapter 6, as determined by member’s gaining commander (see note 3 above).

5

Inactive Duty Training

Is not entitled to BAS.

6

Active or inactive duty

7

Leave

Member is hospitalized

Is entitled to BAS type “B” for period of hospitalization Is entitled to BAS “B” for period of leave.

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Table 13.4. A31 – Basic Allowance for Subsistence (BAS) Long Tour. A31 - Basic Allowance for Subsistence (BAS) Long Tour Use the A31 to pay BAS when active duty tour is submitted on an A24. To pay BAS for tours 29 days or less, submit a C01 transaction (see Table 9.3.). A31 General Processing Information 1. Report BAS effective quarter-day and stop as appropriate when travel allowance or per diem was authorized or paid. Member not in a travel/per diem status is authorized full days BAS if otherwise entitled. 2. Report actual tour start and stop quarter-days when travel allowance or per diem was authorized or paid (DoDFMR, Volume 7A, paragraph 30137). 3. When entitlement to BAS is discontinued before the end of the tour, submit A31 with the same code and effective date as the original submission, but with new ending date. Card Data Element Name TRAN-ID

Column(s)

Explanation

1

Enter W = Air Force Field; HEX 00 = Central Site Air Force.

SSAN

2-10

Member’s Social Security account Number.

NAME-ID

11-15

First 5 positions of member’s last name. If less than four positions, skip a space, and begin first name; e.g. Doe, John = Doe_J.

BAS-TYPE

16

Enter the applicable BAS-Type code: B = Separate rations H = Ration-in-Kind not available K = Emergency rations N = No entitlement or officer BAS P = Partial BAS *If BAS entitlement discontinues during a tour, process another TIN A31 with the same BAS-type & start date but enter the new stop date. Enter BAS-type = N on the next update.

BAS-QTR-DA-STR BAS-STR

17 18-23

Must be zero filled. Entitlement start date in YYMMDD. Zero-fill if BAS-Type = N

BAS-QTR-DA-STP

24

Must be zero filled.

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A31 - Basic Allowance for Subsistence (BAS) Long Tour Use the A31 to pay BAS when active duty tour is submitted on an A24. To pay BAS for tours 29 days or less, submit a C01 transaction (see Table 9.3.). A31 General Processing Information 1. Report BAS effective quarter-day and stop as appropriate when travel allowance or per diem was authorized or paid. Member not in a travel/per diem status is authorized full days BAS if otherwise entitled. 2. Report actual tour start and stop quarter-days when travel allowance or per diem was authorized or paid (DoDFMR, Volume 7A, paragraph 30137). 3. When entitlement to BAS is discontinued before the end of the tour, submit A31 with the same code and effective date as the original submission, but with new ending date. Card Data Element Name BAS-STP

Column(s) 25-30

Explanation Entitlement stop date in YYMMDD. Zero-fill if BAS-Type = N.

FILLER

31-64

Blank

65-66

The two position Site-ID, and the

67-72

Six position unit identification code.

73-74

For ANG enter the state tax code. (Reference Appendix E)

PAS: SITE ID (or CBPO) UIC ST-PGMA

For USAF, the pay group: Values are A, B, D, F Values are N,A,B,C,D,F,H,R or X TIN

75-77

A31

SUBMISSION-DAY

78-80

Julian date of submission.

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213 Chapter 14

BASIC ALLOWANCE FOR HOUSING (BAH TYPE II) 14.1. Basic Entitlement. 14.1.1. See DoDFMR, Volume 7A, chapter 2, section E, for entitlement when performing active duty. BAH is not an entitlement of pay when performing IDT. 14.1.2. When a member is called to active duty for training, the place where the training or duty is performed is the permanent duty station for BAH entitlements. 14.1.3. Effective 2 August 1990, if a member is called to active duty for other than training and no permanent change of station (PCS) orders are issued, the permanent duty station is the monthly drill station for BAH entitlements. 14.2. Dependency Determinations. AFM 177-373, Volume IV, gives requirements for dependency determinations. See 14.8., “Entitlement Recertification”. 14.3. Without Dependent Rate BAH Type II. Documents supporting payment of the “Without Dependent Rate” BAH are created and certified IAW the DoDFMR, Volume 7A, using active duty orders or AF Form 594, as applicable. 14.4. Partial BAH. 14.4.1. Entitlement. A member without dependents is entitled to partial BAH (BAH rebate) if that member is assigned to single-type quarters or is on field duty and is not entitled to receive BAH Type II (see AFI 32-6005). 14.4.2. Payment Procedures – Partial BAH. DJMS-RC automatically pays partial BAH to a member without dependents. 14.4.2.1. If the member is entitled to the BAH Type II in his or her own right but has been paid partial BAH, the RC payroll office: 14.4.2.1.1. First, submits a C03 transaction (see Table 32.3.) for collection of the partial BAH. 14.4.2.1.2. Then, submits a C04 (see Table 27.4.) to pay BAH in own right on the same paying update, and a separate C03 transaction (see Table 32.3.) when appropriation data changes. 14.4.3. Basic Allowance for Quarters (BAH) Diff. 14.4.3.1. Purpose. The purpose of this section is to provide field instruction on the payment of BAH-DIFF to guard and reserve members. 14.4.3.2. Applicability and Scope. 14.4.3.2.1. Members of the reserve component, paid by the Defense Joint Military Pay System – Reserve Component (DJMS-RC), who occupy single type government quarters, and who are authorized BAH-DIFF solely by reason of the member’s payment of child support shall be paid an amount equal to the difference between the with-dependent and the without-dependent rates for the member’s grade, otherwise known as BAH-DIFF.

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AFMAN65-116V3 15 MARCH 2007 14.4.3.2.2. Members who are legally divorced or separated with a court order, or written agreement between the parties, to provide child support are entitled to BAH-DIFF. However, the amount of child support must be equal to or greater than the difference between the with and without-dependent rates of BAH Type II. When authorized to reside off base, members receiving without-dependent rate BAH Type II and court ordered to pay child support are entitled to without-dependent rate BAH Type II plus BAH-DIFF. 14.4.3.3. Policy. 14.4.3.3.1. Policy for entitlement to BAH-DIFF is contained in the DoDFMR, Volume 7A, chapter 26, paragraph 260416. 14.4.3.3.2. BAH-DIFF and without-dependent rate BAH Type II are payable for the same off-base period. 14.4.3.3.3. Partial Rate BAH is not payable with any other type of BAH Type II. 14.4.3.3.4. BAH-DIFF is not payable if the dependent children, for whom the member is being paid BAH, occupy family type government quarters permanently. 14.4.3.4. Supporting Documents. 14.4.3.4.1. AF Form 594, Application and Authorization to Start, Stop, or Change Basic Allowance for Housing (BAH Type II), or Dependency Redeterminations. 14.4.3.4.2. Court Order signed by a judge that orders the payment of child support or affidavit signed by both parties agreeing to the terms. 14.4.3.4.3. DD Form 114, Military Pay Order (MPO). 14.4.3.5. Unit Payroll Office Responsibilities. 14.4.3.5.1. Examines original documents and makes a determination whether or not BAH-DIFF is payable. The amount of support must equal or exceed the difference between the with- and without-dependent rates of BAH. If the amount of support does not meet or exceed the minimum requirement, BAH-DIFF is not payable. 14.4.3.5.2. Processing for active duty inside immediate access storage (IAS), member is receiving without dependent rate BAH Type II. 14.4.3.5.2.1. If the member is currently receiving without-dependent rate BAH and the member is also entitled to BAH-DIFF, the unit payroll office will:

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14.4.3.5.2.1.1. Determine the amount of BAH-DIFF payable by using the standard DJMS Table 028, BAH – CHILD SUPPORT. To access Table 028, use CICSJ3, application ID JWMM. Using the member’s grade, determine the daily rate if paying less than one month or the monthly rate if paying a full month. Use the amount in the following computation example: April 1996 Computation: Daily Rate X 11 days for April (April 20-30) Amount of BAH-DIFF for April 96 TIN D02 May 1996: Monthly Rate (TIN D02 amount) June 1996: Monthly Rate (TIN D02 amount) July 1996 Computation: Daily Rate X 7 days for July (July 1-7, 1996) Amount of BAH-DIFF for July 1996 TIN D02

$ 4.51 X 11 $ 49.61 $ 135.30 $ 135.30 $ 4.51 X 7 $ 31.57

14.4.3.5.2.1.2. Prepare a DD Form 114, Military Pay Order. Include the following information: 14.4.3.5.2.1.2.1. Member’s name 14.4.3.5.2.1.2.2. SSN 14.4.3.5.2.1.2.3. Effective dates of entitlement (start and stop) 14.4.3.5.2.1.2.4. Actual amount of child support paid by the member per month. BAH-DIFF is not payable if the support amount falls below the BAH-DIFF amount. 14.4.3.5.2.1.2.5. BAH-DIFF computation for each period or month of entitlement. (See 2.1.1 above for a sample of the computation). 14.4.3.5.2.1.3. A copy of divorce decree or legal separation documents, as well as a copy of the AF Form 594, to include the name and SSN of the former spouse, if the spouse is a military member, will be included in the package. 14.4.3.5.2.1.4. Mail the DD Form 114 and substantiating documentation to DFAS-DE/ FJPR, 6760 E. Irvington Place, Denver CO 80279-3000. This documentation is for entitlement processing and not document staging. 14.4.3.5.3. If the member is currently receiving partial rate BAH (residing in government quarters), and court ordered to pay child support, and the amount exceeds the difference

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AFMAN65-116V3 15 MARCH 2007 between with and without-dependent rate BAH Type II, the member is entitled to BAH-DIFF. The unit payroll office will: 14.4.3.5.3.1. Stop partial rate BAH the day prior to the date of entitlement to BAH-DIFF. 14.4.3.5.3.2. Input a TIN A15, BAH Type II Dependency. Ensure character position (CP) 16, BAH Type II STATUS, equals ‘2’, member with dependents assigned government quarters. CP 23 must equal ‘C’ or ‘W’, and CP 24 through 29 must contain the date of birth of the youngest child. Reference Table 14.4. for the TIN A15 format. 14.4.3.5.3.3. Input the applicable TIN C03/D02 transactions to collect partial effective the day member is due BAH-DIFF, forward. 14.4.3.5.3.4. Compute the amount of BAH-DIFF payable using the standard DJMS Table 028, accessible through CICSJ3, application ID JWMM, and the computation format at paragraph 14.4.3.5. 14.4.3.5.3.5. Prepare a DD Form 114, including the information stated in paragraph 14.4.3.5.2.1.2. above. 14.4.3.5.3.6. Mail the DD Form 114 and substantiating documentation to Reserve Pay Branch (DFAS-DE/FJPR), 6760 E. Irvington Place, Denver CO 80279-3000. 14.4.3.5.4. Payment processing for active duty inside immediate access storage (IAS), member is not receiving BAH Type II and is not residing in government quarters. The member’s payroll office will: 14.4.3.5.4.1. Input a TIN A15, BAH Dependency. Ensure character position (CP) 16, BAH Type II STATUS, equals ‘0’. CP 23 must equal ‘C’ or ‘W’, and CP 24-29 must contain the date of birth of the youngest child. Reference Table 14.4., for the TIN A15 format. 14.4.3.5.4.2. Input a TIN A30, BAH Type II for Members Without-Dependents. Ensure character position 16 equals ‘0’. Reference Table 14.5., for the TIN A30 format. 14.4.3.5.4.3. Input a TIN C04 for the period(s) of active duty, to pay without dependent rate BAH Type II. 14.4.3.5.4.4. Determine the amount of BAH-DIFF payable using the DJMS standard table, accessible through CICSJ3, application ID JWMM. 14.4.3.5.4.5. Prepare a DD Form 114, including the information stated in paragraph 14.4.3.5.2.1.2. above. 14.4.3.5.4.6. Mail the DD Form 114 and substantiating documentation to Reserve Pay Branch (DFAS-DE/FJPR), 6760 E. Irvington Place, Denver CO 80279-3000. 14.4.3.5.5. Processing for the collection of with-dependent rate BAH Type II inside IAS. The member’s payroll office will: 14.4.3.5.5.1. Input a TIN C03, collection of active duty tour/entitlements, to collect with-dependent rate BAH Type II for the period of active duty the member received the wrong rate. 14.4.3.5.5.2. Input a TIN A15, BAH Type II dependency. Ensure character position (CP) 16, BAH Type II STATUS, equals ‘0’. CP 23 must equal ‘C’ or ‘W’, and CP 24-29 must

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contain the date of birth of the youngest child. Reference Table 14.4., for the TIN A15 format. 14.4.3.5.5.3. Input a TIN A30, BAH Type II for members without dependents. Ensure character position 16 equals ‘0’. Reference Table 14.5. 14.4.3.5.5.4. Input a TIN C04 for the period(s) of active duty, to pay without dependent rate BAH Type II. Reference Table 27.4. for the TIN C04 format. 14.4.3.5.5.5. Compute the amount of BAH-DIFF payable, using the standard DJMS Table 028, accessible through CICSJ3, application ID JWMM, and the computation format at paragraph 14.4.3.5. 14.4.3.5.5.6. Prepare a DD Form 114, including the information stated in paragraph 14.4.3.5.2.1.2. above. 14.4.3.5.5.7. Mail the DD Form 114 and substantiating documentation to DFAS-DE/ FJPR, 6760 E. Irvington Place, Denver CO 80279-3000. 14.4.3.5.6. Processing for the collection of with-dependent rate BAH Type II and repayment of single rate BAH Type II outside IAS. The unit payroll office will: 14.4.3.5.6.1. Input a negative TIN D02, active duty basic pay transaction, to collect with-dependent rate BAH Type II for the period of active duty the member received with-dependent rate. 14.4.3.5.6.2. Input a TIN A15, BAH Type II dependency. Ensure character position (CP) 16, BAH Type II STATUS, equals ‘0’. CP 23 must equal ‘C’ or ‘W’, and CP 24-29 must contain the date of birth of the youngest child. Reference Table 14.4., for the TIN A15 format. 14.4.3.5.6.3. Input a TIN A30, BAH Type II for members without dependents. Ensure character position 16 equals ‘0’. Reference Table 14.5., for the TIN A30 format. 14.4.3.5.6.4. Input a positive TIN D02 for the period(s) of active duty, to pay without dependent rate BAH Type II. Reference Table 43.3., for the TIN D02 format. 14.4.3.5.6.5. Compute the amount of BAH-DIFF payable using the standard DJMS Table 028, accessible through CICSJ3, application ID JWMM, and the computation format at paragraph 14.4.3.5. 14.4.3.5.6.6. Prepare a DD Form 114, including the information stated in paragraph 2.1.2 above. 14.4.3.5.6.7. Mail the DD Form 114 and substantiating documentation to DFAS-DE/ FJPR, 6760 E. Irvington Place, Denver CO 80279-3000. 14.4.3.5.7. When a member is promoted, he or she must reestablish the BAH-DIFF entitlement, providing proof of increase in the support payment. 14.4.3.5.8. If the member is married to another member, both members cannot draw BAH Type II for the same dependents. Deny entitlement to BAH-DIFF if the former spouse is a military member drawing with-dependent rate BAH Type II for dependent children.

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AFMAN65-116V3 15 MARCH 2007 14.4.3.5.9. Submit substantiating documentation in accordance with Chapter 3 of this manual. 14.4.3.6. DFAS-DE Responsibilities. 14.4.3.6.1. Review the DD Form 114 and substantiating documents for completeness, appropriate signatures, and correctness. Verifies computed amounts. 14.4.3.6.2. Ensure all TINs, C03, C04, D02, A15, and A30, if applicable, have been processed to collect an erroneous rate of BAH Type II. 14.4.3.6.3. Input a separate TIN D02 transaction for each month of entitlement. 14.4.3.6.3.1. Use the exact dates of the entitlement, start date through stop date, which corresponds to the dollar amount. This will ensure a proper audit trail, allowing verification of the amount paid to the corresponding number of days. 14.4.3.6.3.2. Use a separate D02 transaction for each month of entitlement. Do not combine more than one month’s entitlement into one TIN D02 transaction. 14.4.3.6.4. Input a TIN D18 which states ‘Member due BAH-DIFF for the period XXXXX-XXXXX’. Reference Table 43.29., for the TIN D18 format.

14.5. Occupancy of Government Quarters or Guest Houses (AFI 32-6005 AND AFI 34-601). 14.5.1. Housing Officer Responsibility/Actions. When a member and dependent(s) occupy government quarters or guest house during a period of active duty, the housing officer sends an unnumbered MPO detailing such occupancy, with a copy of the active duty order, to the RC payroll office of the ANG or USAFR unit to which the member is assigned. 14.5.1.1. The MPO should show: 14.5.1.1.1. Names of persons occupying the quarters. 14.5.1.1.2. Member’s SSN and grade. 14.5.1.1.3. Member’s organization. 14.5.1.1.4. Type of quarters. 14.5.1.1.5. Date of occupancy. 14.5.1.1.6. Acknowledgment of occupancy signed by member. 14.5.2. RC Payroll Office Actions. 14.5.2.1. The RC payroll office prepares input to stop payment of BAH Type II for the active duty tour if payment has not yet been made and attaches an unnumbered MPO of occupancy prepared by the commander or designee to AF Form 938 or AF Form 458 (see Figure 9.1.). 14.5.2.2. If payment has already been made, the RC payroll office submits a C03 transaction (see Table 32.3.) for collection of BAH Type II and a separate C03 transaction must be submitted when appropriation data changes. 14.5.2.3. Entitlement may exist for different rates of BAH during a tour of active duty. Separate C03s are required for each change in type of entitlement.

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14.6. BAH Entitlement when Husband and Wife are both in Service. 14.6.1. Husband/Wife – Both on Active Duty – No Other Dependents (Reference DoDFMR, Volume 7A, Table 3.2-4). 14.6.1.1. A member married to another member, with no other dependents, and assigned to the same or adjacent bases, are each entitled to BAH Type II as a member without dependents when family-type quarters are not assigned. They are permitted to reside off-station, regardless of availability of single-type quarters for either or both members. 14.6.1.1.1. When a member married to another member, with no other dependents, are prevented by distance from living with his/her spouse, both are considered members without dependents for assignment of government quarters and entitlement to BAH Type II. 14.6.2. Husband/Wife – Both on Active Duty – with Dependent Child(ren). When a member is married to another member, and there is a dependent child, both are on active duty: 14.6.2.1. One member is entitled to BAH Type II as a member with dependents and 14.6.2.2. The other is entitled to BAH Type II as a member without dependents when family-type quarters are not assigned. 14.6.2.3. The member who would earn the highest “BAH with dependent” rate receives the “BAH with dependents” rate. 14.6.3. Husband/Wife – One on Active Duty. When a member is married to another member, with one member on active duty, the member on active duty is entitled to BAH as a member with dependents when family-type quarters are not assigned. 14.6.4. Reporting of Status for BAH Purposes. 14.6.4.1. A member whose spouse is a military member adds these data on the AF Form 594. See 14.3., “Without Dependent Rate BAH”. 14.6.4.1.1. Spouse is or is not a full-time active duty member. 14.6.4.1.2. Spouse is or is not living with member. 14.6.4.2. The unit of the Reserve or ANG member sends a DD Form 139, to the FSO of the active duty member changing the BAH status. See 14.6., “BAH Entitlement When Husband and Wife Are Both in Service” for appropriate entitlement. 14.7. RC Payroll Office Procedures. 14.7.1. Gains. The RC payroll office prepares the following input: 14.7.1.1. Based on data on the AF Form 594 or DD Form 137, enters dependency status for BAH purposes in the gain transaction (position 36, BAH STATUS field, Table 2.6.). 14.7.1.2. If either AF Form 594 or DD Form 137 is not available, gains member as single, without dependents. 14.7.2. Changes. Based on data on the AF Form 594 or DD Form 137, prepares an A15 transaction (see Table 14.4.). 14.7.3. Determination Pending.

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AFMAN65-116V3 15 MARCH 2007 14.7.3.1. Do not pay BAH until the dependency determination has been made. 14.7.3.2. Input the A15 transaction using a code “2I” before processing the A24 or C01 transactions. The code “2I” prevents any BAH payment. 14.7.3.3. See Table 14.4., Table 9.5., or Table 9.3., respectively, for the A15, A24, and C01 formats. 14.7.4. Dependency Determination Resolved. 14.7.4.1. When the RC payroll office receives the appropriate documentation, it should submit a C04 transaction for payment of BAH for tours already paid. 14.7.4.2. Submits separate C04 transactions when appropriation data changes. 14.7.4.3. See Table 27.4. for the C04 format. 14.7.5. Members without Dependents. 14.7.5.1. When a member is entitled to single BAH, the RC payroll office: 14.7.5.1.1. Submits an A30 transaction when tour is 30 days or more 14.7.5.1.2. Submits a C02 transaction when tour is less than 30 days 14.7.5.2. If member was paid partial BAH erroneously, RC payroll office submits a C03 transaction for collection of the partial BAH. See Table 14.5., Table 9.4., and Table 32.3., respectively, for the A30, C02, and C03 formats. 14.7.5.2.1. Submits separate C03 transactions for officer and airman status. 14.7.5.2.2. Submits a C04 transaction for payment of the correct rate of BAH (see Table 27.4. for the C04 format).

14.8. Entitlement Recertification- (Reserved).

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Figure 14.1. AF Form 594, Authorization to Start, Stop, or Change Basic Allowance for Housing (BAH), Rent Plus, and/or Variable Housing Allowance (VHA) (For Members with Dependents).

THIS PAGE IS RESERVED FOR FUTURE USE

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Figure 14.2. AF Form 987, Recertification of Basic Allowance for Quarters (BAH) – Variable/Rent Plus Housing Allowance (VHA/RPHA).

THIS PAGE IS RESERVED FOR FUTURE USE

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Table 14.1. Schedule for Recertification of Military Pay Entitlements. Schedule for Recertification of Military Pay Entitlements If the last digit Then the RC payroll office prepares and And annual recertification for of the SSN is forwards listings to unit commanders in secondary dependents must be completed before end-of-month in 1

April

June

2

June

August

3

July

September

4

August

October

5

September

November

6

October

December

7

December

February

8

January

March

9

February

April

0

March

May

Table 14.2. BAH Dependency Status Codes. BAH Dependency Status Codes These codes indicate the type of Basic Allowance for Housing status a member has. These are used in the A15 transaction, card column 16. Codes

BAH Dependency Status

0

Members without dependents

1

Members with dependents

2

Members with dependents assigned government quarters

3

Member without dependents assigned government quarters - for use on TIN C04 only

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Table 14.3. BAH Dependent Type Codes. BAH Dependent Type Codes These codes indicate the type of dependent that qualifies the member for Basic Allowance for Housing. These are used in the A15 transaction, card column 23. Type Code

BAH Dependent Description

0

No dependents

A

Spouse

C

Child (any child under age 21). See code S below for a child, who is between ages 21 and 23, and is a full-time student.

D

Parent (including In Loco Parentis)

I

Member married to member, own right

S

Student, (Child who is a full-time student and under age 23)

T

Handicapped child

W

Member married to member, dependent child

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Table 14.4. A15 – BAH Dependency. A15 - BAH Dependency For common data input in card column(s) 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name COMMON DATA BAH STATUS

Column(s) 1-15 16

Explanation See common data Table 2.4. or Table 2.5. Code for dependency status. See Table 14.2. for specific codes.

BAH EFFECTIVE DATE

17-22

Effective date of change in BAH STATUS (position 16) in year-month-day sequence (example: 31 May 90 is 900531).

BAH DEPENDENT TYPE

23

See Table 14.3. for exact code to reflect the dependent type.

BAH DATE OF BIRTH OF DEPENDENT (PRIME)

24-29

1. Year, month, and day (YYMMDD) of birth of youngest child under 21 years of age when code in BAH DEPENDENT TYPE (position 23) is "C" or "W". 2. Year, month, and day (YYMMDD) of birth of youngest child who is a full-time student under 23 years of age when BAH Dependent Type is “S”. 3. Otherwise, zero-fill.

FILLER

30-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “A15” in card columns 75-77.

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Table 14.5. A30 – BAH II Long Tour. A30 - BAH II Long Tour A30 - General Processing Information 1. Use an A30 transaction to pay BAH entitlement for members without dependents when government quarters are not available. 2. Use an A30 to pay BAH without dependents when active duty tour is submitted on Table 9.5. 3. To pay BAH without dependents when active duty tour is reported on a C01 transaction, a C02 must accompany the C01. (See Table 9.3. and Table 9.4. on page 9-16, respectively, for the C01 and C02 formats). Card Data Element Name TRAN-ID

Column(s) 1

Explanation Enter W = Air Force Field; HEX 00 = Central Site Air Force

SSAN

2-10

Member’s Social Security Account Number.

NAME-ID

11-15

First 5 positions of member’s last name. If last name less than four positions, skip a space, and begin first name; e.g. Doe, John = Doe_J.

QTRS-AVAIL

16

Enter Availability Code: 0 = Government Quarters Unavailable 1 = Government Quarters Available (If quarters are made available within the period of the tour, use code 0 with original start date and new stop date. Then submit another A30 with code 1 for the period quarters were available on the next update.)

BAQ-STR

17-22

Start date of BAH II entitlement in YYMMDD. Zero-fill if position 16 = 1.

BAQ-STP

23-28

Stop date of BAH II entitlement in YYMMDD. Zero-fill if position 16 = 1.

FILLER

29-64

Blank

65-66

The two position site-ID, and the

67-72

Six position unit identification code.

PAS: SITE-ID (or CBPO) UIC

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A30 - BAH II Long Tour A30 - General Processing Information 1. Use an A30 transaction to pay BAH entitlement for members without dependents when government quarters are not available. 2. Use an A30 to pay BAH without dependents when active duty tour is submitted on Table 9.5. 3. To pay BAH without dependents when active duty tour is reported on a C01 transaction, a C02 must accompany the C01. (See Table 9.3. and Table 9.4. on page 9-16, respectively, for the C01 and C02 formats). Card Data Element Name ST-PGMA

Column(s) 73-74

Explanation For ANG enter the state tax code. (Reference Appendix E) For USAF, the pay group: Values are A, B, D, F, Values are N,A,B,C,D,F,H,R or X

TIN

75-77

A30

SUBMISSION-DAY

78-80

Julian date of submission

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AFMAN65-116V3 15 MARCH 2007 Chapter 15 CLOTHING AND UNIFORM ALLOWANCES

15.1. Section A – Officer’s Uniform Allowances. 15.1.1. Entitlement. Officers are entitled to initial and additional active duty uniform allowances, per DoDFMR, Volume 7A, chapters 2, 3 and 6. (See paragraph 80332 in the DoDFMR, Volume 7A, for restrictions.) 15.1.2. Required Forms: 15.1.2.1. AF Form 422, Physical Profile Serial Report. 15.1.2.2. AF Form 656, Clothing Request and Receipt –Male. 15.1.2.3. AF Form 657, Personal Clothing Record – Female Airmen. 15.1.2.4. AF Form 1299, Officers Certificate of Statement of Service, for initial or active duty allowances. 15.1.2.5. AF Form 1969, Officers Uniform Allowance Certification, (set: original and 2 copies). 15.1.2.6. AF Form 1970, Uniform Maintenance Allowance, for the maintenance allowance based on retired AF Form 190, USAF Reserve Personnel Record Card for Retention, Promotion, and Retirement. 15.1.2.7. DD Form 139, Pay Adjustment Authorization. 15.1.2.8. SF 1034, Public Voucher for Purchases and Services Other Than Personal. 15.1.2.9. AAFES Form 7250-5, Army and Air Force Exchange Service Voucher Invoice. 15.1.3. Initial or Additional Active Duty Uniform Allowance. The RC payroll office: 15.1.3.1. Upon receipt of appointment, recall, or assignment orders upon which entitlement is based, have member complete AF Form 1969. 15.1.3.2. Prepares a B06 transaction, action code “1” (see Table 15.3.). Annotates copy of orders and AF Form 1969 with the Julian date on which the B06 transaction was submitted, type of uniform allowances, and the effective date of entitlement. 15.1.3.3. Attaches the original AF Form 1969 to the certified listing for retirement per Chapter 3, “Documentation Preparation and Submission Procedures”. Place one copy in the supporting document file and give the member a copy. See Chapter 4, “Supporting Document Files (SDF)”. 15.1.3.4. Inputs a BO6 transaction, action code “1” (see Table 15.3.) for payment. 15.1.4. Corrections of Uniform Allowance Dates or Type. If the previously recorded uniform allowance date, uniform allowance type, and/or uniform maintenance allowance constructive date is not correct, the RC payroll office prepares a B06 transaction, action type “2.” See Table 15.4. for the correct data entries. 15.1.5. Claims for Uniform Allowance. Separated officers, no military status, or former officers, who currently hold appointments, use AF Form 1969 to claim allowances accrued before separation regardless of current status in the Air Reserve Forces.

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15.1.5.1. The claimant files the claim as follows: 15.1.5.1.1. Claims Incident to Extended Active Duty. The claimant submits AF Form 1969 directly to DFAS-DE/FY. 15.1.5.1.2. Claims Incident to Active Duty or Inactive Duty. 15.1.5.1.2.1. Former Air Reserve Forces Officer: Officer sends original and three copies of AF Form 1969 to Air Force Section, National Personnel Records Center (NPRC), 9700 Page Blvd, St. Louis, MO 63132. 15.1.5.1.2.1.1. NPRC prepares AF Form 1299 for initial or active duty allowances, and AF Form 1970 for the maintenance allowance based on retired AF Form 1970. 15.1.5.1.2.1.2. NPRC sends all copies of supporting documents and all copies of AF Form 1969 direct to claimant’s last unit of assignment. 15.1.5.2. Inactivated USAFR or ANG Units: If the member was assigned, at the time entitlement accrued, to a unit which has since been inactivated, but is currently assigned to an active unit, process per 15.1.3., “Initial or Additional Active Duty Uniform Allowance” and 15.1.4., “Corrections of Uniform Allowance Dates or Types”. 15.1.5.2.1. If member is not assigned to an active unit and member’s former unit has been inactivated, send AF Form 1969 (original and two copies) to Air Force Section, NPRC. 15.1.5.2.2. NPRC reviews officer’s retired records for entitlements and sends the form with the supporting documents to DFAS-DE/FJP. 15.1.6. Collection of Erroneous Issue. 15.1.6.1. If the clothing sales store or the AAFES erroneously issues clothing to an ANG or USAFR officer, the servicing RC payroll office collects the cost of the clothing from the officer’s pay and allowances. 15.1.6.2. The AFO prepares DD Form 139 and sends it to the member’s servicing RC payroll office for collection; attaches a copy of AF Form 656 to the DD Form 139. 15.2. Section B – Enlisted Clothing Allowances. 15.2.1. Entitlement. 15.2.1.1. Enlisted members are entitled to a clothing allowance under issue-in-kind system while being paid by DJMS-RC. 15.2.1.2. See AFMAN 23-110CD, Volume I, part one; AFR 67-57; and DoDFMR, Volume 7A, chapters 2, 3, and 5. 15.2.2. Issue-in-Kind Procedures for Non-Prior Service (NPS) Members 15.2.2.1. Basic Military Training (BMT) Unit. The unit prepares AF Form 656 and SF 1034, and submits documents to the Army and Air Force Exchange Service (AAFES). 15.2.2.2. Clothing Sales Stores/AAFES 15.2.2.2.1. Issues clothing, computes costs, and submits documents to the AFO.

230

AFMAN65-116V3 15 MARCH 2007 15.2.2.2.2. Sends one copy of the AF Form 656 to the RC payroll office for filing in the applicable supporting document file. 15.2.2.3. AFO. Processes documents per DFAS-DER 7010-1. 15.2.3. Issue-in-Kind Procedures for Prior-Service Members 15.2.3.1. Chief of Supply. The customer support function of the host chief of supply, providing normal support to USAFR units, prepares the AF Form 656 and the SF 1034 or the AAFES Form 7250-5. 15.2.3.2. The signature of the appropriate funds certifying officer is required on the documents. 15.2.3.2.1. The customer support function cites the funds authorized in the letter of authority to cite funds from AFMAN 65-604. 15.2.3.3. The AFRES RC payroll office in Denver provides this support for IMAs. 15.2.3.4. Clothing Sales Store/AAFES. The AAFES Clothing Sales Store issues clothing, computes cost, and processes documents the same as in 15.2.2.2., “Clothing Sales Stores (AAFES).” 15.2.3.5. AFO. The FSO processes documents per DFAS-DER 7010-1. 15.2.4. Cash Allowance for Female Enlisted Members, USAFR. 15.2.4.1. Entitlement. Female members are entitled to an initial, one-time cash allowance for purchase of personal clothing upon entry in the USAFR, either with or without prior military service. (DoDFMR, Volume 7A, paragraphs 30515 and AFR 67-57, attachment 3). 15.2.4.2. Non-Prior Service Members (Female). 15.2.4.2.1. The BMT unit prepares SF 1034, citing the DFAS-DE station 3801 funds for the USAFR, and submits the form to the AFO (see Figure 15.3.). 15.2.4.2.2. The AFO pays the female member and processes the voucher. 15.2.4.2.3. The AFO sends a copy of the SF 1034 to the RC payroll office for filing in the supporting document file. 15.2.4.2.4. See Chapter 3, “Document Preparation and Submission Procedures” for procedures for filing supporting documents. 15.2.4.3. Prior-Service Members (Female). 15.2.4.3.1. Prior-Service (Female) – USAFR Members: The unit of assignment makes the entitlement determination, prepares SF 1034, citing the DFAS-DE funds for the USAFR, and submits the voucher to the AFO for payment. 15.2.4.3.1.1. The AFO pays the female member and sends a copy of the paid SF 1034 to the RC payroll office for filing in the DJMS-RC supporting documents file. 15.2.4.3.1.2. See Chapter 3, “Documentation Preparation and Submission Procedures” for procedures for filing supporting documents, 15.2.4.3.2. Prior-Service (Female) – IMA Members.

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15.2.4.3.2.1. The member sends a letter to the AFRES RC payroll office in Denver (see address in 1.8.1.4., “AFRES RC Payroll Office in Denver”) requesting replacement of specific uniform items. 15.2.4.3.2.2. The AFRES RC payroll office in Denver prepares an AF Form 657 and forwards it to the member. 15.2.4.3.2.3. The IMA gives the AF Form 657 to any clothing sales store for clothing issue. 15.2.4.3.2.4. See 15.2.2.2., “Clothing Sales Stores (AAFES)” for clothing sales procedures. 15.2.4.4. Pregnant Enlisted Members – USARF. 15.2.4.4.1. A pregnant enlisted member may be authorized Clothing Allowance for Enlisted Personnel maternity uniforms. The unit commander must require and authorize the uniform per AFR 39-23. 15.2.4.4.2. When the unit commander authorizes the maternity uniform, the unit: 15.2.4.4.2.1. Prepares AF Form 657 and SF 1034 for USAFR members. 15.2.4.4.2.2. Sends the female member to the service medical officer, who prepares AF Form 422 as required by AFR 67-57, attachment 3, paragraph 9; and instructs the member to return the completed AF Form 422 to the RC payroll office. 15.2.4.4.2.3. The RC payroll office adds, as part of the remarks of the AF Form 422, a certificate or a letter signed by the unit commander that the member requires the uniform and approves the issue-in-kind. 15.2.4.5. Pregnant Enlisted Members – IMAs. 15.2.4.5.1. IMAs send a letter requesting specific uniform items to the AFRES RC payroll office in Denver (see address at 1.8.1.4., “AFRES RC Payroll Office in Denver”) with a copy of AF Form 422 or a doctor’s statement. 15.2.4.5.2. The AFRES RC payroll office in Denver prepares SF 1034, attaches supporting documents and forwards to the Lowry Air Force Base Accounting and Finance Office (AFO) for payment. 15.2.4.5.3. The AFO prepares a check and mails it to the member. 15.2.4.6. Replacement Dress Shoes. 15.2.4.6.1. An enlisted female may request a cash allowance for replacement of dress shoes (black pumps), per AFMAN 23-110CD, Volume I, part one. 15.2.4.6.2. When authorized, units process an SF 1034 through their support AFOs. 15.2.4.6.3. The AFRES RC payroll office at Denver processes the SF 1034 through the Lowry AFB AFO. 15.2.4.7. RC Payroll Office. 15.2.4.7.1. Submits a D18 transaction (Table 43.29.) whenever a cash allowance is authorized and paid.

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AFMAN65-116V3 15 MARCH 2007 15.2.4.7.2. In the message area, states the amount of payment, date, voucher number, and any other pertinent information.

15.3. Section C – Uniform Allowance Rates And Codes Used With The B06 Transaction. 15.3.1. B06 – Action Code 1. 15.3.1.1. This transaction establishes an officer’s uniform allowance entitlement and projects the effective date of the next entitlement to a uniform maintenance allowance. 15.3.1.2. The DoDFMR, Volume 7A, paragraph 80332, gives restrictions to paying uniform maintenance allowance. 15.3.2. B06, Action Code 2. 15.3.2.1. This transaction makes corrections an officer’s uniform allowance entitlement and effective date of the next entitlement to a uniform maintenance allowance. NOTE: See Table 15.3. for restrictions. 15.4. Section D – Civilian Clothing. 15.4.1. Entitlement: Reserve members are not authorized civilian clothing allowance unless they are on active duty for more than 6 months. If on duty for more than six months, follow guidance in the DoDFMR Volume 7A, Chapter 29 in addition to AFI 36-3014. The allowance has to be authorized by: 15.4.1.1. A copy of the orders, 15.4.1.2. An official letter (on official letterhead) from the appropriate competent authority (i.e. Commander, AF OSI, HQ Defense Intelligence Agency and Secret Service), and 15.4.1.3. A letter from the local MPF stating the dollar amount of the clothing allowance authorized. This documentation is forwarded to DFAS-PMJPR/DE for payment. 15.4.2. Finance prepares the MPO, including all pertinent information (dollar amount, APC, etc.), and sends to DFAS-PMJPR/DE for payment. Attached to the MPO is the documentation required in 15.4.1. above. 15.4.3. PMJPR pays the clothing allowance using the D02 transaction with component of pay “W7” (non-taxable entitlement). PMJPR also processes the accompanying D18 and D19 transactions, explaining the type of payment.

AFMAN65-116V3 15 MARCH 2007 Figure 15.1. AF Form 1969, Officer Uniform Allowance Certification.

THIS PAGE IS RESERVED FOR FUTURE USE

233

234

AFMAN65-116V3 15 MARCH 2007

Figure 15.2. AF Form 1970, Uniform Maintenance Allowance.

THIS PAGE IS RESERVED FOR FUTURE USE

AFMAN65-116V3 15 MARCH 2007 Figure 15.3. SF Form 1034, Public Voucher for Purchases and Services Other than Personal.

THIS PAGE IS RESERVED FOR FUTURE USE

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AFMAN65-116V3 15 MARCH 2007

Table 15.1. Uniform Allowance Rates. Uniform Allowance Rates Type of Allowance

Dollar Amount

TIN Method of Entry

Uniform maintenance allowance.

$50.00

005000

Additional uniform allowance.

$200.00

010000

Initial uniform allowance.

$400.00

020000

Table 15.2. Uniform Allowance Type Code. Uniform Allowance Type Code The DoDFMR, paragraph 80332, gives restrictions to paying uniform maintenance allowance. This is used in the Table 15.3. transaction. Code

Type of Allowance

K

Initial uniform Allowance

L

Additional uniform allowance

M

Uniform maintenance allowance

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Table 15.3. B06 – Pay Officer Uniform Allowance/Project Future Date. B06 - Pay Officer Uniform Allowance/Project Future Date B06 - Action Code 1 1. This transaction establishes an officer’s uniform allowance entitlement and projects the effective date of the next entitlement to a uniform maintenance allowance. 2. The DoDFMR, Volume 7A, paragraph 80332, gives restrictions to paying uniform maintenance allowance. For common data input in card column(s) 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

Explanation

COMMON DATA

1-15

See common data Table 2.4. or Table 2.5.

UNIFORM ALLOWANCE AMOUNT

16-21

Enter the applicable amount for the type of uniform allowance that is due. See Table 15.1. for allowance rates.

APPROPRIATION FY DSGN

22

1. Enter last digit of fiscal year the uniform allowance entitlement is due. 2. Must equal current fiscal year or one of five prior fiscal years only. 3. There is no “M” fiscal year entry allowed.

ACCOUNTING PROCESSING CODE (APC)

UNIFORM ALLOWANCE TYPE

23-28

APC must match APC Subtable 01 for HQ AFRES, Subtable 03 for Air National Guard, or Subtable 15 for MPA funds. Check APC tables to ensure APC is authorized for the dates of this transaction.

29

1. Enter the applicable code for the type. See Table 15.2. for codes. 2. Must equal “L” if uniform allowance amount in UNIFORM ALLOWANCE AMOUNT data field (positions 16-21) is equal to 010000. 3. Cannot equal “L” if the officer’s assigned CBPO code is S8. 4. Must equal “K” if uniform allowance amount in UNIFORM ALLOWANCE AMOUNT data field (positions 16-21) is equal to 020000. 5. Must equal “M” if uniform allowance amount in UNIFORM ALLOWANCE AMOUNT data field

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AFMAN65-116V3 15 MARCH 2007

B06 - Pay Officer Uniform Allowance/Project Future Date B06 - Action Code 1 1. This transaction establishes an officer’s uniform allowance entitlement and projects the effective date of the next entitlement to a uniform maintenance allowance. 2. The DoDFMR, Volume 7A, paragraph 80332, gives restrictions to paying uniform maintenance allowance. For common data input in card column(s) 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

Explanation position 16-21) is equal to 005000. 6. If “M”, UNIFORM ALLOWANCE DATE must be before 901129.

UNIFORM ALLOWANCE DATE

30-35

1. Enter the effective date the officer is entitled to the uniform allowance in YYMMDD format. 2. Must be in the same fiscal year as reported in APPROPRIATION FY DSGN (position 22). 3. Cannot be greater than 29 November 1990 if UNIFORM ALLOWANCE TYPE (position 29) equals M.

UNIFORM ALLOWANCE ACTION INDICATOR

UMA FUTURE DATE

36

37-42

Enter “1” to establish an entitlement or project an effective date of the next entitlement to a uniform maintenance allowance (UMA FUTURE DATE, position 37-42). 1. Enter the projected date that the next entitlement to a uniform maintenance allowance will be due in YYMMDD format. 2. Must be a least 4 years greater than the uniform allowance effective date reported in UNIFORM ALLOWANCE DATE (position 30-35). 3. Must equal all zeros if the officer’s assigned CBPO is S8. 4. Cannot be greater than 901128.

FILLER

43-55

Leave blank.

ORDER NUMBER

56-61

Must be numeric or spaces.

FILLER

62-64

Leave blank.

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B06 - Pay Officer Uniform Allowance/Project Future Date B06 - Action Code 1 1. This transaction establishes an officer’s uniform allowance entitlement and projects the effective date of the next entitlement to a uniform maintenance allowance. 2. The DoDFMR, Volume 7A, paragraph 80332, gives restrictions to paying uniform maintenance allowance. For common data input in card column(s) 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

Column(s) 65-80

Explanation See common data Table 2.4. or Table 2.5. Enter “B06” in card columns 75-77.

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Table 15.4. B06 – Correct Officer Uniform Allowance/Future Date. B06 - Correct Officer Uniform Allowance/Future Date B06 - Action Code 2 This transaction makes corrections an officer’s uniform allowance entitlement and effective date of the next entitlement to a uniform maintenance allowance. See Table 15.3. for restrictions. For common data input in card column(s) 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

Explanation

COMMON DATA

1-15

See common data Table 2.4. or Table 2.5.

FILLER

16-28

Leave blank.

UNIFORM ALLOWANCE TYPE

29

See Table 15.2. for uniform allowance type codes. 1. Leave blank if only correcting the UMA future date currently recorded on the MMPA. 2. Enter the uniform allowance type that represents the last correctly paid uniform allowance type if the uniform allowance type and/or the uniform allowance effective date that is currently recorded on the MMPA is not correct. 3. Leave blank if a uniform allowance has not been previously due and paid.

UNIFORM ALLOWANCE DATE

30-35

1. Leave blank if only correcting the UMA future date currently recorded on the MMPA. 2. Enter the correct uniform allowance effective date in YYMMDD format of the uniform allowance type reported in UNIFORM ALLOWANCE TYPE (position 29) is completed.

UNIFORM ALLOWANCE ACTION INDICATOR

36

Enter “2” to change or correct uniform allowance data.

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241

B06 - Correct Officer Uniform Allowance/Future Date B06 - Action Code 2 This transaction makes corrections an officer’s uniform allowance entitlement and effective date of the next entitlement to a uniform maintenance allowance. See Table 15.3. for restrictions. For common data input in card column(s) 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name UMA FUTURE DATE

Column(s)

Explanation

37-42

1. Zero-fill if the uniform allowance effective date in UNIFORM ALLOWANCE DATE (positions 30-35) is equal to all zeros or the officer’s assigned CBPO is equal to S8 or 97. 2. Enter the uniform maintenance allowance future date in YYMMDD format if this date is being corrected or established.

FILLER

43-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “B06” in card columns 75-77.

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AFMAN65-116V3 15 MARCH 2007 Chapter 16 OVERSEAS STATION ALLOWANCE – COST OF LIVING ALLOWANCE (COLA)

16.1. Entitlement. A member on active duty at a place outside the United States (the 48 contiguous states and the District of Columbia) may be entitled to station allowances per Joint Federal Travel Regulations (JFTR), Volume I, Chapter 7, paragraph U7150(G), and Chapter 9. 16.2. Payment Responsibility. RC payroll offices compute entitlements based on JFTR, Volume 1, Chapters 7 and 9, and rates in appendix B. 16.3. Overseas Housing Allowance (OHA) and Cola Payment Procedures. 16.3.1. RC Payroll Office Actions. 16.3.1.1. Adjustments Inside IAS. 16.3.1.1.1. RC payroll office inputs a C05 transaction (see Table 27.5.) for all payments of OHA/COLA, and assembles and maintains supporting documents for the payment (see Chapter 4, “Supporting Document Files (SDF)”). 16.3.1.1.2. C05 transactions may be submitted and paid on the exact date of the code 2 (mid-month) or code 3 (end-of-month) updates. 16.3.1.1.3. These C05 transactions must arrive at DFAS-DE by the date of the code 2 or code 3 run or they will recycle until the next coded update. 16.3.1.2. Adjustments Outside IAS. 16.3.1.2.1. If the adjustment start date of the performance is outside of IAS, and a C05 transaction is input to pay OHA/COLA, the C05 transaction rejects back to the input site. 16.3.1.2.2. Use a D02 for all adjustment transactions outside IAS. See Chapter 43, “DFAS-DE Unique Transaction – D01, D02, and PDS” for D02 transaction procedures. 16.4. Temporary Lodging Allowance (TLA) Payment Procedures. 16.4.1. RC Payroll Office Actions – TLA. The RC payroll office furnishes the member who was to ordered to a PCS move at an overseas station an AF Form 1357, Request for Temporary Lodging, (see Figure 16.1.), and briefs the member on the general provisions of JFTR, Volume 1, Chapter 9, part C. 16.4.1.1. Instructs member to report to overseas billeting office prior to contracting for lodging to avoid financial problems. 16.4.1.2. Reviews the member’s supporting document file to prevent authorizing dual allowances. NOTE: A member is not entitled to both overseas station allowances (OHA and COLA) and TLA for the same period of time. 16.4.1.3. Advises member to present the forms to the commander’s designated representative, usually base billeting, at the active duty site. 16.4.2. Commander’s Designee – TLA. The commander’s designee prepares the forms and submits them to the base FSO.

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16.4.3. FSO – TLA. 16.4.3.1. Reviews the completed forms and determines entitlement. 16.4.3.2. Computes payment if member is entitled. 16.4.3.3. Prepare SF 1034, Public Voucher for Purchases and Services Other than Personal. 16.4.3.4. Attaches a copy of the order and all documents prepared by the commander’s designee to the SF 1034. 16.4.3.5. Process SF 1034 as “paid-for-other” per DFAS-DER 7010.1-R. 16.5. A32 Transaction And Additional Payment Procedures. 16.5.1. A32 Additional Payment Procedures. 16.5.1.1. If any of the previously reported COLA or BAH data is erroneous and the long tour has not paid out, submit a new A32 transaction with the correct data for the unpaid portion of the long tour. 16.5.1.2. The A32 will not retroactively pay COLA or BAH for duty that has already been reported and paid. Input a C05 transaction (see Table 27.5.). 16.5.1.3. The A32 will not retroactively correct previously paid COLA or BAH that was erroneous. Input C03 and C05 transactions. (See Table 32.3. and Table 27.5., respectively, for the C03 and C05 formats.) 16.5.1.4. The A32 will not retroactively collect previously paid COLA or BAH that was erroneous. Input a C03 transaction (see Table 32.3.). 16.5.1.5. BAH/COLA daily rate input in A32 transaction will be compared to the current FELS Max Rate Table. If rate input exceeds the maximum daily rate, transaction will reject with error message E32, “Daily rate exceeds the maximum daily rate”. 16.5.1.6. Many locations had decreases in the BAH rates for 2006. If you are in a location where the BAH rate decreased for CY 2006, and you have member’s entitled to BAH that were on tours that crossed over the calendar year, you will need to take the following actions. Screen the member’s record to see what rate is being paid for January 2006. If the CY 2006 rate has gone down from the 2005 rates you will need to process an A32 to ensure member receives the higher 2005 rate. Members are rate protected until they come off of active duty and have at least a day break. Normally, on an A32, you put zeros in the amount, for the rate protected member’s you must enter the daily rate for 2005

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AFMAN65-116V3 15 MARCH 2007

Figure 16.1. AF Form 1357, Request for Temporary Lodging Allowance.

THIS PAGE IS RESERVED FOR FUTURE USE

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Table 16.1. A32 – Basic Allowance for Housing (BAH). A32 – Basic Allowance for Housing (BAH) Card Data Element Name TRAN-ID

Column(s)

Explanation

1

Enter W = Air Force Field; HEX 00 = Central Site Air Force.

SSAN

2-10

Member’s Social Security account Number.

NAME-ID

11-15

First 5 positions of member’s last name. If less than four positions, skip a space, and begin first name; e.g. Doe, John = Doe_J.

BAH-STR

16-21

Entitlement start date in YYMMDD. If original A32 was erroneous and member is not entitled to VHA, enter all zeros.

BAH-STP

22-27

Entitlement stop date in YYMMDD. Enter all zeros if positions 16-21 = 00.

VHA-STR-ZIP

28-32

Zip Code. Enter all zeros if positions 16-21 = 00.

BAH-DA-RATE

33-39

Zero-Fill for automatic calculation of BAH. The daily rate has 4 decimals.

BAH/COLA IND

40

Must be 8 for BAH or 9 for COLA.

NBR-DEP

41

0 = Members without dependents. 1 - 9 = Members with dependents.

FILLER

42-64

Blank.

65-66

The two position site-ID

PAS: SITE-ID (or CBPO) UIC ST-PGMA

and the 67-72

Six position unit identification code.

73-74

For ANG enter the state tax code. (Reference Appendix E) For USAF, the pay group: Values are A, B, D, F Values are N,A,B,C,D,F,H,R or X

TIN

75-77

A32

SUBMISSION-DAY

78-80

Julian date of submission.

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AFMAN65-116V3 15 MARCH 2007

Table 16.2. A32C – Cost of Living Allowance (COLA). A32C – Cost of Living Allowance (COLA) Card Data Element Name TRAN-ID

Column(s)

Explanation

1

Enter W = Air Force Field; HEX 00 = Central Site Air Force.

SSAN

2-10

Member’s Social Security account number.

NAME-ID

11-15

First 5 positions of member’s last name. If less than four positions, skip a space, and begin first name; e.g. Doe, John = Doe_J.

COLA-STR

16-21

Entitlement start date in YYMMDD. If original A32 was erroneous and member is not entitled to COLA, enter all zeros.

COLA-STP

22-27

Entitlement stop date in YYMMDD. Enter all zeros if position 16-21 = 00.

JTR-LOC-CODE

28-32

Enter the applicable JFTR location code. See JFTR, Vol 1, Appendix J for codes.

COLA-DA-RATE

33-36

Use an actual calculated daily rate.

COLA-DAT-RATE-END

37-39

Enter 000.

COLA-IND FILLER

40

Enter 9.

41-64

Blank

65-66

The two position Site-ID

PAS: SITE-ID (or CBPO) UIC ST-PGMA

and the 67-72

Six position unit identification code.

73-74

For ANG enter the state tax code. (Reference Appendix E) For USAF, the pay group: Values are A, B, D, F Values are N,A,B,C,D,F,H,R or X

TIN

75-77

A32

SUBMISSION-DAY

78-80

Julian date of submission.

NOTE: If previously reported COLA data is erroneous and the long tour has not paid out, submit a new TIN A32C with the correct data for the unpaid portion of the tour. Correction will need to be made to erroneous payments.

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FAMILY SEPARATION ALLOWANCE 17.1. Entitlement. Members with dependents are entitled to Family Separation Allowance (FSA) Type I or II per DoDFMR, Volume 7A, chapter 3, when performing active duty over 30 days. NOTE: If a reserve member is on active duty for 30 consecutive days, without a break, the member may be entitled to FSA, regardless of type of tours, if they meet the conditions of DoDFMR Vol 7A, Chapter 27. 17.2. Supporting Documents. 17.2.1. DD Form 1561, Statement to Substantiate Payment of Family Separation Allowance. See Figure 17.1. 17.2.2. DD Form 114, Military Pay Order. 17.3. AFR and ANG – Not Attending Basic Training. 17.3.1. Procedures – Start-Up of FSA I or II. RC payroll office provides the member with a DD Form 1561 upon leaving duty station or home when the member will be separated from dependents while performing TDY or active duty. The member completes part I of the DD Form 1561 and submits the form with a copy of orders to the duty supervisor. When the member has been on station 30 days (including proceed time), the active duty supervisor completes part II of the DD Form 1561 and mails it to the member’s RC payroll office. The RC payroll office prepares the input supported by the DD Form 1561. See 17.3.1.1.2., “FSA-II – RC Payroll Office Actions”. 17.3.1.1. Procedures – Changes. 17.3.1.1.1. FSA II – Member Actions: The member and active duty supervisor completes a supplemental DD Form 1561 for any change of status. An example of a change in status is when dependents come to visit the member or the member’s tour is extended. 17.3.1.1.2. FSA-II – RC Payroll Office Actions: The RC payroll office uses the information on the supplemental DD Form 1561 for FSA-II to create a C03 transaction for collection or a C05 transaction for payment of FSA. (See Table 32.3. and Table 27.5., respectively, for the C03 and C05 transaction formats.) 17.3.1.1.3. FSA-I – RC Payroll Office Actions: A military pay order is required. 17.4. Non-Prior Service Members – at Basic Training. 17.4.1. Non-prior service members who are entitled to FSA-II, complete part I of the DD Form 1561 before departing for basic training. 17.4.2. The RC payroll office retains the partially completed DD Form 1561 until the member has been on station for 30 days (including proceed time). After 30 days, part II of the DD Form 1561 is completed and signed by the designated certifying officer at the active duty station. NOTE: This certification applies only while the member is at basic training.

248

AFMAN65-116V3 15 MARCH 2007 17.4.2.1. For follow-on tours at technical training, the DD Form 1561 is completed as described in 17.3.1.1., “Procedures – Changes”.

AFMAN65-116V3 15 MARCH 2007 Figure 17.1. DD Form 1561, Statement to Substantiate Payment of FSA.

THIS PAGE IS RESERVED FOR FUTURE USE

249

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AFMAN65-116V3 15 MARCH 2007

Table 17.1. A33 – Family Separation Allowance (FSA) Type II Long Tour. A33 - Family Separation Allowance (FSA) Type II Long Tour) Card Data Element Name TRAN-ID

Column(s) 1

Explanation Enter W = Air Force Field; HEX 00 = Central Site Air Force.

SSAN

2-10

Member’s Social Security account number.

NAME-ID

11-15

First 5 positions of member’s last name. If less than four positions, skip a space, and begin first name; e.g. Doe, John = Doe_J.

FSA-II-STR

16-21

Start date of FSA II entitlement in YYMMDD.

FSA-II-STP

22-27

Stop date of FSA II entitlement in YYMMDD.

FILLER

28-64

Blank

65-66

The two position Site-ID

PAS: SITE-ID (or CBPO) UIC ST-PGMA

and the 67-72

Six position unit identification code.

73-74

For ANG enter the state tax code. (Reference Appendix E) For USAF, the pay group: Values are A, B, D, F Values are N,A,B,C,D,F,H,R, or X

TIN

75-77

A33

SUBMISSION-DAY

78-80

Julian date of submission

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STATESIDE ALLOWANCES 18.1. Section A – VHA Payment. VHA is an entitlement payable to members on ordered active duty tours of 20 weeks or more, who are receiving BAQ (with or without dependents). VHA helps defray housing costs in designated areas. These areas are established by the Per Diem, Travel and Transportation Allowance Committee (PDTATAC). 18.1.1. Entitlement – Normal Operations. 18.1.1.1. Members receiving partial BAQ (members without dependents on active duty for training tours) are not eligible for VHA. 18.1.1.2. Members authorized movement of household goods (HHG) are paid based upon the rate prescribed for the permanent duty station (PDS) location. Members called to active duty (other than for training) and not authorized movement of HHG are paid based upon the rate prescribed for the location from which they are called (or ordered) to active duty. 18.1.1.3. Entitlement will begin on the day the member is entitled to BAQ; however, the member’s VHA will be reduced by the number of travel days allowed in the Joint Federal Travel Regulation (JFTR), chapter 5, from the place called (or ordered) to active duty to the active duty location and return (JFTR, paragraph U5160). Refer to JFTR, chapter 8, paragraph U8008 for guidance. NOTE: VHA is not payable for annual training (AT) periods. 18.1.2. Contingency Operations. Contingency operations are designated by the Secretary of Defense. When a contingency has been declared, a member may be paid VHA for less than a 20 week tour. See 18.1.11., “RC Payroll Office – Contingency” for processing procedures. 18.1.3. Change in Housing Expenses. The member must be advised that any change in housing expenses due to change of residence, rental or mortgage payment, sharing status, etc., affects the VHA entitlement and they are required to notify the RC payroll office of these changes. 18.1.4. Limitations. A member’s VHA entitlement will be reduced by an amount equal to one-half of the amount by which the member’s VHA plus BAQ exceeds the member’s monthly housing expense, (see 18.2., “Section B – VHA Offset”). 18.1.5. Active Duty Tours of 20 Weeks or More. 18.1.5.1. Prior Service Members. The rate of VHA payable for a member of the Reserve forces stationed in the CONUS is at the rate prescribed for the location from which the member is ordered to active duty. 18.1.5.1.1. Home of Record: The home of record of a Reserve force member not in a long tour status is the location from which ordered to active duty. 18.1.5.1.1.1. A member ordered to the member’s home unit or secondary location before continuing to a duty location is paid at the rate for his or her home of record while at the intermediate duty location. 18.1.5.1.1.2. This rate applies from the date the member is entitled to basic allowance for quarters (BAQ) and terminates on the day before the day the member reports at the duty

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AFMAN65-116V3 15 MARCH 2007 location prescribed in the active duty orders. VHA will be reduced by the number of travel days allowed under the JFTR, paragraph U5160. 18.1.5.1.2. Duty Location: Entitlement to VHA at the rate prescribed for the duty location begins on the day the member reports to that location. 18.1.5.2. Non-Prior Service Members. Non-prior service members are entitled to VHA at the rate prescribed for the location from which they are ordered to active duty (home of record) beginning on the day the member is entitled to BAQ. VHA will be reduced by the number of travel days allowed under the JFTR, paragraph U5160. 18.1.5.3. VHA Rate While At Basic Training. The rate determined in 18.1.5.1.1., “Home of Record”, above, also applies while the member is processing at the home unit or other secondary location, and while at Lackland AFB attending basic training. Lackland is not considered a permanent duty location. 18.1.5.4. The initial rate, as determined in 18.1.5.1.1., “Home of Record”, above, will terminate on the day before the day the member arrives at the technical training center or the location where additional training is provided. 18.1.6. Tour – Less than 20 Weeks Extended to Over 20 Weeks. 18.1.6.1. If a member is ordered to active duty for less than 20 weeks, he or she may become eligible to draw VHA if the tour is extended for 20 weeks or more from the date the member is extended. Time served on the tour before extension cannot be included in the 20 week calculation and member cannot be paid VHA for any time before the extension. 18.1.6.2. Entitlement to VHA begins on the date of extension and is payable for the remainder of the tour. VHA is payable at the rate for the location established under 18.1.5., “Active Duty Tours of 20 Weeks or More,” and 18.1.1., “Entitlement – Normal Operations”. 18.1.7. Examples of Tour Extension Entitling a Member to VHA. 18.1.7.1. A member ordered to active duty on 31 Oct 1991 from Keesler AFB to Keesler AFB for an AD tour of 10 weeks (70 days). On November 27, 1991 (during the fourth week), the member extends for an additional 21 weeks (147 days). Since the member now has 21 more weeks of AD, the member is entitled to VHA at the Keesler rate, payable from 27 November 1991 (the date of the extension) through the end of the AD tour. 18.1.7.2. A member is ordered to active duty on 31 Oct 1991 from Keesler AFB to Keesler AFB for an AD of 10 weeks. On 13 December 1991, during the 6th week, the member extends for an additional 15 weeks. Member is not entitled to VHA because there are less than 20 weeks left from the date of the extension through the end of the tour. 18.1.8. VHA Rate. The rate of VHA is based on the individual grade. Separate rates will be computed for officers with over 4 years’ enlisted service: 01E, 02E, and 03E. The rate is based on a monthly rate. 18.1.9. Computation of VHA. Use the ZIP code in Table 61 to find the applicable index for VHA in Table 59. In Table 59, find the applicable grade and next to it, the applicable percentage of monthly BAQ. Use the daily rate. 18.1.10. RC Payroll Office.

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18.1.10.1. To determine the amount due, use the ZIP code of the duty location or home of record as determined in 18.1. above. 18.1.10.2. If an active duty tour was previously paid, but entitlement to VHA exists, review the history to make sure a VHA payment was not previously made, then submit a C05 transaction (see Table 27.5.). 18.1.10.3. If an active duty tour has not yet been paid, but entitlement to VHA exists, then submit both the A32 and A24 transactions, and any other entitlement transactions, as necessary. (See Table 16.1. and Table 9.5., respectively, for the A32 and A24 formats). NOTE: The A32 will not pay VHA retroactively. Submit a C05 (see Table 27.5.) for payment for any prior duty. 18.1.10.4. See Chapter 43, “DFAS-DE Unique Transactions – D01, D02, and PDS”, for processing transactions for dates of performance outside IAS. 18.1.11. RC Payroll Office – Contingency. Submit a C05 transaction (Table 27.5.) using a “Y” in the contingency field (position 55). 18.2. Section B – VHA Offset. 18.2.1. Reference. JFTR, Volume 1, chapter 8. 18.2.2. Adjustments to VHA. 18.2.2.1. Allowances Exceed Expenses. When the member’s prescribed VHA plus the member’s BAQ exceeds the member’s rental or ownership expenses, the VHA payable will be reduced by one-half of the difference. However, the amount of the reduction is limited to the prescribed VHA. 18.2.2.2. Allowances Less than Expenses. If the member’s housing costs are equal to or more than the total of the member’s prescribed VHA plus BAQ, the member will be entitled to the full VHA without offset. 18.2.3. Definition of Expenses. 18.2.3.1. Rental Expenses. Rental expenses are limited to the rent payment, liability, and personal property insurance. 18.2.3.2. Ownership Expenses. Ownership expenses allowable are mortgage payments (including principal, interest, taxes, and insurance (PITI)) and are limited to: 18.2.3.2.1. Mortgages used in connection with the initial purchase of a residence. 18.2.3.2.2. Mortgages used to refinance an existing mortgage to the extent that the new mortgage payments do not exceed the old mortgage payments. 18.2.3.2.3. Real estate equity loans (second mortgages) to the extent used for the purpose of repairing, renovating, or enlarging a residence. Second mortgages for the purpose of furnishing or decorating a home or for personal reasons are not allowable. 18.2.3.3. Standard Utility/Maintenance Expense (SU/ME). A SU/ME is added to the member’s rental/ownership expense for computing the VHA offset. The standard utility and maintenance rate is kept on JUMPS Table 60 by location and pay grade. 18.2.3.4. Sharers.

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AFMAN65-116V3 15 MARCH 2007 18.2.3.4.1. A sharer is defined as a member entitled to VHA and residing with one or more members of the uniformed services, entitled to VHA and/or other individuals (excluding dependents) who contribute toward the payment of rental/ownership expenses. 18.2.3.4.2. The BAQ plus VHA to which each member is entitled will constitute housing income (HI). 18.2.3.4.3. The total rental or ownership expense for the residence plus the SU/ME at the appropriate “with dependent” rate, divided by the number of sharers (some may be civilians), will constitute each member sharer’s housing expense (HE). 18.2.3.4.4. Any excess HI is subject to offset as prescribed in 18.2.2.1., “Allowances Exceed Expenses”. 18.2.4. Member Entitled to One VHA Payment Maintaining Two Residences. 18.2.4.1. When a member and dependents reside in two separate residences, rental or ownership expenses of both residences may be combined for the purpose of computing the specific offset VHA rate to which the member is entitled. 18.2.4.2. Although the rental or ownership expense may be combined for the purpose of computing the offset VHA rate, only the standard utility and maintenance expense for the applicable location will be used in the computation of the offset VHA rate. 18.2.5. Compute VHA. 18.2.5.1. Compute Housing Expense (HE). Obtain the monthly utility rate from Table 60. If member is a “sharer”, follow instructions in 18.2.3.4., “Sharers”. 18.2.5.2. Compute Rent and Mortgage Expense. Obtain the member’s rent and/or mortgage expense. Divide by the number of sharers for the member’s individual allowable rental and mortgage expense giving total rent and/or mortgage expense. 18.2.5.3. Compute Total Housing Expense. Add the member’s utility rate (see 18.2.3.3., “Standard Utility/Maintenance Expense (SU/ME)”) to the rent and mortgage expense (see 18.2.3.1., “Rental Expenses” and 18.2.3.2., “Ownership Expenses”) giving the member’s total housing expense. 18.2.5.4. Compute Allowable Housing Income. 18.2.5.4.1. Use BAQ without dependent rate for single VHA, and BAQ with dependent rate for VHA with dependents. 18.2.5.4.2. Obtain the VHA rate by grade from Table 59. 18.2.5.4.3. Add the BAQ amount to the VHA amount to obtain total allowable housing income. 18.2.6. Compute VHA Offset. 18.2.6.1. Subtract total housing expense (see 18.2.3.3., “Standard Utility/Maintenance Expense (SU/ME)”) from allowable housing income (see 18.2.3.4., “Sharers”). 18.2.6.2. If the result is negative or 0 (zero), there is no offset. 18.2.6.3. If the result is positive, divide by 2 (two) to obtain the offset amount.

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18.2.7. Reduce Allowable VHA. 18.2.7.1. Follow procedures in 18.1.9., “Computation of VHA”, for paying total VHA. 18.2.7.2. Compute a daily rate of VHA. Enter the daily rate in the A32 transaction. (See Table 16.1.) 18.2.7.3. This eliminates the requirement to process the DQ03 and DQ07 transactions to collect back the VHA offset. 18.2.8. Limitation on Reduction of VHA (i.e. VHA Rate Protection). For entitlement, reference the JFTR, Volume I, paragraph U8002K. 18.2.8.1. General. Effective October 1, 1995, the monthly amount of VHA actually paid to a member shall not be reduced as a result of a change to the annual VHA table rate (usually in January of each year) except for members who are in an offset situation. If VHA offset applies, however, a member may receive less VHA when the annual VHA table rate change goes into effect. 18.2.8.2. Loss of Rate Protection. A member loses rate protection for the following reasons: 18.2.8.2.1. When promoted (see example 3) or demoted. 18.2.8.2.2. When there is a change in dependency status. 18.2.8.2.3. When there is a reduction in certified housing costs which may occur because of: 18.2.8.2.3.1. A change in residence within the military housing authority (MHA) index. 18.2.8.2.3.2. A reduction in rental expenses for a residence. 18.2.8.2.3.3. Mortgage refinancing. 18.2.8.2.3.4. Lower costs on an adjustable rate mortgage (ARM). 18.2.8.2.3.5. Addition of a sharer(s). 18.2.8.2.3.6. A reduction in a member’s mortgage payment due to decrease in taxes or insurance. 18.2.8.2.4. A member’s VHA rate protection at the current amount will stop on the date the member’s certified lower housing costs go into effect or the date the member’s eligibility to receive VHA for a given MHA terminates, whichever is earlier. The new VHA rate becomes the member’s new protected VHA rate. NOTE: See JFTR, paragraphs U8001E and F for certified housing costs. 18.2.8.3. Reservist Called to Active Duty. VHA rate protection applies when a reservist, who is the spouse of an active duty member, is called to active duty. For example, a member without children is married to a reservist and receives VHA at the with dependent rate. During the reservist’s tour of duty, the VHA rate dropped for the member with dependents by $50. This couples’ housing costs remain the same or higher. The spouse returns from active duty to reserve status. The active duty member’s permanent duty station remains unchanged and certified housing costs did not decrease. The active duty member’s VHA rate (the amount payable at the point the reserve spouse is called to active duty) is protected. The active duty member is entitled to VHA at the same rate upon return of the spouse to reserve status.

256

AFMAN65-116V3 15 MARCH 2007 18.2.8.4. Member Assigned to an Unaccompanied Tour Overseas. Member permanently assigned to an unaccompanied tour overseas and the dependents continue to maintain a residence in the same MHA where the member’s old PDS is located, is entitled to rate protection. If the dependents relocate outside the old MHA, rate protection is lost and the new VHA rate will be computed based on the new certified housing expenses. 18.2.8.5. Member Married to Member. When computing the member married to member VHA entitlement, use the rent sharer formula, increasing the amount for any change to the maximum amount allowable for each member. 18.2.8.5.1. It is possible for the certified housing costs to rise; however, after the manual computation, the new rent actually will be lower. This will ensure both are protected by rate protection. See example 5. 18.2.8.6. Computation. 18.2.8.6.1. A member in an offset situation may receive less VHA when the annual VHA table change goes into effect. Offset is computed using the current VHA table, current BAQ rate, and the SU/ME amount. If there is a change in the VHA table rate (increase or decrease) from the old to the new table, offset is applied to the higher of the two rates, either the actual amount of VHA paid in the previous year or the new VHA table rate. See example 1. 18.2.8.6.2. If certified housing costs increase or stay the same, the amount of VHA paid to a member will be the greater of the old amount paid or the new computed VHA amount. If the member is subject to offset, the offset amount will apply regardless of a VHA table increase or decrease. See examples 2 and 4. 18.2.8.7. Processing. To ensure VHA is administered correctly, the following procedures will be accomplished: 18.2.8.7.1. Verify entitlement to VHA, i.e., tour length and the completion of the AF Form 3502. 18.2.8.7.2. The member must certify housing expenses and dependency status any time there is a change. Compute the basic VHA entitlement (using the ZIP code of the member’s PDS), apply VHA offset (if necessary), and determine if VHA rate protection applies. A computed VHA daily rate amount is input in the VHA transaction. 18.2.8.7.3. The RPO will process an A32 or C05 transaction (whichever is applicable) using the ZIP code of the member’s PDS and the computed VHA daily rate amount. 18.2.8.7.4. After the transaction has processed on the MMPA, a manual check of the daily rate must be accomplished to ensure the member is being paid the correct daily rate amount. An incorrectly placed decimal point can result in significant overpayment or underpayment. 18.2.8.8. VHA Rate Protection Computation Examples.

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18.2.8.8.1. Example 1. An E8 with dependents, ZIP code 85326, MHA 013. Member was not subject to offset in 1995 but had offset in 1996. VHA maximum rate decreased and certified housing costs stayed the same. 1995 BAQ $552.60 VHA Table Rate 192.07 Total HA Rent 425.00 SU/ME 328.53 Total HE Difference Offset (50% of difference) VHA Table Rate 192.07 Minus Offset 0.00 VHA Payable $192.07

1996 $581.40 184.34 744.67

765.74 425.00 314.62

753.53 <8.86> 0.00

739.62 26.12 13.06 * 192.07 13.06 *$179.01

NOTE: *The VHA table rate decreased; therefore, the offset amount is applied to the higher of the two rates (amount payable prior year or new VHA table rate). 18.2.8.8.2. Example 2. An E3 with dependents, ZIP code 31314, MHA 080. VHA table rate decreased, certified housing expenses increased. 1995 $345.00 48.16

BAQ VHA Table Rate Total HA Rent 350.00 SU/ME 172.61 Total HE Difference Offset (50% of difference) VHA Table Rate 48.16 Minus Offset 0.00 VHA Payable

$48.16

1996 $363.00 38.28 393.16

401.28 400.00 172.55

522.61 <129.45> 0.00 38.28 0.00 38.28 *$48.16

572.55 <171.27> 0.00 (this year’s rate)

(last year’s rate)

NOTE: *Since housing costs did not decrease, member maintains the higher of the two (previous year versus current year).

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AFMAN65-116V3 15 MARCH 2007 18.2.8.8.3. Example 3. An E7 with dependents, ZIP code 89044, MHA 212. Member promoted to E8 effective February 1, 1996. 1995 (E7)

BAQ $513.00 VHA Table Rate 312.09 Total HA Rent 854.00 SU/ME 284.91 Total HE Difference Offset (50% of difference) VHA Table Rate 312.09 Minus Offset 0.00 VHA Payable $312.09

January 1996 (E7)

February 1996 (E8)

$539.70 326.28

$581.40 307.75

825.09

865.98 854.00 284.91

1138.91 <313.82> 0.00

889.15 854.00 266.93

1138.91 <272.93> 0.00 326.28 0.00 *$326.28

1120.93 <231.78> 0.00 307.75 0.00 *$307.75

NOTE: *Member will receive $326.28 for the month of January and will start a new rate protection of $307.75 effective February (date of promotion). 18.2.8.8.4. Example 4. An 04 with dependents, ZIP code 22332, MHA 053. Member was not subject to offset for 1995 and subject to offset for 1996. Certified housing expenses stayed the same, VHA table rate increased and SU/ME decreased. 1995 $705.90 144.62

BAQ VHA Table Rate Total HA Rent 520.00 SU/ME 332.12 Total HE Difference Offset (50% of difference) VHA Table Rate 144.62 Minus Offset VHA Payable

0.00 $144.62

1996 $742.50 171.55 850.52

914.05 520.00 321.25

852.12 <1.60> 0.00

841.25 72.80 36.40 171.55 36.40 *$135.15

NOTE: *Because the member’s VHA table rate increased and is now subject to offset, the rate of $135.15 will be the new rate effective January.

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18.2.8.8.5. Example 5. Member Married to Member. Both in the grade of E4. Certified housing cost for 1995 was $641.25 and housing cost changed effective January 1996 to $650.00.

Total Rent BAQ VHA Table Rate Total Minus SU/ME Rent Share

Member A

Member B

1995

1995 $641.25

258.90 76.19 335.09 109.61 225.48

$641.25 258.90 76.19 335.09 109.61 225.48

18.2.8.8.5.1. At least $225.48 would be reported as rent so that both members would receive the maximum VHA rate.

Total Rent BAQ VHA Table Rate Total Housing Income Minus SU/ME Rent Share

Member A

Member B

1996

1996 $650.00

$650.00

272.40 41.69

272.40 41.69

314.09 112.70 201.39

314.09 112.70 201.39

18.2.8.8.5.2. If the new rent share of $201.39 is used in VHA computation, both members will lose VHA rate protection. Each rent share should be increased to at least the old rent share amount reported. Remember, the total amount of rent share cannot exceed the total amount of the certified housing cost. (i.e. $650.00 in this case). 18.3. Section A – Continental United States Cost of Living Allowance (CONUS COLA) Payment. 18.3.1. Entitlement – Normal Operations. CONUS COLA is a taxable entitlement payable to members on ordered active duty tours for 20 weeks or more to or in a high cost area in the CONUS. The rate is prescribed for the location from which they are called or ordered to active duty beginning the day the member is entitled to BAQ (see Chapter 14, “Basic Allowance for Quarters (BAQ)”). The areas of entitlement are established by the Per Diem, Travel and Transportation Allowance Committee (PDTATAC). 18.3.1.1. Members receiving partial BAQ are not eligible for CONUS COLA.

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AFMAN65-116V3 15 MARCH 2007 18.3.1.2. Members called to active duty (other than for training) for 20 weeks or more at one location away from his or her principal place of residence (at the time called or ordered to active duty) shall be considered to be assigned to duty at that residence and be paid CONUS COLA at the offset rate for that location, if the member is not authorized household goods movement. Members authorized movement of household goods are paid based upon the rate prescribed at the permanent duty station (PDS) location. 18.3.1.3. Entitlement will begin on the day the member is entitled to BAQ, however, the CONUS COLA will be reduced by the number of travel days allowed from the place called (or ordered) to active duty to the active duty location and return. (JFTR, paragraph U5160). Refer to JFTR, chapter 8, paragraph U8009 for guidance. 18.3.2. Entitlement – Contingency Operations. Contingency operations are designated by the Secretary of Defense. Members called or ordered to active duty for contingency purposes are entitled to CONUS COLA. (See 18.3.7. for processing procedures). 18.3.3. Active Duty Tours of 20 Weeks or More. Entitlement rules for CONUS COLA are the same as those for VHA. 18.3.3.1. Prior Service Members. The rate of CONUS COLA payable for a member of the reserve forces stationed in the CONUS is at the rate prescribed for the location from which ordered to active duty. 18.3.3.1.1. Home of Record: The home of record of a reserve force member not in a long tour status is the location from which ordered to active duty. 18.3.3.1.2. Duty Location: Entitlement to CONUS COLA at the rate prescribed for the duty location begins on the day the member reports to that location. 18.3.3.2. Non-Prior Service Members. Non-prior service members are entitled to CONUS COLA at the rate prescribed for the location from which they are ordered to active duty (home of record) beginning on the day the member is entitled to BAQ. CONUS COLA will be reduced by the number of travel days allowed by the JFTR, paragraph U5160. 18.3.3.3. CONUS COLA While at Basic Training. The rate determined in 18.3.3.1.1. “Home of Record”, above also applies while the member is processing at the home unit or other secondary location, and while at Lackland AFB attending basic training. Lackland is not considered a permanent duty station (PDS) location. 18.3.3.3.1. The initial rate as determined in 18.3.3.1.1. above will terminate on the day before the day the member arrives at the technical training center or the location where additional training is provided. 18.3.4. Tour – Less than 20 Weeks Extended to Over 20 Weeks. CONUS COLA entitlement and payment rules are the same as those for VHA. (Reference paragraph 18.1.6.). 18.3.5. CONUS COLA Rate. The rate of CONUS COLA is based on the individual grade and longevity. Separate rates are computed for officers with over 4 years enlisted service (01E, 02E, 03E). The rate is based on a monthly rate. (See DJMS-AC Table 160 for CONUS COLA dependency monthly rates). 18.3.6. Computation of CONUS COLA. Use the ZIP code in DJMS-AC Table 161 to find the applicable index for CONUS COLA in Table 160. In Table 160 find the applicable grade and longevity for

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the monthly rate of CONUS COLA. To determine the amount due the member multiply the monthly amount times the index, divide the result by 30 days (five decimal place). Multiply this result by the number of days of entitlement. 18.3.7. RC Payroll Office Procedures. Compute the amount due the member as described in paragraph 18.3.6. above. 18.3.8. Process a TIN D02 with the applicable component of pay (with or without dependent). See Chapter 43, “DFAS-DE Unique Transactions – D01, D02, and PDS”, for processing transactions within and outside of IAS and for transactions which are paying member for contingency operations. Table 18.1. Example 1 – Allowable Housing Income Exceeds Total Housing Expense. Example 1 - Allowable Housing Income Exceeds Total Housing Expense VHA is reduced by 50 percent of difference. See 18.2.7., “Reduce Allowable VHA”. Description:

Individual Expense

Total Expense

ALLOWABLE HOUSING INCOME: BAQ

$400.00

VHA

$200.00

Total

$600.00

TOTAL HOUSING EXPENSE: Rent/Mortgage

$350.00

Utilities

$100.00

Total

$450.00

Allowable income exceeds total expenses

$150.00

OFFSET is 50 percent:

X 0.50

Offset amount: (prepare an A32). See Table 16.1. for transaction format. $ 75.00

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Table 18.2. Example 2 – Total Housing Expense Exceeds Allowable Housing Income. Example 2 - Total Housing Expense Exceeds Allowable Housing Income SUMMARY: Total expenses exceed allowable expenses so member is entitled to full VHA. Description:

Individual Expense

Total Expense

ALLOWABLE HOUSING INCOME: BAQ

$400.00

VHA

$200.00

Total

$600.00

TOTAL HOUSING EXPENSE: Rent/Mortgage

$600.00

Utilities

$150.00

Total

750.00

Table 18.3. Example 3 – Offset Amount Exceeds VHA Amount. Example 3 - Offset Amount Exceeds VHA Amount SUMMARY: Member’s VHA is reduced to zero but no additional collection is made for the $25 remaining since the offset cannot exceed the allowable VHA. Description:

Individual Expense

Total Expense

ALLOWABLE HOUSING INCOME: BAQ

$400.00

VHA

$100.00

Total

$500.00

TOTAL HOUSING EXPENSE: Rent/Mortgage

$200.00

Utilities

$ 50.00

Total Expenses

$250.00

Allowable Exceeds Expense

$250.00

$250.00 Offset of 50 percent

x 0.50

Total

$125.00

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MEDICAL, DENTAL, VETERINARY, AND OPTOMETRY (MDVO) SPECIAL PAY 19.1. Purpose. The purpose of this chapter is to provide procedures for the administration and payment of medical, dental, veterinary, optometry and other related special pay entitlements. 19.2. Applicability and Scope. This chapter applies to eligible officers of the Air Force Reserves and the Air National Guard. 19.3. Policy. Policy for the entitlement to special pays is contained in the DoDFMR, Volume 7A, chapters 5, 6, and 7, respectively. In addition, certified registered nurse anesthetists (CRNAS) and some non-physician healthcare providers are entitled to special pay when performing active duty per DoDFMR, Volume 7A, chapter 21. 19.4. Supporting Documentation/Establishment/Change of Medical Special Pay Entitlements. The military personnel flight (MPF) sends a certified statement of service to the reserve component (RC) payroll office to establish the medical special pay entitlement on the member’s pay record, to include the medical service pay date (MSPD). The certified statement of service may be a computer product, applicable form or memo. In addition, the RC payroll office should brief its medical and dental personnel that their respective entitlements will be started or changed upon receipt of the appropriate documentation. The MPF should assist, when necessary, the payroll office in obtaining documentation from either HQ AFPC/SG or HQ ARPC/SG. For internal control purposes, the RC payroll office will not accept these supporting documents directly from a member. 19.5. Active Duty for Training, Annual Training, School Training. 19.5.1. Medical Officers (not including dental, veterinary, optometry or CRNA officers) on active duty for training, repeat, training tours for less than one year, are entitled to a medical special pay at the monthly rate of $450 per month ($15 per day). Once the entitlement is established on the MMPA by the TIN A28 transaction, $15 per day will automatically be paid when either a TIN A24 (long tour) or a TIN C01 (short tour) is processed. 19.5.1.1. Active Duty Tours. Input a TIN A28 to initiate the correct MDVO type code and professional codes on the MMPA. This transaction records the proper codes and dates applicable to the entitlement on the MMPA. Each time a TIN A24 processes, medical special pay will be paid automatically through DJMS-RC. 19.5.1.1.1. Input the correct MDVO type code, ‘B or E’, whichever is applicable, in character position 16 of the TIN A28. Reference Table 19.1. for a description of MDVO type codes. 19.5.1.1.2. Input the MDVO professional code, ‘24’, medical pay, in character positions 23-24. Reference Table 19.2. 19.5.1.1.3. If an active duty training tour transaction processes before the TIN A28 is input, input the TIN A28 using the current date as the start date. For the period prior to the TIN A28 start date, pay medical special pay using a TIN D02, regardless of inside or outside IAS. Reference Chapter 43 for the TIN D02 transaction formats.

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NOTE: A member entitled to medical special pay in paragraph 19.5.1. above is entitled to the medical special pay listed in paragraph 19.6. and vice versa. A member cannot receive both types of medical pay for the same period of time. Input another TIN A28, zero-filling the appropriate fields to remove current MMPA information. This will prevent further payments of medical special pay for active duty tours. 19.5.1.1.4. If paying medical special pay outside IAS, input a TIN D02 as follows: The component of pay code is ‘B3’ for medical officers. The rate payable is in the DoDFMR, Volume 7A, paragraph 050102. The dates must not cross calendar months. 19.5.1.2. Collection of Active Duty Tours. 19.5.1.2.1. Medical special pay is collected with a TIN C03 (reference Table 32.3.) if entitlement ID equals ‘01’, ‘Collect All’. If only medical special pay is collected, use a TIN D02 transaction, regardless of inside or outside IAS. 19.5.1.2.2. If only medical special pay is being collected, use a TIN D02 ‘C’ transaction, regardless of inside or outside IAS. 19.5.1.2.3. The component of pay code medical special pay of $450 per month is ‘B3’. 19.5.2. Dental officers on active duty, including active duty in the form of annual training, active duty for training, and active duty for special work, for less than one year, are entitled to a dental special pay at the monthly rate of $350 per month ($11,6667) per day). The amount will be prorated for periods of less than a month. Dental pay is paid using a TIN D02 for either inside or outside IAs. 19.5.2.1. The amount field must not exceed $350 per month. 19.5.2.2. The component of pay code is ‘B5’ for dental pay. 19.5.2.3. The dates must not cross calendar months and amounts are prorated for less than one month. 19.5.2.4. The TIN D02 automatically generates a D04. (See Table 43.11. for the D02 transaction format and Table 43.14. for the D04 format) 19.5.3. Veterinarians or Optometrists are not entitled to their respective special pay entitlements when called to active duty for training, annual training, etc. Reference paragraph 19.7. for payment processing for full-time active duty. 19.6. Active Duty (Other than for Training). Officers on active duty (other than active duty for training, including annual training) for more than 30 consecutive days but less than one year or more or whose orders are amended to require continuous active duty for 1 year are entitled to “full” medical/dental pay entitlements addressed in the DoDFMR, Volume 7A, paragraphs 0501 through 0504 or paragraph 0601-0603. “Full” medical and dental pay entitlements are paid on a TIN D02, for active duty either inside or outside IAS. The types of “full” pay entitlements are as follows: 19.6.1. Variable Special Pay (VSP). VSP is payable to physicians and dentists based on training status (non-intern) and years of creditable medical service. Processing specifics are as follows: 19.6.1.1. The TIN D02 component of pay codes are: 19.6.1.1.1. BT – Medical Officers 19.6.1.1.2. DK – Dental Officers

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19.6.1.2. The rate payable is in the DoDFMR, Volume 7A, paragraph 050102 for medical officers or paragraph 060102 for dental officers. 19.6.1.3. The dates must not cross calendar months and amounts are prorated for less than one month. 19.6.2. Board Certified Pay (BCP). BCP is payable to physicians and dentists who are board certified. Officers must be established as physicians or dentists before BCP is payable. If a physician/dentist reaches the applicable years of medical/dental service or certification expiration date, the rate is either increased or discontinued. Processing specifics are as follows: 19.6.2.1. The TIN D02 component of pay codes are: 19.6.2.1.1. BJ – Medical Officers 19.6.2.1.2. BK – Dental Officers 19.6.2.2. The rate payable is in the DoDFMR, Volume 7A, paragraph 050202 for medical officers or paragraph 060202 for dental officers. 19.6.2.3. The dates must not cross calendar months and amounts are prorated for less than one month. 19.6.3. Additional Special Pay (ASP). ASP is payable to physicians and dentists who are not in internship or initial residency training and sign a written agreement to remain on active duty for a period of 1 year from the contract effective date. Payment is made annually, in advance, as a lump sum. Processing specifics are as follows: 19.6.3.1. The TIN D02 component of pay codes are: 19.6.3.1.1. BZ – Medical officers 19.6.3.1.2. DI – Less than three years dental officers 19.6.3.1.3. BW – 3 to 14 year dental officers 19.6.3.1.4. BX – 14 to 18 year dental officers 19.6.3.1.5. BY – over 18 year dental officers 19.6.3.2. The rates payable are contained in the DoDFMR, Volume 7A, paragraph 050305 for medical officers or paragraph 060305 for dental officers. 19.6.3.3. The dates must not cross calendar months and amounts are prorated for less than one month. 19.6.4. Incentive Special Pay (ISP). ISP is payable to physicians. Congress revised the ISP program effective 1 January 1991 so that eligible physicians may sign multi-year contracts (1, 2, 3, or 4 years). The initial payment is made upon execution of the contract. Subsequent installments are paid on the anniversary date of the contract. Processing specifics are as follows: 19.6.4.1. The TIN D02 component of pay code is ‘C1’. 19.6.4.2. The amount payable is in the DoDFMR, Volume 7A, paragraph 050405. 19.6.4.3. The dates must not cross calendar months and amounts are prorated for less than one month.

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AFMAN65-116V3 15 MARCH 2007 19.6.4.4. Termination, recoupment, and refund of unearned incentive special pay are contained in the DoDFMR, Volume 7A, paragraph 050407. When collection of ISP is required, a TIN D02 will be input, using the same COP that was used to pay the entitlement. The recoupment computation is as follows:

Date Member Became Ineligible Member’s ISP Contract Date Earned (months-days) or 315 days ((10 X 30) + 14 + 1 (inclusive days) Amount of Bonus Divided by 360 Days Daily Rate Earned Portion of the Bonus $100 X 315 Days = Minus the Bonus Contract Amount (paid) Unearned ISP Amount to be Recouped

97-09-15 96-11-01 10-14 $36,000 360 $100.00 $31,500.00 36,000.00 $4,500.00

19.6.5. Incentive Special Pay for Certified Registered Nurse Anesthetists (CRNA). A nurse corps officer on active duty under a call or order to active duty for a period of not less than one year, who is qualified and performing as a CRNA may be paid incentive special pay. Processing specifics are as follows: 19.6.5.1. The TIN D02 component of pay code is ‘CX’. 19.6.5.2. Entitlement information and rates payable is in the DoDFMR, Volume 7A, paragraph 210201. 19.6.5.3. The dates must not cross calendar months and amounts are prorated for less than one month. 19.6.5.4. Recoupment and refunds of unearned portions of ISP for CRNAs are contained in the DoDFMR, Volume 7A, paragraphs 210203 and 210204 respectively. When collection of ISP is required, a TIN D02 will be input, using the same COP that was used to pay the entitlement. Unearned ISP is recouped on a pro rata basis using the date of ineligibility and the contract date.

AFMAN65-116V3 15 MARCH 2007

Date Member Became Ineligible Member’s ISP Contract Date Earned (months-days) or 315 days ((10 X 30) + 14 + 1 (inclusive days) Amount of Bonus Divided by 360 Days Daily Rate Earned Portion of the Bonus $41.6667 X 315 Days = Minus the Bonus Contract Amount (paid) Unearned ISP Amount to be Recouped

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97-09-15 96-11-01 10-14 $15,000 360 $41.6667 $13,125.01 15,000.00 $1,874.99

19.6.6. Non-Physician Board Certification Pay. Officers in the biomedical science of the Air Force or designated as a nurse who is a health care provider (other than Psychologists) are entitled to special pay. Processing specifics are as follows: 19.6.6.1. The TIN D02 component of pay code is ‘CY’. 19.6.6.2. The rates payable are in the DoDFMR, Volume 7A, paragraph 050901. 19.6.6.3. The dates must not cross calendar months and amounts are prorated for less than one month. 19.6.7. Diplomat Pay for Psychologists. A Psychologist who has been awarded a diploma as a Diplomat in Psychology by the American Board of Professional Psychology and is an officer in the biomedical science of the Air Force is entitled diplomat pay. Processing specifics are as follows: 19.6.7.1. The TIN D02 component of pay code is ‘CZ’. 19.6.7.2. The rates payable are in the DoDFMR, Volume 7A, paragraph 10592. 19.6.7.3. The dates must not cross calendar months and amounts are prorated for less than one month. 19.7. Veterinarian and Optometry Special Pay. Veterinarians and Optometrists called to active duty for more than 30 days but less than one year, other than for training, or for one year or more are entitled to special pay at $100 per month. Payment is made using the TIN D02. Reference Table 43.11. for the transaction format. Processing specifics are as follows: 19.7.1. The component of pay codes are: 19.7.1.1. B6 – Veterinarian special pay 19.7.1.2. B4 – Optometry special pay 19.7.2. The rate payable cannot exceed $100 per month. Reference the DoDFMR, Volume 7A, paragraph 070101. 19.7.3. The dates must not cross calendar months and amounts are prorated for less than one month.

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19.8. Collection of Active Duty Tours. Medical special pay will be collected with a TIN C03 if option ‘01’, ‘Collect All’, is input as defined by Table 32.3., and the period is inside IAS. If only medical special pay is collected, or the period of collection is outside IAS, input a TIN D02 ‘C’ transaction. Reference Chapter 43. Table 19.1. MDVO Type Codes Used with the A28 Transaction. MDVO Type Codes Used with the A28 Transaction MDVO TYPE - Card Column 16 Code

Description

A

Veterinarian or Optometrist.

B

Officer with less than 2 years of active medical or dental service.

C

Officer with over 2, but less than 6 years of active dental service.

D

Officer with over 6, but less than 10 years of active dental service.

E

Officer with over 10 years’ dental service, or over 2 years’ medical service.

N

No entitlement (used only when removing MDVO from the pay record).

Table 19.2. MDVO Professional Codes Used in the A28 Transaction. MDVO Professional Codes Used in the A28 Transaction MDVO PROFESSION CODE - Card Column 23-24 Code

Description

00

Not entitled

20

Dental

24

Medical

28

Veterinary

29

Optometry

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Table 19.3. A28 – Special Pay – Medical, Dental, Veterinary, Optometry Officers. A28 - Special Pay - Medical, Dental, Veterinary, Optometry Officers For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name COMMON DATA

Column(s) 1-15

MDVO TYPE

16

MDVO DATE

17-22

Explanation See common data Table 2.4. or Table 2.5. Code for medical, dental, veterinary, or optometry officers. See Table 19.1. for codes and descriptions. 1. Effective date of change in YYMMDD format if the MDVO TYPE field is “A” through “E” (see Table 19.1.) 2. Zeros if MDVO TYPE (position 16) is “N”

MDVO PROFESSIONAL CODE

23-24

See Table 19.2. for codes and definitions.

MEDICAL SERVICE DATE

25-30

1. Zeros if MDVO PROFESSIONAL CODE (positions 23-24) is zeros. 2. Enter same date as MDVO DATE (positions 17-22) if MDVO PROFESSIONAL CODE (positions 23-24) is not equal to zeros.

FILLER

31-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “A28” in card columns 75-77.

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AFMAN65-116V3 15 MARCH 2007 Chapter 20 INCENTIVE PAY

20.1. Section A – Flights. 20.1.1. Entitlement. 20.1.1.1. Inactive Duty Training. See DoDFMR, Volume 7A, chapter 3, for entitlement to incentive pay for flights when performing inactive duty training. 20.1.1.2. Active Duty. See DoDFMR, Volume 7A, chapter 2, for entitlement to incentive pay for flights when performing active duty. 20.1.2. General Procedures. 20.1.2.1. Establishment of ACIP/HDIP. 20.1.2.1.1. Documentation. Documentation is issued by the servicing Flight Management Office (usually aeronautical orders or DD Form 114). 20.1.2.1.1.1. Per AFR 35-13, Foreign Language Proficiency Pay, 20.1.2.1.1.2. AFR 10-7, Administrative Orders, and 20.1.2.1.1.3. DFAS-DEM 7073-2, Joint Uniform Pay System Unit Procedures (excluding DFAS-DE/FJG AFO). 20.1.2.1.2. RC Payroll Office. Establishes the entitlement to incentive pay when flight requirements have been met by preparing an A19 (see Table 20.2.). 20.1.2.1.3. To stop incentive pay for non-entitlement, prepare an A19 transaction (see Table 20.2.). 20.1.2.2. Change ACIP/HDIP. RC payroll office submits an A19 transaction (see Table 20.2.), based on aeronautical orders or DD Form 114s, to change incentive pay entitlement and to establish start and end dates. 20.1.2.3. Preparation of the A19 Pay Transaction for Flights. 20.1.2.3.1. Rated Officer. The RC payroll office enters zeros for incentive pay start and stop dates. 20.1.2.3.1.1. Aviation career incentive pay (ACIP) is based on officer service date (OSD) and aviation service date (ASD) data in the MMPA input through the personnel data system (PDS) for incentive pay type “A”. 20.1.2.3.1.2. The RC payroll office reports the OSD and ASD in the A19 (see Table 20.2.). NOTE: Controls have been added which will issue a management notice instructing the RC payroll offices to verify all entitlements to ACIP if the OSD and ASD are changed at a later time and they are different from what was originally reported.

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20.1.2.3.2. Crew Member – Enlisted. The RC payroll office enters 991231 as hazardous duty incentive pay (HDIP) stop date, type “A”. Members on long tours who are coded as crew members will automatically be paid HDIP. 20.1.2.3.2.1. If on a tour where flight requirements will not be met, the RC payroll office prepares an A19 (see Table 20.2.) to change the Incentive Pay status to type “N”. See Table 20.1. for definition of status codes. 20.1.2.3.2.2. The RC payroll office reinstates the IP-type “A” after the long tour is paid out. See Table 20.1. for definition of incentive pay codes. 20.1.2.3.3. Nonrated Officer and Non-Crew Member – Enlisted. The servicing Flight Management Office submits DD Forms 114’s monthly to pay this entitlement. (See AFMAN 65-116 V2.) 20.1.2.3.4. The RC payroll office prepares an A19 (see Table 20.2.) with start and stop dates from the hazardous duty orders and HDIP type “B”. See Table 20.1. for definition of incentive pay codes. 20.1.2.3.5. Crew Member Flight Nurses – Officers. The RC payroll office enters the actual start date and 999999 for stop date on the A19 (see Table 20.2.). 20.1.2.4. AFRES Payroll Offices ONLY. This procedure applies to both ACIP and HDIP. 20.1.2.4.1. Review AF Form 938, Request and Authorization for Active Duty Training/Active Duty Tour. If the total number of days paid differ from the total days displayed in Block 11, then a form letter must be sent to the applicable unit’s flight management representative. 20.1.2.4.2. This form letter will display the individual’s name, SSN, order number, number of days on the order, and actual number of days paid. It will also state that this letter is being provided to adjust conditional entitlement to ACIP. This permits the unit flight management representative to make adjustments for travel days or shortened tours. 20.1.3. Supporting Documents for ACIP. Administrative records must be maintained at the base level servicing flight management office to support the entitlements of flight pay for these members as provided in AFMAN 65-116 V2 and applicable flight management office regulations. 20.1.4. Supporting Documents for HDIP. 20.1.4.1. Mechanized Flight Performance Reports. When approved by HQ USAF/RE for USAFR or ANGRC/FM for ANG, use automatic data processing systems to record flying time for members in flying status and required to meet flight requirements. Such systems may use full or semi-mechanized methods for processing and recording flying data. The system must provide procedures to include, as a minimum: 20.1.4.1.1. Authority to participate in training 20.1.4.1.2. Flight status 20.1.4.1.3. Duty hours 20.1.4.1.4. Actual flying time 20.1.4.1.5. Type of aircraft

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AFMAN65-116V3 15 MARCH 2007 20.1.4.1.6. Data to identify air technicians and their duty or leave status when performing an additional flying training period (AFTP), inactive duty training periods, or equivalent training (EQT) 20.1.4.2. Exception Reporting Before Meeting Flight Requirements. 20.1.4.2.1. The RC payroll office may report incentive pay entitlement for inactive duty training and active duty before the member meets the flight requirements. 20.1.4.2.2. If the member fails to meet flight requirements, the RC payroll office submits B12 and C03 transactions for collection of incentive pay. The B12/C03 transactions should be submitted on the first scheduled computer update following the month the member failed to meet the requirements. (See Table 32.2. and Table 32.3., respectively, for the B12 and C03 formats.) 20.1.4.2.3. Submit separate B12 and C03 transactions when appropriation data changes. 20.1.4.2.4. The B12/C03 transactions will reject back to the input site when dates of performance are outside of IAS. Payroll offices may submit the D02 transaction to process transactions outside IAS (see Chapter 43, “DFAS-DE Unique Transactions – D01, D02, and PDS” for instructions and Table 43.11. for the D02 input transaction format.) 20.1.4.3. Reporting After Meeting Flight Requirements. 20.1.4.3.1. AFRES Procedures Only. 20.1.4.3.1.1. AFRES – Crew Members. This procedure applies to both continuous and conditional entitlements for crew members. 20.1.4.3.1.1.1. AFRES Host Operations System Management (HOSM) or unit Flight Management Office (FMO) personnel follow the procedures provided in DFAS-DEM 7073-2 to process incentive pay. 20.1.4.3.1.1.2. Once established, the entitlement is continuous unless orders to stop and/or a DD Form 114, Military Pay Order, to stop/collect is forwarded by the HOSM or FMO to the servicing Reserve pay office (RPO). 20.1.4.3.1.2. AFRES – Non-Crew Members. Non-crew members must have a DD Form 114 submitted each month by the HOSM or unit’s FMO personnel. 20.1.4.3.2. Audit for AFRES Only: AFRES payroll offices are not required to issue or maintain a directive prescribing the reporting method in detail. This is the responsibility of unit/ base flight management representatives, as provided in DFAS-DEM 7073-2. 20.1.4.3.3. ANG Procedures Only: Use a copy of the individual flight record, (see ANGR 60-1) or certification of entitlement to incentive pay for aerial flights (see ANGR 177-02). 20.1.4.3.4. Audit for ANG Only: For on-site audit or as requested by DFAS-DE for audit purposes, the RC payroll office: 20.1.4.3.4.1. Issues a directive prescribing the reporting method in detail. 20.1.4.3.4.2. Makes the directive and all supporting and control documents available to auditors, examiners and DFAS-DE/FJP upon request. 20.1.5. Input.

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20.1.5.1. Incentive Pay for Inactive Duty Training (IDT) Periods. The RC payroll office inputs a B11 transaction (see Table 8.2.) based on the selection of exception or after-meeting-requirements reporting. 20.1.5.2. Incentive Pay for Additional Flying Training Periods (AFTPs). AFTPs may not be reported unless requirements in ANGR 50-1 for ANG and AFI 36-2115 for USAFR are met. Input a B10 transaction (see Table 8.1.). 20.1.5.3. Incentive Pay for Active Duty – Entitlement Explanation. 20.1.5.3.1. A C01 or A24 transaction must contain the appropriate code when requirements are met, except for members entitled to continuous ACIP who are considered to have met flight requirements. (See Table 9.3. or Table 9.5., respectively, for the C01 and A24 formats.) 20.1.5.3.2. When requirements have not been met, enter code “N” (no entitlement). See Table 20.1. for incentive pay code definitions. 20.1.5.4. Officers with 25 Years’ Commissioned Service. 20.1.5.4.1. Effective 1 October 1981, officers, grade 07 and above, who reach 25 years’ commissioned service, are not entitled to ACIP. HDIP will pay automatically if the OSD and ASD are present on the pay record. The DJMS-RC system stops all payments for ACIP. 20.1.5.4.2. Officers, 06 and below, who reach 25 years’ commissioned service, are entitled to flight pay, if they perform operational flights. 20.1.5.4.3. The DJMS-RC system retains Incentive Pay type “A”, the OSD, and the ASD in the MMPA. See Table 20.1. for incentive pay code definitions. 20.1.5.4.3.1. RC Payroll Office Actions. RC payroll office prepares transactions as follows: (see Table 20.1. for available incentive pay codes.) 20.1.5.4.3.1.1. B10. Enter “A” in the INCENTIVE PAY TYPE field (position 58) to pay HDIP (see Table 8.1. for the B10 format). 20.1.5.4.3.1.2. B11. Enter “A” or “N” in the INCENTIVE PAY TYPE field (position 58) to pay HDIP (see Table 8.2. for the B11 format). 20.1.6. Airborne Warning and Control System (AWACS) Pay. 20.1.6.1. Purpose. The purpose of this section is to provide procedures for paying AWACS incentive pay to officers, enlisted members and warrant officers. 20.1.6.2. Applicability and Scope. Members of the reserve component under competent authority (orders) to participate in frequent and regular aerial flight as an air weapons controller crew member aboard AWACS aircraft are entitled to incentive pay at a specific monthly rate. 20.1.6.3. Policy. Policy for entitlement to AWACS pay is in DoDFMR, Volume 7A, part two, for active duty, and part eight for inactive duty. A member of the reserve component on active duty is entitled to incentive pay under the same conditions as a member on extended active duty. 20.1.6.4. Supporting Documents. 20.1.6.4.1. AF Form 938, Request and Authorization for Active Duty Training/Active Duty Tour.

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AFMAN65-116V3 15 MARCH 2007 20.1.6.4.2. AF Form 1887, Request and Authorization for Aeronautical Orders. 20.1.6.4.3. DD Form 114, Military Pay Order (MPO). 20.1.6.4.4. DD Form 139, Pay Adjustment Authorization. 20.1.6.5. Other Publications. Other publications that should be used in conjunction with the DoDFMR and this directive are as follows: 20.1.6.5.1. AFI 36-2115, Assignment Within the Reserve Components. 20.1.6.5.2. AFI 37-128, Administrative Orders. 20.1.6.5.3. ANGR 50-01, Management of Active and Inactive Duty for Training and Operational Support Within the Air National Guard. 20.1.6.5.4. ANGI 65-101, ANG Workday Accounting and Reporting Procedures. 20.1.6.5.5. DFAS-DEM 7073-1, Defense Joint Military Pay System-Active Component (DJMS-AC) FSO Procedures. 20.1.6.5.6. DFAS-DEM 7073-2, Defense Joint Military Pay System (DJMS) Unit procedures Excluding FSO. 20.1.6.6. Responsibilities. 20.1.6.6.1. Flight Management Office (FMO). FMO responsibilities are outlined in DFAS-DEM 7073-2, Chapter 3, Table 3.1. 20.1.6.6.1.1. Establishes the AWACS experience date. 20.1.6.6.1.2. Prepares DD Form 114 or completes the MPO section of AF Form 1887, authorizing payment of AWACS incentive pay, and sends the documents to the RPO for processing. NOTE: All DD Forms 114 and AF Forms 1887 must contain a termination date for all non-crew members. 20.1.6.6.1.3. Reviews PCN: UH022-0160, JUMPS-RF input and batch totals, verifying payment of AWACS in DJMS-RC. 20.1.6.6.2. Military Personnel Flight (MPF). Updates the personnel data file (PDF) with information pertaining to a member’s AWACS duty. 20.1.6.6.3. Reserve Payroll Office (RPO). 20.1.6.6.3.1. Receives AF Form 1887 or DD Form 114 from FMO. Ensures the form is complete, certified, and signed. 20.1.6.6.3.2. Verify the member is entitled to AWACS. For example, an officer cannot receive aviation career incentive pay (ACIP) and AWACS for the same period of time, i.e., if the member is entitled to ACIP, AWACS is not payable.

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20.1.6.6.3.3. Determine rate of entitlement using the flight crew status codes. These codes also identify, for future reference, the dates needed to increase, decrease, or discontinue AWACS entitlement. Flight Crew Status

Member

Code 1 Code 2 Code 4

Enlisted Crew Member Non-Crew Member AWACS Air Weapons Controller

NOTE: Flight pay must be stopped upon PCS for code 2. 20.1.6.6.3.4. An example of determining years of experience are as follows: 20.1.6.6.3.4.1. An E6 with an AWACS experience date of 850701 has 11 years experience but is classified as “over 10 years” for AWACS pay. Consider the following: 96-07-01 85-07-01 11-00-00

Current Date AWACS Experience Date Years AWACS Experience 20.1.6.6.3.5. Validate the incentive pay code on the member’s MMPA. It should be “N” for AWACS. If another type of incentive pay was paid for the same period, verify with the DoDFMR, Volume 7A, that AWACS can be paid in conjunction with the additional incentive pay. 20.1.6.6.3.6. Payment for active and inactive duty inside or outside immediate access storage (IAS). 20.1.6.6.3.6.1. Input a D02 transaction (reference Table 43.11.). A D02 for active duty AWACS will convert to a positive D06 transaction. A D02 transaction for inactive duty will convert to a positive D13 transaction. A positive “D” transaction indicates a payment of an entitlement. 20.1.6.6.3.6.1.1. Use the exact dates of the entitlement, start date through stop date, which correspond to the dollar amount. This will ensure a proper audit trail, allowing verification of the amount paid to the corresponding number of days. 20.1.6.6.3.6.1.2. Divide the monthly AWACS rate by 30 (days) to arrive at a daily rate, rounding to four decimal places. Multiply the daily rate by the number of day’s entitlement, rounding to two decimal places. Enter the resulting amount in the amount field of the D02 transaction. 20.1.6.6.3.6.1.3. Input separate D02 transactions for each month of entitlement. Do not combine more than one month’s entitlement into one dollar amount. 20.1.6.6.3.6.1.4. Component of pay (COP) codes. 20.1.6.6.3.6.1.4.1. Active duty = IM

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AFMAN65-116V3 15 MARCH 2007 20.1.6.6.3.6.1.4.2. Inactive duty = IT 20.1.6.6.3.6.1.5. Accounting processing code (APC). Review the AF Form 938 to determine the APC code representing the accounting classification for the member’s tour. 20.1.6.6.3.6.1.5.1. The APC for a reserve funded tour is the pay and allowance APC. 20.1.6.6.3.6.1.5.2. The basic pay APC for a guard officer on an annual tour at Buckley ANGB is B6A1AA. The “other pay and allowance” APC for AWACS entitlement (same tour) would be B6A2AA. 20.1.6.6.3.6.1.5.3. Contact DFAS-DE/FJRC, commercial (303) 676-6143 or DSN 926-6143, for the specific military personnel appropriation (MPA) (basic symbol 3500 fund tours) APC for AWACS duty. 20.1.6.6.3.6.1.5.4. If there is any doubt as to which APC to use, contact your support center. 20.1.6.6.3.6.2. Input a D18 transaction (memorandum entry) for this entitlement. 20.1.6.6.3.6.3. FMO notification. The RPO forwards a copy of PCN: UH022-0160, JUMPS-RF input and batch totals, to the FMO for verification of AWACS entitlement. 20.1.6.6.3.7. Collection of active and inactive duty inside or outside IAS. 20.1.6.6.3.7.1. Document preparation. If the member was erroneously paid AWACS pay, either the FMO or RPO will prepare a DD Form 139 or DD Form 114 to report the period of overpayment. If the document originated in the FMO, it is sent to the RPO for processing. The source document must cite the member’s name, SSN, period of overpayment, APC, COP, and amount of overpayment. 20.1.6.6.3.7.2. Input a D02 to collect the AWACS overpayment. A D02 to collect active duty AWACS converts to a negative D06 transaction. A D02 to collect inactive duty AWACS converts to a negative D13 transaction. A negative “D” transaction indicates a collection of an entitlement. TINs C03 and B12 will not programmatically collect AWACS incentive pay. 20.1.6.6.3.7.3. Component of Pay codes: 20.1.6.6.3.7.3.1. Active Duty = IM 20.1.6.6.3.7.3.2. Inactive Duty = IT 20.1.6.6.3.7.4. Use the same APC code that was used in the D02 (payment) transaction. 20.1.6.6.3.7.5. Tax Refunds. Upon written request from the member, the RPO will send a message or DD Form 114 to DFAS-DE/FJPR requesting an adjustment to FITW tax withholding.

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20.2. Section B – Incentive Pay And Dual Incentive Pay Processing. 20.2.1. Purpose. The purpose of this section is to provide general information for paying incentive pay or dual incentive pay entitlements to guard and reserve members. 20.2.2. Policy. Policy for paying incentive pay is contained in the DoDFMR, Volume 7A, chapter 24. 20.2.3. Applicability and Scope. Officers and enlisted members performing active or inactive duty may be entitled to incentive pay or dual incentive pay if they meet the criteria established in DoDFMR, Volume 7A. 20.2.4. Supporting Documents. 20.2.4.1. For parachute duty (including HALO), include aeronautical orders and an unnumbered MPA from the flight management office manager certifying the member’s performance. 20.2.4.2. For other incentive pay types, a letter and unnumbered MPO certifying the performance from the unit commander who assigns the member to perform demolition duty. 20.2.5. Payroll Office Actions. 20.2.5.1. For one incentive pay (IP) type (excluding HALO), the RC payroll office prepares a TIN A19 transaction (reference Table 20.1.) to start or stop parachute or demolition duty. This information resides on the MMPA and allows payment of incentive pay each time duty is paid. 20.2.5.1.1. TIN A19 Start Date Validation. Enter the IP start date as stated in the aeronautical orders or MPO, whichever is applicable, in YYMMDD format. Enter all zeros if the IP type in character position 16 is ‘N’. Enter all zeroes if the IP type in CP 16 is ‘A’ and the member is a rated officer entitled to ACIP. 20.2.5.1.2. TIN A19 Stop Date Validation. Enter the IP stop date, as stated in the aeronautical orders or MPO, in YYMMDD format. Enter all zeroes if the IP type in CP 16 is ‘N’. Enter all zeroes if the IP type in CP 16 is ‘A’ and the member is a rated officer entitled to ACIP. Enter all 9’s if the IP type in CP 16 is ‘A’ and the member is a crew member flight nurse. Enter 991231 if the IP type in CP 16 is ‘A’ and the member is an enlisted crew member and the end date in the orders is indefinite. For all members removed from hazardous duty, submit a TIN A19 with the same IP type and the same start date as currently recorded on the MMPA and the new stop date in the IP stop field (CP 23-28). 20.2.5.1.3. Duty transactions such as the TINS B10, B11, C01 and A24 contain the incentive pay type code to pay when the tour pays. 20.2.5.2. Inactive Duty Inside IA’s. Ensure either a TIN B10 (AFTP, Table 8.1.) or a TIN B11 (UTA, Table 8.3.) has been processed for the day(s) the member is due incentive pay. If a member fails to meet the incentive pay requirement at the time the B10 or B11 is processed, and later meets the requirements (Table 27.3.), input a TIN B13 (Table 27.3.) to pay the incentive pay. Do not submit a TIN B13 unless basic pay has been paid. 20.2.5.3. Active duty inside IA’s. Ensure either a TIN C01 (active duty short tour, Table 9.3.) or a TIN A24 (active duty long tour, Table 9.5.) has been processed for the day(s) the member is due incentive pay. If a member fails to meet the incentive pay requirement at the time the C01 or A24 is processed, and later meets the requirements (Table 27.3.), input a TIN C04 to pay the incentive pay. Do not submit a TIN C04 unless basic pay has been paid.

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AFMAN65-116V3 15 MARCH 2007 20.2.5.4. Inactive Duty Outside IA’s. Ensure the member performed duty on the days for the incentive pay entitlement and was not paid incentive pay from date of performance to current date. For example, a member not paid incentive pay concurrently with the tour does not mean that it was not paid at a later date. Check all microfiche/history from date of entitlement through current date. Input a TIN D01, Table 43.4. and Table 43.5., for the applicable IP type. 20.2.5.5. Active duty outside IA’s. Ensure the member performed duty on the days for the incentive pay entitlement and was not paid incentive pay from date of performance to current date. For example, a member not paid incentive pay concurrently wit the tour does not mean that it was not paid at a later date. Check all microfiche/history from date of entitlement through current date. Input a TIN D02, Table 43.3. and Table 43.11., for the applicable IP type. 20.2.5.6. Multiple payments of hazardous duty incentive pay. 20.2.5.6.1. DJMS-RC will accept a second incentive pay type (excluding HALO) for members who are dually qualified to receive two types of incentive pay. The MMPA is not updated with the second entitlement. Dual incentive payments are generated from the B11, B13, and C04 transactions. The IP type amount must be the same for dual incentive pay entitlement. 20.2.5.6.2. Incentive pay types that may be paid in combination with other types are as follows: 20.2.5.6.2.1. Parachute Duty (excluding HALO, see note) 20.2.5.6.2.2. Flight Deck Duty 20.2.5.6.2.3. Demolition Duty 20.2.5.6.2.4. Experimental Stress – Acceleration/Deceleration, Thermal, High/Low Pressure Chamber 20.2.5.6.2.5. Toxic Fuels or Propellants 20.2.5.6.2.6. Toxic Pesticides 20.2.5.6.2.7. Dangerous Viruses (or Bacteria) Duty 20.2.5.6.2.8. Chemical Munitions

NOTE: Because HALO parachute duty (COP IJ) is paid at a different rate of pay, it is not included in the dual incentive pay payment process stated above. For active or inactive duty inside or outside IA’s, use a TIN D02, compute the entitlement manually, use ** as the COP. 20.2.5.6.3. Inactive Duty. For inactive duty inside IA’s, use incentive pay ‘E’ in CP 58 of the TINS B11 and B13. For inactive duty outside IA’s, input a TIN D01, action indicator A, C, or G, with the component of pay code ‘IZ’ in CP 34-35. When a TIN D06 is generated, the COP generated for the transaction will be ‘IZ’. For collections of inactive duty dual IP, the TIN B12 will accept COP ‘IZ’. 20.2.5.6.4. Active Duty. For active duty inside IA’s, use incentive pay type ‘E’ in CP 47 of the TIN C04. 20.2.5.6.4.1. Example 1: If a member is entitled to both parachute duty and demolition duty for the same period of active duty, then this would be an appropriate time to process several IP entitlements at once. Input a TIN A19 to update the MMPA with the first IP enti-

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tlement, parachute duty. After the tour has paid, input a TIN C04 with IP type ‘E’ in CP 47 to pay the demolition pay. 20.2.5.6.4.2. Example 2: A member is entitled to HALO and flight deck duty. The unit processes a TIN A19 to update the MMPA with the first IP entitlement, HALO. Because the second entitlement is not the same monthly rate, a D02 is input to pay the second entitlement. 20.2.5.7. HALO. 20.2.5.7.1. Inactive duty HALO is paid using a TIN D01, component of pay code ‘IJ’. Reference Table 43.4. and Table 43.5., for the transaction format. 20.2.5.7.2. Active duty HALO is paid using a TIN D02, component of pay code ‘IJ’. Reference Table 43.3. and Table 43.11. for the transaction format. 20.3. Incentive Pay Codes and A19 Transaction. 20.3.1. Allowable Entries for Start Date in the A19 Transaction. 20.3.1.1. Enter the incentive pay start date as stated in the hazardous duty orders in YYMMDD format. 20.3.1.2. Enter all zeros if the incentive pay type in INCENTIVE PAY TYPE (position 16) is equal to “N”. See Table 20.1. for definition of codes. 20.3.1.3. Enter all zeros if the incentive pay type in INCENTIVE PAY TYPE is equal to “A” and the member is a rated officer entitled to ACIP. See Table 20.1. for definition of codes. See also 20.1.5.4., “Officers with 25 Years’ Commissioned Service” and 20.1.1., “Entitlement”. 20.3.2. Allowable Entries for Stop Date in the A19 Transaction. 20.3.2.1. Enter the incentive pay stop date as stated in the hazardous duty orders in YYMMDD format. 20.3.2.2. Enter all zeros if the incentive pay type in INCENTIVE PAY TYPE (position 16) is equal to “N”. 20.3.2.3. Enter all zeros if the incentive pay type in INCENTIVE PAY TYPE (position 16) is an “A” and the member is a rated officer entitled to ACIP. (See 20.1.5.4., “Officers with 25 Years’ Commissioned Service” and 20.1.1., “Entitlement”.) 20.3.2.4. Enter all 9s if the incentive pay type in INCENTIVE PAY TYPE (position 16) is an “A” and the member is a crew member flight nurse (see 20.1.2.3.4., “Crew Member Flight Nurses – Officers”). 20.3.2.5. Enter 991231 if the incentive pay type in INCENTIVE PAY TYPE (position 16) is an “A” and the member is an enlisted crew member, and the end date in the hazardous duty orders is indefinite. 20.3.2.6. For all members removed from hazardous duty, enter incentive pay code type “N” in INCENTIVE PAY TYPE (position 16) and enter a start and stop date of all zeros. 20.3.2.7. When orders are issued extending the original hazardous duty orders, submit an A19 transaction with the same incentive pay type in INCENTIVE PAY TYPE (position 16) and the

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AFMAN65-116V3 15 MARCH 2007 same start date as currently recorded on the MMPA with the new stop date in the INCENTIVE PAY STOP (positions 23-28) field.

Figure 20.1. Exception Reporting Control Form for HDIP. Name ______________

Air Technician Position ________

SSN _______________

Month OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP Balances Carried Forward

Active

Inactive

Entitled

Excess

Three

Five

Active

Duty

Duty

to

Flying

Month

Month

Duty

Hours

Hours

HDIP

Hours

Balance

Balance

Days

Flown

Flown

AD ID

AD ID

AD ID

AD ID

Remarks

AFMAN65-116V3 15 MARCH 2007 Figure 20.2. AFRES Form 918, Report of Inactive Duty Training Performance.

THIS PAGE IS RESERVED FOR FUTURE USE

281

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Table 20.1. Incentive Pay Codes. Incentive Pay Codes Code

Description

A

Rated officers, enlisted crew members or crew member flight nurses.

B

Non-rated officers and operational support enlisted as defined in AFI 36-2605.

C

Parachute duty.

D

Demolition duty.

E

Dual Incentive Pays (2 entitlements, same dollar amount)

N

No entitlement.

U

Designated Unit Pay (Navy only)

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Table 20.2. A19 – Incentive Pay Change or Report. A19 - Incentive Pay Change or Report For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name COMMON IDENTIFICATION DATA INCENTIVE PAY TYPE

Column(s) 1-15

Explanation See common data Table 2.4. or Table 2.5.

16

Enter the applicable incentive pay type. See Table 20.1. for the codes and definitions.

INCENTIVE PAY START DATE

17-22

See 20.3.1. for “Allowable Entries for Start Date in the A19 Transaction” for an explanation of allowable entries.

INCENTIVE PAY STOP DATE

23-28

See Table 20.1. for definition of incentive pay codes. See 20.3.2., “Allowable Entries for Stop Date in the A19 Transaction” for an explanation of allowable entries.

OFFICER SERVICE DATE (OSD)

29-34

1. Enter the member's Officer Service Date in YYMMDD format if the incentive pay type in INCENTIVE PAY TYPE (position 16) is an “A” and the member is a rated officer. See Table 20.1. for definition of codes. 2. Otherwise, zero fill. 3. Enter all zeros if the AVIATION SERVICE DATE (positions 35-40) is all zeros.

AVIATION SERVICE DATE

35-40

1. Enter the member's aviation service date in YYMMDD format if the INCENTIVE PAY TYPE (position 16) is an "A" and the member is a rated officer. See Table 20.1. for definition of codes. 2. Otherwise, zero fill. 3. Enter all zeros if the OFFICER SERVICE DATE (positions 29-34)is equal to all zeros.

FILLER

41-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “A19” in card columns 75-77.

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AFMAN65-116V3 15 MARCH 2007 Chapter 21 SPECIAL PAY – FDP, HFP, FLPP

21.1. Foreign Duty Pay (FDP) – Enlisted Members. 21.1.1. Entitlement – FDP. Enlisted members performing active duty are entitled to foreign duty pay per DoDFMR, Volume 7A, chapter 17. 21.1.2. Supporting Documents – FDP. 21.1.2.1. AF Form 938, Request and Authorization for Active Duty Training/Active Duty Tour. 21.1.2.2. DD Form 1610, Request and Authorization for TDY Travel of DoD Personnel. 21.1.2.3. ANG computer-generated active duty order. 21.1.3. Payment Procedures – FDP. The RC payroll office verifies that the duty location contained on the travel order (AF Form 938 or DD Form 1610) designated as a foreign duty pay area listed in DoDFMR, Volume 7A, Chapter 17, and the member meets the conditions listed in Table 1-17-1 of the DoDFMR, Volume 7A. RC payroll office inputs an A34 transaction to start entitlement for tours of 30 days or more. See Table 21.1. for the A34 format. 21.1.3.1. Submits a C02 transaction, with C01 transaction, to pay FDP for tours less than 30 days. See Table 9.3. and Table 9.4., respectively, for the C01 and C02 formats. 21.1.3.2. Submit a C05 transaction to pay FDP after the original tour dates have been paid. See Table 27.5. for the C05 record format. 21.2. Hostile Fire/Imminent Danger Pay – HF/IDP. 21.2.1. Entitlement. Members performing active duty in an area designated in the DoDFMR, Volume 7A, chapter 10, who meet the conditions of entitlement outlined in that chapter, are entitled to HFP or IDP. Members in a non-designated area who are involved in a hostile fire incident can receive HFP. Unit or air commanders must authorize entitlement to HFP based on knowledge of a specific incident in a non-designated area, or knowledge of a member’s duty in a designated area. Refer to Figure 10.1 for designated IDP areas with start/stop dates. Care should be taken when using Figure 10.1 to ensure that the area being reported on the member’s claim is in fact valid with reference to both the country, dates and whether land, air, or water is applicable. 21.2.2. Supporting Documents. 21.2.2.1. HFP should be reported on an AF Form 1881, Hostile Fire Pay Certification and Military Pay Order, for those members entitled to HFP. Do not include or attach classified or sensitive information to the substantiating or supporting document. Specific instructions for paying HFP for classified locations are to be requested from the appropriate headquarters. When AF Form 1881 is not available, DD Form 114, Military Pay Order, AF Form 938, Request and Authorization for Active Duty Training/Active Duty Tour, DD Form 1610, Request and Authorization for TDY Travel of DoD Personnel, or ANG Computer Generated Active Duty Order may be substituted if it includes all pertinent information contained on an AF Form 1881 including: 21.2.2.1.1. SSN

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21.2.2.1.2. Name 21.2.2.1.3. Grade 21.2.2.1.4. Organization (Unit) 21.2.2.1.5. DoDFMR Volume 7A qualifying rule 21.2.2.1.6. Qualified inclusive period (from/to) 21.2.2.1.7. Description 21.2.2.1.8. Location 21.2.2.1.9. Time and location of incident 21.2.2.1.10. Certifying official’s name, title, grade, signature and date 21.2.2.2. DP can be reported on an AF Form 1881, or published orders that reference a duty location in a designated area and DD Form 1351-2, Travel Voucher or Sub-Voucher. However, published orders that do not include an itinerary, or state a designated area, are not adequate. 21.2.2.3. For contingency operations or major deployments, the Joint Chiefs of Staff will issue processing procedures for staring IDP and other entitlements. 21.2.3. Payment Procedures. 21.2.3.1. RC payroll offices will input either an A35 transaction (see Table 21.2.) to start the entitlement when the active duty tour is reported on an A24 (that has not been paid out), or a C02 transaction (see Table 9.4.) to pay HFP for tours less than 30 days. The C02 must be accompanied by a C01 transaction. A C05 transaction (see Table 27.5.) is input to pay HFP after the original tour dates have paid out. 21.2.3.2. DFAS-DEM 7073-1, attachment 16, contains a complete list of country codes. DoDFMR, Vol 7A, Figure 10.1, contains start and stop dates for areas designated as IDP areas. DJMS Table 054, Hostile Fire Countries, and Table 155, Countries of the World, are also available for use. 21.3. Foreign Language Proficiency Pay (FLPP) – Officer and Enlisted Members. 21.3.1. Purpose. The purpose of this section is to provide general information for paying FLPP to guard and reserve members. 21.3.2. Policy. Policy for FLPP is contained in the DODFMR, Volume 7A, Chapters 19 and 57, and AFI 36-2605. 21.3.3. Applicability and Scope. Officer and enlisted members performing active or inactive duty may be entitled to FLPP if they meet the criteria established in the DODFMR, Volume 7A. 21.3.4. Supporting Documents – FLPP. Proficiency ratings are validated by the: 21.3.4.1. RC Payroll Office. The RC payroll office verifies proficiency ratings contained in: 21.3.4.1.1. PB Series Orders 21.3.4.1.2. Computerized Orders 21.3.4.1.3. AF Form 2096, Classification/On-the-Job Training Action.

286

AFMAN65-116V3 15 MARCH 2007 21.3.4.1.4. Commander-Certified Computerized Listing 21.3.4.1.5. Report of Individual Personnel (RIP) 21.3.4.2. Personnel Office. ANGRC and USAFR MPFS are responsible for the administration of FLPP for their respective units. 21.3.4.3. IMAS must be tested by either their assigned or attached active duty MPF, whichever is more convenient to the member and cost effective to the Air Force. The MPF forwards supporting documents to each member’s applicable payroll office for further processing for payment. 21.3.4.4. Qualification and Payment Procedures – FLPP. Qualification and payment of FLPP takes place according to cycles. The effective date of initial certification is the date the commander endorses the member’s request to MPF for scheduled testing. FL** the certification date regardless of the date actually scheduled for testing. Once certified for FLPP, annual recertification must take place during the same 6-month cycle (A or B) to ensure uninterrupted pay. 21.3.4.4.1. Qualification. The MPF sends a copy of the document used to start, stop, or change FLPP to the member’s servicing payroll office for payment. Information is submitted within 15 days of the end of each testing cycle. 21.3.4.4.1.1. For those who are certified by the commander between April 1 and September 30 (cycle A), payments will be authorized for the period October 1 through September 30. 21.3.4.4.1.2. For those who are certified between October 1 and March 31 (cycle B), payments will be authorized for the period April 1 through March 31. 21.3.4.4.2. Requalification. If a member is unavailable to retest during that member’s 6-month recertification window, the commander must certify the member is unavailable, but will test within 30 days of becoming available. 21.3.4.4.2.1. FLPP is terminated at the end of the cycle, but payment may be authorized retroactive to the stop date if the member satisfactorily re-tests within 30 days of becoming available. 21.3.4.4.2.2. Members may not receive another 12 months of FLPP without recertification. 21.3.4.4.3. Amount Payable. 21.3.4.4.3.1. Members of the selective reserve receive 1/30 of the authorized monthly amount for each paid period of inactive duty training as well as each day of active duty performed. The monthly amount is based upon the member’s proficiency rating. 21.3.4.4.3.2. FLPP rates are listed in the DODFMR, Volume 7A. Members may receive pay for more than one language as long as the cumulative monthly rates does not exceed $100. 21.3.5. Payroll Office Payment Procedures. Guard and reserve payroll offices process FLPP after the end of each testing cycle, never before. 21.3.5.1. Payment of active duty FLPP inside IAS. 21.3.5.1.1. TIN: C05. Reference Table 27.5. for the transaction format.

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21.3.5.1.2. COPS, levels, pay type indicators, and amounts payable are as follows: UF – LEVEL 1 – 01 - $ 25 UG – LEVEL 2 – 02 - $ 50 UH – LEVEL 3 – 03 - $ 75 UI – LEVEL 4 – 04 - $100 21.3.5.1.3. Entitlement ID ‘02’, first entitlement ID, is input in character positions 16-17. 21.3.5.1.4. Pay type indicator is in character position 58-59. See paragraph 21.3.5.1.B above for the pay type indicator codes. 21.3.5.2. Payment of active duty outside IAs. 21.3.5.2.1. TIN: D02. Reference Table 43.3. and Table 43.11. for the transaction format. DJMS-RC converts a TIN D02 for FLPP to a TIN D05. 21.3.5.2.2. When member is entitled to more than one FLPP, use the code that corresponds to the combined entitlement amount. See paragraph 21.3.5.1.B above for the applicable component of pay codes. 21.3.5.2.2.1. For example, if a member is entitled to levels 1 and 3, use COP UI, because the sum of level 1 and 3 equals $100 and the FLPP COP for $100 is UI. 21.3.5.3. Payment of inactive duty FLPP inside IAs. 21.3.5.3.1. TIN: B13. Reference Table 27.3. for the transaction format. 21.3.5.3.2. FLPP type is input in positions 47-48. The data for this field will be FLPP type: ’01, 02, 03, 04, or space’. 21.3.5.3.3. Incentive pay code, Table 20.1., is ‘space’ for FLPP. 21.3.5.4. Payment of inactive duty FLPP outside IAs. 21.3.5.4.1. TIN: D01. Reference Table 43.4. for the transaction format. 21.3.5.4.2. Character positions 34-35 must contain the appropriate FLPP COP. See paragraph 21.3.5.1.B. 21.3.5.5. Collection of active duty FLPP inside IAs. 21.3.5.5.1. TIN: C03. Reference Table 32.3. for the transaction format. 21.3.5.5.2. Entitlement ID ‘02’ is input in character positions 16-17. 21.3.5.6. Collection of active duty FLPP outside IAs. 21.3.5.6.1. TIN: D02. Reference Table 43.3. for the transaction format. 21.3.5.6.2. Character position 31-32 must contain the appropriate FLPP COP. See paragraph 21.3.5.1.B. 21.3.5.7. Collection of inactive duty FLPP inside IAs.

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AFMAN65-116V3 15 MARCH 2007 21.3.5.7.1. TIN: B12. Reference Table 32.2. for the transaction format. 21.3.5.7.2. Character position 16 must equal ‘5’ to collect FLPP only. See paragraph 21.3.5.1.2. for the correct COP. If code ‘1’ is used all pays will be collected. 21.3.5.8. Collection of inactive duty FLPP outside IAs. 21.3.5.8.1. TIN: D01. Reference Table 43.4. for the transaction format. 21.3.5.8.2. Collection code in character position 16 is: ‘5 – FLPP’.

21.4. Diving Duty Pay. 21.4.1. Purpose. DDP is a Hazardous Duty Incentive Pay (HDIP) that both officers and enlisted members may receive. Per DoDFMR, Volume 7A, Chapter 24, a member may be entitled to, and receive payment for, two different hazardous duty incentive pays in the same month. 21.4.2. Policy. Reserve and guard members performing active duty for pay, for periods of 30 or more days, may be entitled to diving duty pay if they meet the other criteria established in the DoDFMR, Volume 7A. 21.4.3. Supporting Documents. The member’s finance office pays diving duty pay based on Military Pay Orders certified by the member’s commander. The commander’s authorization must attest to the fact that the member has: 21.4.3.1. A valid M-series order; 21.4.3.2. Maintained diving proficiency by performing regular and frequent dives; 21.4.3.3. Been assigned to a duty whose primary mission requires the member to perform diving duty; or 21.4.3.4. An Air Force Specialty Code (AFSC) for an assignment that includes diving duty as part of the duty, but is not the primary duty in the assignment. 21.4.3.5. Diving Duty Pay Types (Pay Type Indicator). The DDP types available are listed in Table 13 (see JWMM). The codes differentiate skill level, duty assignment, MBR’s commission, and service component by every entitlement started. Diving Duty Pay Types Description

Pay Type

MBR/Type

Indicator

Component Of Pay

Diver

0K

O

B7

Pararescue

0P

E

B8

Scuba

08

E

B9

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Table 21.1. A34 – Hardship Duty Pay. A34 – Hardship Duty Pay The A34 transaction is used to pay HDP when an active duty tour is reported on the A24 transaction. To pay HDP for tour reported on C01, a C02 must accompany the C01. See Table 9.5., Table 9.3., and Table 9.4., respectively, for the A24, C01 and C02 formats. Card Data Element Name TRAN-ID

Column(s) 1

Explanation Enter W = Air Force Field; HEX 00 = Central Site Air Force.

SSAN

2-10

Member’s Social Security account Number.

NAME-ID

11-15

First 5 positions of member’s last name. If less than four positions, skip a space, and begin first name; e.g. Doe, John = Doe_J.

FDP-STR

16-21

Enter the start date for Hardship Duty Pay in YYMMDD format. Zero-fill to cancel entitlement.

FDP-STP

22-27

Enter the stop date for Hardship Duty Pay in YYMMDD format. Zero-fill to cancel entitlement.

FILLER

28-64

Blank.

65-66

The two position Site-ID

PAS: SITE-ID (or CBPO) UIC ST-PGMA

and the 67-72

Six position unit identification code.

73-74

For ANG enter the state tax code. (Reference Appendix E) For USAF, the pay group; Values are A, B, D, F Values are N,A,B,C,D,F,H,R or X

TIN

75-77

A34

SUBMISSION-DAY

78-80

Julian date of submission.

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Table 21.2. A35 – Hostile Fire Pay. A35 - Hostile Fire Pay The A35 transaction is used to pay HFP when the active duty tour is reported on an A24 transaction. To pay HFP for an active duty tour reported on C01, a C02 must accompany the C01. See Table 9.5., Table 9.3., and Table 9.4., respectively, for the A24, C01, and C02 record formats. Card Data Element Name TRAN-ID

Columns(s) 1

Explanation Enter W = Air Force Field; HEX 00 = Central Site Air Force

SSAN

2-10

Member’s Social Security account Number.

NAME-ID

11-15

First 5 positions of member’s last name. If less than four positions, skip a space, and begin first name; e.g. Doe, John = Doe_J.

HFP-STR

16-21

Enter start date inside start/stop date range contained in Table 54. (See country codes, Appendix H). Zero-fill to cancel entitlement.

HFP-STP

22-27

Enter stop date inside start/stop date range contained in Table 54. (See country codes, Appendix H). Zero-fill to cancel entitlement.

CC

28-29

Enter a country code from Table 54. Country-code XX (other) bypasses all edits. (See Appendix H).

FILLER

30-64

Blank

65-66

The 2 position Site-ID

PAS: SITE-ID (or CBPO) UIC ST-PGMA

and the 67-72

Six position unit identification code.

73-74

For ANG enter the state tax code. (Reference Appendix E) For USAF, the pay group: Values are A, B, D, F Values are N,A,B,C,D,F,H,R or X

TIN

75-77

A35

SUBMISSION-DAY

78-80

Julian date of submission.

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291 Chapter 22 BONUSES

22.1. Entitlements. Certain members of the ANG and USAFR may be entitled to one of the special bonuses listed below, after meeting requirements prescribed by DoDFMR, Volume 7A, chapter 2, section D. 22.1.1. Enlistment bonus payable to a non-prior service enlistee. 22.1.2. Enlistment bonus payable to a prior service enlistee with less than 10 years of total military service. 22.1.3. Reenlistment or voluntary extension bonus. 22.1.4. Affiliation bonus payable to members who have a remaining military service obligation. 22.1.5. Medical officers bonuses (see Chapter 34, section B). 22.2. Enlistment Bonus. 22.2.1. Enlistment Bonus Amounts. The amount of the enlistment bonus may vary by military specialty. 22.2.2. Enlistment Bonus – Payment Schedule. 22.2.2.1. Reserve installments are paid upon completion of each anniversary year of the bonus contract. 22.2.2.2. Payments are based on satisfactory participation and number of Unit Training Assembly periods performed during that year. 22.2.2.3. Installment payments differ for ANG and AFRES; therefore, the amount of the payment is included in the transaction rather than computed by the system. 22.2.2.4. Check with specific guidelines issued by each respective service for actual amounts and payment schedules. 22.3. Reenlistment Bonus. 22.3.1. Reenlistment or Voluntary Extension Bonus. The amount of the reenlistment or voluntary extension bonus may vary by military specialty. 22.3.2. Reenlistment Bonus – Payment Schedule. See guidelines specified in 22.2.2., “Enlistment Bonus – Payment Schedule”. 22.4. Affiliation Bonus. 22.4.1. Affiliation Bonus – Amount. The amount of the reenlistment or voluntary extension bonus may vary by military specialty. 22.4.2. Affiliation Bonus – Payment Schedule. See guidelines specified in 22.2.2., “Enlistment Bonus – Payment Schedule”. 22.5. Supporting Documents.

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AFMAN65-116V3 15 MARCH 2007 22.5.1. AFRES Supporting Documents. 22.5.1.1. When a member becomes eligible for a bonus, the CBPO prepares AFRES Form 103, Application for Incentive Participation, and sends it to HQ AFRES for approval. 22.5.1.2. If approved, AFRES submits a transaction to AFMPC/PDS. The approved AFRES Form 103 is returned to the CBPO. 22.5.1.3. The CBPO generates a certification letter to the RC payroll office. 22.5.1.3.1. The certification letter must be signed by the CBPO chief or the assistant CBPO chief. This task cannot be delegated. 22.5.1.3.2. The CBPO retains the bonus documents. 22.5.1.3.3. The AFRES Form 103 and the original documents are filed in the personnel records. 22.5.2. ANG Supporting Documents. When a member becomes eligible for a bonus, the CBPO prepares NGB Form 38-4, Incentive Payment Authorization, and forwards to the RC payroll office for payment.

22.6. Automated Processing Of Bonuses. 22.6.1. General Information. 22.6.1.1. A B03 transaction, with an action code of “1” flows from PDS to DJMS-RC and establishes a control record on a bonus master file. See Table 22.4. for the B03 format. 22.6.1.2. The input transaction is listed on the UH022-160 report. A member master file for review with a message, “BONUS RECORD GAIN,” is reported on the UH022-176 report. This report advises the unit that the file is now ready to receive payment transactions. 22.6.1.3. Invalid B03 transactions, with an action code “1,” rejects to the RC payroll office on the UH022-164 report. See Table 22.4. on page 22-9 for the B03 format. 22.6.1.4. When a member qualifies for a second bonus type, the first bonus contract must be paid out before the second one will process. 22.6.2. Paying the Bonus. 22.6.2.1. RC Payroll Office – Bonus Payments. 22.6.2.1.1. Makes bonus payments on or after the date of entitlement (this is the due date for the particular bonus installment being reported for pay). Prepares a B03, with an action code “6”, using data from the certified CBPO authorization. See Table 22.7. for the B03 format. 22.6.2.1.2. Makes sure the member’s bonus control record data has been established in DJMS-RC and is correct before submitting the B03, action code “6”, for payment. See Table 22.7. for the B03 format. 22.6.2.1.3. New bonus accessions will appear on the UH022-176 report, Master for Review, with the message, “BONUS CONTROL GAIN”. Bonus record status may also be obtained from monthly microfiche (UH022-405), or on CICS Inquiry of the Bonus Master.

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22.6.2.1.3.1. Termination in Error – AFRES Only: See 22.6.2.6.1., “Bonus Termination in Error – AFRES”. 22.6.2.1.3.2. Termination in Error – ANG Only: See 22.6.2.6.2., “Bonus Termination in Error – ANG”. 22.6.2.1.3.3. Bonus Control Record Not Established – ANG Only: When a bonus control record has not been established in DJMS-RC, verify the bonus control record is on file and correct in the Personnel Data System (PDS). If the bonus control record is correct in PDS, establish the bonus control record by submitting a B03 (see Table 22.4.) with action code 1. 22.6.2.1.3.4. Bonus Control Record Not Established – AFRES Only: When a bonus control record has not been established in DJMS-RC, verify the bonus control record is on file and correct in the Personnel Data System (PDS). If the bonus control record is correct in PDS, establish the bonus control record by submitting a B03 transaction (see Table 22.4.) with action code 1. This will generate a case to DFAS-DE/FJPA. 22.6.2.1.3.4.1. Initial and anniversary payments are treated the same. Prepares B03, with action code “6”, to be submitted to DFAS-DE as regular input. See Table 22.7. for the B03 format. 22.6.2.1.3.4.2. Use special care to be sure the correct installment number is being reported for pay. 22.6.2.1.3.4.3. Initial installment is always reported on the B03, action code “6”, as “1”. See Table 22.7. for the B03 format. 22.6.2.1.3.4.4. The first anniversary payment would be reported as “2”, the second anniversary payment as “3”, etc. 22.6.2.2. Reserve Points of Contact – Bonus. 22.6.2.2.1. The AFRES point of contact is HQ AFRS/DPRV, DSN 468-2650. 22.6.2.2.2. The ANG point of contact is ANGRC/DPRR, DSN 858-8413. 22.6.2.3. Bonus Transaction Rejects. 22.6.2.3.1. The B03, action code “6” transactions rejected by DJMS-RC will be reported back to the input source on the UH022-164 or UH022-116 report. See Table 22.7. for the B03 format. 22.6.2.3.2. Correct and resubmit as appropriate. 22.6.2.3.3. RC payroll offices are authorized to reinput the following transactions, with necessary corrections, if the B03 transaction was previously input by PDS and rejected: 22.6.2.3.3.1. B03, action code 1 22.6.2.3.3.2. B03, action code 2 22.6.2.3.3.3. B03, action codes 7 and 8 22.6.2.3.3.3.1. See Table 22.4., Table 22.5., and Table 22.8. for the BO3 formats. Each table explains a different action code.

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AFMAN65-116V3 15 MARCH 2007 22.6.2.4. DFAS-DE Bonus Actions 22.6.2.4.1. Non-Paying Update: The daily update validates the B03 transactions against the bonus master and the MMPA. Valid transactions update the bonus master control record and the MMPA, and are computed for pay. 22.6.2.4.1.1. Future payments may be verified via CICS inquiry of the Bonus Master or the MMPA. 22.6.2.4.2. Paying Update: The B03, action code “6”, transactions are validated against bonus master control record and the MMPA on a paying update. See Table 22.7. for the B03 format. 22.6.2.4.2.1. Valid transactions update the bonus master control record and the MMPA. 22.6.2.4.2.2. Valid transactions from prior daily and the paying update are computed for actual pay. 22.6.2.4.3. Bonuses are paid and combined with any other payment due on that paying update. 22.6.2.4.3.1. Beginning in calendar year 1994, 28 percent FITW tax is withheld on the Bonus amount. Normal tax is withheld for all other pay for that paying update. Prior to 1994, twenty percent FITW tax was withheld on the Bonus amount. 22.6.2.4.3.2. Bonuses are subject to normal state tax withholding at the time of payment. 22.6.2.4.3.3. The leave and earnings statement reflects the gross bonus payment as Bonus Type. 22.6.2.4.3.4. The latest bonus payment made is reflected on the MMPA and the Bonus Master, both on microfiche and through the inquiry option on CICS. 22.6.2.4.3.5. All deductions, including debts, are applied against Bonus amounts in accordance to established deduction amounts. 22.6.2.5. Bonus Suspension and Release of Suspension. 22.6.2.5.1. If a member is not entitled to a bonus at the prescribed time, AFMPC/PDS will send a B03, with action code “7”, to suspend the account. See Table 22.8. for this B03 format. 22.6.2.5.2. During the suspended period, a bonus payment cannot be made. 22.6.2.5.3. When the member is entitled to payment, AFMPC/PDS will submit a B03, with action code “8”, to release the account from suspension. See Table 22.8. for this B03 format. 22.6.2.5.4. After a release from suspension is posted, a B03 transaction for payment, with action code “6”, may be submitted by the RC payroll office if the member meets all entitlement criteria. See Table 22.7. for this B03 format. 22.6.2.5.5. If the B03, with action code “6”, is processed during the suspended period, it will recycle until the suspension is lifted. See Table 22.7. for this B03 format. 22.6.2.6. Bonus Termination. To terminate a bonus input a B03 with action code “2”. 22.6.2.6.1. Termination of affiliation bonuses (bonus types 7 and 8). The system will continue to systematically calculate debts for affiliation bonuses (bonus types 7 & 8).

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22.6.2.6.1.1. The field, number months participation – bonus (positions 33-34), gives the number of months the member participated in the bonus program. If this field is 00 (two zeros), the bonus will be terminated and no further action is taken. 22.6.2.6.1.2. If the number months participation – bonus field (positions 33-34) is greater than 00 (zeros), the system will compute the total amount of bonus due and compare it with the amount previously paid. 22.6.2.6.1.2.1. Underpaid bonus at termination: The DJMS-RC generates a B03 to pay the balance due. The payment is made on a coded update. See Table 22.7. for the B03 format. These payments are recorded on the MMPA and bonus master as installment number 9. If no previous payments have been made, a payment will not be generated. 22.6.2.6.1.2.2. Termination-caused overpayment of bonus: 22.6.2.6.1.2.2.1. If a member has received bonus payments in advance of services performed and recoupment is required, DJMS-RC will automatically generate a DQ03 transaction to establish a debt and begin collection of that debt. As of 27 May 97, enlistee bonus debts will no longer be automatically suspended. 22.6.2.6.1.2.2.2. A management notice will be included in the UH022-164 report informing the member’s unit of the debt establishment with the amount and APC used. The debt will also be placed on other reports as an open, collectable debt. 22.6.2.6.1.2.2.3. A message will be placed on the member’s LES. 22.6.2.6.1.2.2.4. The rate of collection will be two-thirds of member’s pay and allowances. If another rate of collection is desired, a DQ07 must be input. See DoDFMR, Volume 7A for collection guidelines. 22.6.2.6.1.2.2.5. If the retention office manager determines the collection action is incorrect or erroneous he or she will notify the RPO. The RPO will reduce debt collection rate, input D18 to explain reduction, and send and MPO to DFAS-DE/FJP to correct the bonus record. 22.6.2.6.1.2.2.6. Regardless of which calendar year the debt is for or which year collection is made, adjustments will be made to current year FITW and SITW wages. 22.6.2.6.1.2.2.7. An explanation of DQ transaction is in Chapter 32. 22.6.2.6.2. Termination of enlistment and reenlistment bonuses (bonus types 1 to 6). The system will not systematically calculate debts for bonus types 1 to 6. Because ANG members are now being paid different bonus amounts, DJMS-RC no longer performs calculation for bonus overpayment or underpayment when bonus types 1 to 6 are terminated, regardless of what is input in the B03-2 number of months participation field. Whether a member should receive an additional bonus payment or have a debt established must be determined by the local MPF and a B03-6 bonus payment or a DQ03 debt transaction must be manually input. Procedures for this process have been defined by HQ ANGRC. (AFRES makes bonus payments to members only after they have earned their installments so over and underpayments do not occur). 22.6.2.6.3. Bonus Termination in Error – AFRES: If a termination has been recorded in error, the unit/CBPO must coordinate corrective actions with command points of contact (see para-

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AFMAN65-116V3 15 MARCH 2007 graph 22.6.2.2.) with AFRES. These offices will ensure verification and reversal of PDS and DJMS-RC recorded bonus contract termination data. 22.6.2.6.4. Bonus Termination in Error – ANG: If a termination has been recorded in error, the CBPO inputs the B03 transactions (see Table 22.4.) with action code 3. A case is established at DFAS-DE/FJPA. 22.6.3. Changing the Bonus Control Record – AFRES. When it is necessary to make a change to the bonus control record for bonus type or date of entitlement, the unit should contact their command points of contact (see paragraph 22.6.2.2.). These offices will perform compatible updating of PDS and DJMS-RC bonus contract data. 22.6.4. Changing the Bonus Control Record – ANG. 22.6.4.1. When it is necessary to make a change to the bonus control record for bonus type or date of entitlement, the unit CBPO should submit a B03, action type “3” (see Table 22.6.). 22.6.4.2. When a B03, action type “3”, is submitted to change a bonus master, an MMPA for review is generated to the field via the UH022-176 report, with a message “REVIEW BONUS ADJ.”. See Table 22.6. for this B03 format. 22.6.5. Changing the Bonus for Next (Correct) Installment Payable – AFRES/ANG. When it is necessary to make a change to the bonus control record for the next (correct) installment payable, submit an MPO or message to DFAS-DE/FJPA. 22.6.5.1. Changes to the bonus type or installment number processed by DFAS-DE/FJPA will cause the amount last paid to be changed to zeros. 22.6.5.2. Amount last paid will remain zeros until the next increment is posted with a B03, action type “6”, from the RC payroll office. See Table 22.7. for this B03 format. 22.6.5.3. Changes to the date of enlistment, AFSC, or authorization number will not affect the amount last paid. 22.6.6. Bonus Monthly Report. After the code 3 each month, the DJMS-RC system produces a summary report of bonuses paid during the month. The report is forwarded to HQ USAF. 22.6.7. Instructions on Using Report UH022-125 and 126, List of Bonus Masters. Report 125 is a list of all reservist bonus masters which have had activity within the last 18 months or have an anniversary date within the past three months or in the future. Report 126 is the same for guard members. You can access the reports in SAR region: JFRBONUS. The SAR report numbers are FR0125M (reserve) and FR0126M (guard). The reports are sorted by SSN within Bonus Master RPO with a page break on RPO. There are no column headings because the headings would interfere with the ability to load the report into a spreadsheet application. In place of column headings, this instruction has been written as explanation.

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Figure 22.1. Instructions for UH022-125 & UH022-126 Reports. Instructions for UH022-125 & UH022-126 Reports Column Character Number 1 2 3 4 5 6 7

Position 1-8 10-11 13-21 23-27 29 31 33-38

8

40-45

9

47-48

10 11 12 13 14

50-56 58-63 65-74 76-84 86-91

15

93

16

95

17

97-98

18

100-108

Description The PAS-CURR from the member’s MMPA. The RPO which is present on the member’s bonus master. The member’s SSN. The member’s name. Bonus type. A “Y” in this column means the member is receiving a prior service bonus. The date the member enlisted, reenlisted, or enrolled and became entitled to the bonus. If the member is receiving bonus type 7 or 8, this is the member’s date of affiliation. If the bonus type is A, B, C, D, or E it is the date of graduation. The number of months the member is receiving the affiliation bonus. There should only be a number if the bonus type is 7 or 8, the affiliation bonus types. The member’s specialty code. The bonus authorization number. The total amount paid to the member for this bonus type. The amount due the member on the next installment. The date of the last B03 transaction which was processed on this bonus master. A “Y” in this column means the member’s bonus master is currently suspended. A value in this column means the member’s bonus master has been terminated The number of months the member successfully completed before the termination. If the bonus master is not terminated, this column should be blank. The amount for which a debt was created, if the member was paid more than he/she earned at the time the bonus master was terminated.

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Instructions for UH022-125 & UH022-126 Reports Column Character Number 19

Position 110-115

Description This column has different meanings. A. When there is a termination code in column 15, this is the date the bonus master was terminated. B. When there is a suspension code in column 14, this is the date the bonus master was suspended. C. If there is no termination code or suspension code, this is the date the member’s next installment is due or the anniversary date. D. If it is blank, it means either there is no next installment due, or there isn’t a

date present on the bonus master for whatever reason. 20 117-118 The number of months for which a bonus master was suspended. It does not indicate the bonus master is suspended. It indicates the master has been released from suspension. If the master has never been suspended, this column will be blank. The remaining columns contain information on payments made against each bonus master. 21 120 The installment number of the first payment present on the member’s bonus master. 22 122-127 The date the payment was made. 23 129-134 The date the payment was due. 24 136-144 The amount of the payment. 25 146-151 The APC or appropriation used. 26 153 The installment number of the second payment present on the member’s bonus master. It, too, is followed by the date the payment was made, the date the payment was due, the amount and the APC charged, in columns 27 through 30 (character positions 155-184). 31 186 Column 31 begins the payment information on the third installment paid and so on. Remember though, the member can only have up to seven installments on each bonus master.

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Table 22.1. Bonus Type Codes. Bonus Type Codes The total amount to pay the member and the amount to pay on each installment is determined by personnel and varies by member. Codes 1

Description Enlistment Bonus - CAT V1.

NOTE: For AFRES - $2,000 prior to 931001 2

Enlistment Bonus - CAT V2

3

Enlistment Bonus - CAT V3

4

Re-enlistee with less than 14 years military service re-enlisting for six more years.

5

Re-enlistee or prior service enlistee with less than 14 years of service re-enlisting for less than six years.

6

Re-enlistee or prior service enlistee with less than 14 years of service enlistee with less than 14 years of service re-enlisting for six more years.

NOTE: The total amount to pay the member and the amount to pay on each installment is determined by personnel and varies by member. 7

Affiliation Bonus for member affiliating for 18 months or less (ANG) or 12 months or less (AFRES).

NOTE: Monthly rates for affiliation bonuses are standard and computed automatically. 8

Affiliation bonus for member affiliating for more than 18 months (ANG) or more than 12 months (AFRES).

NOTE: Monthly rates for affiliation bonuses are standard and computed automatically.

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Table 22.2. Bonus Termination Reasons. Bonus Termination Reasons Air Force: These codes are input by Personnel. If the bonus termination transaction rejects, use the same code as input or contact the Personnel Office to correct the input if the termination reason is incorrect. Code Description

Service (Army or Air Force)

A

Enlisted with Bonus

Air Force

B

Enlisted with Educational Assistance

Air Force

C

Reenlisted/extended with bonus for 3 years

Air Force

D

Reenlisted/extended with bonus for 6 years

Air Force

E

Unsatisfactory participation

Army, Air Force

F

Transferred to another Reserve Component

Army, Air Force

G

Transferred to active enlisted force

Army, Air Force

H

Transferred to Officer Corps

Army, Air Force

I

Unauthorized change in Military Occupational Specialty

Army, Air Force

J

Transferred to non-incentive qualified unit within locale

Army

J

Transferred to non-bonus eligible unit or skill

Air Force

K

Accepted civilian position where Reserve membership is a Army, Air Force condition of employment

L

Assigned to AT or ADT in excess of 90 days in support of the Reserve

Army, Air Force

M

Other

Army, Air Force

N

Previous incentive recipient (contract completed) present

Air Force

Q

Not receiving incentive (no previous incentive)

Air Force

R

Affiliated with bonus for 18 months or less

Air Force

S

Affiliated with bonus for more than 18 months

Air Force

V

Converted from Educational Assistance to Enlistment Bonus

Air Force

W

Converted from Enlistment Bonus to Educational Assistance

Air Force

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Table 22.3. Bonus Payment Action Code. Bonus Payment Action Code This table gives the action codes used in the B03 and the authorized source for input of the bonus transaction. Action Code

Description

Input Source

1

Established bonus control record

AFMPC/PDS, DFAS-DE/FJPA

2

Termination

AFMPC/PDS, DFAS-DE/FJPA

3

Correct bonus control record

DFAS-DE/FJPA, AFMPC

6

Bonus payment

RC Payroll Office, DFAS-DE/FJPA

7

Suspend bonus record

AFMPC/PDS, DFAS-DE/FJPA

8

Release suspension

AFMPC/PDS, DFAS-DE/FJPA

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Table 22.4. B03 – Establish Incentive Bonus Control, Action Type 1. B03 – Establish Incentive Bonus Control, Action Type 1 For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

COMMON IDENTIFICATION DATA

1-15

See common data Table 2.4. or Table 2.5.

16

See Table 22.1. for codes and descriptions.

BONUS TYPE ENTER THE DATE OF ENLISTMENT OR REENLISTMENT

17-22

Explanation

Enter the date of enlistment or reenlistment. See Table 22.1. for code definition. 1. Leave blank for bonus type 7. 2. Enter original date of enlistment into military service for bonus type 8.

NUMBER MONTHS AFFILIATION

23-24

See Table 22.1. for code definitions. 1. Enter the number of months of the affiliation if the bonus type (position 16) is equal to 7 or 8. 2. Leave blank for bonus types 1 through 6.

DATE AFFILIATION AGREEMENT

25-30

See Table 22.1. for code definitions. 1. Enter the effective date of affiliation agreement in YYMMDD format if bonus type (position 16) is 7 or 8. This date cannot be in the future. 2. Leave blank for bonus types 1 through 6.

FILLER

31-34

Leave blank.

AIR FORCE SPECIALTY CODE/ MILITARY OCCUPATION SPECIALTY

35-41

Enter member's Specialty Code.

AUTHORIZATION NUMBER

42-47

Enter the bonus authorization number.

FILLER

48-57

Leave blank.

AIR FORCE – AFSC ARMY – MOS NAVY – NEC

ACTION TYPE

58

Enter “1”. See Table 22.3. for code definitions.

FILLER

59-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE.

65-80

See common data Table 2.4. or Table 2.5. Enter “B03” in card columns 75-77.

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Table 22.5. B03 – Incentive Bonus Control Termination, Action Type 2. B03 – Incentive Bonus Control Termination, Action Type 2 For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name COMMON IDENTIFICATION DATA BONUS TYPE

Column(s)

Explanation

1-15

See common data Table 2.4. or Table 2.5.

16

See Table 22.1. for codes and descriptions.

FILLER

17-24

Leave blank.

TERMINATION DATE

25-30

Enter the date (YYMMDD) the member was terminated.

FILLER

31

Leave blank.

TERMINATION REASON

32

Enter the applicable bonus termination reason. See Table 22.2. Input “Z” for last (final) payment indicator.

NUMBER MONTHS OF PARTICIPATION – BONUS

33-34

Type 7 and 8 – Enter the number of satisfactory months the member performed or enter 00 (zeros) if recoupment is not required. Type 1 through 6 - Enter the number of satisfactory months the member performed.

NUMBER OF MONTHS MEMBER CONTRACTED

35-36

Number of months of member’s contract. Must be numeric and must be input when contracted bonus amount (CC 37-42) is present.

CONTRACTED BONUS AMOUNT

37-42

Total bonus contract amount input must be numeric and less than $5,000.

ORDER NUMBER

43-48

Order number, data element will accept any input.

FILLER

49-57

Leave blank.

ACTION TYPE

58

Enter “2”. See Table 22.3. for code definition.

APC

59-64

APC must be entered when delete indicator is not D and when the number of months participation is not 00.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE.

65-80

See common data Table 2.4. or Table 2.5. Enter “B03” in card columns 75-77.

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Table 22.6. B03 – Correct Bonus Control Record, Action Type 3. B03 – Correct Bonus Control Record, Action Type 3 See 22.6.4., "Changing the Bonus Control Record - ANG" for ANG procedures and 22.6.3., "Changing the Bonus Control Record – AFRES" for AFRES procedures for correcting a Bonus Control record. For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name COMMON IDENTIFICATION DATA BONUS TYPE OLD

Column(s)

Explanation

1-15

See common data Table 2.4. or Table 2.5.

16

See Table 22.1. for codes and descriptions.

DATE OF ENTITLEMENT

17-22

YYMMDD.

NUMBER MONTHS AFFILIATION

23-24

Must be numeric. Leave blank if BONUS TYPE NEW (position 48) is not 7 or 8. See Table 22.1. for bonus type codes.

DATE OF AFFILIATION AGREEMENT

25-30

YYMMDD.

INSTALLMENT NUMBER (NEW)

31

Enter the applicable installment number. May be space, or 1 through 8. 1. If space BONUS TYPE OLD must equal BONUS TYPE NEW. 2. If BONUS TYPE NEW (position 48) equals 1, 2, or 3, then enter 1 through 7 3. If BONUS TYPE NEW equals 5 then enter 1 through 5. 4. If BONUS TYPE NEW equals 4 or 6 then enter 1 through 8. 5. If BONUS TYPE NEW equals 7 then enter 1 or 2. 6. If BONUS TYPE NEW equals 8 then enter 1 through 3.

FILLER

32-34

Leave blank.

AFSC/MOS CODE

35-41

Enter Air Force Specialty Code/Military Occupation Specialty (AFSC/MOS) code.

AUTHORIZATION NUMBER

42-47

Cannot be blank.

BONUS TYPE NEW

48

Must be 1 through 8. See Table 22.1. for definition of codes.

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B03 – Correct Bonus Control Record, Action Type 3 See 22.6.4., "Changing the Bonus Control Record - ANG" for ANG procedures and 22.6.3., "Changing the Bonus Control Record – AFRES" for AFRES procedures for correcting a Bonus Control record. For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name FILLER TOTAL PAID TO DATE ACTION TYPE

Column(s) 49 50-57 58

Explanation Leave blank. Unsigned numeric. See Table 22.1. for maximum amounts allowed. Enter “3” to correct a bonus control record. See Table 22.3. for all codes and descriptions.

INSTALLMENT AMOUNT

59-64

Personnel/Central Site input the amount paid on the installment being changed or recorded.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “B03” in card columns 75-77.

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Table 22.7. B03 – Incentive Bonus Payment, Action Code 6. B03 – Incentive Bonus Payment, Action Code 6 For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

COMMON IDENTIFICATION DATA

1-15

See common data Table 2.4. or Table 2.5.

BONUS TYPE

16

See Table 22.1. for bonus type codes and definitions.

FILLER

17

Leave blank.

ORDER NUMBER LAST PAY INDICATOR

DATE OF ENTITLEMENT

18-23 24

25-30

Explanation

Order number, data element will accept any input. Enter Z to indicate last (final) payment of current bonus. Input in this field will block any further attempts of payment. Leave blank except when final (last) payment is made. 1. Date (YYMMDD) that bonus contract installment is due. 2. If anniversary payment, use the anniversary date, not the day prior.

INSTALLMENT NUMBER

31

1. Installment number of payment being made. 2. Initial payment is number 1 and additional payments follow in sequence (2, 3, 4). 3. Up to seven installments may be paid.

PAYMENT AMOUNT

32-37

Dollar amount of current installment due. 1. Zero-fill to the left, ie: $150 is 015000. 2. Input must be present when “next payment amount” CC 38-43 is present. 3. Input must be present when delete indicator is not present.

AMOUNT NEXT PAY

38-43

Dollar amount of next installment due. 1. Zero-fill to the left, ie: $150 is 015000. 2. Amount must be present when “Next Payment Anniversary” is present.

NEXT PAYMENT ANNIVERSARY

44-49

1. Must be valid date (YYMMDD) later than last date of entitlement. 2. May be left blank.

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B03 – Incentive Bonus Payment, Action Code 6 For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name FILLER

Column(s) 44-56

Explanation Leave blank.

DELETE INDICATOR

57

Enter “D” to delete a previous payment made by a B03 action code 6 transaction. Otherwise, leave blank. (Central site only)

ACTION TYPE

58

Must equal “6”. See Table 22.3. for action codes and descriptions.

FILLER

59-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “B03” in card columns 75-77.

Table 22.8. B03 – Bonus Payment Suspension or Release, Action Codes 7 and 8. B03 - Bonus Payment Suspension or Release, Action Codes 7 and 8 For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Character Data Element Name COMMON IDENTIFICATION DATA BONUS TYPE

Position

Explanation

1-15

See common data Table 2.4. or Table 2.5.

16

See Table 22.1. for codes and descriptions.

FILLER

17-24

Leave blank.

SUSPENSE/RELEASE DATE

25-30

Must be a valid Gregorian date (YYMMDD).

FILLER

31-57

Leave blank.

ACTION TYPE

58

See Table 22.3. for code definitions. 1. Enter “7” if bonus payments are suspended; or 2. Enter “8” if the bonus payments are to be released.

FILLER

59-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “B03” in card columns 75-77.

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AFMAN65-116V3 15 MARCH 2007 Chapter 23 PARTIAL AND ADVANCE PAYMENT PROCEDURES

23.1. General Provisions. 23.1.1. Purpose. This chapter provides procedures for the administration and payment of partial and advance payments to guard and reserve members. 23.1.2. Applicability and Scope. This chapter applies to all eligible members of the Air National Guard and Air Force Reserves. 23.1.3. Policy. Authority for paying partial and advance payments is contained in DoDFMR, Volume 7A, Chapter 32 and DFAS-DE AIG message 201800Z May 93. 23.1.4. Source Documents and References. The supporting documents for authorization and payment of partial and advance payments are as follows: 23.1.4.1. DD Form 117, Military Pay Voucher (reference Figure 23.1.). 23.1.4.2. AF Form 1209, Document Transmittal Form (Air Force) (reference Figure 23.2.). 23.1.4.3. AF Form 938, Request and Authorization for Active Duty Training/Active Duty Tour. 23.1.4.4. AF Form 458, Statement of Tour of Duty. 23.2. Payment Type. Automated partial and advance payments are paid to members paid via electronic funds transfer (EFT). If a member is not on EFT, no partial or advance payment is authorized. 23.3. Responsibilities. 23.3.1. Manual Pay Procedures – DFAS Operations Interrupted or Member Not on Direct Deposit. In the event that DFAS operations are interrupted and alternate sites cannot be used to resume normal operations, or a member is not paid through EFT, FSOs must assume responsibility for payment. Manual pay procedures are as follows: 23.3.2. Reserve Pay Office (RPO) Actions. 23.3.2.1. Determines if the member is entitled to a partial, computes the partial payment, using only pay and allowances accrued to date less statutory deductions. 23.3.2.2. Each payment must be properly certified before payment is made. Ensure the member has a bonafide emergency and does not abuse the pay system by requesting partial payments each time he/she performs active duty. 23.3.2.3. RPO may not authorize a partial payment if the member’s duty transaction has been processed for payment. An exception may be made if the input transaction rejected and cannot be corrected prior to the scheduled pay run or if the member is on a tour of over 30 days and additional entitlements are available to offset the partial payment. If the partial payment will process before the tour transaction, a partial may be paid. 23.3.2.4. RPO computes the partial payment amount. The amount is limited to pay and allowances accrued to date less all statutory deductions and debt collections. For example, if the member’s request is approved for a partial payment on the first day of an active duty tour, the member

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is entitled to one day pay and allowances less statutory deductions. Partial payments are not authorized for inactive duty. 23.3.2.5. CICS input screens are located in Chapter 6 of this manual. 23.3.2.6. RPO maintains a record of all partial payments in an authorization control log. The log must contain the following information: member’s name, SSN, amount, voucher date, fund cite, accounting classification, PACN. The PACN is a five position number composed of the first two positions of the unit PAS code plus three digits beginning with 001 through 999, then restarting with 001, for example, R3001 through R3999. All numbers must be used in sequence. If a payment authorization is canceled, the control number is voided and will not be used again. The RPO maintains the control log on a fiscal year basis, opening a new control log at the start of a new fiscal year. (Reference AFMAN 37-139, Table 177-5). 23.3.2.7. Provides the computed amount and the pay authorization control number (PACN) to the FSO/DO making payment. Records PACN in voucher control log. 23.3.2.8. Ensures a DW03, partial payment debt transaction, is input on the member’s pay record. Reference Chapter 32 for the transaction format. 23.3.2.9. Verifies that the member’s pay account is set up for EFT. Informs member to check his or her financial institution to verify receipt of funds and deposit to the correct account prior to utilizing theses funds. 23.3.3. FSO Actions 23.3.3.1. Validates the request for payment by contacting the member’s reserve payroll office (RPO) for authorization to make a payment. 23.3.3.2. For members not on EFT, prepares a DD Form 117, Military Pay Voucher, recording the PACN on the voucher. Sends a copy of the voucher to the member’s RPO and DFAS-DE/FJPR, 6760 E. Irvington Place, Denver CO, 80279-3000. Forwards a copy of the DD Form 117 to DFAS Central Site Military Pay Operations on the first workday after the date of the voucher. 23.3.4. DFAS-DE/FJPR. In the event the RPO does not process a DW03, DFAS-DE/FJPR will input the debt transaction to ensure collection is made from the receiving member’s pay account. Report to DFAS-DE/FJPR, via cc:Mail, all payments that must be processed by central site. Provide the following information: SSN, name, PAS, MPF, amount, voucher date, and voucher number. 23.3.5. Partial Payments – Member’s Request – Central Site Release. In an emergency, a member may request a partial payment from the RPO or the FSO at the active duty station by presenting a copy of active duty orders, military identification card, etc., in order to establish positive identification. Partial payments should be limited, however, to bonafide emergencies which cannot be resolved by proper planning by the member. 23.3.6. FSOs Servicing Air Force Technical Training Centers. FSOs of the Air Education and Training Command (AETC) servicing technical training centers will contact the ANG/NCO liaison (NCOs assigned to the technical training centers) to coordinate for ANG and AFRES members. The member’s unit can input partial payment transactions for these members. 23.3.7. ANG/NCO Liaison Actions. Verifies identification of member and coordinates with RC payroll offices all partial payments to non-prior service members. Coordinates with member’s unit to

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AFMAN65-116V3 15 MARCH 2007 make sure an address change and pay transactions are submitted to the applicable DFAS center to update the member’s MMPA. 23.3.8. Advance Payments – Member Requirements/Actions. RC members may, if authorized by DoDFMR, Volume 7A, Chapter 32, be paid an advance pay for permanent change of station, an advance of pay and allowances, advance of basic allowance for subsistence, an advance for members of the Armed Forces Health Professions Scholarship Program on active duty, an advance of housing allowances, or an advance for ROTC cadets and midshipmen ordered to field training or practice cruises. 23.3.8.1. Members must have PCS orders or be in a PCS status of 20 weeks or more to be eligible for an advance of pay. 23.3.8.2. Member requests advance pay from his or her unit commander, presenting copy of PCS orders and identification card. 23.3.8.3. Member must accept a liquidation schedule which provides for repayment by termination date of orders or date of separation, whichever occurs first. 23.3.8.4. Amounts of one (1) month’s basic pay less deductions or, if warranted and approved by the member’s commander, an amount not more than three (3) month’s basic pay, less deductions, are authorized for advance pay. Computation is made in accordance with DoDFMR, Volume 7A, Table 32.1. 23.3.8.5. Non-prior service members and Air Force enlistees may be paid advance pay not to exceed five (5) days’ basic pay which is collected in full when member receives his or her first regular pay upon completion of BMT. 23.3.9. Unit Commander Actions. Approves advance pay for grade E-4 and below and enters in the remarks section of member’s orders “advance payment for this tour of duty of 20 weeks or more is authorized”, and signs (including official signature block). 23.3.10. RC Payroll Office Actions. 23.3.10.1. Ensures the proper documentation and approval exists before making payment. 23.3.10.2. Maintains a record of all authorized payments in the same authorization control log as partial payments. 23.3.10.3. Retains the control log for one fiscal year. 23.3.10.4. Inputs payment transaction to release payment from central site. 23.3.11. ANG/NCO Liaison Actions. Verifies identification of member and coordinates with RPO for all advance payments to non-prior service members. Coordinates with member’s unit to make sure address changes and pay transactions are submitted to DFAS central site military pay operations to update the member’s MMPA.

23.4. Voucher Preparation for Partial and Advance Payments. 23.4.1. Purpose. Many guard and reserve members report to financial service organizations (FSOs) as well as reserve payroll offices (RPOs) to be paid partial and advance payments. An area that is important is the preparation of the pay voucher and the essential data elements that must be present to expedite the processing and accountability of that voucher. The following instructions apply to

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organizations that prepare partial and advance payments for guard and reserve members paid by the defense joint military pay system – reserve component. 23.4.2. Entitlement. Before you begin to prepare the voucher, verify whether or not the member is due a partial or advance payment. 23.4.2.1. Verify the member is on active duty orders and has a valid ID card. A member performing inactive duty is not authorized a partial or advance payment. 23.4.2.2. If the member has a letter of authorization from their reserve payroll office (RPO), the amount of the payment is provided, as well as the accounting classification, and the payment authorization control number (PACN). The letter of authorization must be signed by someone within the RPO. If the member does not have written authorization with all of the required information, contact the member’s unit, verify the payment request and ask for a PACN. 23.4.3. Preparing the Voucher. When preparing a DD Form 117, Military Pay Voucher, for either a guard or reserve member, ensure the following information is present on the voucher: 23.4.3.1. Block 1 – Department – Type “USAF” for an Air Force Guard or Reserve member. 23.4.3.2. Block 2 – Voucher Number – Use the next available military pay disbursement voucher number. This must be present in order for the payment to be paid and reported into the base level accounting system. Also, see paragraph E. 23.4.3.3. Block 3 – Attachment – If the voucher is for one member, type “1 of 1”. If a payroll money list is attached to the DD Form 117 (the DD Form 117 will be the cover sheet for the money list), type “1 of #” (total number of pages including the DD Form 117). 23.4.3.4. Block 4 – Organization and Location – Type the organization, office symbol, city, state and zip code of the organization making the disbursement. 23.4.3.5. Block 5 – Payroll Number – Depending on the structure of your organization, there may be a sub-voucher (subsidiary) to the disbursing office’s voucher numbering scheme. If this applies to your office, put the sub-voucher number in this block. Otherwise, leave this block blank. 23.4.3.6. Block 6 – Purpose of Payment – Type “PK partial payment to a (guard/reserve) member” or “advance payment to a (guard/reserve) member”. 23.4.3.7. Block 7 – Paid By – This area is often referred to as the brief block and is one of the most important sections on the voucher. Type the name of the disbursing office, city, state, zip code, disbursing station symbol number (DSSN) and the voucher payment date. The DSSN is a four-digit number that identifies the disbursing station. The voucher date is the actual date the cashier disburses the funds to the member. No other information should be typed in this block. 23.4.3.8. “To Block” – This block identifies who will receive the payment. Obtain this information from the member’s ID card. Type the member’s full name, followed by the member’s grade. Type the member’s social security number (SSN). Also, type the PACN in this block. 23.4.3.9. Block 8 – Typed Name of Disbursing Officer – Type the accountable disbursing officer’s name, grade, and branch of service. 23.4.3.10. Block 9 – DSSN – Type the four-digit DSSN of the disbursing office. 23.4.3.11. Block 10 – Signature of Disbursing Officer or Deputy – This block will be signed by the time the voucher is processed into the merged accountability and fund reporting (MAFR) sys-

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AFMAN65-116V3 15 MARCH 2007 tem and the for-others cycle. The paying station’s for-others cycle will reflect partial and advance payments paid out of accounting and disbursing station number (ADSN) 380100, the guard and reserves ADSN for partial and advance military pay. 23.4.3.12. Block 11 & 12 – Signature of Agent Officer and Date Paid – These blocks will only be completed if a disbursing agent is involved with the disbursement. 23.4.3.13. Block 13 – Appropriation – The appropriation is obtained from the member’s active duty orders. It should match the appropriation cited on the authorization letter from the unit. DO NOT, repeat, DO NOT change the appropriation fund cite. If the original order is incorrect, the order’s issuing authority must prepare an amendment to the original order. Look at the amendments to see if the original appropriation has changed. Copy the appropriation exactly as it appears on the orders. If, for some reason, it is not legible, contact the member’s unit or the order’s issuing authority, block 32 of the AF Form 938, Request and Authorization for Active Duty Training/ Active Duty Tour, to ascertain the correct fund cite. 23.4.3.14. Block 14 – Amount – The amount of the payment from the unit’s authorization letter or from the telephone confirmation is typed in this field. 23.4.3.15. Block 15 – Prepared By – The voucher preparer’s name is typed in this block. 23.4.3.16. Block 16 – Reviewed By – This section is for the auditor of the voucher. This block should also be filled in with a name of a second person, someone who will review the voucher. 23.4.3.17. Block 17 – Total – Total of block 14 items by appropriation. 23.4.3.18. Block 18 – Check Payment Amount – If a check is to be prepared, the amount will be typed in this block. 23.4.3.19. Block 19 – Paid by Check Numbers – The cashier’s cage is responsible for typing the check number(s) here. If the member requests a cash payment, this block will remain blank. 23.4.3.20. Block 20 – Cash Payment Amount – Type the amount of the cash payment. 23.4.3.21. Block 21 – Signature of Payee – This block will be signed by the member receiving the payment when the payment is paid by the cashier. 23.4.3.22. If a typewriter is not available, make sure the last copy of the DD Form 117 carbon set is legible. If it is not, make a copy of the original voucher for the by-others cycle. 23.4.4. Distribution. The original voucher must go to the cashier’s cage. Fax or mail a copy of the voucher to the member’s unit as well as DFAS-DE/FJPR, 6760 E. Irvington Place, Denver CO 80279-3000. It is, however, the guard or reserve unit’s responsibility to post the payment to the member’s DJMS-RC pay record. It is imperative that the payment is posted to the member’s pay account within one duty day from the date of the payment.

AFMAN65-116V3 15 MARCH 2007 Figure 23.1. DD Form 117, Military Pay Voucher (Partial and Advance Payment).

THIS PAGE IS RESERVED FOR FUTURE USE

313

314

AFMAN65-116V3 15 MARCH 2007

Figure 23.2. AF Form 1209, Document Transmittal (JUMPS).

THIS PAGE IS RESERVED FOR FUTURE USE

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PAYMENTS BY DJMS-AC 24.1. Section A – Policy. 24.1.1. Authority. 24.1.1.1. Members of the Air Force Reserve and National Guard ordered to certain types of active duty for definite periods of six (6) months or more are paid by DJMS-AC. 24.1.1.2. When members are ordered to voluntary active duty (AD) with the Regular Air Force, the strength accountability passes from the Air Reserve Forces Advanced Personnel Data System (ARPDS) to the Regular Air Force (APDS) and are paid by DJMS-AC. See 24.2., “Section B – Officers and Airmen on Voluntary AD Long Tours.” 24.1.1.3. When prescribed by the NGB, active duty tours of six (6) months or more, and strength accountability remains with the Air National Guard. Payments are made by DJMS-AC. See 24.3., “Section C – Other Active Duty (ANG ONLY)”. 24.1.1.4. All other active duty, including temporary AGR, for a period of less than six (6) months are paid by DJMS-RC. See Chapter 9, “Active Duty”. 24.2. Section B – Officers and Airmen on Voluntary AD Long Tours. 24.2.1. Identification of Personnel. 24.2.1.1. These members are referred to as “statutory tour” officers and airmen, and are on active duty (AD). 24.2.1.2. The ANG and USAFR officers and airmen are ordered to voluntary AD with the regular Air Force for definite periods. 24.2.1.2.1. These periods will generally not exceed four (4) years and will have a specific date of separation. 24.2.1.2.2. The members must occupy authorized unit manning document (UMD) positions in the regular Air Force and are treated as losses to the DJMS-RC. 24.2.2. Orders. The orders are issued by the Department of the Air Force and must state “ordered to voluntary active duty (long tour) according to (applicable public law or section and title of United States Code)” (see AFI 37-128). 24.2.3. Personnel Actions. 24.2.3.1. Air National Guard and Air Reserve Forces CBPO. The ARF CBPO inputs loss transactions to the Air Reserve Forces PDS. 24.2.3.2. Regular Air Force CBPO. The active duty CBPO, as listed in the USAF PAS directory for the regular Air Force unit of assignment, is responsible for the personnel actions. This CBPO gains the member and processes all later personnel actions through the PDS/DJMS-AC interface. 24.2.4. AFO Actions. The AFO administers the member’s pay under the same procedures, conditions and entitlements as regular Air Force members.

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AFMAN65-116V3 15 MARCH 2007 24.2.5. RC Payroll Office Responsibilities. 24.2.5.1. If the member is transferring from a long tour of active duty, the RC payroll office closes and transfers the member’s leave account (see Chapter 29, “Leave Policy, Accounting, and Payment”). 24.2.5.2. Computes leave accrued and unused, and posts on the AF Form 1934, Leave Record – Air Reserve Forces. 24.2.5.2.1. Contacts the member to determine if the member wants to be paid for all or a part of the unused accrued leave. Makes sure that the payment, if any, does not exceed the 60-day limitation in a military career. 24.2.5.2.2. Submits a C11 transaction (see Table 29.11.) before closing the MMPA if the member wants to be paid for all or a portion of the accrued leave. Posts the transaction on the AF Form 1934. 24.2.5.2.3. Closes the AF Form 1934, showing the balance of leave to be transferred to the JUMPS MMPA. 24.2.5.2.4. Certifies the AF Form 1934, attaches a copy of the active duty order, and mails the documents to DFAS-DE/FJPA. 24.2.5.3. Closes the member’s supporting document files (SDF). 24.2.5.4. Clothing Allowances. 24.2.5.4.1. Officers claim the monetary clothing allowance as prescribed for DJMS-RC (see Chapter 15, “Clothing and Uniform Allowances”). 24.2.5.4.1.1. USAFR Uniform Entitlements. Enlisted members remain on issue-in-kind system; except personnel on extended active duty are entitled to the monetary clothing allowance under Title 10, U.S.C. 678 (includes recruiters). 24.2.5.4.1.2. ANG Uniform Entitlements. ANG members paid under DJMS are entitled to issue-in-kind system when assigned duty with ANG unit. They are entitled to clothing monetary allowance when not performing duty with an ANG unit. 24.2.5.5. All ANG personnel, including those in AGR status, regardless of whether they are under the issue-in-kind or clothing allowance system, will receive clothing or allowance based on the ANG initial uniform issue and not on the USAF initial uniform issue. 24.2.5.6. Point Credit Accounting and Reporting System (PCARS). The Air Reserve Forces CBPO office is notified of period of active duty based on the order to voluntary AD, and the DD Form 214, Certificate of Release or Discharge from Active Duty, when member returns to the ANG or USAFR unit.

24.3. Section C – Other Active Duty (ANG Only). 24.3.1. Identification of Member. ANG officers and airmen performing active duty tours which meet the following conditions will be paid by DJMS-AC. 24.3.1.1. Active duty for the performance of duties listed below for a period of six (6) months or more.

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24.3.1.1.1. ANG recruiters 24.3.1.1.2. ANG administrative support officers 24.3.1.1.3. ANG performing support alert duties 24.3.1.1.4. ANG air technician in AGR status 24.3.1.2. The strength accountability remains with the Air Reserve Forces and Air National Guard PDS, and the member is not a loss to PDS. 24.3.2. Orders. The orders: 24.3.2.1. Are published by the designated order publishing agencies of the ANG. The orders must read “Ordered to active duty for the purpose of performing (one of the duties listed in paragraph 24.3.1., ‘Identification of member’).” 24.3.2.2. Must cite, in the accounting classifications, “Project 543” for the ANG. 24.3.3. DJMS-AC/DJMS-RC – ANG Responsibilities. 24.3.3.1. Active/RC payroll office processes the following transactions to access and process other personnel data changes (see tables referenced below): 24.3.3.1.1. E2 – JUMPS Accessions (Table 24.9.) 24.3.3.1.2. MD – Promotions/Demotions (Table 24.19.) 24.3.3.1.3. 30 – Special Duty Assignment Pay (SDAP) (Table 24.23., Table 24.24., and Table 24.25.) 24.3.3.1.4. LG – CBPO change (Table 24.17.) 24.3.3.1.5. TU – DOS change (Table 24.20.) 24.3.3.1.6. E5 – JUMPS Separations (Table 24.11., Table 24.12., Table 24.13., Table 24.14., Table 24.15., and Table 24.16.) 24.3.3.1.7. DB – SGLI (Table 24.8.) 24.3.3.1.8. MC – Name Change (Table 24.18.) 24.3.3.2. One month after the member is accessed to JUMPS/JSS-AC, verify an MM03/ML03 has been processed by AFMPC. This transaction deletes the AFMPC “match flag.” If the match flag is not deleted, send a message to DFAS-DE/FJPB to confirm accession and request the MM03/ML03 be processed to delete the match flag. The member’s pay record will change to a “T” status (suspended) if the accession is not confirmed to remove the match flag. 24.3.3.3. Affect of Changes from DJMS to DJMS-RC to DJMS. A delay in accession to DJMS is experienced when a member separates from the regular Air Force, joins the Air National Guard, and soon thereafter joins one of the programs identified in paragraph 24.3.1., “Identification of Member”, which requires the member be assessed DJMS with service component “G.” 24.3.3.3.1. The service component “G” converts to “N” in the DJMS record for funding purposes. 24.3.3.3.2. The original DJMS record remains in a “T” status (suspended) for 20 or more days, then converts to “V” status (separated) until month-end processing is complete.

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AFMAN65-116V3 15 MARCH 2007 24.3.3.3.3. If there are any discrepancies with the DJMS record while in “T” status, it will not convert to “V” status until the problem is resolved. The DJMS record cannot be accessed until the first update after the month-end processing that the member went to “V” status (reference AFMAN 65-116 V1). 24.3.4. DJMS-RC/DJMS-AC Actions. 24.3.4.1. Do not process any other transactions unless DFAS-DE releases the format to the RC payroll office. 24.3.4.2. DFAS-DE/FJP processes data normally input by PDS upon receipt of a message from the RC payroll office detailing the necessary change. 24.3.4.3. DJMS AFO processes all other transactions, per AFMAN 65-116 V1, for the regular Air Force members. 24.3.4.4. The RC payroll office processes the following to suspend the ANG/DJMS-RC MMPA: 24.3.4.4.1. Inputs an A24 transaction (see Table 24.26.) to suspend the member’s DJMS-RC MMPA. Use pay status code “K” for officers and airmen. This will put the DOS on the DJMS-RC MMPA. 24.3.4.4.2. See Table 9.1. for pay status code definitions. 24.3.4.5. Leave Record Processing. If the member is performing a long tour of active duty paid in DJMS-RC immediately before starting the DJMS tour, the RC payroll office: 24.3.4.5.1. Closes and certifies the AF Form 1934. 24.3.4.5.1.1. Annotates the AF Form 1934 with the statement, “Transferred DJMS-RC to DJMS-AC” and the effective date. 24.3.4.5.1.2. Includes the total number of leave days paid since 10 Feb 1976 and the balance of leave including the zero balance on the AF Form 1934. 24.3.4.5.2. The member’s unit supervisor controls and processes the leave documents as prescribed in AFMAN 65-116 V1. 24.3.4.5.3. The AFO inputs leave transactions based on the controlled leave documents submitted by the unit supervisor or the AFO travel section for travel related leave. 24.3.4.5.4. DFAS-DER 7010-3 applies when member uses leave while in a travel status. 24.3.4.6. Point Credit Accounting and Reporting System (PCARS). There is no DJMS-PCARS interface and members not paid by DJMS-RC cannot be reported by the DJMS-RC-PCARS interface. The CBPO must report points per AFMAN 26-2622 V1. 24.3.5. DJMS-AC Transactions. The RC payroll office inputs the accession to DJMS-AC using the E203 transaction (see Table 24.9.), and: 24.3.5.1. Sends a copy of AF Form 1934 to DFAS-DE/FJP only to update DJMS-AC for unused days when leave is being carried forward from a consecutive RC tour. 24.3.5.2. Prepares the E5 separation transaction (see Table 24.11.) to remove a member from DJMS-AC when the ordered period has expired or tour has been terminated.

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24.3.5.2.1. When preparing an E5, obtain the SPD OFF or SPD AMN field (positions 26-28) information from the servicing CBPO. 24.3.5.2.2. The CHARACTER OF DISCHARGE (position 46), in the E5 transaction, should always be a “1” (honorable) since action is to close the DJMS-AC MMPA because the active duty tour is terminated and not an actual discharge. 24.3.5.3. To extend a tour for an enlisted member, the RC payroll office: 24.3.5.3.1. Prepares and inputs a TU transaction (see Table 24.20.). Makes sure that the member will continue on active duty before processing the TU transaction. 24.3.5.3.2. To extend a tour for an officer, sends message to DFAS-DE/FJPA requesting an extension. 24.3.5.3.3. To pay accrued leave upon extension of a tour, submits AF Form 1934 and a copy of the order attached to a DD Form 114 to DFAS-DE/FJP for processing. 24.3.5.3.4. Prepares an A24 transaction (see Table 24.26.) as required (See also Chapter 9, “Active Duty”). 24.3.5.3.5. Prepare text header and text trailer for AUTODIN transmission (see Table 24.21. and Table 24.22.). 24.3.6. Clarification or Correction of the DJMS-AC Transactions. 24.3.6.1. Position 1. Position (1) of each transaction indicates the number of formats required for the transaction. 24.3.6.1.1. If position one (1) equals “0” (zero), there is only the prime (one) in the transaction. 24.3.6.1.2. Code “A” means there is one prime transaction and one trailer. 24.3.6.1.3. Code “B” means there is one prime transaction and two trailers. 24.3.6.2. These transactions must be submitted in this sequence. For instance, if position (1) equals “B”, the sequence must be B, 1, 2. 24.3.6.3. Partial and Complete Rejects – DJMS-AC. There are two types of rejects: Partial and complete. 24.3.6.3.1. A partial reject is identified by a “Y” in the first position of the rejected transaction. A partial reject requires a review to determine if further action is required. 24.3.6.3.2. A complete reject is identified by a “Z” in the first position. A complete reject requires correction and re-input of the transaction, if necessary. 24.3.6.4. Corrected DJMS-AC Transactions 24.3.6.4.1. Corrected DJMS-AC transactions are reinput using the same information in positions 68-80 as the original transaction. 24.3.6.4.2. The TXHDR card must have the next available transmission number.

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AFMAN65-116V3 15 MARCH 2007 24.3.6.4.3. If a new transmission number is not used in the TXHDR cards, the transmission will not process and an XU03 management notice for a duplicate transmission will be received. 24.3.6.5. Management Notices – DJMS-AC. 24.3.6.5.1. DFAS-DE sends an acknowledgment of receipt of transmission to the RC payroll office by management notice XT03, “Acknowledgment of DFAS-DE receipt of DJMS-RC input”. 24.3.6.5.2. DFAS-DE sends an XU03 management notice to RC payroll offices whenever a transmission number is missing. This management notice alerts the RC payroll office that DFAS-DE did not receive a particular transmission based on transmission number logged previously. 24.3.6.5.3. Where RC payroll offices use the same communication facilities as an active duty AFO and/or CBPO, the RC payroll office needs to coordinate with communication centers and the active duty AFO and CBPO to make sure that they get their management notices. The AUTODIN header cards for these transmissions will indicate that this is ARPASMISCLNS data and can be identified as being different from other DJMS transmissions by the CBPO code in positions 66-67 of the header card. 24.3.6.5.4. DFAS-DE sends management notices to the servicing payroll office for AGR members when their tours are expiring. 24.3.7. Checks to Financial Organizations (Fos). Members are expected to participate in the direct deposit program. The member furnishes an address for the mailing of the DFAS Form 702, Army/Air Force Leave and Earnings Statement (Active and Reserve), and the TD Form W-2, Wage and Tax Statement. 24.3.8. Deductions from Pay. 24.3.8.1. ANG members who participate in the ANG State Sponsored Life Insurance Program (SSLI) in DJMS-RC may continue to do so in DJMS. 24.3.8.2. Members must start an allotment in the DJMS system in order to continue their participation in SSLI. 24.3.8.3. See 31.2., “Section B – NG State Sponsored Group Life Insurance (SSLI)” for more information. 24.3.9. State Income Tax Withholding. 24.3.9.1. Members are subject to the withholding for state income taxes for the state and local taxing authority as coded in the DJMS-RC MMPA. 24.3.9.2. Members must complete a DD Form 2058, and claim state of legal residency. 24.3.9.3. See Chapter 30, “Federal/State Income Tax, Federal Insurance Contributions”. 24.3.10. AGR Tours Terminating. 24.3.10.1. Normal DJMS-RC MMPA Reactivation. When an AGR tour is terminated, the RC payroll office reactivates the DJMS-RC file by processing the following transactions: 24.3.10.1.1. A24 transaction to curtail the “K” status. See Table 24.26.

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24.3.10.1.2. A09 transaction (see Table 2.12.), and 24.3.10.1.3. A06, A07, and A08 to reactivate the pay account. See Table 2.6., Table 2.7., and Table 2.8. for the A06, A07, and A08 transactions. 24.3.10.2. Forced Gain Processing. 24.3.10.2.1. In those few cases where a “forced gain” must be accomplished, the RC payroll offices will prepare a message requesting DFAS-DE/FJP input an AA1 transaction (see Table 43.33.). A forced gain may be required when the CBPO has not submitted the AA1 and the member cannot be paid. 24.3.10.2.2. Provide all date for the transaction using the day after separation from DJMS-AC as the effective date of gain and request a space in the non-prior service indicator. 24.3.10.2.3. When a master file for review appears on UH022-176 with message “GAIN TO FILE,” the RC payroll office will submit the A06, A07, A08, and D18 transactions (see Table 2.6., Table 2.7., Table 2.8., and Table 43.29., respectively, for record formats) to complete the MMPA. 24.3.10.2.4. Special attention must be paid to LEAVE INDICATOR field (position 28), DESERT SHIELD/STORM INDICATOR (position 29), and PRIOR SERVICE LEAVE SOLD (positions 30-32) of the A06 transaction (leave information). (See Table 2.6.) 24.3.10.2.5. Use an “X” in position 28, a “3” in position 29, and the total number of leave days paid the member after 9 Feb 1976 (include leave paid on AGR tour) in positions 30-32 of the A06. 24.3.10.2.6. D18 comments should include “MBR Term AGR tour eff (date) LV paid (number) days.” 24.3.11. Disposition of DJMS Supporting Documents. 24.3.11.1. The RC payroll office makes an 80/80 listing of input transactions and attaches a copy of the supporting document to the listing. Enter on the listing the installation name and address along with certification that the documents are true and proper. The listing must be certified by the person in charge (designee) of the input office. 24.3.11.2. Attach a copy of the DJMS accession or separation orders to the 80/80 listing. 24.3.11.3. Retire with DJMS-RC supporting documents by Julian date of submission per Chapter 3, “Documentation Preparation and Submission Procedures”. If there are relatively few documents, use a regular manila folder. 24.4. Section D – ANG – Enlist in the Regular Air Force – No Break in Service. 24.4.1. Procedures. In order to prevent a financial hardship on members who separate from active duty as ANG members currently being paid under DJMS-AC, and who enlist in the regular Air Force with no break in service, the following procedures must be followed: 24.4.1.1. Enlisted Personnel. RC payroll offices must send a message to DFAS-DE/FJP before the date member is projected to separate, requesting DFAS-DE/FJP to input an E503 (see Table 24.11.). 24.4.1.2. The message must contain the following information:

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AFMAN65-116V3 15 MARCH 2007 24.4.1.2.1. Date of separation from ANG 24.4.1.2.2. Date of enlistment in regular Air Force 24.4.1.2.3. Number of years enlisted 24.4.1.2.4. Servicing AFO. 24.4.1.2.5. Servicing CBPO. 24.4.1.2.6. Expiration term of service (ETS) from the ANG. 24.4.1.2.7. Leave Election. If member is within 3 months of ETS (item 6 above), leave balance may be sold or carried forward. 24.4.1.3. Information copies of the message must be sent to the following organizations: 24.4.1.3.1. HQ AFMPC/MPCDMD-1 24.4.1.3.2. ACFP at member’s gaining AFO 24.4.1.3.3. DPMD and DPMUM at member’s gaining command CBPO 24.4.1.4. Since ANG members’ initial clothing issue is less than regular Air Force initial clothing issue, the gaining AFO must process a PT03 type 4/5 transaction. This is to report difference between the two initial issues and to establish a CMA. 24.4.1.4.1. AFMPC/MPCDMD-1 will provide instructions to the gaining CBPO for its processing on a case by case basis.

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Table 24.1. Proficiency Pay Type Codes – Used in JUMPS/JSS-AC. Proficiency Pay Type Codes - Used in JUMPS/JSS-AC AFMPC/MPCDMD-1 will provide instructions to the gaining CBPO for its processing on a case by case basis. Code

Description

R

Recruiters

I

Military Training Instructors

H

Humint Linguist-Debriefers

NO

NAFCOS Operational (Special Tactics Squadron)

NS

NAFCOS Support (Special Tactics Squadron)

C

Combat Controllers

P

Pararescue

JO

Joint Communication Unit (Operation)

JS

Joint Communication Unit (Support)

TN

Tonopah

HO

Headquarters Air Force (Operational)

HS

Headquarters Air Force (Support)

AA

White House Communications Agency

AB

On Site Inspection Agency

AC

Tactical Air Communications and Control Personnel

AD

Parachute Instructors

AE

Helicopter Flight Engineers

AF

Defense Courier Service

AG

Headquarters Joint Special Operations Command

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Table 24.2. Special Duty Assignment Pay Codes and Rates – JUMPS/JSS-AC Only. Special Duty Assignment Pay Codes and Rates - JUMPS/JSS-AC Only Codes

Description

Full Rates 1

$ 55.00

2

$110.00

3

$165.00

4

$220.00

5

$275.00

Reduced Rates A

$ 27.50

B

$ 55.00

C

$ 82.50

D

$110.00

E

$137.00

Table 24.3. Prior Service Military Dependent Code (JUMPS/JSS-AC Only). Prior Service Military Dependent Code (JUMPS/JSS-AC Only) Code

Description

A

Air Force (regular)

B

Army (regular)

C

Navy (regular)

D

Marines (regular)

G

Coast Guard

2

Air Force Reserve (includes dependents)

3

Air National Guard

4

Army Reserve (includes dependents)

5

Army National Guard

6

Navy Reserve (includes dependents)

7

Marine Reserve (includes dependents)

8

Coast Guard Reserve (includes dependents)

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Table 24.4. Pay Grade Codes – Enlisted Members. Pay Grade Codes - Enlisted Members Grade

Code

E9

39

E8

38

E7

37

E6

36

E5

35

E4

34

E3

33

E2

32

E1

31

Table 24.5. Pay Grade Codes – Officers. Pay Grade Codes - Officers Grade

Code

01

01

02

02

03

03

04

04

05

05

06

06

07

07

08

08

09

09

10

10

Table 24.6. Pay Grade Codes – Warrant Officers. Pay Grade Codes - Warrant Officers Grade

Code

W1

21

W2

22

W3

23

W4

24

W5

25

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Table 24.7. Common Data for JUMPS/JSS-AC Formats Only. Common Data for JUMPS/JSS-AC Formats Only These fields are standard for each transaction discussed in Chapter 24, “Payments by DJMS-AC”. See individual transactions for other data fields and required input. Card Data Element Name

Column(s)

Explanation

TRAIL IND

1

A

FORMAT ID

2-3

The specific format ID for the transaction being used.

ACTION INDICATOR

4-5

The specific action code for the transaction being used.

SERVICE MEMBER SSN

6-14

Member’s SSN.

LAST NAME - 1ST FIVE

15-19

First five of last name. If only three characters, then first name initial in position 19.

CBPO

68-69

CBPO Code.

FILLER

70-71

Leave blank.

CLERK ID

72-73

Any two alpha characters for your clerk’s ID.

TRANSMITTAL LOG ALPHA PREFIX

74-75

For each transmission to DFAS-DE (not document), start with AA to AZ, then A0 to A9, BA to BZ, then B0 to B9, etc. (Maintain a log of transmission numbers used with card count and date transmitted).

TRANSMITTAL LOG NUMBER

76-80

00001.

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Table 24.8. DB – Start, Change, or Cancel SGLI Deductions – JUMPS-AC Format. DB - Start, Change, or Cancel SGLI Deductions - JUMPS-AC Format For DB04 - change, entry must show the code of the new coverage. For DB06 - cancel, entry must show the code of the previous immediate transaction being cancelled. Card Data Element Name TRAILER IND

Column(s) 1

Explanation 0

FORMAT ID

2-3

DB

ACTN INDCTR

4-5

1. 04 - start, change, or stop 2. 06 - cancel

COMMON DATA

6-19

See Table 24.7.

YEAR-MONTH EFFECTIVE

20-23

1. Year and month (YYMM) from MMPA to cancel a previous DB04. This does not cancel SGLI. It just cancels a previous transaction. 2. The change is effective on year and month of previous action being canceled. 3. To cancel SGLI coverage, must enter “0” (zero) in the SGLI option field.

FILLER SGLI OPTNS

24-31 32

Leave blank Enter SGLI option code. See Table 31.2. for codes and appropriate rates.

FILLER

33-67

Leave blank

COMMON DATA

68-80

See Table 24.7.

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Table 24.9. E2 – Report or Correct Accession of a Non-Basic Trainee. E2 - Report or Correct Accession of a Non-Basic Trainee Card Data Element Name

Column(s)

Explanation

TRAIL IND

1

A

FORMAT ID

2-3

E2

ACTN INDCTR

4-5

1. 03 - report 2. 05 - correct

COMMON DATA

6-19

See Table 24.7.

ENTRY ON ACTIVE DUTY DATE/ DATE OF ENLISTMENT

20-25

Year, month, day (YYMMDD) of entry on active duty or enlisted date. (EAD for officers, DOE for enlistment). See notes below.

NOTES: 1. The EAD-date of the E2 transaction is the effective date of the member’s active duty tour, or the day after the last date paid in DJMS-RC. 2. The EAD/DOE entered active duty date cannot be in the future. 3. The E2 transaction cannot be submitted before the EAD/DOE date. ENTRY DATE OF SEPARATION

26-31

Year, month, day (YYMMDD) of separation as computed at time of entry.

NAME PERSON

32-58

Member's last (space), first (space), MI (space) suffix if applicable.

ENTRY SERVICE COMPONENT

59

Appropriate Code: 1. G - National Guard 2. V - Reserve

CURRENT GRADE

SEX SERVICE MEMBER

60-61

62

Appropriate Code. See Table 24.4., Table 24.5., or Table 24.6., respectively, for enlisted, officer, and warrant officer codes. Appropriate Code 1. M - Male 2. F - Female

BRANCH OF SERVICE

63

1. A - Army 2. F - Air Force

FILLER ACCESS EXCEPT CODE

64-65

Leave blank

66

Leave blank

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E2 - Report or Correct Accession of a Non-Basic Trainee Card Data Element Name RESERVE ACTIVE DUTY REASON

COMMON DATA

Column(s)

Explanation

67

Enter “3” for ANG member. This generates a code “N” for ANG. See also DFAS-DEM 7073-1, Chapter 66, paragraph 66-2.

68-80

See Table 24.7.

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Table 24.10. E2 – Report or Correct Accession of a Non-Basic Trainee – Second Card. E2 - Report or Correct Accession of a Non-Basic Trainee - Second Card Card Data Element Name

Column(s)

Explanation

TRAILER IND

1

1

See Table 24.9.

2-19

The same data as in the primary transaction.

FILLER

20-24

Leave blank

CBPO NUMBER

25-26

Number of member's major command CBPO (1st and 2nd digit of PAS).

MAJCOM ID

27-28

Code for member's major command (3rd and 4th digits of PAS).

SERVICING ADSN

29-32

ADSN of servicing AFO.

PAY DATE

33-38

Year, month, day (YYMMDD) of pay date.

TAFMSD

39-44

Year, month, day (YYMMDD) of TAFMSD (see notes below).

NOTES: If PRIOR SERVICE MILITARY DEPARTMENT is a space: 1. Then TAFMSD cannot be less than EAD DATE, and 2. DOS PREVIOUS ENLISTMENT and DOS LAST AD OFFICER STATUS must be zero-filled. The total active federal military service date (TAFMSD) must be valid. It can be the same as the EAD if member has no prior active duty time. DOS PREVIOUS ENLISTMENT

45-50

1. Year, month, day (YYMMDD) of separation from last active duty in enlisted status; 2. Zero-fill if not applicable. See notes below.

NOTES: The data required pertains to the member’s most recent period of active duty. Submit one of the following: 1. If in an enlisted status upon release, zero-fill DOS LAST ACTIVE DUTY OFFICER STATUS (positions 60-65). 2. If in officer status upon release, zero-fill DOS PREV ENLIMT (positions 45-50). FILLER

51-55

Leave blank

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E2 - Report or Correct Accession of a Non-Basic Trainee - Second Card Card Data Element Name PRIOR SERVICE MILITARY DEPARTMENT

Column(s)

Explanation

56

1. Appropriate code to indicate military department in which member performed prior active duty (see Table 24.3.). 2. Otherwise, leave blank (see note below).

NOTE: Prior Service - ANG: If a member is in the Air National Guard (ENTRY SVC COMP is G) has no prior service, DOS LAST AD OFFICER STATUS (positions 60-65) and DOS PREVIOUS ENLISTMENT can both be zero-filled. ENLISTED W/OFFICER STATUS INDICATOR

57

Appropriate Code: 1. Enlisted member does not have Reserve commission or Warrant, also use code for Officer accessions. 2. Enlisted member has a Reserve commission or warrant.

PRIOR SERVICE BENEFIT WAIVER

58

Appropriate Code: A - Active Duty Pay Waiver R - Retired Pay Waiver V - VA Benefits Waiver N - No Benefits Waiver

OVER FOUR ACTIVE ENLISTED

59

1. Y - If officer or warrant officer (grade 01, 02, 03, W1, W2, W3, W4, or W5) has over 4 years of active service as an enlisted member. 2. N - If officer in grades 01, 02, or 03 does not have over 4 years' enlisted service. 3. For all other grades, leave blank.

DOS LAST ACTIVE DUTY OFFICER STATUS

60-65

1. Year, month, day (YYMMDD) of separation from last active duty in officer status. 2. Zero-fill if not applicable. See note above for DOS PREVIOUS ENLISTMENT (positions 45-50).

DUTY COUNTRY

66-67

1. Complete if member is accessed and serving in a non-CONUS area; or 2. Otherwise, leave blank.

DUTY NON CONUS STATE

68-69

Enter PAS code.

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E2 - Report or Correct Accession of a Non-Basic Trainee - Second Card Card Data Element Name

Column(s)

Explanation

70-71

Zero fill.

72-80

The same data as in the primary transaction.

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Table 24.11. E5 – Report or Change Final Separation. E5 - Report or Change Final Separation Card Data Element Name

Column(s)

Explanation

TRAIL IND

1

B

FORMAT ID

2-3

E5

ACTN INDCTR

4-5

03 - Report (if this is initial separation input). 04 - Change (if this is revised separation input).

COMMON DATA

6-19

See Table 24.7.

DOS

20-25

Projected date of separation (YYMMDD).

SPD OFF OR SPD AMN

26-28

Separation designation number. Contact the applicable AFRES or ANG CBPO for the correct code.

29

1. Number of persons dependent on the member for determining BAQ rate to use in accrued leave computation.

NR DEPN ACRD LV BAQ

2. Zero-fill if not applicable. DAYS ALWBL TVL TIME RES

30-31

1. Number of days allowed Reserve member to travel home. 2. Zero-fill for other members.

MONTHS SVC DISABLTY PAY

32-34

1. Total number of months of service countable for computing disability severance pay. 2. Zero-fill if not applicable.

MONTHS SVC SEP PAY

35-37

1. Total number of months of service countable for computing separation, readjustment, or severance pay. 2. Zero-fill if not applicable.

AMT READJMT MOP PREV PD

38-43

1. The amount of readjustment pay or PREV PD mustering-out pay previously received by member and not refunded. 2. Zero-fill if not applicable or if member does not qualify for readjustment pay or has not received previous payments.

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E5 - Report or Change Final Separation Card Data Element Name GR DSABLTY SERVICE

Column(s) 44-45

Explanation 1. Grade, as determined under personnel regulations at which disability severance pay (DSP) is to be computed, even if same as current grade, if member is entitled to DSP. 2. Zero-fill if not entitled to DSP.

CHARACTER OF DISCHARGE

46

1 - Honorable

FILLER

47-53

Leave blank

DISCHARG GRAT AMT

54-57

1. Gratuity amount authorized a member under the DoDFMR, Volume 7A, part four, chapter 4. 2. Zero-fill if discharge gratuity is not authorized.

FILLER

58-67

Leave blank

COMMON DATA

68-80

See Table 24.7.

Table 24.12. E5 – Report or Change Final Separation – Second Input Format. Member’s Future Mailing Address. E5 - Report or Change Final Separation - Second Input Format. Member's Future Mailing Address NOTE: This format is placed after the B (position 1) E5 transaction. Card Data Element Name TRAIL IND

Column(s) 1

Explanation 1

Same data as in the original (first) E5 record.

2-19

See Table 24.11.

FUTR MAIL ADRS ST

20-48

1. Street portion of member's future mailing address (street, avenue, place, court, way, box number, rural route, etc.) using normal spacing. 2. Do not enter any special characters such as asterisks, etc.

FILLER

59-67

Leave blank

COMMON DATA

68-80

See Table 24.7.

AFMAN65-116V3 15 MARCH 2007

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Table 24.13. E5 – Report or Change Final Separation – Third Input Format. Member’s Future Mailing Address – Domestic. E5 - Report or Change Final Separation - Third Input Format. Member's Future Mailing Address - Domestic Complete positions 20-39 as follows, using normal spacing. Do not use any special characters such as asterisks, number sign, etc. NOTE: This format is placed after the B (position 1) E5 transaction. Card Data Element Name TRAIL IND

Column(s) 1

Explanation 2

Same data as in the original (first) E5 record

2-19

See Table 24.11.

FUTR MAIL ADRS DOM CITY

20-39

If member’s future address is in United States or its territories or possessions: The city portion of member’s future address.

FILLER FUTR MAIL ADRS STATE FILLER FUTR MAIL ADRS ZIP ADRS MAIL DOM FORN CODE

40 41-42 43 44-48 49

Leave blank The state portion of member’s future address. Leave blank ZIP code applicable to the future address shown. 1 (for domestic address).

FILLER

50-67

Leave blank

COMMON DATA

68-80

See Table 24.7.

336

AFMAN65-116V3 15 MARCH 2007

Table 24.14. E5 – Report or Change Final Separation – Third Input Format. Member’s Future Mailing Address – Foreign Address. E5 - Report or Change Final Separation - Third Input Format. Member’s Future Mailing Address - Foreign Address Member’s future address is in a foreign country. Complete positions 20-48 as follows, using normal spacing. Do not use any special characters such as asterisks, number sign, etc. NOTE: This format is placed after the B (position 1) E5 transaction. Card Data Element Name TRAIL IND

Column(s) 1

Explanation 2

Same data as in the original (first) E5 record

2-19

See Table 24.11.

FUTR MAIL ADRS FORN

20-48

Name of town, city, country province, or other larger foreign location that will be member’s future address.

ADRS MAIL DOM FORN CODE

49

2 (for foreign address).

FILLER

50-67

Leave blank

COMMON DATA

68-80

See Table 24.7.

AFMAN65-116V3 15 MARCH 2007

337

Table 24.15. E5 – Report or Change Final Separation – Third Input Format. Member’s Future Mailing Address – APO or FPO Number. E5 - Report or Change Final Separation - Third Input Format. Member’s Future Mailing Address - APO or FPO Number Member’s future address is an APO or FPO number. NOTE: This format is placed after the B (position 1) E5 transaction. Card Data Element Name

Column(s)

TRAIL IND

1

Explanation 2

Same data as in the original (first) E5 record.

2-19

See Table 24.11.

FUTUR APO FPO CODE MAIL

20-24

Army, Air Force, or Navy Military Post Office number that will be member’s future address.

FILLER

25-48

Leave blank

ADRS MAIL DOM FORN CODE

49

3 (for APO number address). 4 (for FPO number address).

FILLER

50-67

Leave blank

COMMON DATA

68-80

See Table 24.7.

Table 24.16. E5 – Cancel Final Separation. E5 - Cancel Final Separation Card Data Element Name TRAIL IND

Column(s) 1

Explanation 0

Same data as in the original (first) E5 record

2-19

See Table 24.11.

DOS

20-25

Cancelled date of separation. Use DOS is last input to DFAS-DE if the change transaction has been submitted.

FILLER

26-67

Leave blank

COMMON DATA

68-80

See Table 24.7.

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AFMAN65-116V3 15 MARCH 2007

Table 24.17. LG – Change CBPO Number and Major Command Identity. LG - Change CBPO Number and Major Command Identity Card Data Element Name

Column(s)

Explanation

TRAIL IND

0

A

FORMAT ID

2-3

LG

ACTN INDCTR

4-5

04 - change

COMMON DATA

6-19

See Table 24.7.

FILLER

20-31

Leave blank

CBPO NR

32-33

CBPO number

MAJCOM ID

34-35

Major command identity code

FILLER

36-37

Leave blank

COMMON DATA

68-80

See Table 24.7.

Table 24.18. MC – Change Name – JUMPS-AC Format. MC - Change Name - JUMPS-AC Format Card Data Element Name

Column(s)

Explanation

TRAIL IND

1

0

FORMAT ID

2-3

MC

ACTN INDCTR

4-5

04 - change

COMMON DATA

6-19

See Table 24.7.

FILLER

20-31

Leave blank

NEW NAME

32-58

Member's new name (last name first).

FILLER

59-67

Leave blank

COMMON DATA

68-80

See Table 24.7.

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Table 24.19. MD – Promote or Demote Member, Correct Grade, or Effective Date. MD - Promote or Demote Member, Correct Grade, or Effective Date 1. When correcting only grade, date entered in the MD05 transaction (positions 20-25) must equal the date in the member's MMPA. 2. When correcting only the effective date of grade, grade in transaction must equal grade in the member's MMPA. 3. When current grade and effective date of current grade are corrected, only one card input is required. 4. Grade change reason codes are entered for accelerated promotion for these categories; otherwise, leave blank: 1E - 6 yr enlistees 1G - OTS and AECP candidates 1H - Bandsman 1O - Medical corpsman (Alpha O) 5H - Correction of DFAS-DE files to agree with AFMPC per files bump 5J - SAF correction board adjustment Card Data Element Name

Column(s)

Explanation

TRAIL IND

1

0

FORMAT ID

2-3

MD

ACTION INDICATOR

4-5

04 - Change (if promotion or demotion). See note above. 05 - Correct (if correction of grade or correction of effective date of grade). See note 1 and 3 above. 06 - Cancel (to delete an invalid grade change previously submitted). See notes above.

See Table 24.7.

6-19

Same data as in the original (first) E5 record.

EFFECTIVE DATE CURRENT GRADE

20-25

Year, month, and day (YYMMDD) of effective date of current grade (DODPM, part seven, chapter 6 and 7 and table 1-2-2). See notes 1 and 2 above.

FILLER

26-27

Leave blank

CHANGE REASON

29

Grade change reason code for any accelerated promotions. (See note 4 above).

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MD - Promote or Demote Member, Correct Grade, or Effective Date 1. When correcting only grade, date entered in the MD05 transaction (positions 20-25) must equal the date in the member's MMPA. 2. When correcting only the effective date of grade, grade in transaction must equal grade in the member's MMPA. 3. When current grade and effective date of current grade are corrected, only one card input is required. 4. Grade change reason codes are entered for accelerated promotion for these categories; otherwise, leave blank: 1E - 6 yr enlistees 1G - OTS and AECP candidates 1H - Bandsman 1O - Medical corpsman (Alpha O) 5H - Correction of DFAS-DE files to agree with AFMPC per files bump 5J - SAF correction board adjustment Card Data Element Name PROMOTE/DEMOTE CODE

Column(s) 30

Explanation Required on MD04 transactions only; otherwise, leave blank. 1. D - demotion 2. P - promotion

FILLER

31

Leave blank

CURRENT GRADE

32-33

Applicable current officer or airman grade. Must be two-digit code. See Table 24.4., Table 24.5., and Table 24.6. for pay grades. See notes 2 and 3 above.

FILLER

34-67

Leave blank

COMMON DATA

68-80

See Table 24.7.

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Table 24.20. TU – Change Airmen DOS, DOS Extension Reason, or ETS. TU - Change Airmen DOS, DOS Extension Reason, or ETS Card Data Element Name

Column(s)

Explanation

TRAIL IND

1

FORMAT ID

2-3

TU

ACTION INDICATOR

4-5

04 - Change

See Table 24.7.

6-19

Same data as in the original (first) E5 record.

FILLER

20-49

Leave blank

DATE OF SEPARATION (DOS)

50-55

New DOS

DOS EXTENSION REASON

56

0

1 - Voluntary 2 - Involuntary 7 - Medical hold

FILLER

57

Leave blank

ETS

58-63

Current ETS on MMPA.

FILLER

64-67

Leave blank

COMMON DATA

68-80

See Table 24.7.

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AFMAN65-116V3 15 MARCH 2007

Table 24.21. Text-Header for JUMPS/JSS-AC. Text-Header for JUMPS/JSS-AC Card Column(s) 1-5

Explanation Enter “TEXHD”

6

Blank

7

Enter “U”

8

Space

9

Enter “2”

10

Space

11-22

Enter “JUMPTRNSACTN”

23-25

Space

26

Enter “N”

27

Space

28-33 34 35-37 38 39-42 43

Enter the current calendar date (YYMMDD) Space Enter “001” Space Enter “0080” Blank

44-45

Enter “01”

46-49

Space

50-51

Enter “FR”

52-52

Space

53-56

Enter “CBPO”

57-58

Enter your transmission number. For each transmission to DFAS-DE (not each document) start with AA to AZ; then A0 to A9; then BA to BZ; then B0 to B9. etc. (Maintain a log of transmission numbers used with transaction count and date transmitted.)

59-60

Enter your CBPO code

61-63

Spaces

64-65

Enter “0E”

66-80

Spaces

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Table 24.22. Text-Trailer for JUMPS/JSS-AC. Text-Trailer for JUMPS/JSS-AC Card Column(s)

Explanation

1-5

Enter “TEXTHD”

6-22

Same as text header (position 6-22)

23-24

Enter your transmission number

25-38

Same as text header (position 25-38)

39-44

Number of input transactions (do not add 2 for text header and text trailer)

45-80

Blank

Table 24.23. 30 – Start or Stop Special Duty Assignment Pay. 30 - Start or Stop Special Duty Assignment Pay Card Data Element Name

Column(s)

Explanation

TRAIL IND

1

0

FORMAT ID

2-3

30

ACTN INDCTR

4-5

01 - Start 02 - Stop

COMMON DATA

6-19

See Table 24.7.

EFF DATE

20-25

Year, month, day (YYMMDD) entitlement should start or last day through which entitlement should be paid (stop).

FILLER

26-31

Leave blank

SPECIAL DUTY ASSIGNMENT PAY PROFNCY PAY STATUS

32 33-34

Applicable code. See Table 24.2. for codes and rates. See Table 24.1. for codes and definitions. If code is only one position, leave second position blank (fill from the left).

FILLER

35-67

Leave blank

COMMON DATA

68-80

See Table 24.7.

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AFMAN65-116V3 15 MARCH 2007

Table 24.24. 30 – Correct Special Duty Assignment Pay. 30 - Correct Special Duty Assignment Pay Card Data Element Name

Column(s)

Explanation

TRAIL IND

1

0

FORMAT ID

2-3

30

ACTN INDCTR

4-5

05 - Correct

COMMON DATA

6-19

See Table 24.7.

DATE START

20-25

1. The correct year, month, day (YYMMDD) entitlement should start, or 2. Zero-fill

DATE STOP

26-31

1. The correct year, month, day (YYMMDD)entitlement should stop, or 2. Zero-fill

PROFNCY PAY STATS

32

Applicable code. See Table 24.1.

FILLER

33-55

Leave blank

PRIOR DATE START

56-61

1. DATE START (YYMMDD) from the transaction being corrected or 2. Zero-fill

PRIOR DATE STOP

62-67

1. DATE STOP (YYMMDD) from the transaction being corrected, or 2. Zero-fill

COMMON DATA

68-80

See Table 24.7.

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Table 24.25. 30 – Change or Cancel Special Duty Assignment Pay. 30 - Change or Cancel Special Duty Assignment Pay Card Data Element Name

Column(s)

Explanation

TRAIL IND

1

0

FORMAT ID

2-3

30

ACTN INDCTR

4-5

04 - Change 06 - Cancel

COMMON DATA

6-19

See Table 24.7.

DATE START

20-25

If ACTN INDCTR = 04, this must be a valid date. 1. Year, month, day (YYMMDD) entitlement starts or 2. Zero-fill

DATE STOP

26-31

If ACTN INDCTR = 04, this must be zeros. 1. Year, month, day (YYMMDD) entitlement stops or 2. Zero-fill

PROFNCY PAY STATS

32

1. Applicable code. See Table 24.1. for codes and definitions. 2. If ACTN INDCTR = 06, leave blank.

FILLER

33-67

Leave blank

COMMON DATA

68-80

See Table 24.7.

346

AFMAN65-116V3 15 MARCH 2007

Table 24.26. A24 – Pay Status K (DJMS-RC Format). A24 - Pay Status K (DJMS-RC Format) Pay status “K” suspends the DJMS-RC record and posts to the AD CODE, AD DT fields. Pay status K should be used only when the member is being paid by JUMPS. For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name COMMON DATA PAY STATUS

Column(s) 1-15 16

Explanation See common data Table 2.4. or Table 2.5. Enter pay status K - Members not entitled to special duty assignment pay.

PAY STATUS START DATE

17-22

Enter first day of tour (YYMMDD) as stated in orders.

PAY STATUS STOP DATE

23-28

Enter last day of tour (YYMMDD) as stated in orders.

FCI

29

Leave blank

ORIGINAL PAY STATUS START DATE

30-35

Original pay status start date (YYMMDD).

ORIGINAL PAY STATUS STOP DATE

36-41

Original pay status stop date (YYMMDD). The date the original tour stopped.

ORDER NUMBER

42-47

Complete order number. Zero-fill to the left.

FILLER

48-55

Leave blank

TOUR ADJUSTMENT INDICATOR

56

Must be either “Y” (yes) or “N” (no). 1. If “Y,” the Original PS Start Date must have a valid date. 2. If “N,” the Original PS Start Date must be blank.

TRAINING CATEGORY CODE TRAVEL DAYS

57-58 59

Leave blank 1. Reserves - Enter "0" through "9" for number of travel days authorized. 2. ANG - Leave blank

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE.

65-80

See common data Table 2.4. or Table 2.5. Enter “A24” in card columns 75-77.

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347 Chapter 25

DISABILITY PAYMENTS 25.1. Section A – Continuation of Pay and Allowances. 25.1.1. Entitlement to Pay and Allowances While Disabled. 25.1.1.1. A member disabled by injury or disease “in line of duty” may be entitled to continuation of pay and allowances (DoDFMR, Volume 7A, chapter 2, section F and chapter 3, section E.) 25.1.1.2. Documents attesting to a member’s inability to perform military duty must be completed and signed according to references stated in 25.1.2., “Supporting Documents.” 25.1.1.3. The member’s servicing pay office processes compensation pay requests according to AFI 36-2910, as supplemented, after receiving an approved “line of duty” package from the servicing CBPO. The RC payroll office must review all documents to make sure they are complete and signed for the periods of pay involved. Determination of entitlement must be made before submission of the payment transaction(s). See Chapter 43, “DFAS-DE Unique Transactions – D01, D02, and PDS” for the D02 processing instructions. 25.1.1.4. If a member is not fit for military duty, but is paid for scheduled inactive duty training that was missed due to the disability, point credit is not authorized. 25.1.1.5. There is no entitlement to disability pay or medical/dental care if the member is disabled because of gross negligence or misconduct, and the disability occurred while traveling to or from the duty location. 25.1.1.6. There is no entitlement to pay and allowances beyond the duty period if the disability resulted from the member’s gross negligence or misconduct. 25.1.1.7. If the member is entitled to medical/dental care, travel and transportation or a monetary allowance are authorized for required travel. 25.1.1.8. Failure of the member to provide sufficient information and documentation may result in non-payment or termination of payments. 25.1.1.9. Applicable to AFRES and IMAs: Reservists who incur or aggravate an injury, while on orders for more than 30 days, will not be involuntarily released from active duty until final disposition of their case, i.e., return to duty or medical board results. They will continue to receive full pay and allowances as provided by law or regulation. 25.1.2. Supporting Documents. The RC payroll office obtains the following supporting documents to determine member’s entitlement to pay and allowances while disabled (see AFI 36-2910): 25.1.2.1. AFRES Units and IMAs Supporting Documents. 25.1.2.1.1. AF Form 1971, Medical Certificate, certified by a medical service office (reference 36 Comptroller General Decision 692). 25.1.2.2. ANG Supporting Documents. 25.1.2.2.1. AF Form 422, Physical Profile Serial Report, certified by a service medical officer or as prescribed in ANGR 35-67.

348

AFMAN65-116V3 15 MARCH 2007 25.1.2.2.2. NGB Form 348, Line of Duty Determination. Form must be signed by a service medical officer or as prescribed in ANGR 35-67. 25.1.2.3. Documents Required for AFRES, ANG and IMAs. 25.1.2.3.1. AF Form 348, Line of Duty Determination, signed by the service medical officer or hospital/facility commander who provided treatment. 25.1.2.3.1.1. In lieu of AF Form 348, a DD Form 261, Report of Investigation Line of Duty and Misconduct Status, may be used. 25.1.2.3.1.2. The DD Form 261 must be signed by the appointing authority who initiated the line of duty investigation. 25.1.2.3.2. Copy of active duty orders if the disability occurred while the member was on active duty. 25.1.2.3.3. Statement from member stating if member received any disability compensation or a statement to the fact that no compensation was received. 25.1.2.3.4. Statement from the member’s employer or the member to verify civilian compensation. 25.1.2.3.4.1. If the member is self-employed, a statement from the member testifying to the amount of lost civilian income is needed. 25.1.2.3.4.2. This applies when civilian compensation must be considered in the computation of disability payments. 25.1.2.3.4.3. If required documents are not available, contact the unit CBPO or the HQ ARPC CRPO to obtain the additional information. 25.1.2.3.5. Other documents which may be required are: 25.1.2.3.5.1. AF Form 594, Application and Authorization, Start, Stop, or Change Basic Allowance for Quarters; 25.1.2.3.5.2. AF Form 220, Request Authorization, Pay Order BAS –Separate Rations, and data from the hospital showing admission and release dates; 25.1.2.3.5.3. AF Form 918, Report of Performance Aerial Flights, if a member was injured on inactive duty training and is entitled to incentive pay for aerial flights (see Chapter 8, “Inactive Duty Training” and Chapter 20, “Incentive Pay”). 25.1.3. Payment Entitlement. 25.1.3.1. Disabilities Incurred or Aggravated After 29 September 88. Reference DoDFMR, Volume 7A, table 8-2-3. 25.1.3.1.1. On Active Duty or While Traveling Directly to or from Active Duty. 25.1.3.1.1.1. Not Fit for Military Duty: Process normal transactions (e.g., C01, A24, etc.) to pay active duty pay and allowances for the period of active duty stated in the orders, including authorized travel time. See Table 9.3. and Table 9.5., respectively, for C01 and A24 formats. See also Chapter 9, “Active Duty”.

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349

25.1.3.1.1.1.1. If disability continues beyond the period of the orders, the member may be entitled to pay and allowances reduced by the amount of civilian income earned during disability period (see 25.1.4., “Payment Procedures”). Disability payments cannot exceed a total of six months unless extended by a waiver from the Secretary of the Air Force. 25.1.3.1.1.2. Fit for Military Duty, but Demonstrates Lost Civilian Income: Process normal transactions (e.g., C01, A24, etc.) to pay active pay and allowances for the period of active duty stated in the orders, including authorized travel time. See Table 9.3. and Table 9.5., respectively, for the C01 and A24 formats. 25.1.3.1.1.2.1. If disability continues beyond the period of the orders, the member may be entitled to that portion of pay and allowances which equals lost civilian income, or full pay and allowances, whichever amount is less (see 25.1.4., “Payment Procedures”). Disability payments cannot exceed six months unless extended by a waiver from the Secretary of the Air Force. 25.1.3.1.1.3. Fit for Military Duty and Cannot Show Lost Civilian Income: Process normal transactions (e.g., C01, A24, etc.) to pay active duty pay and allowances for the period of active duty stated in the orders, including authorized travel time. See Table 9.3. and Table 9.5., respectively, for the C01 and A24 formats. 25.1.3.1.2. Performing IDT or While, on the Day of Training, Traveling Directly to or from IDT 25.1.3.1.2.1. Not Fit for Military Duty – IDT: Process normal transaction (B11) to pay inactive duty compensation for each scheduled period. See Table 8.2. for the B11 format. 25.1.3.1.2.1.1. If disability continues beyond scheduled training, member may be entitled to active duty pay and allowances reduced by the amount of civilian income earned during disability period (see 25.1.4., “Payment Procedures”). 25.1.3.1.2.1.2. Disability payments cannot exceed a total of six months unless extended by a waiver from the Secretary of the Air Force. 25.1.3.1.2.2. Fit for Military Duty and Can Show Lost Civilian Income: Process normal transaction (B11) to pay inactive duty compensation for each scheduled period. See Table 8.2. for the B11 format. 25.1.3.1.2.2.1. If disability continues beyond scheduled training, member may be entitled to that portion of pay and allowances which equals lost civilian income, or full pay and allowances, whichever amount is less (see 25.1.4., “Payment Procedures”). 25.1.3.1.2.2.2. Disability payments cannot exceed a total of six months unless extended by a waiver from the Secretary of the Air Force. 25.1.3.1.2.3. Fit for Military Duty and Cannot Show Lost Civilian Income: Process normal transaction (B11) to pay inactive duty compensation for each scheduled period. See Table 8.2. for the B11 format. 25.1.3.1.3. Traveling Directly to or from Scheduled IDT Training, Other than on the Training Day

350

AFMAN65-116V3 15 MARCH 2007 25.1.3.1.3.1. Not Fit for Military Duty or Fit for Military Duty and Can Show Lost Civilian Income: Beginning on the day of disability, member may be entitled to active duty pay and allowances reduced by the amount of civilian income earned during disability period (see 25.1.4., “Payment Procedures”). 25.1.3.1.3.1.1. Disability payments cannot exceed a total of six months unless extended by a waiver from the Secretary of the Air Force. 25.1.3.2. For Disabilities Incurred/Aggravated on or Before September 29, 1988. See DoDFMR, Volume 7A, tables 8-2-4 and 8-2-5. 25.1.4. Payment Procedures. 25.1.4.1. First Six (6) Months of Entitlement. For the first six (6) months of entitlement to disability pay, when the member is not fit for military duty and the RC payroll office is in receipt of supporting documentation, the RC payroll office: 25.1.4.1.1. Member has No Civilian Income. 25.1.4.1.1.1. The RC payroll office uses the following procedures when a member has no civilian earned income and is unable to perform inactive duty in a limited duty status: 25.1.4.1.1.1.1. Inputs the D02 transaction (see Chapter 43, “DFAS-DE Unique Transactions – D01, D02, and PDS” for instructions on D02 processing). See Chapter 18, “Stateside Allowances” for VHA entitlement. 25.1.4.1.1.1.2. If the payment is due for a period before the “AD-PD-TO” date shown on the member’s MMPA, see Chapter 43, “DFAS-DE Unique Transactions – D01, D02, and PDS” for the appropriate procedures. Maintain all supporting documents as required by paragraph 25.1.2., “Supporting Documents”. 25.1.4.1.1.2. Upon receipt of AF Form 1971 (AFRES) or AF Form 422 (per ANGR 35-67), showing the member is able to perform military duty, the RC payroll office discontinues disability pay. 25.1.4.1.1.3. Process the inactive duty periods using a B11 transaction. See Table 8.2. for the B11 transaction format. See, also, the DoDFMR, Volume 7A, table 8-2-3. 25.1.4.1.2. Member has Civilian Income. If a member has earned civilian income and/or performs inactive duty in a limited duty status, that income must be subtracted from the member’s “earned” pay and allowances, and payment made as follows: 25.1.4.1.2.1. Process the payments using a D02 transaction see Chapter 43, “DFAS-DE Unique Transactions – D01, D02, and PDS”. 25.1.4.1.2.2. Process the inactive duty periods using a B11 transaction. See Table 8.2. for the B11 transaction format. See, also, the DoDFMR, Volume 7A, table 8-2-3. 25.1.4.2. Over Six (6) Months of Entitlement. After six months, review and approval by the Secretary of the Air Force is required. 25.1.4.2.1. If the disability status is still in effect after six (6) months, the RC payroll office: 25.1.4.2.1.1. Obtains the additional documents to support disability pay.

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25.1.4.2.1.2. Upon receipt of AF Form 1971 (AFRES) or AF Form 422 (ANG), showing the member is able to perform military duty, discontinues disability pay. 25.1.4.2.1.3. Process payments using D02 transactions see Chapter 43, “DFAS-DE Unique Transactions – D01, D02, and PDS”. 25.1.4.2.1.4. Process inactive duty periods, using B11 transaction. See Table 8.2. for the B11 transaction format. See, also, the DoDFMR, Volume 7A, table 8-2-3. 25.2. Section B – Disability Severance Pay. 25.2.1. Entitlement. See DoDFMR, Volume 7A, chapter 4, section D, and chapter 2, section F and chapter 3, section E, for entitlement to disability severance pay. 25.2.2. Supporting Documents. Separation orders specify disability severance pay entitlement. 25.2.3. Payment Procedures. See Chapter 43, “DFAS-DE Unique Transactions – D01, D02, and PDS” for payment procedures using the D02 transaction.

352

AFMAN65-116V3 15 MARCH 2007

Figure 25.1. AF Form 1971, Medical Certificate.

THIS PAGE IS RESERVED FOR FUTURE USE

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353 Chapter 26

PAYMENTS FOR DECEASED OR MISSING MEMBERS 26.1. Section A – Death Gratuity. 26.1.1. Entitlement and Applicability. 26.1.1.1. Death gratuity to the beneficiary of a deceased ANG or Reserve member is payable per DoDFMR, Volume 7A, chapters 2, 3 and 5. 26.1.1.2. These procedures are applicable to RC payroll offices regardless of the status of the member or the payroll system (either DJMS-RC or JUMPS/JSS-AC) servicing the member. 26.1.2. Question of Beneficiary/Legal Entitlement. 26.1.2.1. If determination of beneficiary cannot be made, notify DFAS-DE/FJPR immediately. 26.1.2.2. If there is a question on legal entitlement, consult the local judge advocate office. 26.1.3. Payment Responsibility. 26.1.3.1. Payment should be made by the AFO closest to the residence of the beneficiary. 26.1.3.2. If not paid by that AFO payment is made by DFAS-DE/FJPR. 26.1.3.3. Make payment within 24 hours when the eligible beneficiary can be determined and there is no doubt as to propriety of payment. 26.1.3.4. See DoDFMR, Volume 7A, table 4-5-1, for beneficiary determination. 26.1.4. RC Payroll Office – Procedures. Upon notification of the death of a member, verifies, to the extent possible, the validity of the notification (unit commander, NCOIC, employer, etc.). 26.1.4.1. Advises DFAS-DE/FJPR, via fax, of the following: 26.1.4.1.1. Member’s name. 26.1.4.1.2. Grade. 26.1.4.1.3. SSN. 26.1.4.1.4. Date and approximate time of death. 26.1.4.1.5. Payroll system servicing the member (DJMS-RC/JUMPS). 26.1.4.1.6. Status of the member when death occurred (short tour, long tour, AGR, UPT/NPT, etc.) 26.1.4.1.7. Accounting classification. 26.1.4.1.8. Location of the RC payroll office and servicing FSO closest to the member’s beneficiary. 26.1.4.1.9. POC for further details or coordination. 26.1.4.1.10. Determines the beneficiary or beneficiaries to receive death gratuity from the DD Form 93, Record of Emergency Data (see AFR 35-38.)

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AFMAN65-116V3 15 MARCH 2007 26.1.4.2. Processing the Claim. The certifying officer modifies and partially completes original and three copies of DD Form 397, Claim Certification and Voucher for Death Gratuity Payment. (See 26.3.4. for “Instructions for Completing DD Form 397”). Sends the original DD Form 397 to the beneficiary. To expedite payment, hand-carries whenever possible with instructions to: 26.1.4.2.1. Complete items 15, 16, and 17 of the form. 26.1.4.2.2. Enter address to which the check should be mailed in the “Address of Payee” block. 26.1.4.2.3. Return the completed form to the RC payroll office. 26.1.4.2.4. Takes necessary follow-up action if the DD Form 397 is not hand-carried, or is not completed at that time. 26.1.4.2.5. Reviews the DD Form 397 and supporting documents upon completion. 26.1.4.2.6. Calls DFAS-DE/FJPR for authority for AFO to pay death gratuity. Furnishes DFAS-DE the following: 26.1.4.2.6.1. Location and ADSN of the AFO (see AFM 300-4, ADE AC-112.) 26.1.4.2.6.2. A statement as to whether or not deceased member has unpaid pay and allowances due. 26.1.4.3. If pay and allowances are due deceased member, prepares and submits documents per paragraph 26.2., “Section B – Settlement of Account of Deceased Member”. 26.1.4.4. Submits documents prescribed in 26.1.4.1., “Processing the Claim” to the AFO approved by DFAS-DE/FJPR for payment of the death gratuity. 26.1.5. Arrears of Payment Procedures – DFAS-DE/FJPR. 26.1.5.1. Upon verbal notification of the death from the reserve payroll office (RPO), obtains data from the member’s MMPA and computes the amount of arrears of pay. The death gratuity payment is normally paid by the closest financial services organization (FSO) but may be paid by central site if requested. 26.1.5.2. Upon receipt of a completed DD Form 397 and supporting documents, prepares a D18 memo entry for the MMPA and closes the MMPA. 26.1.6. Payment Procedures – FSO. Completes items 3, 12, 13, 14, and 18 on the DD Form 397 and pays the beneficiary. Distributes copies of the vouchers: 26.1.6.1. Attaches DFAS-DE message to the original DD Form 397, with original supporting documents, for file in the AFO money accounts. 26.1.6.2. Assembles one copy set of above documents and sends to DFAS-DE/FJPR. 26.1.6.3. Includes one (1) copy of voucher in paid-for-others transactions per DFAS-DER 7010-1.

26.2. Section B – Settlement of Account of Deceased Member. 26.2.1. RC Payroll Office. Determines whether or not the member has pay and allowances due: 26.2.1.1. Active duty

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26.2.1.2. Inactive duty 26.2.1.3. TDY or PCS travel allowances 26.2.1.4. Unnegotiated United States Government checks 26.2.1.5. Other entitlements 26.2.1.6. See 26-1 for information on beneficiary. 26.2.2. Supporting Documents. 26.2.2.1. Basic Pay and Allowances. The RC payroll office prepares a DD Form 114 in original and two copies (see Figure 26.2.) showing: 26.2.2.1.1. Dates of pay and allowances due for active duty tour. Attaches two copies of active duty orders. 26.2.2.1.2. Dates and identification of first and second periods of inactive duty training. Attaches two copies of source document. 26.2.2.1.3. Dates and identification of first and second periods, additional flying training periods (AFTPs). Attaches two copies of source document. 26.2.2.2. Travel Allowances Due. If travel allowances are due, the RC payroll office completes DD Form 1351-2, per instructions in DFAS-DER 7010-3. Consults the AFO at the TDY location to determine if any payments have been made. If any required information is not available, the RC payroll office obtains it from the beneficiary and: 26.2.2.2.1. Enters “Deceased” after member’s name in the heading of the form. 26.2.2.2.2. Certifies the voucher for the member with the notation “for (name) deceased” preceding the signature. 26.2.2.2.3. Includes the notation: “Amount due is payable to (name of beneficiary) as shown on DD Form 93, Record of Emergency Data, Dated ____“. (See AFR 35-38.) 26.2.2.2.4. If deceased was entitled to per diem, travel, transportation of dependents, household effects, etc., includes appropriate travel forms as prescribed by DFAS-DER 7010-3. 26.2.2.3. Accrued and Unused Leave. If accrued and unused leave is due, sends AF Form 1934 with the DD Form 114. 26.2.2.4. Indebtedness of Deceased Member. Any debt at the time of death is deducted from amount due for unpaid pay and allowances. The RC payroll office enters the amount and a brief explanation of the debt on the DD Form 114. 26.2.2.4.1. If the amount due the beneficiary is not sufficient to satisfy the debt, DFAS-DE obtains judge advocate decision for disposition of account. 26.2.2.4.2. If the debt is omitted from the DD Form 114, the RC payroll office prepares and sends another DD Form 114, describing the debt and the amount, and gives a complete reference to the final payment voucher. 26.2.2.5. Claim for Unpaid Compensation of Deceased Member SF 1174, Claim for Unpaid Compensation of Deceased Member of the Uniformed Service (see Figure 26.3.). RC payroll office sends the SF-1174 to designated beneficiary, along with the DD Form 397. If there is no benefi-

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AFMAN65-116V3 15 MARCH 2007 ciary on file, see the DoDFMR, Volume 7A, table 4-5-1, for beneficiary determination. Advise the beneficiary by letter to: 26.2.2.5.1. Return the completed forms and a photostat or certified copy of public record of death if death occurred while member was not on duty. 26.2.2.5.2. Return, with the completed forms, any of the member’s unnegotiated government checks payable to the descendant for Air Force pay and allowances. The RC payroll office explains that the proceeds will be included in final settlement to the beneficiary. 26.2.2.5.3. Return the completed SF 1174 and any attachments within 30 days. If the beneficiary fails to reply within 30 days, the RC payroll office forwards the entire file to DFAS-DE/ FJPR. 26.2.2.5.3.1. Additional Data. If claimants are minor children, mental incompetents, or legal representatives of the estate of the deceased member, the RC payroll office requests additional data: 26.2.2.5.3.1.1. Minor Child(ren). If a custodian of the minor child(ren) has been appointed by court, the custodian submits a certified copy of the appointment paper. If the claimant is a natural custodian of the minor child(ren), such a custodian submits an affidavit as follows: “I, ____, have the care and custody of ____, minor child(ren) of ____, deceased. Any funds received as a result of this claim will be used for the sole benefit of said minor child(ren). I further certify that no legal guardian has been appointed for ____.” Signature ____ (Notary). 26.2.2.5.3.1.2. Mentally Incompetent. If the beneficiary is mentally incompetent, the claimant submits a photostat or certified copy of the court order of appointment of the guardian, trustee, committee, or other person legally appointed as custodian of the beneficiary. 26.2.2.5.3.1.3. Executors or Administrators. An executor or administrator of an estate furnishes letters of testamentary or letters of administration with the claim. 26.2.3. Completed Claim. When the beneficiary returns the SF 1174 and attachments, the RC payroll office reviews the file for adequacy and accuracy and forwards the original and two copies of the file to DFAS-DE/FJPR. The completed file contains: 26.2.3.1. DD Form(s) 114. 26.2.3.2. SF 1174. 26.2.3.3. DD Form 93. 26.2.3.4. DD Form 1300, Report of Casualty, or other official death report. 26.2.3.5. DD Form 1351-2 or other travel vouchers required by DFAS-DER 7010-3 if travel allowances are due. 26.2.3.6. AF Form 1934, if accrued and unused leave is due. 26.2.3.7. AF Form 1971, Medical Certificate, if member died while in a pay and allowances status while disabled.

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26.2.4. Payment Processing – DFAS-DE/FJPR. 26.2.4.1. Payment. Upon receipt of the claim and attachments from the RC payroll office, DFAS-DE/FJPR: 26.2.4.1.1. Prepares AF Form 1961, Reserve Payroll Certification, in original and two copies. Attaches supporting papers and subvouchers. Do not use the SF 1176 form, it is obsolete. 26.2.4.1.2. Deposits unnegotiated checks as prescribed in AFM 177-108. 26.2.4.1.3. Closes the member’s MMPA. 26.2.4.2. Doubtful Claim. When doubt exists as to the amount of the claim or whether the person(s) is (are) properly entitled to payment, DFAS-DE/FJPR forwards the claim to the Claims Division, GAO, and includes an administrative report and supporting documents with the following information: 26.2.4.2.1. Decedent’s name, grade, and SSN. 26.2.4.2.2. Reason for transmittal to Claims Division, GAO. 26.2.4.2.3. Last date paid and rate of pay. 26.2.4.2.4. Pay and allowance items. 26.2.4.2.5. Collection items and amounts, if any. 26.2.4.2.6. Appropriation(s) chargeable or creditable. 26.2.4.2.7. Administrative findings or recommendations. 26.2.4.2.8. A statement that the claim has not been and will not be paid unless approved by GAO. 26.2.4.3. GAO Approval. If GAO approves the claim, the voucher is returned to DFAS-DE/FJPR for payment. 26.3. Section C – Members Missing. 26.3.1. Entitlement. A member in an official missing status is entitled to pay and allowances per DoDFMR, Volume 7A, chapter 3. 26.3.2. Payment Procedures – RC Payroll Office. Upon receipt of information that a member has been officially declared missing, the RC payroll office: 26.3.2.1. Notifies DFAS-DE/FJPR telephonically. 26.3.2.2. Determines designated beneficiary. 26.3.2.3. Prepares DD Form 114 in original and two copies. 26.3.2.4. Includes on the DD Form 114 any items of pay due but not submitted under the computerized system (see Figure 26.4.). Include full appropriation for any pay due. 26.3.2.5. Sends the DD Form 114, copy of message establishing missing status, and a copy of DD Form 93 to DFAS-DE/FYC. 26.3.2.6. Sends an information copy of the DD Form 114 to DFAS- DE/FJPR.

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AFMAN65-116V3 15 MARCH 2007 26.3.2.7. Submits an A24 transaction with current pay status code, original start date, and new stop date (date member entered missing status). See Table 9.5. for the A24 format. 26.3.2.8. Submits any transactions occurring after the member was declared missing but before member’s return to duty from missing status or declaration of death. 26.3.3. Payment Procedures – DFAS-DE/FYC. Upon receipt of documents required, DFAS-DE/FYC administers the pay of the member in the same manner and under the same circumstances as for a member on active duty. 26.3.4. Instructions for Completing DD Form 397. The certifying officer modifies and partially completes original and three copies of the DD Form 397 (see Figure 26.1.). 26.3.4.1. Item 1. Enters DJMS-RC and PAS. 26.3.4.2. Item 5. Enters name of the potential beneficiary. If payments are to be divided between two or more eligible beneficiaries, prepares a separate form for each. 26.3.4.3. Items 6 through 11. From member’s MMPA and death report, enters data required in items 6-11. Enters SSN in item 7. 26.3.4.4. Item 15. Lines out inapplicable portions.

AFMAN65-116V3 15 MARCH 2007 Figure 26.1. DD Form 397, Claim Certification and Voucher for Death Gratuity Payment.

THIS PAGE IS RESERVED FOR FUTURE USE

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Figure 26.2. DD Form 114, Military Pay Order (Deceased).

THIS PAGE IS RESERVED FOR FUTURE USE

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Figure 26.3. SF 1174, Claim for Unpaid Compensation of Deceased Member of the Uniformed Service.

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Figure 26.4. DD 114, Military Pay Order (Missing).

THIS PAGE IS RESERVED FOR FUTURE USE

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363 Chapter 27 PAY ADJUSTMENTS

27.1. Incentive Pay. 27.1.1. The RC payroll office submits a B13 transaction when a member fails to meet the incentive pay requirements at the time the B11 transaction was input for UTA basic pay, but later meets the requirements. Do not submit the B13 transaction until the basic pay for period claimed has been paid. (See Table 8.2. for the B11 transaction and Table 27.3. for the B13 transaction). B13 transactions do not appear on management reports/processed transactions until after a coded run. 27.1.2. For transactions required when the dates are outside the IAS, see Chapter 43, “DFAS-DE Unique Transactions – D01, D02, and PDS” for the D02 processing procedures. 27.2. Active Duty Incentive Pay, BAQ, and BAS. The RC payroll office submits a C04 transaction when incentive pay requirements were not met, or supporting documents for BAQ or BAS were not available, at the time of input of the C01 or A24. C04 transactions do not appear on management reports/processed transactions until after a coded run. See Table 27.4. for the C04 transaction, Table 9.3. for the C01 transaction, and Table 9.5. for the A24 transaction. 27.2.1. The C04 will pay entitlements for whatever period is included in the start and stop dates in the C04. This would include paying BAS for a period of TDY while member was on an active duty tour (see Table 27.4. for the C04 transaction format.) 27.2.2. Be sure the basic pay for the period has been paid before processing the C04 transaction for the retroactive entitlement of IP, BAQ, or BAS. 27.2.3. The RC payroll office submits a C05 transaction for payments of VHA. The RC payroll office submits separate C05 transactions, e.g., officer/airman status, when appropriation data changes. C05 transactions may be input for payment per 18.1.4., “Limitations”. 27.2.4. See Chapter 43, “DFAS-DE Unique Transactions – DO1, D02, and PDS” for the D02 transaction processing procedures. 27.3. Active Duty FDP, HFP, OHA/COLA, VHA, and FSA II. The RC payroll office submits a C05 (see Table 27.5.) transaction when FDP, HFP, OHA/COLA, VHA, or FSA II supporting documents were not available at the time of input of the C01 or A24 transaction(s) for active duty basic pay. See also Table 9.3. and Table 9.5., respectively, for the C01 and A24 transaction formats. C05 transactions do not appear on management reports/processed transactions until after a coded run. 27.3.1. Be sure the basic pay for the period has paid before processing the C05 transaction for the retroactive entitlement for FDP, HFP, VHA, and FSA. 27.3.2. The C05 transaction may be input for payments of OHA/COLA per 27.4., “Control of OHA and COLA Payments”. 27.3.3. The RC payroll office submits separate C05 transactions when appropriation data changes, e.g., officer/airman status. 27.3.4. See Chapter 43, “DFAS-DE Unique Transactions – D01, D02, and PDS” for the D02 processing procedures.

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27.4. Control of OHA and Cola Payments. The C05 transaction may be input and paid on the same update as the C01. 27.4.1. The C05 transaction, for OHA entitlements for tours 30 days or more, may be submitted to process on the exact date of the code 2 or code 3 updates. 27.4.2. COLA may be input at the same time as the A24, using an A32 transaction for long tours. 27.4.3. Daily rate input in C05 transaction will be compared to the current FELS max rate table. If rate input exceeds the maximum daily rate, transaction will reject with error message E32 “DAILY RATE EXCEEDS THE MAXIMUM DAILY RATE”. This reject appears on FELS Error Report, UH022-205 and may be found in the Sysout Archive and Retrieval System (SAR) under distribution ID JFRFLD1. The report ID number in SAR is FR0205DF. 27.4.4. See Table 27.5. for the C05, Table 9.5. for the A24, and Table 16.1. for the A32 transaction formats. 27.5. Manual Pay Adjustment. 27.5.1. Pay adjustments that result in a one-time payment that cannot be processed through the DJMS-RC will be manually processed by the appropriate DFAS-DE/FJP section using DD Form 114. 27.5.2. The payment is computed and AF Forms 1965 and 1961 are prepared and forwarded to the Pay Distribution Branch for voucher preparation. The voucher is then forwarded to DFAS-DE/WFCC for check preparation. 27.5.3. When the RC payroll office disagrees with a manual pay computation made by DFAS-DE, the worksheet providing the payroll office’s computation will be forwarded to DFAS-DE/FJPA for recomputation and resolution of the problem. 27.6. B13, C04 and C05 Transactions and Active Duty Entitlement Codes. 27.6.1. Active Duty Entitlement Codes Used With C03, C04 and C05. See Table 27.2. 27.6.2. B13, C04 and C05 Transaction Formats. 27.6.2.1. B13 General Processing Information. 27.6.2.1.1. One or more B13 transaction may be submitted on each update. 27.6.2.1.2. A B10 or B11 must have been input and paid before a B13 will process. 27.6.2.1.3. A separate B13 must be submitted for each month. 27.6.2.1.4. B13 Transaction Format. See Table 27.3. 27.6.2.2. C04 General Processing Information. 27.6.2.2.1. Submit two (2) or more C04s if claiming BAS, IP or BAH for two or more active duty tours. 27.6.2.2.2. Immediate access storage (IAS) is the current processing month plus 11 prior months. If dates of performance are outside of IAS, see Chapter 43 for the D02 processing procedures. 27.6.2.2.3. C04 Transaction Format. See Table 27.4.

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27.6.2.3. C05 General Processing Information. If combinations of COLA, OHA and VHA need to be paid, a separate C05 transaction must be processed for each entitlement. 27.6.2.3.1. C05 Transaction Format. See Table 27.5. 27.7. A Tin Retroactive Processing for Long Tour Periods of Active Duty Entitlements. This paragraph pertains only to long tour periods of active duty entitlements. It does NOT pertain to periods of IDT and short tours of active duty. When the system is going to make an adjustment, it takes the start date of the transaction and then reads what or if the member has been paid. When it comes upon the first occurrence of payment, it will not make further adjustments. 27.8. “A” Transactions. The following “A” transactions will systematically generate TIN C03, C04, or C05 transactions as appropriate. (The formats for these transactions are shown at the end of this chapter.) TIN A30

“BAH II Long Tour”

TIN A31

“BAS Long Tour”

TIN A32

“BAH”

TIN A32C

“COLA”

TIN A33

“FSA II Long Tour”

TIN A34

“Foreign Duty Tour”

TIN A35

“Hostile Fire Pay”

27.8.1. TIN A30 (BAH II Long Tour): Only process this TIN to pay BAH II without dependents. TIN A30 will generate a TIN C04 to pay BAH II without dependents. (When the A30 is processed, the system will only collect partial rate BAH and then repay BAH II. If anything other than partial BAH has been paid, the system will not collect and repay.) Refer to Table 14.5. for the TIN A30 format. 27.8.2. TIN A31 (BAS Long Tour): Only process for enlisted grades 31 – 39. Officers and warrant officers receive BAS automatically when on long tours of active duty. Only process against the following types of BAS: B (Separate Rations), H (Rations-in-Kind not available), K (Emergency Rations), and P (Partial BAS). Type N (No Entitlement or Officer BAS) does not require any A-TIN Retro-Processing. (Refer to Table 13.4. for the TIN A31 Format.) 27.8.2.1. A retro adjustment will be made if there was no BAS entitlement received. In this case, the TIN A31 will computer generate a TIN C04 to pay the BAS entitlement. 27.8.2.2. A retro adjustment will be made if the BAS entitlement posted previously does not match the BAS entitlement in TIN 31. In this situation, the TIN A31 will generate a TIN C03 to collect the BAS entitlement, then generate a TIN C04 to pay the BAS entitlement. 27.8.3. TIN A32 (BAH): Used to pay BAH I for long tours. If the VHA-STR in positions 16-21 = ‘00000’, the system will not generate any “C” TINs. If other than BAH II or BAH partial has been previously reported for the period, TINs C03 and C05 will not be generated. Field will have to determine and submit C03/C05’s as appropriate. (Refer to Table 16.1. for the TIN A32 format, refer to Table 32.3. for the C03 format, and to Table 27.5. for the C05 format).

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AFMAN65-116V3 15 MARCH 2007 27.8.4. TIN A32C (COLA): Used to pay COLA for long tours. If there is a “9” in position 40 of TIN A32, the system will compare the COLA-DA-RATE in positions 33-36 with what has previously been reported for COLA. If nothing was previously posted for COLA, then the system will generate a TIN C05 to pay the entitlement. If COLA was previously paid, then process the TIN A32C, but the system will not generate any “C” TINs. The field will have to determine and submit C03/C05’s as appropriate. (Refer to Table 16.2. for the TIN A32C format, to Table 32.3. for the C03 format, and Table 27.5. for the C05 format.) 27.8.4.1. When an A32C is input for a retro period of February through March in a non-leap year, the system will stop payment on February 28 and will not pick it up on March 1. For example, a 32C for February 15 through March 30, totally retro and no previous payment has been made, TIN C05 will be generated for February 15 through 28 only. The system was programmed this way because COLA rates typically change every 15 days and we cannot assume that the March rate would be the same as the February rate. 27.8.5. TIN A33 (FSA II Long Tour): If FSA II Long Tour has not been paid, then system will create TIN C05. However, if FSA II Long Tour has been paid, the system will not create any “C” TINS. The field will have to determine and submit C03/C05’s as appropriate (Refer to Table 17.1. for the TIN A33 format, to Table 32.3. for the C03 format, and Table 27.5. for the C05 format). 27.8.6. TIN A34 (Hardship Duty Pay): If the HDP-STR (positions 16-31) in TIN A34 is greater than zero (and is a valid date) and Hardship Duty Pay has not been paid, then the system will generate TIN C05 to pay the entitlement (Refer to Table 21.1. for the TIN A34 format). If Hardship Duty has been paid, the system will not generate any “C” TINS. 27.8.6.1. If HDP-STR (positions 16-21) in TIN A34 = zeros, then the system will not generate any “C” TINs. Field will have to determine and submit C03/C05’s as appropriate (Refer to Table 32.3. for the C03 format and Table 27.5. for the C05 format). 27.8.7. TIN A35 (Hostile Fire Pay): This is a monthly entitlement. A member only needs to perform one day in a Hostile Fire Pay status to receive the whole month entitlement. A member cannot receive this entitlement more than once a month regardless of multiple tours posted to the HF1 (Refer to Table 21.2. for the TIN A35 format). 27.8.7.1. The system will generate retroactive payment of Hostile Fire Pay only when no previous payment has been paid. The system will not collect and repay these entitlements. 27.8.7.2. If HFP-STR (position 16-21) in TIN A35 = zeros, the system will not generate any “C” TINs. Field will have to determine and submit C03/C05’s as appropriate (Refer to Table 32.3. and Table 27.5. for the C03 and C05 formats). 27.8.8. On the above transactions, if duplicate A-TINs come in on the same person within one update, a management notice will be sent to the field stating duplicate input and no adjustment action will be taken. The transaction will post to the MMPA, but no payment will be made. If the A-TINs are posted to the MMPA before the A24 is input, all transactions will pay out with the A24. If the A24 is posted before the entitlement A-TINs are posted, the A-TINs will retroactively pay on the next coded update.

27.9. Family Subsistence Supplemental Allowance (FSSA). Reserve and Guard members who are eligible for food stamp assistance and are on active duty tours, are authorized to receive FSSA. This entitlement is payable effective May 1, 2001. FSSA payments cannot exceed $500 per month.

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27.9.1. To make an FSSA payment, submit a MPO to DFAS-PMJPR/DE. Central site will input a D02 transaction, with COP ‘W7’, along with a D18 and D19. In the entitlements section of the LES, the LES remark will be “FSSA payment”. 27.9.2. This central site workaround will be used to pay FSSA until DJMS-RC is modified to accept D02s from the field with COPS of “FE” for FSSA payment and “FF” for FSSA incapacitation pay. No accounting processing code (APC) will be needed to pay this entitlement. Table 27.1. OHA/COLA Submission Logic Table. OHA/COLA Submission Logic Table Computer Entitlement

Run Date

Member on tour 1 July code 2 is July - 30 September scheduled for 6 and entitled to OHA/ July. COLA.

Computer Actions/Messages 1. The C05 for 1-15 July must be submitted to arrive at DFAS-DE to process on 6 July. 2. If received before 6 July, the C05 will reject with error message "INCOMPATIBLE WITH HF1-NO ENTRY OR INCOMPATIBLE WITH HF1-TYPE DUTY." 3. If received after 6 July, the C05 will recycle until next coded update.

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Table 27.2. Active Duty Entitlement Codes – Used on C03, C04, and C05. Active Duty Entitlement Codes - Used on C03, C04, and C05 Code

Definition

01

Base Pay. Use in C03 only.

12

Incentive Pay. Use in C03 only.

20

Medical, Dental, Veterinarian, Optometry.

21

Diving Duty Pay. Use in C03 and C05.

22

Foreign Duty Pay (FDP).

23

Hostile Fire Pay (HFP).

27

Career Sea Duty (Navy only).

30

SDAP

35

Basic Allowance for Quarters (BAQ). Use in C03 only.

40

Basic Allowance for Subsistence (BAS). Use in C03 only.

41

Discounted Meal Rate (DMR) Collection.

50

Cost of Living Allowance (COLA).

51

Overseas Housing Allowance (OHA).

58

Variable Housing Allowance (VHA).

65

Family Separation Allowance - Type II (FSA-II).

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Table 27.3. B13 – Incentive Pay and Special Duty Assignment Pay for Inactive Duty. B13 – Incentive Pay and Special Duty Assignment Pay for Inactive Duty. B13 - General Processing Information 1. One or more B13 transaction may be submitted on each update. 2. A B11 must have been input and paid before a B13 will process. 3. A separate B13 must be submitted for each month. For common data input in character positions 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Character Data Element Name

Position(s)

Explanation

COMMON DATA

1-15

See common data Table 2.4. or Table 2.5.

YEAR

16-17

Two digits of calendar year of performance.

MONTH

18-19

Two digits of calendar month of performance.

FIRST UTA PERIOD

20

Code for attendance period: 1 - First period/session of the day. 2 - Second period/session of the day.

FIRST UTA DAY SECOND UTA PERIOD

21-22 23

Two digits for first performance day. Must be 1, 2, or space. 1. If space, the SECOND UTA DAY through the FOURTH UTA DAY (positions 24-31) must be spaces. 2. If day equal to first day, the period must be greater than the period reported in FIRST UTA PERIOD (position 20).

SECOND UTA DAY

24-25

THIRD UTA PERIOD

26

Must be equal to or greater than FIRST UTA DAY (positions 21-22), or may be spaces. 1. Must be 1, 2, or space. 2. If space, THIRD UTA DAY through FOURTH UTA DAY (positions 27-31) must be spaces.

THIRD UTA DAY FOURTH UTA PERIOD

27-28 29

Must be equal to or greater than SECOND UTA DAY (position 24-25). 1. Must be 1, 2, or space. 2. If space, the FOURTH UTA DAY field (positions 30-31) must be spaces.

FOURTH UTA DAY

30-31

Must be equal to or greater than THIRD UTA DAY (position 27-28).

370

AFMAN65-116V3 15 MARCH 2007 B13 – Incentive Pay and Special Duty Assignment Pay for Inactive Duty. B13 - General Processing Information 1. One or more B13 transaction may be submitted on each update. 2. A B11 must have been input and paid before a B13 will process. 3. A separate B13 must be submitted for each month. For common data input in character positions 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Character Data Element Name

Position(s)

Explanation

FILLER

32-44

Leave blank.

DIVING DUTY PAY TYPE

45-46

See Types, COP’s and Description below.

Diving Duty

Component

Pay Type

of Pay

Description

0K

B7

Diver (Officer only)

0P

B8

Pararescue (Enlisted only)

08

B9

Scuba (Enlisted only)

NOTE: First Position will always be Zero Data Element Name FLPP-LEVEL

Character Position(s) 47-48

Explanation If the inactive duty period was performed prior to April 1, 2000, enter FLPP Type: 01 – Level 1 - $ 25.00 02 – Level 2 - $ 50.00 03 - Level 2 - $ 75.00 04 – Level 4 - $100.00 Space = No Entitlement If the inactive duty period was performed after April 1, 2000, use prescribed work-around procedures.

SDAP TYPE SDAP LEVEL FILLER

49-50 51 52-57

See SDAP Conversion Table 27.6. Must equal 1 - 7 or A - P. See special duty assignment pay Table 27.6. Leave blank.

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B13 – Incentive Pay and Special Duty Assignment Pay for Inactive Duty. B13 - General Processing Information 1. One or more B13 transaction may be submitted on each update. 2. A B11 must have been input and paid before a B13 will process. 3. A separate B13 must be submitted for each month. For common data input in character positions 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Character Data Element Name INCENTIVE PAY TYPE

Position(s) 58

Explanation Enter appropriate code from Table 20.1. only if paying IP, otherwise leave blank.

FILLER

59-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE.

65-80

See common data Table 2.4. or Table 2.5. Enter “B13” in character positions 75-77.

372

AFMAN65-116V3 15 MARCH 2007

Table 27.4. C04 – Pay AD Incentive Pay, BAQ, and BAS. C04 - Pay AD Incentive Pay, BAQ, and BAS C04 - General Processing Information 1. Submit two (2) or more C04s if claiming BAS, IP, or BAQ for two or more active duty tours. 2. Immediate access storage (IAS) is the current processing month plus 11 prior months. If dates of performance are outside of IAS, see Chapter 43, “DFAS-DE Unique Transactions - D01, D02, and PDS” for the D02 processing procedures. For common data input in character positions 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Character Data Element Name

Position(s)

Explanation

COMMON DATA

1-15

See common data Table 2.4. or Table 2.5.

FIRST ENTITLEMENT ID

16-17

Enter the applicable code for the first entitlement being paid (see Table 27.2. for codes and definitions to be used for the CO4 and C05).

START DATE - FIRST ENTITLEMENT

18-23

Enter the start date in YYMMDD format of the entitlement reported in the FIRST ENTITLEMENT ID (positions 16-17).

STOP DATE - FIRST ENTITLEMENT

24-29

1. Enter the stop date in YYMMDD format of the entitlement reported in the FIRST ENTITLEMENT ID (positions 16-17). 2. This date can equal 29 and 30 February in a non-leap year if the entitlement reported as the first entitlement is equal to 12 or 35. See Table 27.2. for codes and definitions. 3. Cannot be greater than the current update's highest date paid.

SECOND ENTITLEMENT ID

30-31

1. Enter the applicable code for second entitlement being paid either BAQ or BAS. See Table 27.2. for codes and definitions. 2. Leave blank if only one entitlement is being reported. 3. This field must contain a code numerically greater than the entitlement reported in the FIRST ENTITLEMENT ID (positions 16-17) if that field is not blank.

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C04 - Pay AD Incentive Pay, BAQ, and BAS C04 - General Processing Information 1. Submit two (2) or more C04s if claiming BAS, IP, or BAQ for two or more active duty tours. 2. Immediate access storage (IAS) is the current processing month plus 11 prior months. If dates of performance are outside of IAS, see Chapter 43, “DFAS-DE Unique Transactions - D01, D02, and PDS” for the D02 processing procedures. For common data input in character positions 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Character Data Element Name START DATE - SECOND ENTITLEMENT

Position(s) 32-37

Explanation 1. Enter the start date in YYMMDD format of the entitlement reported in the SECOND ENTITLEMENT ID (positions 30-31) if the field is not blank. 2. Otherwise, leave blank.

STOP DATE - SECOND ENTITLEMENT

38-43

1. Enter the stop date in YYMMDD format of the entitlement reported in the SECOND ENTITLEMENT ID (positions 30-31) if not blank. 2. Otherwise, leave blank. 3. Can equal 29 or 30 February in a non-leap year if the entitlement being reported in the SECOND ENTITLEMENT ID (positions 30-31) is BAQ (code 35). 4. Cannot be greater than the current update's highest date paid.

BAS TYPE

44

1. Enter the applicable BAS type if the first or second entitlement being reported is equal to 40 (code for BAS). See Table 13.1. for BAS types and definitions. 2. Otherwise, leave blank.

BAS QUARTER DAY START

45

Must be zero filled.

NOTE: When reporting BAS for a one-day tour, BAS QUARTER DAY STOP (position 46) must be equal or greater than BAS QUARTER DAY START. BAS QUARTER DAY STOP

46

Must be zero filled.

374

AFMAN65-116V3 15 MARCH 2007 C04 - Pay AD Incentive Pay, BAQ, and BAS C04 - General Processing Information 1. Submit two (2) or more C04s if claiming BAS, IP, or BAQ for two or more active duty tours. 2. Immediate access storage (IAS) is the current processing month plus 11 prior months. If dates of performance are outside of IAS, see Chapter 43, “DFAS-DE Unique Transactions - D01, D02, and PDS” for the D02 processing procedures. For common data input in character positions 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Character Data Element Name

INCENTIVE PAY TYPE

Position(s) 47

Explanation See Table 20.1. for incentive pay types. 1. Enter the applicable incentive pay type if the first entitlement being reported is Incentive Pay (code 12). 2. Otherwise, leave blank.

BAQ STATUS

48

See Table 14.2. for applicable BAQ status codes. 1. Enter the applicable BAQ status if the first or second entitlement being reported as BAQ (code 35). 2. Otherwise, leave blank.

FILLER

49-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE.

65-80

See common data Table 2.4. or Table 2.5. Enter “C04” in character positions 75-77.

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Table 27.5. C05 – Payment for FDP, HFP, COLA, OHA, VHA, and FSA II. C05 - Payment for FDP, HFP, COLA, OHA, VHA, and FSA II C05 - General Processing Information. If combinations of COLA, OHA, and VHA need to be paid, a separate C05 transaction must be processed for each entitlement. For common data input in character positions 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Character Data Element Name

Position(s)

Explanation

COMMON DATA

1-15

See common data Table 2.4. or Table 2.5.

FIRST ENTITLEMENT ID

16-17

Enter the applicable code for the first entitlement. See Table 27.2. for codes and entitlements.

START DATE - FIRST ENTITLEMENT

18-23

Enter the start date in YYMMDD format of the entitlement reported in the FIRST ENTITLEMENT ID (positions 16-17).

STOP DATE - FIRST ENTITLEMENT

24-29

1. Enter the stop date in YYMMDD format of the entitlement reported in the FIRST ENTITLEMENT ID (positions 16-17). 2. Can equal 29 or 30 February in a non-leap year if the entitlement reported in the FIRST ENTITLEMENT ID (positions 16-17) is equal to 22, 23, 51, 58, or 65. See Table 27.2. for codes and their definitions. 3. Cannot be greater than the current update's highest date paid. 4. If the entitlement ID is 58 for BAH, the start/stop dates may not cross 98/12/31 – 99/01/01.

SECOND ENTITLEMENT ID

30-31

1. Enter the applicable code for the second entitlement. See Table 27.2. for codes and entitlements. 2. Enter spaces if only one entitlement is being reported. 3. Must be numerically greater than the entitlement reported in the FIRST ENTITLEMENT ID (position 16-17) if this field is not equal to spaces.

START DATE - SECOND ENTITLEMENT

32-37

1. Enter the start date in YYMMDD format of the entitlement reported in the SECOND ENTITLEMENT ID (position 30-31) if this field is not equal to spaces. 2. Otherwise, leave blank.

376

AFMAN65-116V3 15 MARCH 2007 C05 - Payment for FDP, HFP, COLA, OHA, VHA, and FSA II C05 - General Processing Information. If combinations of COLA, OHA, and VHA need to be paid, a separate C05 transaction must be processed for each entitlement. For common data input in character positions 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Character Data Element Name

STOP DATE - SECOND ENTITLEMENT

Position(s) 38-43

Explanation 1. Enter the stop date in YYMMDD format of the entitlement reported in the SECOND ENTITLEMENT ID (position 30-31) if this is not equal to spaces. 2. Otherwise, leave blank. 3. Can equal 29 and 30 February in a non-leap year if the entitlement code being reported in the SECOND ENTITLEMENT ID (positions 30-31) is equal to 23, 51, 58, or 65. See Table 27.2. for codes and entitlements. 4. Cannot be greater than the current update's highest date paid. 5. If the entitlement ID is 58 for BAH, the start/stop dates may not cross 98/12/31 – 99/01/01.

JTR LOCATION CODE

44-48

1. Enter the applicable JTR location code from JUMPS Table 60 if the FIRST or SECOND ENTITLEMENT ID (positions 16-17 or 30-31) reported is equal to 50 or 51. 2. Enter the applicable ZIP Code from the JUMPS Table 61 pertaining to the member's permanent duty station if the FIRST OR SECOND ENTITLEMENT ID (positions 16-17 or 30-31) reported is equal to 58. 3. Enter spaces if the FIRST or SECOND ENTITLEMENT ID (positions 16-17 or 30-31) reported is not equal to 50, 51, or 58.

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C05 - Payment for FDP, HFP, COLA, OHA, VHA, and FSA II C05 - General Processing Information. If combinations of COLA, OHA, and VHA need to be paid, a separate C05 transaction must be processed for each entitlement. For common data input in character positions 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Character Data Element Name DAILY RATE

Position(s)

Explanation

49-55

1. If the FIRST or SECOND ENTITLEMENT ID (positions 16-17 or 30-31) reported is equal to 58 (VHA), enter the daily rate to four decimal positions. Zero-fill to the left, if necessary. For entitlement code 58 only, if the start/stop dates are after 98/12/31, zeroes may be entered and DJMS-RC will automatically compute the BAH rate of payment. If zeroes are not entered, a daily rate must be input. Examples: $10.4321 will be entered as 104321, $5.6667 will be entered as 056667, $.98 will be entered as 009800. 2. If the FIRST or SECOND ENTITLEMENT ID (positions 16-17 or 30-31) reported is equal to 50 (COLA) or 51 (OHA), enter the daily rate of the entitlement, carried out to four decimal places of which the last two positions must be zeros. Examples: $16.1234 will be entered as 161200 rounding up to whole cents and zero filling the last two positions, $2.3564 will be entered as 023600, $5.00 will be entered as 050000, $.98 will be entered as 009800, $.6667 will be entered as 006700. 3. Enter spaces if the FIRST or SECOND ENTITLEMENT ID (positions 16-17 or 30-31) reported is not equal to 50, 51, or 58. 4. See 27.4., "Control of OHA and COLA Payments"

NOTE: See Table 27.2. for codes and entitlements. COUNTRY CODE

56-57

1. Country Code for HFP (code 23). 2. Leave blank if HFP is not being paid.

DIVING DUTY PAY TYPE

58-59

See Description below.

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AFMAN65-116V3 15 MARCH 2007 C05 - Payment for FDP, HFP, COLA, OHA, VHA, and FSA II C05 - General Processing Information. If combinations of COLA, OHA, and VHA need to be paid, a separate C05 transaction must be processed for each entitlement. For common data input in character positions 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Character Data Element Name

Position(s)

Explanation

Diving Duty Pay Type or Foreign Language Proficiency Pay Type

Description

0K

Diver (Officer only)

0P

Pararescue (Enlisted only)

08

Scuba (Enlisted only)

CAREER SEA PAY CATEGORY

60

Must be blank for Air Force.

BAH NUMBER OF DEPENDENTS

61

For BAH, insert the applicable code: 0 – No dependents 1 – 9 Number of dependents for BAH purposes. Leave blank if C05 has start/stop dates before 99/01/ 01.

CONTINGENCY/SDAP LEVEL CODE

62

1. Enter “Y” if this BAH payment is authorized because of a DOD ordered contingency.

FILLER

63-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE.

65-80

See common data Table 2.4. or Table 2.5. Enter “C05” in character positions 75-77.

AFMAN65-116V3 15 MARCH 2007

379

Table 27.6. SDAP Codes. SDAP TYPE 32 33 34 35 36 37 38 39 3A 3B 3C 3D 3E 3F 3G 3H 3I 3J 3K 3L 3M 3N 3O 3P 3Q *3R 3S 3T 3U 3V 3W 3X 3Y 3Z UZ

COP Q2 Q3 Q4 Q5 Q6 Q7 Q8 Q9 QA QB QC QD QE QF QG QH QI QJ QK QL QM QN QO QP QQ QR QS QT QU QV QW QX QY QZ UZ

SHORT REMARK SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP SDAP

PROPOSED LES REMARK INSTRUCTOR SDAP CCYYMMDD-CCYYMMDD HUMINTS SDAP CCYYMMDD-CCYYMMDD NAFCOS OP SDAP-24 STS CCYYMMDD-CCYYMMDD NAFCOS SUPPORT SDAP CCYYMMDD-CCYYMMDD COMBAT CONTROL SDAP CCYYMMDD-CCYYMMDD PARARESCUE SDAP CCYYMMDD-CCYYMMDD JCU OPERATIONS SDAP CCYYMMDD-CCYYMMDD JCU SUPPORT SDAP CCYYMMDD-CCYYMMDD TONOPAH SDAP CCYYMMDD-CCYYMMDD CAREER COUNSEL SDAP CCYYMMDD-CCYYMMDD DRILL SGT SDAP CCYYMMDD-CCYYMMDD RECRUITER SDAP CCYYMMDD-CCYYMMDD RH SDAP CCYYMMDD-CCYYMMDD HAF DIRECTED SDAP CCYYMMDD-CCYYMMDD HAF OPERATION SDAP CCYYMMDD-CCYYMMDD HAF SUPPORT SDAP CCYYMMDD-CCYYMMDD HAF7452 SP ACT SDAP CCYYMMDD-CCYYMMDD WHITE HOUSE CA SDAP CCYYMMDD-CCYYMMDD ONSITE INSPCT SDAP CCYYMMDD-CCYYMMDD TAC CTRL SDAP CCYYMMDD-CCYYMMDD PARA INSTR SDAP CCYYMMDD-CCYYMMDD FLYCC SDAP CCYYMMDD-CCYYMMDD JSOPS CMD SDAP CCYYMMDD-CCYYMMDD DET 2/SPOC SDAP CCYYMMDD-CCYYMMDD CID SDAP CCYYMMDD-CCYYMMDD COMMAND NCO SDAP CCYYMMDD-CCYYMMDD AIR TRAFIC CTRL SDAP CCYYMMDD-CCYYMMDD INDEP DUTY CORPS SDAP CCYYMMDD-CCYYMMDD NUC PWR TNG UNT SDAP CCYYMMDD-CCYYMMDD ENL DEF ATTACHE SDAP CCYYMMDD-CCYYMMDD CRYPTO TECH SDAP CCYYMMDD-CCYYMMDD INDEP DUTY CORPS SDAP CCYYMMDD-CCYYMMDD RECRUITING SPEC SDAP CCYYMMDD-CCYYMMDD MISCELLANEOUS SDAP CCYYMMDD-CCYYMMDD SAVED PAY SDAP CCYYMMDD-CCYYMMDD

Special Note: For COP “UZ - only allow to process for a TIN D02.” COP - ‘3R’ SHORT NAME -- CMD NCO SDAP CCYYMMDD-CCYYMMDD NORMAL NAME -- COMMAND NCO SDAP CCYYMMDD-CCYYMMDD LES RMK -- COMMAND NCO SDAP CCYYMMDD-CCYYMMDD All SDAPS come have the EOR of ‘1199’. Accounting programs must be reviewed to ensure that dollars expended for the reserve components are reported in the correct appropriation.

380

AFMAN65-116V3 15 MARCH 2007

Table 27.7. SDAP-RATE-CODES. SDAP-RATE-CODES SDAP LEVEL CODE

MONTHLY RATE

DAILY RATE

SDAP LEVEL CODE

MONTHLY RATE

DAILY RATE

1

$ 55.00

1.83333

F

$ 38.00

1.26666

2

$110.00

3.66666

G

$ 75.00

2.50000

3

$165.00

5.50000

H

$100.00

3.33333

4

$220.00

7.33333

I

$150.00

5.00000

5

$275.00

9.16666

J

$175.00

5.83333

6

$375.00

12.50000

K

$ 28.00

.93333

7

$350.00

11.66666

L

$ 25.00

.83333

A

$ 27.50

.91666

M

$ 50.00

1.66666

B

$ 55.00

1.83333

N

$ 82.00

2.73333

C

$ 82.50

2.75000

O

$138.00

4.66666

D

$110.00

3.66666

P

$187.50

6.25000

E

$137.00

5.58333

AFMAN65-116V3 15 MARCH 2007

381 Chapter 28 MOBILIZATION

28.1. General. 28.1.1. Scope. Mobilization is designed to support the United States Air Force ability to rapidly mobilize Air Reserve Forces (ARF). The ARF includes Air Force Reserve, Air National Guard, Air Force Reserve Retirees, and Regular Air Force Retirees. The scope of mobilization requires the support of multiple functional areas and the interface of various pay systems. It begins with the issuance of a mobilization order, continues through deployment of the units and individuals, and concludes upon their demobilization. 28.1.2. Authority. Authority to activate, mobilize, or recall ARF resides in Public Law and the United States Code. Multiple authorities such as Presidential Executive Orders, Congressional action, federal regulations and service department regulations may dictate specific mobilization procedures and requirements. For purposes of pay processing procedures as outlined in this chapter, distinctions are not made between differing mobilization authorizations such as Selective Mobilization, Total Mobilization, or Presidential Selected Reserve Call-Up. If different authorizations result in eligibility to specific entitlements or changes in mobilization procedures, units will be notified of such developments. 28.1.3. Methods of Mobilization. The Air Force Reserves and Air National Guard will use the same procedures to mobilize members under most circumstances. Where there are provisions unique to a particular member status or component, such differences will be noted. Current procedures pay all mobilized Air Reserve Forces through the Defense Joint Military Pay System-Reserve Component (DJMS-RC), except for Air Force Individual Ready Reservists (IRRs) with Personnel Account Symbol (PAS) 97 who will be paid through the Defense Joint Military Pay System-Active Component (DJMS-AC). 28.2. Member Preparation For Mobilization. Mobilization will proceed more smoothly if the member’s records are current and properly maintained at the unit level prior to the time of mobilization. Members must be on direct deposit upon being mobilized. Verify the member has direct deposit and that the correct institution will be receiving the member’s funds. When members report for mobilization, they need to bring a copy of their latest leave and earnings statement (LES) to the mobilization site. They should also give a copy of this same LES to their spouse or other person who will assist in managing their funds while the member is in a mobilized status. In addition, the member should bring all necessary documentation needed to establish a correct record, i.e. number of dependents, entitlement to basic allowance for quarters (BAQ), variable housing allowance (VHA), etc., when reporting for mobilization. Refer to the appropriate chapter to determine the required documents. (Previous procedures to semi-annually create test mobilization LES’s have become cost prohibitive and are no longer being exercised.) 28.3. Notification. The initial notification of mobilization goes to the Air Force Military Personnel Center (AFMPC) from Headquarters USAF. AFMPC sends transactions through the Personnel Data System (PDS) to DFAS-DE for members who will be mobilized. Mobilization transactions, while flowing through PDS from AFMPC, may be initiated from multiple transmission sources, such as Air Reserve Personnel Center (ARPC), Military Personnel Flights (MPF) (formerly Consolidated Base Personnel Office (CBPOs)), etc.

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AFMAN65-116V3 15 MARCH 2007

28.4. Mobilization Transactions. 28.4.1. Following is a list of the mobilization transactions AFMPC will forward to DFAS-DE to affect a mobilization. A brief description follows each transaction. Detailed effects of the transactions are discussed in paragraph 28.5. 28.4.1.1. 977 - places a member’s Master Military Pay Account (MMPA) in a mobilized status. 28.4.1.2. 976 - changes a mobilized member’s starting date. 28.4.1.3. 975 - cancels mobilization. 28.4.1.4. 974 - deletes a recycling 977 transaction. 28.4.1.5. 978 - terminates mobilization. 28.4.2. Members assigned to Air National Guard and Air Force Reserve units who are mobilized and paid through DJMS-RC will continue to be serviced through their RC payroll office. However, the payroll office does not submit mobilization transactions. These transactions will be submitted by AFMPC or the Defense Finance and Accounting Service-Denver Center, Directorate of Military Pay, Pay Services Division (DFAS-DE/FJP). 28.4.3. The mobilization information provided in this chapter assists units in monitoring the status of their members. They must contact the appropriate offices such as DFAS-DE/FJP or AFMPC if a member’s MMPA reflects an incorrect status. Mobilization transactions are shown on appropriate reports. Units will continue to submit non-mobilization transactions when the member continues to be paid on DJMS-RC. 28.5. Effects of Mobilization Transactions for Members Mobilized and Paid on DJMS-RC. 28.5.1. General. The following information explains the effects on members’ MMPAs when mobilized and receiving payments through DJMS-RC. For information regarding Individual Ready Reservists (PAS 97) who are mobilized and paid on DJMS-AC, see paragraph 28.8. 28.5.2. Mobilization Transaction Descriptions. 28.5.2.1. TIN 977. Mobilizes ANG and Reserve members (except IRRs) on DJMS-RC. When TIN 977 is received, if the date of mobilization is the current date or earlier, it will process. When the 977 locates a matching record, a long tour is established on the member’s MMPA effective the date of mobilization. On the MMPA’s pay status area, in the PAY-STATUS field, the letter “P” is inserted. In the field PAY-STAT-STR-DT, the effective date of mobilization is inserted (YYMMDD). The field PAY-STAT-STP-DT is filled with a date two years minus one day (YYMMDD) from the date of mobilization. Conflicting duty or training dates on the MMPA during the period of mobilization will be automatically terminated and debts will be created if in order. If TIN 977 has a mobilization date later than the current date but less than 30 days in the future, TIN 977 will recycle until the mobilization date has been reached. If the mobilization date is more than 30 days in the future, TIN 977 will reject. Units are to monitor DJMS-RC reports as processed, recycled, and rejected transactions will be shown on appropriate reports. Rejected 977 transactions will be shown on JUMPS-RF Action Items – DFAS-DE/FJ (PCN: UH022-116, Parts 1 and 2). If a new TIN 977 is needed units are to contact AFMPC and request a new TIN 977 be transmitted. 28.5.2.2. TIN 976. Changes the effective date of mobilization for a member whose record reflects a mobilized status or whose TIN 977 has been recycled awaiting a mature mobilization date. If

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TIN 977 has been submitted and the DJMS-RC MMPA shows the member in a mobilized status, TIN 976 will change the starting date of the tour to either earlier or later based upon the date in the 976 transaction. The DJMS-RC MMPA PAY-STAT-STR-DT and PAY-STAT-STP-DT fields will show the adjusted dates. If TIN 977 has been recycled, the 976 will change the appropriate date on the recycling 977 prior to processing. All appropriate adjustments to the MMPA, such as creating a debt due to a later starting date of mobilization or paying an adjustment due to an earlier beginning date, will be made as a result of the processing 976. 28.5.2.3. TIN 975. Cancels a mobilized record effective the beginning date of mobilization. A debt will be created if pay and entitlements have been paid. The pay status area on the MMPA will be changed. “P” will be removed from the field PAY-STATUS and “A” will be inserted. In PAY-STAT-STR-DT and PAY-STAT-STP-DT fields, 000000s and 999999s will be inserted respectively. The MMPA will be ready to pay any new periods of active duty, UTAs, AFTPs, etc. 28.5.2.4. TIN 974. Cancels a matching, recycling TIN 977. No adjustments are made to the MMPA since the DJMS-RC record has not been changed to reflect a mobilized status. The TIN 974, after deleting the recycling 977, will be shown on the PCN: UH022-0160 report. If no matching, recycling 977 is located, the 974 is rejected and will be shown on the PCN: UH022-116 report. 28.5.2.5. TIN 978. Terminates a mobilized tour on the DJMS-RC MMPA effective the ending date shown in the 978 transaction by creating an A24 stop transaction. The MMPA pay status area, field PAY-STAT-STP-DT is changed to the ending date of mobilization. After the A24 stop transaction processes, the MMPA can pay new periods of duty. 28.6. Mobilization and Recall System (MRS). MRS is a stand-alone system which generates transactions between DJMS-RC and DJMS-AC when a Reservist or Guard member on DJMS-RC is mobilized and is paid on DJMS-AC. MRS also generates transactions when information must flow from DJMS-AC to DJMS-RC. 28.7. Air Force Individual Ready Reserves (IRRS). Current procedures support the payment of mobilized Air Force Individual Ready Reservists (PAS 97) through DJMS-AC. MRS supports this process. 28.8. Effects of Mobilization Transactions when Member is Mobilized and Paid on DJMS-AC. 28.8.1. General. The following information explains the effects on both DJMS-RC and DJMS-AC’s MMPAs when the member is mobilized and will be paid through the DJMS-AC. The DJMS-RC record is suspended while the member is paid through the DJMS-AC. When the member who is being paid on DJMS-AC is demobilized, the DJMS-AC record is terminated and the ability to again make payments under DJMS-RC is restored. Current plans call for only IRRs (PAS 97) to be paid on DJMS-AC upon their mobilization. If there is a change in policy and other categories of members will be paid on DJMS-AC upon their mobilization, the appropriate announcement will be made. 28.8.2. TIN 977. When the 977 is received in DJMS-RC from AFMPC, the following changes are made to the member’s DJMS-RC MMPA: 28.8.2.1. Effects on Mobilization History and Pay Status Areas. In the area of Mobilization History, in the field ACTIVE-DUTY-CODE, the status “S” is inserted; in the MMPA’s ACT-DTY-STR-DATE field, the date of mobilization (YYMMDD) is inserted; in the MMPA’s

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AFMAN65-116V3 15 MARCH 2007 ACT-DTY-STP-DATE field, the date “991231” is inserted. In the DJMS-RC MMPA Pay Status area, the field PAY-STATUS will reflect code “A”. PAY-STAT-STR-DT and PAY-STAT-STP-DT fields will be filled with “000000” and “999999” respectively. Further payments on DJMS-RC are barred effective the date of mobilization until such time as the member stops receiving payments on DJMS-AC and is demobilized. 28.8.2.2. Effects of TIN 977 on DJMS-AC. Upon mobilization and submission of TIN 977 to DJMS-RC for those members who will be paid on DJMS-AC, the mobilization recall system (MRS) creates and submits the following transactions to DJMS-AC: accession, LES address, taxing authority, basic allowance for quarters, federal income tax withholding (FITW)/state income tax withholding (SITW), FITW exemptions, electronic funds transfer information, annual leave sold, demolition pay, flight pay, parachute pay, dental pay, medical pay, veterinarian pay, optometrist pay, consolidated base personnel office and major command identifier, and servicemen’s group life insurance, as appropriate. Refer to DFAS-DEM 7073-1 for further information regarding DJMS-AC MMPAs. 28.8.3. TIN 976. When the 976 is submitted to DJMS-RC for an MMPA which previously was suspended by a 977 transaction, in the Mobilization History area of the DJMS-RC MMPA, the ACT-DTY-STR-DATE field is changed to the new start date. A transaction is sent to the MRS for DJMS-AC to adjust the member’s start date on the DJMS-AC MMPA. 28.8.4. TIN 975. When the 975 is submitted to DJMS-RC, it sends a notice to MRS to cancel the member’s mobilization on DJMS-AC. On the DJMS-RC MMPA in the Mobilization History area, the ACTIVE-DUTY-CODE “S” is removed. ACT-DTY-STR-DATE and ACT-DTY-STP-DATE fields are replaced with 000000s. There is no adjustment in the DJMS-RC MMPA Pay Status area. This action permits the payment of duty through DJMS-RC since the member’s MMPA reflects the member is not mobilized nor being paid through DJMS-AC. 28.8.5. TIN 974. This transaction will have no impact on a DJMS-RC MMPA which reflects a mobilization on DJMS-AC. If a 974 is submitted to DJMS-RC, it searches DJMS-RC for a recycled TIN 977. Finding none, it rejects and is shown on PCN: UH022-116 report. 28.8.6. TIN 978. When the member is demobilized and no longer paid through DJMS-AC, an E503 transaction is submitted to DJMS-AC. This places the DJMS-AC MMPA in suspended status and MRS flows a TIN 978 to DJMS-RC. The 978 uses the date of separation from the E503 and inserts it in DJMS-RC MMPA ACT-DTY-STP-DATE. This action indicates the member is no longer receiving payments on DJMS-AC.

28.9. Servicemember’s Group Life Insurance (SGLI). SGLI is a separate deduction item under both DJMS-AC and RC; therefore, an allotment method is not used to pay the premium rate under either system. For those members mobilized on DJMS-RC, there is no change in the SGLI coverage previously selected. For those members mobilized and paid through DJMS-AC, the SGLI coverage will be the same as that selected under DJMS-RC. Premium payments will be initiated in DJMS-AC and suspended on DJMS-RC. Premium payments on DJMS-RC will be reinstituted once payments cease on DJMS-AC. If a member wishes to change the level of SGLI coverage, all changes must be initiated through the personnel office. 28.10. Air National Guard (ANG) State Sponsored Life Insurance Program (SSLI). A N G m e m bers who are enrolled in SSLI and mobilized on DJMS-RC will continue to be enrolled during the period of mobilization. The SSLI deduction will also continue upon demobilization.

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LEAVE POLICY, ACCOUNTING, AND PAYMENT 29.1. Section A – Leave Policy. 29.1.1. Authority. The statutory authority for leave accrual by members of the Reserve Forces is 10 U.S.C. 701. Authority for payment of unused accrued leave and pay and allowances while in a leave status is 37 U.S.C. 501. 29.1.2. Entitlement 29.1.2.1. See DoDFMR, Volume 7A, paragraph 560106, for leave entitlement, and table 56-2 for those days of active duty for which the member is entitled to pay and allowances and lump-sum settlement of accrued leave. 29.1.2.2. Members of the Reserve Forces, on active duty for more than 29 days, accrue leave at the rate of one-half (1/2) calendar day for every 6 days on active duty in a pay status, with a maximum of two and one-half (2 1/2) calendar days for each 30 consecutive days, including allowable travel time. Members do not accrue leave for periods of duty in a non-pay status. 29.1.2.3. Member earns tax excludable leave when leave is earned while serving on active duty in a combat zone (CZ), or qualified hazardous duty area (QHDA). Members earn .5 days for every 6 days served in a CZ or QHDA, with a maximum of 2.5 days for every 30 consecutive days. If the member serves a portion of the 30 consecutive active duty days outside a CZ or QHDA and is eligible to accrue leave, that leave is included in the tax excludable balance. Reference Chapter 30, paragraph 30.9., for further information. 29.1.3. Accrual and Carryover. Conditions for the accrual, carryover, or lump-sum settlement of leave unique to the Air Reserve Forces are as follows: 29.1.3.1. When a member performs consecutive tours, accrued leave may be carried over until completion of the final tour or member may elect to be paid for the unused accrued leave at the end of each tour. See DoDFMR, Volume 7A, paragraph 56016. 29.1.3.2. When a member is ordered to active duty for less than 30 consecutive days and the order is amended to extend the tour to 30 consecutive days or more, member is entitled to accrue leave. 29.1.3.3. When a member performs active duty for 30 or more consecutive days on consecutive tours, the member accrues leave even though member performs duty on separate orders for lesser periods of time. 29.1.3.4. When member is ordered to active duty for 30 consecutive days or more and the order is amended to reduce the period of the tour to less than 30 days, member does not accrue leave. 29.1.3.5. When a non-prior-service enlistee is ordered to initial active duty training, the member carries over the accrued unused leave each phase of the training until completion of the final phase and member reverts to inactive duty training status. 29.1.4. Continuation of Tour because of Disability Due to Injury or Disease. When a member is continued in a pay and allowance status beyond end date of a tour because of disability due to injury or disease, the member does not accrue leave on the continued period. See the DoDFMR, Volume 7A, paragraph 560604.

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AFMAN65-116V3 15 MARCH 2007 29.1.5. Forfeiture of Accrued Leave. Certain members, enlisted or commissioned, on or after 19 October 1984, and involuntarily discharged after 1 March 1985 before completing initial active duty for training (unsatisfactory performance or misconduct), will forfeit accrued leave at separation. 29.1.5.1. Do not submit C11 for leave payment if the member is discharged for any of the reasons listed in the DoDFMR, Volume 7A, paragraph 350101d. 29.1.5.2. This does not apply to those members who successfully complete IADT in less than 6 months or those being released early for reasons other than those listed in the DoDFMR, Volume 7A, paragraph 350101d. 29.1.6. Use of Leave. 29.1.6.1. A member may use leave accrued during each active duty tour. Leave may not be taken after the tour has been completed. 29.1.6.1.1. Example: Active duty tour from 2 March through 30 April. Leave must be taken before 1 May. 29.1.6.2. The supervisor of the unit at which member performs the active duty tour, either in a temporary duty (TDY) or permanent change of station (PCS) status, may grant use of accrued leave. 29.1.6.3. When a member uses leave, the member is entitled to the same pay and allowances for the used days as a member on extended active duty. See DoDFMR, Volume 7A, paragraph 030104. 29.1.6.4. Advanced/Excess Leave. In emergencies, or for non-prior-service enlistees while attending courses of instruction during the Christmas holiday recess, the commander may grant leave limited to the number of days which will accrue during the entire tour of active duty stated in orders; this is known as advance leave. 29.1.6.4.1. If the commander grants more leave than can be accrued during the period of the active duty tour, the leave becomes excess leave. 29.1.6.4.2. The member must be informed that collection will be made from pay and allowances for the number of excess days of leave plus a penalty of 1/2 day for each 6 days of excess leave. 29.1.6.4.3. Collection should be made from the final payment at the end of the tour. However, collections are usually taken from Reserve and Guard pay once the member has returned to the unit. 29.1.6.5. Leave Status when Medically Unfit for Duty. 29.1.6.5.1. A member on leave, who is hospitalized or under care of a civilian physician, is not charged leave if the member is medically unfit for duty. 29.1.6.5.2. Appropriate safeguards may be established to prevent abuse. However, guidance must include accepting certification from civilian authorities in emergency situations. (See AFR 35-9, Leave and Administrative Absence Policy, paragraph 1-37, for specific instructions on notifications) 29.1.6.5.3. Chargeable leave ends the day before and starts the day after hospitalization or sick in quarters, regardless of the hour of admission or discharge or release from quarters

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29.1.7. Service Credit. 29.1.7.1. When a member uses accrued leave, the days of leave used are credited as service days. 29.1.7.2. When a member is paid for unused accrued leave, the days of leave are not credited as service days. 29.1.7.3. See DoDFMR, Volume 7A, paragraph 560501a and 250102d. 29.1.8. Payment. Except for special provisions granted due to the Persian Gulf conflict (Desert Shield/Desert Storm), payment for unused accrued leave must not exceed 60 days of accrued leave during military career (DoDFMR, Volume 7A, paragraph 350101). Computation of the accrued leave payment is made per DoDFMR, Volume 7A, table 35-5. 29.1.9. Maximum Leave Paid. Members, who have received pay for the maximum 60 days’ leave, must use any additional accrued leave. Leave not used will be lost. 29.2. Section B – Leave Accounting. 29.2.1. Computation. The RC payroll office computes and credits leave: 29.2.1.1. Computes and credits 2 1/2 days of leave for each calendar month. Does not round-off fractions. 29.2.1.2. Does not credit for more than 30 days per FY. 29.2.1.3. When the first day or the last day of the active duty over 30 days is an intermediate day of the month, prorates and credits leave for that portion of the month that the member is on active duty tour, as shown in Table 29.1. 29.2.2. Member’s Responsibility for Request for Leave. 29.2.2.1. AFRES and ANG: Active Duty with Home Unit. 29.2.2.1.1. Member obtains AF Form 988, Leave Request/Authorization, from the members’ active duty supervisor. 29.2.2.1.2. The member completes the AF Form 988 and returns it to the supervisor for approval and processing. 29.2.2.1.3. Active duty supervisor returns the member’s copy, part II of AF Form 988, to the member when leave is approved. 29.2.2.2. AFRES and ANG: Active Duty Away from Home Unit (Includes IMAs) 29.2.2.2.1. Before the member departs home for the active duty base, the RC payroll office gives the member an AF Form 988, stamped on the top margin: DJMS-RC/ANG or USAFR/ first two digits of the CBPO PAS/AUTOVON number. Example: DJMS-RC/ANG/A2/ 485-9241. 29.2.2.2.2. If member does not have AF Form 988, the member obtains one from active duty supervisor. 29.2.2.2.3. Member completes AF Form 988 and returns it to the duty supervisor.

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AFMAN65-116V3 15 MARCH 2007 29.2.3. Supervisor’s Responsibility at Duty Site. The supervisor approves or disapproves leave and processes AF Form 988. AFOs who receive, by error, and AF Form 988 for an ANG or USAFR member must submit all copies of the AF Form 988 to the applicable RC payroll office for processing. 29.2.3.1. Obtain a “Leave Authorization” control number for approved leave from the member’s RC payroll office. Active duty supervisors also obtain information identified in paragraph 29.5. if AF Form 988 does not contain this information. 29.2.3.2. Completes “Supervisor’s Signature,” “Duty Phone,” and “Date of Approval” blocks. Insert the CBPO PAS identifying the RC payroll office in the “To” block. 29.2.3.3. Distribute the form as follows: 29.2.3.3.1. AFO Copy, Part I. Supervisor forwards to member’s RC payroll office immediately after approval of leave. 29.2.3.3.2. Member Copy, Part II. Supervisor gives to member upon approval of leave. 29.2.3.3.3. Unit Copy, Part III. Supervisor keeps until member returns from leave, then forwards to member’s unit. 29.2.3.4. Completes the lower portion of the form when the member departs and returns from leave. See Table 29.5. to determine first and last day of leave. Note that holidays and weekends are charged as leave if they occur between the effective dates of leave. 29.2.3.5. Submits completed copy of form to RC payroll office within one (1) workday. 29.2.3.6. Supervisor Responsibilities – Excess Leave. 29.2.3.6.1. For excess leave, gets the commander’s approval on part I. 29.2.3.6.2. For non-prior-service (NPS) members performing duty at Lackland AFB or an ATC training center, school squadron commanders grant excess leave and sign the approval on part I. 29.2.3.6.3. Supervisors must counsel the member that pay and allowances will be collected, and a penalty, for excess leave when the final payment is received for the tour. See 29.1.6.1., “Advanced/Excess Leave” for penalty explanation. 29.2.4. RC Payroll Office Responsibility. Each member’s RC payroll office accounts for the accrual, use, and payment of unused accrued leave. The RC Payroll Office: 29.2.4.1. Reviews member’s record for any leave used. Examples of documents which may be required are: 29.2.4.1.1. AF Form 988. 29.2.4.1.2. The paid copy of DD Form 1351-2, Travel Voucher or Sub-voucher. 29.2.4.1.3. The AF Form 985, Report of Travel Time/Leave (JUMPS). 29.2.4.2. Assigns control number for leave documents as requested by the duty or training supervisor for the AF Form 988. 29.2.4.3. Assigns control numbers as requested by AFOs for the AF Form 985.

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29.2.4.4. Assigns a separate control number to the DD Form 1351-2 when the copy of the voucher is received without the AF Form 985 attached. 29.2.4.5. Posts leave used and chargeable from DD Form 1351-2, AF Form 988, or AF Form 985 to the AF Form 1934, Leave Record – Air Reserve Forces (see Figure 29.2.) 29.2.4.6. Establishes suspense and follows up for receipt of forms. Upon member’s notification that leave was taken, but applicable leave form not received, get signed statement from member for use as a supporting document. 29.2.5. Leave Document Control Log. The RC payroll office: 29.2.5.1. Establishes a control log for numbering and controlling all leave documents. Use AF Form 1486, Unit Leave Control Log. Enters the C11 input date in “Request Daily Register of Transactions (DROT) Date”, column 3. Inserts the document number used for leave purposes in “Remarks” column. Examples of substantiating documents are: AF Form 988 and DD Form 1351-2. 29.2.5.2. Screens the daily control log for non-receipt of copies of the leave documents and contacts appropriate office for missing documents. 29.2.5.3. Maintains the control log for one (1) fiscal year. As of 1 October each year, opens new log, picks up incomplete actions from previous fiscal year, and retires closed control log with DJMS-RC supporting documents. Start new numbering sequence as of 1 October each year. 29.2.6. AF Form 1934, Leave Record – Air Reserve Forces. RC Payroll offices: 29.2.6.1. Prepare AF Form 1934 in original only: 29.2.6.1.1. For all non-prior-service enlistees when ordered to the initial active duty training tour; 29.2.6.1.2. When a member is ordered to active duty for 30 days or more. 29.2.6.2. Gather and maintain CZ leave balance. A listing is provided by DFAS-DE quarterly that includes all members who were/are in a CZ or QHDA. 29.2.6.3. Hold the form in suspense until end of the tour or until receipt of leave documents. 29.2.6.4. Upon receipt of leave documents from the member’s training or duty supervisor, or the FOS who paid travel allowances, pull AF Form 1934 from file and post leave data to the form. Attach leave documents to the form showing leave taken. 29.2.6.5. At end of the tour, compute total leave accrued, leave taken, and balance. 29.2.6.5.1. Use the reverse of the form to compute accrued leave (see Table 29.5.). 29.2.6.5.2. If the active duty tour period spans two (2) or more fiscal years, report the total leave days and half-days accrued and leave days taken for each FY. Do not round fractions of days. 29.2.6.5.3. Report all leave, accrued at the end of each FY, as an accrued liability. Report the projected leave balance quarterly for all AF Forms 1934 to your headquarters (National Guard and Air Force Reserve) no later than Sept 30, Dec 31, March 31, and June 30 of each year. Negative reports are required.

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AFMAN65-116V3 15 MARCH 2007 29.2.6.5.4. Using the leave balance, compute the amounts due as if the member was selling the leave. Multiply the projected number of days accrued, on the AF Form 1934 as of the end of each quarter, by the actual daily rate of base pay to which the member is entitled. Maintain cumulative totals by grade, for your payroll office, of: 29.2.6.5.4.1. the number of members, 29.2.6.5.4.2. days accrued leave, 29.2.6.5.4.3. and the total dollar value. 29.2.6.5.5. Once completed, forward the cumulative totals to your headquarters, ensuring that your unit name, location, and point of contact are included in the report.

Example: Grade 01 03 05 31 32 33 36 Grand Total

Total Number Of Members 4 6 5 10 25 22 6 78

Total Number of Days Leave 15.5 10.0 92.0 54.5 125.5 110.0 21.0 428.5

Total Dollar Value $884.64 $998.30 $13,514.89 $1,535.04 $4,005.96 $3,739.70 $1,234.67 $25,913.20

29.2.6.5.6. NGB and HQ AFRC will receive all reports from their payroll offices and in-turn submit a consolidated report in the above format to DFAS-PMJFA/DE quarterly, that is by October 15, January 15, April 15, and July 15 of each year. 29.2.6.5.7. Their consolidated report will need to be signed, attesting to the accuracy of the accrued leave liability figures for entry into accounting reports. 29.2.7. Preparation of AF Form 985, Report of Travel Time/Leave (JUMPS). 29.2.7.1. The AFO (for AFRES units) or RC payroll office (for ANG) completes the following listed items. 29.2.7.1.1. In title, line out “JUMPS” and insert “DJMS-RC.” 29.2.7.1.2. Order number and each amendment to that order. If period of duty covers consecutive tours, enter all order numbers using Remarks for additional space. 29.2.7.1.3. ADSN 380100. 29.2.7.1.4. SSN, name, grade.

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29.2.7.1.5. “From” and “To” dates in period of leave (see 29.5.7., “Examples for Determining How to Charge Leave”, Table 29.3., and Table 29.4.). 29.2.7.1.6. Military leave type is “leave (lv)” or “excess travel (ex tvl).” 29.2.7.1.7. “From” and “To” dates in period of allowable travel time. These dates are inclusive dates. 29.2.7.1.8. In “Voucher No.,” enter the control number assigned by the RC payroll office. 29.2.7.1.9. In “Remarks” enter total number of days of leave. 29.2.7.1.10. Sign and date “Prepared By” and “Reviewed By” items. 29.2.7.1.11. Omit all other items. 29.2.7.2. Distribute as follows: 29.2.7.2.1. Give original to member. 29.2.7.2.2. Attach one copy to the retained copy of DD Form 1351-2. 29.2.7.2.3. Attach one copy to the RC payroll office copy of the DD Form 1351-2 and mail to that office. 29.3. Section C – Allowable Travel Time and Leave. 29.3.1. Entitlements. The member is entitled to active duty pay and allowances for allowable travel time. When member uses additional travel time not authorized by DoDFMR, Volume 7A, chapter 2, section E, the excess travel time is charged as leave. This section supplements entitlement provisions in: 29.3.1.1. DoDFMR, Volume 7A, part one, chapter 2, section E. 29.3.1.2. JFTR, Volume 1, chapter 4, part D for TDY and chapter 5, part B for PCS. 29.3.1.3. DFAS-DER 7010-3. 29.3.2. RC Payroll Office Responsibilities – AFRES, ANG and IMAs 29.3.2.1. RC payroll office computes allowable travel time and leave chargeable for excess travel time. 29.3.2.2. AFOs who pay TDY and PCS travel allowances to members determine leave chargeable within the active duty tour period (AF Form 985). AFOs do not determine allowable travel time for pay and allowance entitlements. 29.3.3. Definition of Terms. Terms used to explain conditions for determining allowable travel time or charging leave are defined in other directives. In all cases, first check chapter 7, part B of the JFTR. 29.3.4. Additional References. Other references are: 29.3.4.1. Allowable Travel Time: DoDFMR, Volume 7A, chapter 2, section E. 29.3.4.2. Official Distance: AFR 177-135, DFAS-DEM 7077-11, and JFTR, Volume 1, paragraphs U3300C or U51555. 29.3.4.3. Government Conveyance: JFTR, Volume 1, paragraph U4310 or U5160D.

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AFMAN65-116V3 15 MARCH 2007 29.3.4.4. Travel by Privately Owned Conveyance (POC): JFTR, Volume 1, paragraphs U4320 or U5160. 29.3.4.5. Common Carrier: JFTR, Volume 1, paragraphs U4320 or U5160. 29.3.4.6. Constructive Travel Time: DoDFMR, Volume 7A, table 1-2-4, note 2 (30 days or less), and JFTR, Volume 1, paragraph U4320 (over 30 days) 29.3.4.7. Scheduling Travel: JFTR, Volume 1, paragraph U4325. 29.3.5. Computation of Allowable Travel Time and Leave. 29.3.5.1. RC payroll office computes allowable travel time and determines if the rest of the elapsed time between two or more duty sites within an active duty tour is: 29.3.5.1.1. Duty, 29.3.5.1.2. Leave for delay en route, or 29.3.5.1.3. Excess travel time which is chargeable as leave. 29.3.5.2. RC payroll offices consider certain conditions in computing allowable travel time and in charging leave for excess travel time. These conditions are explained in DoDFMR, Volume 7A, table 1-2-4, and 29.4.1. “Leave Charges” of this manual. 29.3.5.2.1. Source Documents. 29.3.5.2.1.1. Active duty orders. 29.3.5.2.1.2. DD Form 1351-2, orders and supporting documents. 29.3.6. Explanation of Procedures and Conditions. 29.3.6.1. Tour Less than 30 Days. To compute allowable travel time for active duty tour less than 30 days see DoDFMR, Volume 7A, chapter 1, table 1-2-4 and consider the following additional conditions: 29.3.6.1.1. Member Does Not Accrue Leave on this Tour: If the member uses excess travel time in travel status from home to duty site and return home, member is not in a military status, so no charge is made to leave. Rather, the member is only paid for the allowable travel time; travel dates should be included in active duty order IAW DoDFMR, Volume 7A, paragraph 10242. 29.3.6.1.2. Member on Leave During Tour: If the member uses leave within the period of the tour, RCMPS-RF payroll office submits a CO3 transaction to collect pay and allowances for number of days used. 29.3.6.2. Tour More than 30 Days. To compute allowable travel time and leave for active duty tour more than 30 days see DoDFMR, Volume 7A, chapter 1, paragraph 10242, and consider the following additional conditions: 29.3.6.2.1. Member Accrues Leave on this Tour: If the member uses excess travel time from home to duty site and return home, member is not in a military status, so no charge is made to leave. Rather, the member is only paid for the allowable travel time; travel dates should be included in active duty order IAW DoDFMR, Volume 7A, paragraph 10242.

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29.3.6.2.2. Member on Leave During Tour: If the member uses leave within the period of the tour, charge leave. If the member uses more leave than accrued (excess leave), process collection according to section 32.9., “DFAS-DE Debt Collection Actions – Debt Type DQ”. 29.3.6.3. Estimated Travel Time (AFRES/ANG Only). Do not use the estimated travel time shown in orders as allowable travel time. 29.3.6.4. Air Travel Directed in the CONUS. Only one (1) day of travel time is allowable in the CONUS under orders directing travel by air unless member furnishes a certificate from the transportation officer that air transportation is not available. 29.3.6.5. Delays. When member performs TDY between two active duty sites, any delays (excess travel) due to stopover, circuitous travel, return home, etc., which are the result of actions of the member are chargeable as leave. 29.3.6.6. Specific Mode. When a specific mode is directed, and the traveler performs travel by that mode, the time used is the allowable travel time. If the specific mode is not available, compute travel time as if a specific mode were not ordered. 29.3.6.7. Early Reporting. When a member reports early at a TDY or PCS site, do not charge leave. 29.3.6.8. Allowable Travel Time. For allowable travel time, use DoDFMR, Volume 7A, paragraph 10242 and table 1-2-4. 29.3.6.9. Portion of a Day. Any portion of a day spent in allowable travel time, actual or constructive, is a day of travel. 29.3.6.10. Permanent Change of Station (PCS) – Temporary Duty (TDY) En Route. Compute allowable travel time as if each leg of the travel was a separate PCS between: 29.3.6.10.1. The old duty station or home and the TDY site. 29.3.6.10.2. The TDY sites. 29.3.6.10.3. The last TDY site and the new permanent site or home. 29.3.6.11. Do not charge leave if the member remains at a duty site during elapsed time between duty sites. Charge leave for any time away from the duty site if the time exceeds the allowable travel time between them. 29.3.6.12. Mode of Transportation. The type of transportation, e.g., private auto, government transportation request, commercial air, authorized or used. 29.3.6.13. Commuting Distance. The area that the installation commander has determined is reasonable for members to drive to and from duty on a daily basis. 29.3.6.14. Entry or Release from Active Duty. Do not charge leave for excess allowable travel time used on entry to or release from active duty. For the purpose of active duty pay and allowances, a member is in a military status only for the day(s) of allowable travel time; he or she is not in a military status for the excess travel time. 29.4. Section D – Leave Processing by FSOs.

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AFMAN65-116V3 15 MARCH 2007 29.4.1. Leave Charges. When a member presents the DD Form 1351-2 to the AFO for payment of travel allowances, the AFO: 29.4.1.1. Asks traveler if leave was used in connection with the travel or within the period of the active duty tour. 29.4.1.2. Reviews item I on the travel voucher. If leave was taken or delay en route is chargeable as leave, circles item on the paid copy of the voucher and mails voucher to the RC payroll office. (See Table 29.3. and Table 29.4. for examples of travel vouchers). 29.4.1.3. Prepares AF Form 985 if the computation of travel allowances indicates that member used leave during the period of the active duty tour. Obtains control number for the form from RC payroll office. (See Table 29.3. and Table 29.4. for examples of travel vouchers, and 29.5.7., “Examples for Determining How to Charge Leave”). 29.4.1.4. Posts payment of travel on DD Form 1588, Record of Travel Payments, per DFAS-DER 7010-3. When the AF Form 985 is issued, adds notation of that issue on the DD Form 1588. 29.4.1.5. Distributes the AF Form 985 per paragraph 29.7.

29.5. Payment of Leave. 29.5.1. Entitlement. A member of the Air Reserve Forces may be paid for unused accrued leave the same as members on extended active duty. See DoDFMR, Volume 7A, chapters 2 and 4. 29.5.2. Sixty-Day Limitation for Payment. 29.5.2.1. The number of days accrued leave paid in a military career (regardless of whether the career is all active duty, all reserve duty, or a combination thereof) is limited to 60-days maximum as of 10 Feb 1976. 29.5.2.2. The member’s MMPA should include the total number of days accrued unused leave for which member has been paid. 29.5.2.3. The RC payroll office inputs the total number of leave days paid. See procedures in 29.5.3., “Leave Prior Service Days Paid.” 29.5.2.4. Leave accrued in excess of the 60-day maximum must be used or it will be lost. (See DoDFMR, Volume 7A, paragraph 40401 for exceptions due to Persian Gulf conflict.) 29.5.3. Leave Prior Service Days Paid. The RC payroll office inputs leave data for the member’s MMPA upon gain of the member, and determines the “LEAVE FINAL INDICATOR” code (position 28 of the A06 gain transaction) based on the conditions stated below and the need for subsequent actions (see Table 2.6. for the format): 29.5.3.1. If the gained member has had prior service other than Air Force AD, and the PRIOR SERVICE LEAVE SOLD field (positions 30-32) are filled, enter an “X” in the LEAVE FINAL INDICATOR field (position 28). 29.5.3.1.1. Take no further action unless the days leave accrued and days leave paid need adjusting. 29.5.3.1.2. If an adjustment is required, submit an A06 Leave Only transaction to overlay the original leave days reported. See Table 29.10. for the A06 Leave Only format.

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29.5.3.2. If the member is a non-prior-service airman or officer, enter an “X” in the LEAVE FINAL INDICATOR field (position 28). Zero-fill the PRIOR SERVICE LEAVE SOLD field in the A06 leave only transaction. Take no further action unless an adjustment is required. See Table 29.10. for A06 Leave Only format. 29.5.3.3. When the prior service type and total number of days of accrued unused leave paid after 9 Feb 1976 are not known, leave a space in the LEAVE FINAL INDICATOR field (position 28) and zero-fill the PRIOR SERVICE LEAVE SOLD field (positions 30-32). See Table 29.10. the A06 Leave Only format. 29.5.3.4. As long as the leave final indicator in the MMPA is a space: 29.5.3.4.1. DJMS-RC, on the code 3 (end-of-month) computer runs, generates the message “PRIOR-SERVICE LEAVE DAYS PAID INCOMPLETE” on the JUMPS-RF action items-CBPO, UH022-164. The message continues to print until the RC payroll office inputs the leave data with an A06 Leave Only transaction (see Table 29.10.) to report leave paid and post the final leave indicator. 29.5.3.4.2. The C11 transaction for payment of accrued unused leave rejects if the LEAVE FINAL INDICATOR field (position 28) is not an “X”. 29.5.3.5. If the member gained has had prior service with the Air Force or any other service, but was separated before 10 Feb 1976, report “X” in the LEAVE FINAL INDICATOR field (position 28) and zeros in the PRIOR SERVICE LEAVE SOLD field (positions 30-32). Take no further action unless an adjustment is required. (See Table 29.10. for the A06 Leave Only transaction.) 29.5.4. Leave Only A06 Transaction. The RC payroll office prepares A06 Leave Only (see Table 29.10.). 29.5.4.1. To overlay the total number of leave days paid after 9 February 1976. NOTE: Special care must be used to include ALL leave paid. 29.5.4.2. To change the LEAVE FINAL INDICATOR field (position 28) from a space to an “X”. 29.5.5. Payment of Accrued Unused Leave. The RC payroll office is responsible for maintaining a member’s leave information. This is to include leave earned while member was in a CZ or QHDA. The UH022-777, Combat Zone Tax/Wage Exemption Report, can be a useful tool in maintaining each member’s CZ leave balance. Reference Chapter 30, Section H, paragraph 30.8. 29.5.5.1. The RC payroll office: 29.5.5.1.1. Prepares a C11 transaction (see Table 29.11. for the transaction format). 29.5.5.1.2. Posts the number of days and half-days leave accrual, and leave days taken, by each FY, as input on the C11, on the AF Form 1934. If the tour end date is outside IAS, the C11 will reject to DFAS-DE/FJPR on the UH022-116 report. 29.5.5.1.3. Posts the number of days (earned and taken) input in the C11 transaction, and date of input, on the AF Form 1934. Number of days of leave being sold is computed. 29.5.5.1.4. Any days of leave being sold, that were earned while member was in a CZ or QHDA, are tax exempt. DJMS currently only recognizes the month in which the tour ends for tax exclusion of leave if member was in a CZ or QHDA during that month. Reference para-

396

AFMAN65-116V3 15 MARCH 2007 graph 30.9., “Leave Earned in a Combat Zone (CZ) or Qualified Hazardous Duty Area (QHDA)”. 29.5.5.1.5. Closes AF Form 1934 and files with attached documents in the DJMS-RC supporting documents file with copy of the input listing. 29.5.6. Leave Adjustment Actions. 29.5.6.1. RC Payroll Office. 29.5.6.1.1. For adjustments to previous payments of accrued leave, RC payroll office submits a DD Form 114 to DFAS-DE/FJPA supported by the AF Form 1934. 29.5.6.1.2. Dates shown on the DD Form 114 must be inclusive and must include all entitlements due when paying accrued leave. 29.5.6.1.3. When a C03 transaction is processed to collect a day of active duty and that day was used as the tour end date in the C11 transaction, the C03 will reject to DFAS-DE/FJPA for removal of the leave data from the pay history file entry. See Table 32.3. for the C03 format. 29.5.6.2. DFAS-DE/FJPA. 29.5.6.2.1. Adjustments Inside IAS. Inputs DQ03 and D17 transactions for collection of erroneous payment, and notifies the RC payroll office to input the C11 transaction to pay accrued leave correctly. See Table 32.7., Table 43.28., and Table 29.11., respectively, for the DQ03, D17, and C11 formats. 29.5.6.2.2. Adjustments Outside IAS. Processes DQ03 transaction for collection and processes D17 transaction for accrued leave adjustment. See Table 32.7. and Table 43.28., respectively, for the DQ03 and D17 formats. 29.5.6.2.3. Adjusting Tour End Dates. When a C03 transaction is input to collect an active duty day that was used as the tour end date in the C11 transaction, DFAS-DE/FJPA must input DQ03 and D17 transactions to collect the accrued leave before the C03 can be reinput to collect the active duty pay and allowances. See Table 32.3., Table 29.11., Table 32.7., and Table 43.28., respectively, for the C03, C11, DQ03, and D17 formats. 29.5.6.2.4. DFAS-DE/FJPA then notifies the RC payroll office to input another C11 transaction to pay the correct accrued leave amount. 29.5.7. Examples for Determining How to Charge Leave. Using a normal work schedule of Monday through Friday, 0730 to 1630. 29.5.7.1. If the member departs the local area (or signs up for space-available travel) on Tuesday, and if the leave approving authority determines that the majority (over 50 percent) of the scheduled duty was performed, Tuesday is a day of duty and Wednesday is the first day of leave. 29.5.7.2. If the member departs the local area (or signs up for space-available travel) on Saturday, regardless of the hour, that day is a day of duty and Sunday is the first day of leave. 29.5.7.3. If departure from the local area is on Sunday, regardless of the hour, that day is a day of duty and Monday is the first day of leave. This also applies if the member signs up for space-available transportation on Sunday.

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29.5.7.4. If the member returns from leave on Friday, and if the leave approving authority determines that the majority (over 50 percent) of scheduled duty was performed, Friday is a day of duty and Thursday is the last day of leave. 29.5.7.5. If the member returns from leave on Saturday, regardless of the hour, Saturday is a day of leave. This rule also applies if return is on Sunday. (The above examples use Monday through Friday as normally scheduled workdays; however, for members on shift work, equivalent schedules will be arranged though the days of the week vary.)

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AFMAN65-116V3 15 MARCH 2007

Figure 29.1. AF Form 985, Report of Travel Time/Leave (JUMPS).

THIS PAGE IS RESERVED FOR FUTURE USE

AFMAN65-116V3 15 MARCH 2007 Figure 29.2. AF Form 1934, Leave Record – Air Reserve Forces.

THIS PAGE IS RESERVED FOR FUTURE USE

399

400

AFMAN65-116V3 15 MARCH 2007

Table 29.1. Leave Accrual Computation of Fractional Entry Month. Leave Accrual Computation of Fractional Entry Month Computation of Fractional Month from date of entry on Active Duty to Last day of Month. Day of Month Entered Active Duty

Days of Leave Accrued

1-6

2 1/2

7-12

2

13-18

1 1/2

19-24

1

25-31

1/2

Table 29.2. Leave Accrual Computation of Fractional Separation Month. Leave Accrual Computation of Fractional Separation Month Computation of Fractional Month from first day of month to Date of Separation. Day of Month Separation

Days of Leave Accrued that Month

1-6

1/2

7-12

1

13-18

1 1/2

19-24

2

25-31

2 1/2

Table 29.3. Example 1: Member on 35 Day Tour. Example 1: Member on 35 Day Tour Member is ordered to duty for 35 days from 11 January to 14 February with 1 day allowable travel time for travel to the duty station and 1 day allowable travel time for return home upon completion of the tour. Days in Pay Status

Days of Period

Accrued Leave

10-31 Jan

21

22

1-15 Feb

15

1 1/2

TOTALS

37

3 1/2

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Table 29.4. Example 2: Member on 180 Day Tour. Example 2: Member on 180 Day Tour Member is ordered to duty for 180 days from 25 January to 24 July with 1 day allowable travel time for travel to the duty station and 1 day allowable travel time for return home upon completion of the tour. Days in Pay Status

Days of Period

Accrued Leave

24-31 Jan

7

1

1-28 Feb (29 and 30 constructive 30 days)

2 1/2

1-31 Mar

30

2 1/2

1-30 Apr

30

2 1/2

1-30 May

30

2 1/2

1-30 Jun

30

2 1/2

1-25 Jul

25

2 1/2

TOTALS

182

16

Table 29.5. Decision Logic Table for Charging Leave. Decision Logic Table for Charging Leave

RULES

On a If the member performed the majority (over 50 percent) of non-duty scheduled duty day

Then duty status is

1

Departs or signs up for space-available travel

Duty

X

2

X

Leave

3

X

Duty

4

Returns

X

Duty

5

X

Leave

6

X

Leave

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AFMAN65-116V3 15 MARCH 2007

Table 29.6. Example of Computation of Leave. Example of Computation of Leave Days in Pay

Days of

Period (Inclusive Days)

Status

Accrued Leave

5-30 Sep (includes 2 days allowable travel time)

26

2 1/2

1-31 Oct

30

2 1/2

1-30 Nov

30

2 1/2

1-31 Dec

30

2 1/2

1-31 Jan

30

2 1/2

1-28 Feb (29 and 30 Feb constructive days)

30

2 1/2

1-31 Mar

30

2 1/2

1-30 Apr

30

2 1/2

1-31 May

30

2 1/2

1-30 Jun (includes 3 days allowable travel time)

30

2 1/2

1 Jul (1 day allowable travel time)

1

1/2

TOTALS

297 (in pay status)

25 1/2 days of accrued leave

Table 29.7. Example 1 of DD Form 1351-2. Example 1 of DD Form 1351-2 DATE 1992

LOCAL TIME 24 HR CLOCK

3 Sep

Dep

0830

PLACE Phoenix AZ

MODE OF TRAVEL

REASON FOR STOP

PA

ALLOWABLE TRAVEL TIME/LEAVE 2 days constructive allowable travel time. Member started to travel early on own time.

3 Sep

Arr

1500

3 Sep

Dep

1530

3 Sep

Arr

2100

4 Sep

Dep

0600

4 Sep

Arr

1130

Las Vegas NV

MA PA

Hawthorne NV

CR PA

Mather AFB CA

MC

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Table 29.8. Example 2 of DD Form 1351-2. Example 2 of DD Form 1351-2 DATE 1992

LOCAL TIME 24 HR CLOCK

24 May

Dep

0930

PLACE Mather AFB CA

MODE OF TRAVEL

REASON FOR STOP

PA

ALLOWABLE TRAVEL TIME/ LEAVE 24-27 May - excess travel time charged to 3 day’s leave. No charge to leave if member remained in duty status at Mather AFB CA.

24 May

Arr

1200

27 May

Dep

1430

27 May

Arr

1730

27 May

Dep

1800

27 May

Arr

1810

Sky Harbor IAP AZ

CM TP

Spokane WA

27 May - 1 day allowable travel time from Mather AFB to Fairchild AFB. TDY

CA Fairchild AFB WA

TDY

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Table 29.9. Example 3 of DD Form 1351-2. Example 3 of DD Form 1351-2 DATE 1992

LOCAL TIME 24 HR CLOCK

12 Jun

Dep

0600

PLACE Fairchild AFB WA

MODE OF TRAVEL

REASON FOR STOP

PA

ALLOWABLE TRAVEL TIME/ LEAVE 12-23 Jun - 12 days leave. AF 988 must be furnished to CBPO by training supervisor, Spokane WA.

12 Jun

Arr

0610

12 Jun

Dep

0920

12 Jun

Arr

1300

23 Jun

Dep

1145

24 Jun

Arr

0015

24 Jun

Dep

0230

24 Jun

Arr

0330

28 Jun

Dep

0600

28 Jun

Arr

0700

28 Jun

Dep

0815

1 Jul

Arr

1215

Spokane WA

CM TP

Phoenix AZ

LV TP

Miami IAP FL

CM

24 Jun - 1 day allowable travel time.

GB Homestead AFB FL

TDY GB

Miami IAP FL

28 Jun - 1 Jul - 4 days constructive allowable travel time. See note below for explanation. CM

PA Phoenix AZ

MC

NOTE: Constructive allowable travel time computed on basis of number of miles from Homestead AFB, FL to home, Phoenix, AZ. (Member was ordered to active duty for 295 days plus travel time from 7 Sep 1984 to 28 Jun 1985. Member is ordered from home, Phoenix, AZ to Mather AFB; from there TDY to Fairchild AFB, WA and Homestead AFB, FL and return home. Modes of transportation authorized were commercial aircraft and private automobile.)

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Table 29.10. A06 – Leave Days Paid Only and PRA Flag. A06 - Leave Days Paid Only and PRA Flag If reporting leave accrued for regular duty periods and for Desert Shield/Storm, submit two A06’s. For the complete A06 format, see Table 2.6. For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

Explanation

COMMON DATA

1-15

See common data Table 2.4. or Table 2.5.

FILLER

16-27

Leave blank.

LEAVE FINAL INDICATOR

28

This entry will overlay data already on the MMPA. 1. Enter an “X” if all career leave days sold are being reported. 2. Otherwise, leave blank.

DESERT SHIELD/STORM INDICATOR

29

Complete this field only if reporting leave accrued during Desert Shield/Storm. 1. Enter “X” if member did not perform during Desert Shield/Storm. 2. Leave blank if member did not perform during Desert Shield/Storm.

PRIOR SERVICE DAYS PAID

30-32

Prior service days paid. Do not leave blank. This entry will overlay the MMPA total number of days leave paid. 1. Zero-fill if no days were paid. 2. May not be more than 600. 3. The third position indicates half-days of leave 0 (zero) or 5.

FILLER

33-39

Leave blank.

CUMULATIVE DAYS SEA PAY

40-43

Must be blank for Air Force.

FILLER

44-56

Leave blank.

PRA-FLAG

57

Y for long A06. Action indicator CC 58 blank.

LEAVE ONLY INDICATOR

58

For Air Force, Enter an “X”. P - If PRA-Flag, short A06 CC 57 “Y”.

FILLER

59

Leave blank.

VESSEL CATEGORY CODE

60

Must be blank for Air Force.

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A06 - Leave Days Paid Only and PRA Flag If reporting leave accrued for regular duty periods and for Desert Shield/Storm, submit two A06’s. For the complete A06 format, see Table 2.6. For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

Explanation

FILLER

61-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “A06” in card columns 75-77.

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Table 29.11. C11 – Payment of Unused Accrued Leave. C11 - Payment of Unused Accrued Leave C11 Processing Rules The C11 must be submitted after the update in which the last day of the tour was paid. The C11 will reject if the leave final indicator in the MMPA is a space. Certain members enlisted or commissioned on or after 19 October 1984 and involuntarily discharged after 1 March 1985 before completing initial active duty for training (unsatisfactory performance or misconduct) will forfeit leave at separation. DFAS-DE/FJP will withhold payment. Do not submit a C11 transaction. For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name COMMON DATA APPROPRIATION FY DSGN

Column(s) 1-15 16

Explanation See common data Table 2.4. or Table 2.5. Last digit of the FY in which the tour is completed.

FILLER

17-22

Leave blank.

TOUR END DATE

23-28

Year, month, and last day of tour (include allowable travel time). (Do not use the 31st of any month.)

SAVE LEAVE BALANCE

29-31

1. The actual number of days of unused accrued leave to a member's credit as of 31 Aug 1976. 2. Report zeros if member has no leave accrued as of 31 Aug 1976.

FY CURRENT

32-33

Last two digits of current FY.

LEAVE ACCRUED CFY

34-36

1. Three digits to show number of leave days and half days accrued during current FY. 2. Report zeros if APPROPRIATION FY DSGN (position 16) and TOUR END DATE (positions 23-28) are prior FY. 3. Zero-fill for no leave accrued. 4. If zero-filled, LEAVE TAKEN CFY (position 37-39) must be zero-filled. 5. Enter a “5” in third position to report accrual of half-day.

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C11 - Payment of Unused Accrued Leave C11 Processing Rules The C11 must be submitted after the update in which the last day of the tour was paid. The C11 will reject if the leave final indicator in the MMPA is a space. Certain members enlisted or commissioned on or after 19 October 1984 and involuntarily discharged after 1 March 1985 before completing initial active duty for training (unsatisfactory performance or misconduct) will forfeit leave at separation. DFAS-DE/FJP will withhold payment. Do not submit a C11 transaction. For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

Explanation Examples: a. For 3 days' leave accrual, enter 030. b. For 3 1/2 days', enter 035. c. For 15 days’ leave accrual, enter 150. d. For 15 1/2 days’, enter 155.

LEAVE TAKEN CFY

37-39

Three digits to show number of leave days taken in the current FY. 1. Zero-fill if LEAVE ACCRUED CFY (positions 34-36) are zeros. 2. Third position must be “0.” 3. If member did not take any leave, enter 000 (all zeros). Examples: a. For 3 days’ leave taken, enter 030. b. For 15-days’ leave taken, enter 150.

1PFY

40-41

Last two digits of first prior FY.

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C11 - Payment of Unused Accrued Leave C11 Processing Rules The C11 must be submitted after the update in which the last day of the tour was paid. The C11 will reject if the leave final indicator in the MMPA is a space. Certain members enlisted or commissioned on or after 19 October 1984 and involuntarily discharged after 1 March 1985 before completing initial active duty for training (unsatisfactory performance or misconduct) will forfeit leave at separation. DFAS-DE/FJP will withhold payment. Do not submit a C11 transaction. For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name LEAVE ACCRUED 1ST PRIOR FY

Column(s)

Explanation

42-44

Three digits to show number of leave days and half days accrued during the first prior FY. 1. Zero-fill if APPROPRIATION FY DSGN (position 16) and TOUR END DATE (positions 23-28) are second prior FY. 2. Zero-fill for no leave accrual. 3. If zero-filled, LEAVE TAKEN 1PFY (position 45-47) must be zero-filled. 4. Enter 5 in third position to report accrual of half-days. See examples in LEAVE ACCRUED CFY field (positions 34-36) above.

LEAVE TAKEN 1ST PRIOR FY

45-47

Three digits to show number of leave days taken in the first prior FY. 1. Zero-fill if LEAVE ACCRUED 1PFY (positions 42-44) is zero-filled. 2. Third position must be 0 (zero). ***See examples in LEAVE TAKEN CFY (positions 37-39) field for examples of leave entries.

2PFY

48-49

Last two digits of second prior FY.

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C11 - Payment of Unused Accrued Leave C11 Processing Rules The C11 must be submitted after the update in which the last day of the tour was paid. The C11 will reject if the leave final indicator in the MMPA is a space. Certain members enlisted or commissioned on or after 19 October 1984 and involuntarily discharged after 1 March 1985 before completing initial active duty for training (unsatisfactory performance or misconduct) will forfeit leave at separation. DFAS-DE/FJP will withhold payment. Do not submit a C11 transaction. For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name LEAVE ACCRUED 2PFY

Column(s)

Explanation

50-52

Three digits to show number of leave days and half days accrued during the second prior FY. 1. Zero-fill for no leave accrual. 2. If zero-filled, LEAVE TAKEN 2PFY (positions 53-55) must be zero-filled. 3. Enter 5 in third position to report accrual of half-day. ***See examples in the LEAVE ACCRUAL CFY field (positions 34-36) above.

LEAVE TAKEN 2PFY

53-55

Three digits to show number of leave days taken in the second prior FY. 1. Zero-fill if LEAVE ACCRUED 2PFY (positions 50-52) is zero-filled. 2. Third position must be zero. ***See Examples in LEAVE TAKEN CFY field (positions 37-39) above.

MILITARY PERSONNEL CLASSIFICATION

56

Appropriate military personnel class code: O - Commissioned officer (alpha 0) W - Warrant officer E - Enlisted member

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C11 - Payment of Unused Accrued Leave C11 Processing Rules The C11 must be submitted after the update in which the last day of the tour was paid. The C11 will reject if the leave final indicator in the MMPA is a space. Certain members enlisted or commissioned on or after 19 October 1984 and involuntarily discharged after 1 March 1985 before completing initial active duty for training (unsatisfactory performance or misconduct) will forfeit leave at separation. DFAS-DE/FJP will withhold payment. Do not submit a C11 transaction. For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name DESERT SHIELD/STORM INDICATOR

Column(s)

Explanation

57

1. Enter “X” if duty is for the period of Desert Shield/Storm. If “X”, the duty tour end date must be greater or equal to 900801. 2. Leave blank if the leave is not for duty during Desert Shield/Storm.

FILLER

58-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “C11” in card columns 75-77.

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AFMAN65-116V3 15 MARCH 2007 Chapter 30 FEDERAL/STATE INCOME TAX AND FEDERAL INSURANCE CONTRIBUTIONS

30.1. Section A – General. 30.1.1. Authority. 30.1.1.1. This chapter contains information relating to federal and state taxes, Federal Insurance Contributions Act (FICA), including Social Security and Medicare, taxable wages and withholdings. Also see DoDFMR, Volume 7A, chapter 1 (FITW and SITW) and chapter 2 (FICA). 30.1.1.2. DoD, as an employer, is required by law to report federal, state, Social Security, and Medicare taxable wages (income) to the Internal Revenue Service (IRS), Social Security Administration (SSA) and state taxing authorities on a yearly basis for each employee (member). 30.1.1.3. Additionally, DoD is required to withhold federal, Social Security, Medicare and state (if applicable) taxes from each employee. 30.1.1.4. This information is reflected on a member’s LES and TD Form W-2, Wage and Tax Statement. 30.1.1.5. DJMS-RC Processing Section (DFAS-DE-FJPA) is responsible for adjusting taxable wages and withholdings for RC members for the current year. 30.1.1.6. Reserve and Guard members can be paid by either the Active duty JUMPS System or the Reserve Pay System (DJMS-RC), or both, depending on the type of duty performed. 30.1.1.7. W-2s for Members Paid on JUMPS/JSS-AC. 30.1.1.7.1. TD Forms W-2 issued with Employee Identification Number (EIN) 84-9990000 are issued by JUMPS (the Joint Uniform Military Pay System for active duty). 30.1.1.7.2. Questions, problems, corrections, etc., encountered with TD Forms W-2 with EIN 84-9990000 should be directed to DFAS-DE/FJPA, 6760 East Irvington Place, Denver, CO 80279-3000. 30.1.1.8. W-2s for Members Paid on DJMS-RC. 30.1.1.8.1. TD Forms W-2 issued with EIN 84-9980000 are issued by DJMS-RC. 30.1.1.8.2. Questions, problems, corrections, etc., for current year wages or taxes should be directed to DFAS-DE/FJPA. Corrections to prior years’ W-2 with EIN 84-9980000 should be directed to DFAS-DE/FJPR, 6760 East Irvington Place, Denver, CO 80279-3000. 30.1.2. Federal Taxable Wages. See DoDFMR, Volume 7A, table 7-1-1, to determine what entitlements are subject to federal taxation. Taxable wages are reported (and taxes withheld) in the year wages are paid (based on the check date). Federal and state taxable wages are reduced when debts for overpayments of taxable wages are collected, if the overpayment is collected in the same year it was made. 30.1.2.1. Income Tax Returns. It is the policy of the federal government that members are responsible for filing federal and state income tax returns and for paying their taxes. Commanders should advise members of this policy. Refer members to the base legal office for guidance on filing tax returns.

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30.1.3. Social Security Numbers (SSNs). 30.1.3.1. Requirement. 30.1.3.1.1. Each member on DJMS-RC is responsible for obtaining a Social Security Number (SSN) for crediting FICA wages for social security coverage and for identification (see AFI 36-3203). This number is the member’s service identification number. 30.1.3.1.2. For a change in name, the member submits OAAN 7003, Request for Change in Social Security Record, to the Social Security Administration (SSA) district office nearest the member’s home. 30.1.3.1.3. The Payroll office (PO) ensures changes in name and SSN are submitted through PDS upon receipt of documents from member and notification is received in the PO of actions pending. 30.1.3.1.4. For Active Air Guard Reserve, see Chapter 24, “Payments by DJMS-AC” and Chapter 43, “DFAS-DE Unique Transactions – D01, D02, and PDS” for JUMPS/JSS-AC name change transactions. 30.1.4. Social Security and Medicare Coverage. For advice and assistance regarding Social Security and Medicare benefits and claims, use the facilities of nearest Social Security Administration Field Office except: 30.1.4.1. National Capital Region. Use the facilities of Social Security Administration Field Office, 814 H Street NW, Washington DC 20203. 30.1.4.2. Far East. Use the facilities of the Social Security Administration Field Office, Federal Building, Civic Center, San Francisco CA 94102. 30.1.4.3. Europe, Near and Middle East, Eastern Canada, Iceland, and Greenland. Use the facilities of the Social Security Administration Field Office, Post Office Building, Baltimore MD 21203. 30.1.4.4. Caribbean, Central and South America. Use the facilities of the Social Security Administration Field Office, 34 South West First Street, Miami, FL 33130, unless a social security field office has been established in this particular area. 30.1.5. TD Form W-4, Employee’s Withholding Allowance Certificate. When a member first reports for duty or whenever a member’s tax status changes, the member submits a TD Form W-4. Information reflected in the TD Form W-4 is used to establish or change FITW or SITW data and deduction factors on a member’s Master Military Pay Account (MMPA). Submit an A06 transaction (see Table 2.6.) to establish state of legal residence. To change state of legal residence, submit an A17 transaction (see Table 30.2.). 30.1.5.1. Change in Marital Status or Number of Allowances. When a member submits a TD Form W-4 to change marital status or the number of allowances, determine what data must be changed by looking at the member’s MMPA or current LES. 30.1.5.1.1. If the member is now claiming a different marital status, input an A17 transaction to update the MMPA. (See Table 30.2.) 30.1.5.1.2. If the member changes the number of allowances, input an A17 transaction (see Table 30.2.).

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AFMAN65-116V3 15 MARCH 2007 30.1.5.2. Additional Withholding. When a member submits a TD Form W4 to start, stop, or change an additional FITW or SITW amount, input an A17 transaction. (See Table 30.2.) 30.1.5.2.1. Members may increase the amount withheld by adding the number of options to the TD Form W-4 at the rate of $1.00 per day but not more than 84 options (84 x $1.00 = $84.00 per day). 30.1.5.2.2. Member must indicate 0 (zero) exemptions on the TD Form W-4 in order to claim additional amounts (26 U.S.C. 3402(a)). 30.1.5.2.3. To stop the additional FITW or STIW amount, input the A17 transaction and zero-fill additional options. (See Table 30.2.) 30.1.5.3. Exemption from Withholding. When a member submits a TD Form W-4 claiming exemption from withholding, advise the member that there must have been no tax liability in the previous year and the member anticipates none in the current year. 30.1.5.3.1. A TD Form W-4 for exemption from withholding is only valid for the calendar year in which it is submitted. If a member wants to continue the exempt status in the next year, a new TD Form W-4 must be submitted by 15 February of the next calendar year. 30.1.5.3.2. If, during the year, a member determines that there will not be a tax liability in the current year, a new TD Form W-4 claiming a valid election and number of exemptions must be submitted. 30.1.5.3.3. If the member determines that there will be a tax liability in the next year, a new TD Form W-4 must be submitted by 1 December of the current year to be effective on 1 January of the new year. 30.1.5.3.4. To exempt member’s wages, process an A17 transaction with a value of “80” in the ‘FITW Exemption’ field (CP 17-18). See Table 30.2. for A17 format. 30.1.5.4. Submission of TD Forms W-4 to IRS. DFAS-DE is required to submit TD Forms W-4 data to the IRS when: 30.1.5.4.1. The employee claims more than 10 withholding allowances, or 30.1.5.4.2. The employee claims total exemption from withholding due to no tax liability. 30.1.5.5. RC Payroll Office Responsibilities for TD Forms W-4. The payroll office must honor a member’s TD Form W-4 submission, unless the IRS gives written notification specifically stating that a member is not entitled to claim exempt status or is not entitled to the number of withholding allowances claimed on the TD Form W4. However, if the number of allowances claimed on the member’s TD Form W-4 is greater than ‘10’, exempt from FITW and/or SITW, enter an exempt reason code in CP 39. See Table 30.2. for A17 format. When written notice is received from IRS, the payroll office must comply with the IRS determination letter effective with the processing month of receipt. 30.1.5.5.1. The payroll office should forward the original IRS determination letter, after processing of non-exempt or reduced withholding allowances has been completed, to DFAS-DE; retain a duplicate copy; and send a duplicate copy to the member. 30.1.5.5.2. If, after the receipt of the determination letter, the member brings in a new determination letter (with a more recent date) authorizing him or her a larger number of exemptions

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or an exempt status, the payroll office must honor the new determination if the member’s does not claim from withholding, or the number of withholding allowances is consistent with the IRS letter. 30.1.5.5.3. No refunds are to be given to the member for the period of the lower exemption or nonexempt status. 30.1.5.5.4. The payroll office should submit an A17 transaction to process the TD Form W-4. 30.2. Section B – Federal Income Tax Withholding (FITW). 30.2.1. To Correct/Adjust Federal Taxable Wages Reported. 30.2.1.1. Current Year. Correction or adjustment requests for current year should be directed to DFAS-DE/FJPA. Please include SSN, name, current address, telephone number, point of contact, and reasons. 30.2.1.2. Prior Year. 30.2.1.2.1. A member’s prior year’s federal taxable wages may be corrected (increased or decreased) by DFAS-DE only when wages were previously reported incorrectly to IRS on the TD Form W2. 30.2.1.2.2. DFAS-DE/FJPR will issue a TD Form W-2c, Statement of Corrected Income and Tax Amounts, based on the Employer Identification Number (84-9980000). 30.2.2. FITW Withholding Rates. See DoDFMR, Volume 7A, chapter 1, for additional guidance. 30.2.2.1. To Correct/Adjust FITW Wages. 30.2.2.1.1. Current Year: Correction or adjustment requests for current year should be directed to DFAS-DE/FJPA. Please include SSN, name, current address, telephone number, POC, and reasons. 30.2.2.1.2. Prior Year: A member’s prior year federal withholding amounts may be corrected (increased or decreased) by DFAS-DE only when FITW was previously reported incorrectly on the TD Form W-2. DFAS-DE/FJPR will issue a corrected TD Form W-2c. Prior year federal tax cannot be refunded. The member must settle any differences with IRS, using the income tax filing procedures. 30.2.3. Computation of Federal Income Tax Deductions. Use the most current “daily” tax withholding rate published by the IRS in the IRS FITW Daily/Miscellaneous Table. 30.3. Section C – Social Security (FICA) and Medicare Withholding. 30.3.1. Social Security and Medicare Taxable Wages. Between 1 January 1957 to 31 December 1990, FICA wages and withholdings were deducted and reported as one amount. Beginning in January 1991, the IRS required FICA to be separately deducted and reported as Social Security and Medicare. See DoDFMR, Volume 7A, chapter 2. Only basic pay is subject to Social Security and Medicare taxation and withholding. See DoDFMR, Volume 7A, paragraph 70203f, to calculate Social Security and Medicare taxable wages. 30.3.1.1. To Correct/Adjust FICA.

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AFMAN65-116V3 15 MARCH 2007 30.3.1.1.1. Current Year. Correction or adjustment requests for current year should be directed to DFAS-DE/FJPA. Please include SSN, name, current address, telephone number, POC, and reasons. 30.3.1.1.2. Prior Year. A member’s prior year Social Security or Medicare wage may only be corrected by DFAS-DE if a DFAS-DE system or administrative error resulted in incorrect reporting of withholdings on the TD Form W-2 and/or MMPA. 30.3.1.2. In such situations, payroll offices must notify DFAS-DE/FJPR and request a TD Form W-2c be issued. However, DFAS-DE can only refund up to three prior year’s withholdings and only when the withholding was originally over collected. SSA prohibits refunds after 3 years. 30.3.1.3. Employee Wage Record. Members may request a copy of their wage record for Social Security and Medicare purposes by contacting a local SSA office. Members stationed overseas should address their requests to: Social Security Administration PO Box 57 Baltimore, MD 21203

30.4. Section D – State Income Tax Withholding (SITW)/Wages. 30.4.1. State Taxable Wages. Items of pay that are subject to state taxation if they are subject to federal taxation. 30.4.1.1. To Correct/Adjust State Taxable Wages. 30.4.1.1.1. Current Year. Contact DFAS-DE/FJPA to correct (increase or decrease) a member’s state taxable wages. 30.4.1.1.2. Prior Year. Prior year state wages may be corrected (increased or decreased) by DFAS-DE/FJPR only when the wages were previously reported incorrectly on the TD Form W-2. DFAS-DE will issue a TD Form W-2c. 30.4.2. Actions that Affect SITW Computations. 30.4.2.1. Declare or Change State of Legal Residency. New members must declare a state of legal residence within 6 months of accession using DD Form 2058, State of Legal Residence Certificate. Members changing state of legal residence must execute a DD Form 2058, in triplicate. 30.4.2.1.1. The original is submitted to the payroll office; 30.4.2.1.2. The second copy is provided to the member for his/her records; 30.4.2.1.3. The third copy is retained at the payroll office until it is disposed of in accordance with AFMAN 37-139; and 30.4.2.1.4. The effective date of the change in legal residence is the processing date of either the A06 or A17 transaction (See Table 2.6. for the A06 transaction and Table 30.2. for the A17 transaction). 30.4.2.2. Declaration of Exemption from State Withholding. Members who are residents of states that grant exemption based on specific residency requirements can claim exemption using either

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the TD Form W-4, DD Form 2058-1, or a specific state form designated by the state to be used to authorize exemption. 30.4.2.3. States with Non-Residency Requirements. The following states have unique requirements which affect military members who are legal residents. An active duty member from California, Connecticut, Idaho, Missouri, New Jersey, New York, Oregon, Pennsylvania, or Vermont may claim exemption because of non-residency. If a member performs active duty at a location outside of his/her state of legal residence, and his/her abode has been outside of the state of legal residence, current military pay earned may be exempted from SITW. Process an A17 transaction with a value of ‘80’ in the ‘SITW Exemption’ field and a ‘1’ in the ‘SITW Exempt Reason’ field (CP 39). See Table 30.2. for the A17 format. 30.4.2.4. Change of Marital Status and Number of Allowances. Submit an A17 transaction to change both federal and state exemptions and status (see Table 30.2.). 30.4.3. SITW Withholding Rates. 30.4.3.1. State income taxes are withheld from the pay of those members whose state(s) of legal residence have formalized agreements with the United States Department of Treasury for state income tax withholding (SITW). The amount of SITW deduction must approximate the withholding requirements designated by state law. 30.4.3.2. Items pay are subject to SITW if they are subject to FITW. 30.4.3.3. DFAS-DE has no authority to collect delinquent state taxes from a member’s pay. Once a member changes their state of legal residence, SITW cannot be refunded for the prior state. SITW cannot be collected for prior tax years. 30.4.3.4. Prior year SITW deductions cannot be refunded to the member by DFAS-DE under any circumstances. The member must contact the state to obtain any prior year SITW refunds. 30.5. Section E – TD Form W-2. 30.5.1. Deficiencies in Tax Accounts. If a member knows there is a deficiency in their tax account, or is notified in person by a local IRS agent that there is a deficiency, the member should try to resolve matter at once so that a levy may be avoided. The member may seek advice from legal authorities. 30.5.2. TD Form W-2, Wage and Tax Statement. 30.5.2.1. General. 30.5.2.1.1. DFAS-DE/FJR produces TD Form W-2s for all members who were paid by DJMS-RC during the calendar year, including members who separated and retired during the year. 30.5.2.1.2. The TD Form W-2 is produced and mailed each January following the calendar (tax) year (i.e., the 1992 TD Form W-2 is produced and mailed to members in January 1993). 30.5.2.1.3. TD Forms W-2 will reflect the entire calendar year taxable wages and withholdings, even if the member had a break in service during the year. 30.5.2.2. Pension Plan. 30.5.2.2.1. Per Title 26 U.S.C. 219(g)(5)(A)(iii) and (6)(A), Guard and Reserve members who complete more than 90 days active duty time during a calendar year are considered to be cov-

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AFMAN65-116V3 15 MARCH 2007 ered under a qualified pension plan and block 15 of the TD Form W-2 should be marked. Active duty days do not include training days. Currently, DJMS-RC does not differentiate between what is an actual training day and what is an active duty day. Therefore, TD forms W-2 issued from DJMS-RC will not have block 15 marked. 30.5.2.2.2. Guard and reserve members who served an extended active duty tour (90 days or more) during the calendar year, and were paid by DJMS-AC, will receive a TD Form W-2 with block 15 marked. 30.5.2.3. Duplicate TD Forms W-2. Requests for duplicate (reissue) TD Form W-2 may be processed by any payroll office via the 5-Year Tax History System. Request can be for local printing (if capability exists) or central site printing. Refer to the “5-Year Tax History Users’ Guide” (a separate manual) for information on use of the 5-Year Tax History System. 30.5.2.4. TD Forms W-2c, Statement of Corrected Income and Tax Amounts. Payroll offices do not issue corrected TD Form W-2s for members. 30.5.2.4.1. The payroll office notifies DFAS-DE/FJPA (if original W-2 EIN is 84-9990000) to correct W-2s issued by JUMPS (active duty system), or DFAS-DE/FJPR (if original W-2 EIN is 84-9980000) to correct W-2s issued by DJMS-RC, and requests a TD Form W-2C for TD Forms W-2 believed to be in error. NOTE: Since a Reserve or Guard member could be paid by the DJMS-AC (the active pay system) (EIN is 84-9990000) and DJMS-RC (the reserve pay system) (EIN is 84-9980000), it is important to specify the TD Form W-2 that is in question, and give the EIN. 30.5.2.4.2. Include, SSN, name, address, phone number, and reason the TD Form W-2 may be in error. 30.5.2.4.3. Provide backup documents, if necessary. 30.5.2.4.4. The member should sign the request and mail to: DFAS-DE/FJPA (Active Duty Pay System for EIN 84-9990000) or DFAS-DE/FJPR (Reserve Pay System for EIN 84-9980000), 6760 East Irvington Place, Denver, CO 80279-3000. 30.5.2.4.5. DFAS-DE/FJPR will complete a DJMS-RC request for manual TD Form W2c and forward it to DFAS-DE/FJFAB. This must be accomplished manually for all tax years, as there is no programmatic interface between DJMS-RC and the 5-Year Tax History System. DFAS-DE/FJFAB will update the five-year tax history which will generate a TD Form W2c to be mailed to the member.

30.6. Section F – Notice of Levy, TD Form 668-W. 30.6.1. IRS Form 668-W, Notice of Levy 30.6.1.1. Authority. The Treasury Department issues a TD Form 668-W, Notice of Levy on Wages, Salary and Other Income, against members for income tax due and for which the IRS is unable to make collection (see DoDFMR, Volume 7A, chapter 1). 30.6.1.2. Internal Revenue Service. The IRS must serve the TD Form 668-W on DFAS-DE/FJPG. If IRS presents a TD Form 668-W to the unit of assignment, the unit returns the notice to IRS with information to serve the notice on DFAS-DE/FJPG. 30.6.1.3. DFAS-DE/FJPG Procedures for TD Form 668-W Actions.

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30.6.1.3.1. Receives the TD Form 668-W with two attachments: 30.6.1.3.1.1. Notice 110-A, Instructions for Responding to a Notice of Levy on Wages, Salary and Other Income, and 30.6.1.3.1.2. TD Form 668-P, Statement of Personal Exemptions. 30.6.1.3.2. Pulls Notice 110-A and send TD Form 668-W with TD Form 668-P to the RC payroll office for counseling of the member and completion of the forms. The RC payroll office returns the completed forms to DFAS-DE/FJPG. 30.6.1.3.3. Upon receipt of the completed forms DFAS-DE/FJPG prepares check cancellation and determines amount of check to be issued member and amount of check to be issued to IRS. Prepares interoffice memo to DFAS-DE/FJFA. 30.7. Section G – Earned Income Credit (EIC). 30.7.1. General. EIC is a special credit for certain persons who work. The credit reduces the amount of tax a person owes (if any), and is intended to offset some of the increases in living expenses and social security taxes. A military member on extended active duty outside the United States is considered to live in the United States during that duty period. Extended active duty means the member was called or ordered to duty for an indefinite period, or for a period of more than 90 days. Once members begin serving the extended active duty, they are still considered to have been on extended active duty even if they serve less than 90 days. 30.7.2. Entitlement Criteria. EIC is available to individuals whose earned income, and adjusted gross income, are below the thresholds as established by the Internal Revenue Service (IRS). The earned income, and adjusted gross income, threshold varies depending on whether the member has one qualifying child, two or more qualifying children, or no qualifying child. Member should refer to IRS Publication 596 for further information. 30.7.3. Earned Income. The term earned income includes all taxable items of pay as well as any non-taxable earned income (NTEI). 30.7.3.1. NTEI for military members includes basic allowance for quarters (BAQ), basic allowance for subsistence (BAS), ROTC subsistence, and wages that are excluded by the combat zone tax exclusion (CZTE). 30.7.3.2. The actual cash value paid for BAQ, BAS, and ROTC subsistence is included in NTEI unless the member is provided housing and/or meals. An imputed in-kind value is included for these members. 30.7.3.3. NTEI amounts are maintained on the member’s MMPA, tax deduction data screen, under the area EIC amounts. Amounts are updated on a monthly basis. The total of all NTEI amounts is provided to the member on the TD Form W-2, wage and tax statement, in block 13 along with code Q. 30.7.4. Advanced Payment of Earned Income Credit (APEIC). The current Defense Joint Military Pay System – Reserve Component does not have the capability to provide APEIC payments to members.

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30.8. Section H – Combat Zone Exclusion. Some members may be qualified for the combat zone tax exclusion because of direct support of military operations in a combat zone. Refer to DoDFMR, Volume. 7A, paragraph 70103, for entitlement determination information. 30.8.1. Input an A90 transaction (see Table 30.3.) for members that were or currently are paid by DJMS-RC and are qualified for the combat zone tax exclusion. Combat zone country code input will be edited against DJMS-AC Table 154. Access to view or print this table can be accomplished via transaction ID ‘JWMM’ on DJMS-AC. 30.8.2. The A90 transaction will be used to collect data in DJMS-RC and to determine the tax and wage exclusion amounts. Applicable tax refunds will be issued on the first Code 1 after the Code 3 pay updates. Applicable wages will be excluded on the W-2, Wage and Tax Statement. 30.8.3. Information required on the A90: 30.8.4. Use the actual combat zone codes. If a member was not in the combat zone, but qualifies under “direct support of military operations,” and was approved, use the combat zone he/she was supporting. 30.8.5. Do not use any future date in the A90 transaction. 30.8.6. The A90 transaction start date and stop date must be in the same calendar year. 30.8.7. Limit the A90 stop date to the current pay run date. If the member is in the combat zone from 1 April through 20 May (and it is now April), submit one A90 for the month of April. Wait until May to submit an A90 for 1 May through 20 May. 30.8.8. The UH022-777, Combat Zone Tax/Wage Exemption Report, in microfiche, is produced on the Code 3 update. This report provides the monthly wage exemption and tax refund (if applicable) data. The payroll office should reconcile this report monthly. 30.9. Leave Earned in a Combat Zone (CZ) or Qualified Hazardous Duty Area (QHDA). 30.9.1. The value of leave earned while member is on active duty in a CZ, or QHDA, is excludable from wages when sold. For officers, the value of leave that may be excluded is limited to the maximum enlisted amount for the month of service to which the leave was earned, less the amount of regular wages already excluded for that month. The term maximum enlisted amount refers to the highest amount payable to the highest enlisted grade, plus imminent danger pay if entitled. For enlisted and warrant officer grades, there is no limit to the exclusion amount. 30.9.2. When a C1 transaction processed for leave sold or used, and the C11 end date is equal to or falls within the same month as the A90 transaction end date, the system will compute CZTE based on the start and stop date of the A90 transaction. For example, if a member was in a CZ from January 1 through January 30 and C11 was processed for 2.5 days of leave sold or used, system would compute CZTE for 2.5 days. However, if member was in a CZ from October 1 through November 12 and C11 is processed in November for 3.5 days of sold or used leave, system would compute CZTE for 1 day. This is due to the fact that the A90 transaction for the month of November contains start and stop dated of November 1 and November 12. These dates equate to 1 day of earned leave while in a CZ when the member was entitled to 3.5 days leave. In a case such as this, the RPO submits and MPO to DFAS-DE/FJPR to adjust taxable income. See Figure 30.2. for a sample MPO.

AFMAN65-116V3 15 MARCH 2007 Figure 30.1. TD Form W-4, Employee’s Withholding Allowance Certificate.

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Figure 30.2. DD Form 114, Military Pay Order (Adjust Taxable Income).

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AFMAN65-116V3 15 MARCH 2007 Table 30.1. U.S. Territories and Possessions Codes. U.S. Territories and Possessions Codes These alphabetic codes are used on the A17 and A08 transactions to identify U.S. Territories and Possessions. Alpha Code

U.S. Territory or Possession

AS

American Samoa

PR

Puerto Rico

CM

Saipan

GU

Guam

VI

Virgin Islands

CZ

Panama Canal Zone

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Table 30.2. A17 – FITW Change. A17 - FITW/SITW Change This transaction changes either the FITW or SITW marital status, number of exemptions, additional tax withholdings or state of legal residence. For common data input in character positions 1-15 and 65-80, see Table 2.4. or Table 2.5. Respectively, for Air National Guard or Air Force Reserve Members. Character Data Element Name COMMON DATA ACTION INDICATOR

Position (CP) 1-15 16

Explanation See common data Table 2.4. or Table 2.5. Must equal either: 1 = State Change 2 = Federal Change 3 = Both SITW and FITW

FITW EXEMPTION

17-18

If CP 16 is ‘1’, must = space. If CP 16 = ‘2’ or ‘3’, CP 17-18 must be a numeric from 0 to 80. When CP 19-20 > 0, CP 17-18 must = 0.

FITW OPTIONS

19-20

Additional withholding. If CP 16 is ‘1’, must = space. If CP 16 = ‘2’ or ‘3’, CP 17-18 must be a numeric from 0 to 84. When CP 17-18 > ‘0’, CP 19-20 must = ‘0’.

FITW MARITAL STATUS

21

If CP 16 is ‘1’, must = space. If CP 16 = ‘2’ or ‘3’, CP 21 must be either ‘M’ (married) or ‘S’ (Single or filing single).

SERVICE COMPONENT

22

If CP 16 is ‘1’, must = space. If CP 16 = ‘2’ or ‘3’, CP 22 must be either ‘R’ or space.

FITW W2 STATE

23-24

If CP 16 is ‘1’ or ‘3’, CP 23-24 must = state code (see appendix E). Change is based on DD Form 2058. If CP 16 = ‘2’, must = space.

STATE PERCENTAGE ARIZONA

25-26

If CP 23-24 = ‘04’, CP 25-26 must equal either ‘10’, ‘20’, ‘22’, ‘28’, or ‘32’. If CP 23-24 is other than ‘04’, CP 25-26 must = space.

27

If CP 23-24 = ‘PR’, CP 27 must be equal to: assigned to a PDS that is Non-CONUS = ‘1’; or assigned to a CONUS PDS = ‘2’. If CP 23-24 is other than ‘PR’, CP 27 must = space.

PUERTO RICO CONUS FLAG

FILLER SITW MARITAL STATUS

28-33 34

Leave Blank If CP 16 is either ‘1’ or ‘3’, CP 34 must be ‘M’ (married) or ‘S’ (single or filing single). If CP 16 = 2, CP 34 must = space.

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A17 - FITW/SITW Change This transaction changes either the FITW or SITW marital status, number of exemptions, additional tax withholdings or state of legal residence. For common data input in character positions 1-15 and 65-80, see Table 2.4. or Table 2.5. Respectively, for Air National Guard or Air Force Reserve Members. Character Data Element Name

Position (CP)

Explanation

SITW EXEMPTION

35-36

If CP 16 is ‘1’, or ‘3’, then CP 35-36 must be a numeric from 0 to 80. When CP 37-38 > 0, CP 35-36 must = 0.

SITW OPTIONS

37-38

Additional withholding. If CP 16 is ‘1’ or ‘3’, CP 37-38 must be a numeric from 0 to 84. If CP 16 = ‘2’, CP 37-38 must be space. When CP 35-36 > ‘0’, CP 37-38 must = ‘0’. When 23-24 = ‘04’, CP 37-38 must = ‘0’.

SITW EXEMPT REASON

39

If CP 35-36 = 80, include reason exempt from SITW: 1. Residency requirement 2. Exempt from FITW

FILLER

40-64

Leave Blank

COMMON DATA

65-80

Common Data, see Table 2.4. or Table 2.5.

426

AFMAN65-116V3 15 MARCH 2007

Table 30.3. A90 – Combat Zone Indicator. A90 - Combat Zone Indicator For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National guard or Air Reserve. Character Data Element Name

Position

Explanation

(CP) COMMON DATA

1-15

See common data Table 2.4. or Table 2.5.

COMBAT ZONE COUNTRY

16-17

See 30.8. "Section H - Combat Zone Exclusion" and DJMS-AC Table 154.

COMBAT ZONE PERFORMANCE START DATE

18-23

YYMMDD of start date of duty in Combat Zone. See 30.8. "Section H - Combat Zone Exclusion".

COMBAT ZONE PERFORMANCE STOP DATE

24-29

YYMMDD of stop date of duty in Combat Zone. Stop date cannot be in future month.

FILLER

30-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “A90” in card columns 75-77.

AFMAN65-116V3 15 MARCH 2007

427 Chapter 31

SGLI AND SSLI – LIFE INSURANCE 31.1. Servicemember’s Group Life Insurance (SGLI). 31.1.1. Authority. 31.1.1.1. A member is automatically covered for $250,000 insurance under SGLI by federal statute (see DoDFMR, Volume 7A, Chapter 47 and subsection 5707). 31.1.1.2. A member may elect not to be insured, or to be insured, in $10,000 increments, from $10,000 to $250,000. 31.1.1.3. See DoDFMR, Volume 7A, table 47-1, rule 1. 31.1.2. Premium Rates. 31.1.2.1. Ready Reservists: See paragraph 570704 in the DoDFMR, Volume 7A. 31.1.2.2. Part-time coverage: See paragraph 570704 in the DoDFMR, Volume 7A. 31.1.3. Elections upon Reentry on Duty After Break in Service. A new period of SGLI coverage begins and new elections must be submitted when a member resumes an obligation to perform duty or reenters on duty in the same uniformed service more than one (1) day following termination of previous obligation or duty. 31.1.4. RC Payroll Office Procedures. 31.1.4.1. Obtains VASGL V8286, Servicemember’s Group Life Insurance Election and Certification. 31.1.4.2. If the member elects reduced or no coverage, see AFI 36-3008, Servicemember’s Group Life Insurance (SGLI) and Veterans Group Life Insurance (VGLI) for further instructions. 31.1.4.3. Reports the selection on the A06 transaction (see Table 2.6.). 31.1.4.4. Enter an “A” in the SGLI OPTION field (position 38) of the TIN A06, unless the member selects other than the standard coverage. See Table 31.2. for SGLI option codes. 31.1.4.5. Submits an A27 transaction when the member wishes to change the amount of coverage (see Table 31.3.). The change is effective upon receipt of the VASGLV8286 at the personnel office. 31.1.4.6. See Chapter 10, “ANG and USAFR Non-Prior Service Members” for special instructions for non-prior-service enlistees. 31.1.5. SGLI Refunds. 31.1.5.1. Description. This section provides procedures for making SGLI refunds for previously collected SGLI premiums. 31.1.5.2. Substantiating Documents. SGLI election is made on SGLV-8286, Servicemember’s Group Life Insurance Election and Certificate. SGLI refunds are initiated on a Department of Defense (DD) Form 139, Pay Adjustment Authorization, or a DD Form 114, Military Pay Order, based on either a declination of insurance coverage or reduced coverage election.

428

AFMAN65-116V3 15 MARCH 2007 31.1.5.3. Responsibilities. The SGLV-8286 is maintained at the military personnel flight (MPF) in the member’s personnel record. When a refund is necessary, the member’s reserve payroll office (RPO) initiates the source document, normally a DD Form 139, for the refund. 31.1.5.4. Unit Procedures. 31.1.5.4.1. Upon receipt of a SGLV-8286, MPF personnel must ensure the member’s pay record is updated with the correct information. Therefore, the MPF sends the SGLI form to the RPO to update the member’s pay record. 31.1.5.4.2. RPOs should advise Air Force Guard and Reserve members to check their leave and earnings statements’ deduction for SGLI with the amount that corresponds to the election on the SGLV-8286. 31.1.5.5. Pay Status Change. 31.1.5.5.1. If a reserve member’s status changes, for example, from a ‘non-pay’ status to active duty, do not prepare a DD Form 139 to refund previously collected SGLI. NOTE: This pay status change will not apply to guard members. 31.1.5.5.2. Input a D18 memo entry (see Table 43.28. for the D18 format) on the member’s pay record which states that the member’s “SGLI premium is paid through (date)”. Based on the ‘paid through date’, suspense an A27 (see Table 31.3. for the A27 format) for future input. 31.1.5.5.3. Input the A27 for the appropriate option, effective the month after the previously paid period had expired. 31.1.5.6. Election Change. 31.1.5.6.1. Effective date for reduced coverage. When a member has elected reduced coverage after entry into the service, the effective date of coverage is the first day of the month following receipt by the uniformed service, and the SGLI deduction starts in the reduced amount the first day of the month following receipt of the member’s election. If the member has changed the amount of SGLI coverage, process the A27 (see Table 31.3. for the A27 format) effective the first full month following the date of the election. 31.1.5.6.2. Effective date for declined coverage. When a member has declined or canceled SGLI coverage after entry into the service, the effective date of termination is the first day of the month following receipt by the uniformed service and the SGLI deduction stops at the end of the month in which the member’s election is received by the service. If the member has declined SGLI coverage, process and A27 (see Table 31.3. for the A27 format) effective the first full month following the date of the election. 31.1.5.6.3. Effective date of refunds. Refunds are not made for a period that is before the effective date of the election for reduced or declined coverage. If, for example, the effective date of the reduced coverage election change is May 6, 1996, the reduced coverage should begin June 1996. If this change did not reflect in the pay system until July, the member would be due a refund for June. 31.1.5.7. DD Form 139 Preparation. 31.1.5.7.1. The RPO will prepare a DD Form 139 or a DD Form 114, as appropriate, to initiate a refund for the incorrect SGLI withholding. The RPO will process the refund using a D02,

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with the Z5 as the component of pay code, as provided in 31.1.5.8., Transaction Processing 1. Input a D18 memo entry explaining the reason for the refund. 31.1.5.7.2. Complete every block of the DD Form 139. The G.A.O. exception block will reflect “N/A”. The explanation/reason for adjustment block must reflect the following information: SGLI Refund Refund Accounting Processing Code (APC): __________ Pay Group: __________ PAS Code: _____________ Original Collection Voucher Number: __________ Original Collection Voucher Date: _____________ Original Collection Voucher Amount: __________ Member’s Mailing Address: _________________ ________________________

_______________

Explanation for SGLI Refund:________________________________________ ________________________________________________________________ _____________________ 31.1.5.7.3. Accounting Classification 31.1.5.7.3.1. If the refund is for Air Force SGLI that was collected as an accounts receivable DV debt, established as a result of non-performance of duty, the accounting classification will be one of the following: Air Force Reserves – 57*3700 50* 6272 721.20 S380100

SGLI/Officers and Enlisted APC: ZZZ120

Air National Guard – 57*3850 56* 4156 543.63 S380100

SGLI/Officers and Enlisted APC: ZZC063

NOTE: * will be the appropriate fiscal year. 31.1.5.7.3.2. If the refund is for prepaid SGLI (for a member in a non-pay status) and a refund must be made instead of suspensing the A27, the Air Force accounting classification for the refund is: 57X6434.0005 S380100 (APC: ZZ5SGL). 31.1.5.8. DFAS Central Site Procedures. In the event the RPO is unable to process the DD Form 139, then DFAS Central Site will process. When the DD Form 139 and SGLV-8286 are received from the member’s unit, ensure each form is complete, correct, and reflects the correct accounting classification. See paragraph 31.1.5.7.C. 31.1.5.8.1. Source document audit. The SGLV-8286 must pass the following checks: 31.1.5.8.1.1. The member’s and witness’ signatures must be present.

430

AFMAN65-116V3 15 MARCH 2007 31.1.5.8.1.2. The date the member and the witness signed the form must be the same date. The witness date cannot be prior to or after the date the member signs the form. 31.1.5.9. Transaction processing. 31.1.5.9.1. Input a D02 (see Table 43.11. for the D02 format) to generate an SGLI refund. Use the APCs referenced in paragraph 31.1.5.7.C for Air Force transactions. The component of pay code for SGLI is Z5. 31.1.5.9.2. Input a D18 memo entry (see Table 43.29. for the D18 format) explaining the reason for the refund.

31.2. ANG State Sponsored Group Life Insurance (SSLI). 31.2.1. Authority. 31.2.1.1. 37 U.S.C. 707, amended by Public Law 93-289, 24 May 1974, provides for a deduction from the pay of ANG members for the payment of a premium under a group life insurance program under certain conditions. 31.2.1.2. The program must be sponsored by the military department of the state in which the member holds ANG membership or by the National Guard Association of such state if the state or association concerned is approved for providing such payments. 31.2.2. Procedures. 31.2.2.1. Member. Prepares and signs AF Form 1548, Authorization to Start, Stop, or Change an Allotment, for Active Duty or Retired Personnel, in three copies, to support the deductions for the state-sponsored group life insurance (see Table 31.1. for preparation instructions for the AF Form 1548 and Figure 31.1. on an example of the form). 31.2.2.2. Distribution of AF Form 1548. 31.2.2.2.1. Original – member’s SDF. 31.2.2.2.2. Second copy – state National Guard association. 31.2.2.2.3. Third copy – member. 31.2.3. Deduction Limitations. 31.2.3.1. Only one deduction per month is permitted for any one member. 31.2.3.2. Only one rate of deduction can apply per month to any one member. Any change in the amount of deduction requires the completion of a new AF Form 1548 by the member. DJMS-RC deducts the prior amount until the effective date of the new amount is reached. 31.2.3.3. Only monthly deductions are authorized. Partial months are not deducted. 31.2.3.4. Deductions from pay are started in the month after the authorization date on the AF Form 1548. DJMS-RC makes deductions whenever a member earns enough pay, and processes deductions for the current and prior months up to a maximum of 4 months. Deductions start with the earliest month in arrears. 31.2.3.5. If, after 4 consecutive months, pay is not sufficient to deduct the current month and prior months for which no deduction was made, the allotment automatically stops. The allotment may

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be reinstated only by initiation of a new AF Form 1548 by the member and submission of a new A42 by the RC payroll office (see Table 31.4.). 31.2.3.6. If a member is in arrears, DJMS-RC makes deductions starting with the earliest month not deducted or the effective date of the earliest rate, to the state. 31.2.3.7. The first deduction SSLI for the non-prior-service member is made upon completion of the initial basic military training period and at the beginning of basic technical training, or on-the-job-training, when member’s pay status is changed from “V” to “W”. See Table 9.1. for definitions of pay status codes. 31.2.4. RC Payroll Office. Submits the A42 transaction (see Table 31.4.) to start, change, or stop insurance deductions based on AF Form 1548. 31.2.5. Adjustments. The DJMS-RC system does not make refunds of SSLI. Adjustments requiring a monetary refund to the member or the state National Guard association are resolved between those two parties. 31.2.6. SSLI User’s Guide. A user’s guide to the State Sponsored Life Insurance (SSLI) system is available from DFAS-PMJRC/DE, DSN 926-6143. 31.3. Family SGLI. Public Law 107-14 provided for the establishment of the Family SGLI program, effective November 1, 2001. 31.3.1. Description. The Family SGLI program provides coverage for the spouse and all children of members having SGLI coverage. Every member who has a SGLI option of other than zero (0), will automatically receive coverage under the new program for his/her spouse and children unless the member declines coverage using VA Form 8286A. The spouse’s deduction will be automatically started at the $100,000 coverage level (Exception – the spouse’s coverage level cannot exceed the member’s coverage level. For example, if a member had elected coverage of $80,000 for himself then the spouse’s coverage would be limited to $80,000.) Children will be covered at $10,000 level, but there is no premium charged for the children’s coverage. 31.3.2. Source of Input. The automatic deduction will be started in DJMS based upon input received from DEERS. The member’s MPF is responsible for maintaining the SGLI documentation and providing that information to DEERS. 31.3.3. Pay Status. The same rules apply as for servicemember’s SGLI.

432

AFMAN65-116V3 15 MARCH 2007

Figure 31.1. AF Form 1548, Authorization to Start, Stop, or Change an Allotment for Active Duty or Retired Personnel.

THIS PAGE IS RESERVED FOR FUTURE USE

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433

Table 31.1. Preparation of AF Form 1548. Preparation of AF Form 1548 Step Number

If Item is

Then member enters

1

ANG insurance allotment

Defense Joint Military Pay System - Reserve Component (DJMS-RC) (on top margin of the form.)

2

Prepared by

First two positions of PAS (CBPO)

3

Control number

Year and military pay order number

4

Member's name

Last name, first name, middle initial

5

Grade

Current grade and numeric grade identification

6

SSN

Nine-digit SSN

7

Mailing address

Mailing address

8

Allotment action authorization

"X" in the appropriate block to start, stop or change

9

To start or change

Amount per month (if a change, the new amount)

10

Effective date

Year and month (YYMM). See 31.2.3., Deduction limitations”

11

Allottee name

Insurance State code. (State National Guard association and address if needed.) Otherwise, use Company Code

12

Allotment class authorization

“X” for life insurance - on member’s life

13

Date

Date of authorization or change request (date the member signs the form)

14

Signature of member

Member’s full signature - no abbreviations

434

AFMAN65-116V3 15 MARCH 2007

Table 31.2. Servicemembers’ Group Life Insurance Rates and Codes. Servicemembers' Group Life Insurance Rates and Codes Code

Amount of SGLI Coverage

Monthly Deduction Rate

0

No SGLI Coverage

$0.00

1

$10,000

$0.80

2

$20,000

$1.60

3

$30,000

$2.40

4

$40,000

$3.20

5

$50,000

$4.00

6

$60,000

$4.80

7

$70,000

$5.60

8

$80,000

$6.40

9

$90,000

$7.20

A

$100,000

$8.00

B

$110,000

$8.80

C

$120,000

$9.60

D

$130,000

$10.40

E

$140,000

$11.20

F

$150,000

$12.00

G

$160,000

$12.80

H

$170,000

$13.60

I

$180,000

$14.40

J

$190,000

$15.20

K

$200,000

$16.00

L

$210,000

$16.80

M

$220,000

$17.60

N

$230,000

$18.40

O

$240,000

$19.20

P

$250,000

$20.00

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Table 31.3. A27 – Start or Change the Amount of Servicemembers’ Group Life Insurance (SGLI). A27 - Start or Change the Amount of Servicemembers' Group Life Insurance (SGLI) For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Data Element Name COMMON DATA SGLI OPTION

SGLI EFFECTIVE DATE

Card Column(s) 1-15

Explanation See common data Table 2.4. or Table 2.5.

16

Enter the applicable level of SGLI coverage. See Table 31.2. for all codes and amounts of coverage.

17-20

1. Enter the year and month, in YYMM format, following the date the member signed the form VASGLV8286, Servicemembers’ Group Life Insurance Election. 2. Must equal the year and month of the current update’s highest date paid or 1 month in the future.

FILLER

21-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “A27” in card columns 75-77.

436

AFMAN65-116V3 15 MARCH 2007

Table 31.4. A42 – Start, Stop, or Change ANG State Sponsored Group Life Insurance (SSLI). A42 - Start, Stop, or Change ANG State Sponsored Group Life Insurance (SSLI) For common data input in card columns 1-15 and 65-80, see Table 2.4. Air National Guard. Card Data Element Name

Column(s)

Explanation

COMMON DATA

1-15

See common data Table 2.4.

EFFECTIVE DATE

16-19

Year and month (YYMM) for effective date of start, change, or stop deduction amount. 1. Must be the year and month after the date of authorization on the AF Form 1548. Example: AF Form 1548 is dated 23 Sep 1992; the effective date of deduction is 9210. 2. Cannot be less than member's date of gain. 3. Cannot be less than member's pay date. 4. Must be greater than any previous A42 transaction effective date. 5. Cannot be greater than member's date of separation. 6. Must contain valid month and year.

INSURANCE DEDUCTION AMOUNT

20-23

Four digit monthly rate to start or change deduction authorized by member. Example: $5.25 appears as 0525. 1. Deduction amount must not equal the amount already established in member’s MMPA. 2. Enter 0000 (four zeros) to stop an allotment that will not be reestablished in a different amount. 3. Do not submit an A42 transaction with 0000 (four zeros) in the amount field when changing only the amount of monthly deduction. 4. Entire amount must be positive numeric.

FILLER

24-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. Enter “A42” in card columns 75-77.

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Table 31.5. Family SGLI Rates. Family SGLI Rates The monthly deduction rates are based on the spouse’s date of birth (DOB) as follows: Spouse’s Age

Monthly Rate

Monthly Cost

Per $1000

of $100K

Under 35

$.09

$ 9.00

35 - 44

$.13

$13.00

45 - 49

$.20

$20.00

50 - 54

$.32

$32.00

55 and Older

$.55

$55.00

438

AFMAN65-116V3 15 MARCH 2007 Chapter 32 ACCOUNTS RECEIVABLE – DEBT ACCOUNTS

32.1. Authority. A member’s pay may be withheld because of an overpayment or erroneous payment of pay and allowances. Either DFAS-DE or the RC payroll office may identify the debt. Also, a member’s pay is subject to deduction for other than pay and allowance debts. For deduction information, see DoDFMR, Volume 7A, Chapter 7. For precedence of deductions, see DoDFMR, Volume 7A, chapter 9. 32.2. General Information. 32.2.1. The accounts receivable system enables the RC payroll office to record all debts in the accounts receivable file, except tax levies, garnishments, and bankruptcies. The RC payroll office may also change a deduction type and/or daily rate of deduction. 32.2.2. DFAS-PMJP/DE makes changes to the status of an accounts receivable record upon receipt of a DD Form 114, a message requesting change, or an internal audit. These changes include adjustments due to cash collections, suspensions, waivers, erroneous posting of debt amount and cancellation. 32.3. Format Codes. 32.3.1. The transactions format identification (ID) indicates the type of debt as follows: 32.3.1.1. DQ – Military Pay and Allowances 32.3.1.2. DF – Fines, Forfeitures 32.3.1.3. DG – GPLD, Reports of Survey 32.3.1.4. DR – For Other Government Agencies (DoD Appropriated Funds other than Pay and Allowances.) 32.3.1.5. DS – All Other (DD Forms 139, non-appropriated fund debts, bad checks, etc.) 32.3.1.6. DV – Repay Advance Pays, SGLI 32.3.1.7. DW – Partial Payments 32.3.2. Transactions are further separated by action indicators: 32.3.2.1. 03 – New debt 32.3.2.2. 07 – Adjusts the status of a recorded debt 32.3.2.3. 09 – Cancels a reported debt. The 09 is for DFAS-DE use only. (See Table 32.21.) 32.4. Accounting Processing Codes (APCs). 32.4.1. Accounting processing codes (APCs) are used to control systems validations, reporting, accounting, and disbursing of collected amounts for DF, DG, DQ, DR, DV, and DW debts. The APCs are found on: 32.4.1.1. Subtable 1 – Air Force Reserve 32.4.1.2. Subtable 3 – Air National Guard

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32.4.1.3. Subtable 5 – Army Reserves 32.4.1.4. Subtable 7 – Army National Guard 32.4.1.5. Subtable 9 – DG and DR Debts only – All services 32.4.1.6. Subtable 15 – MPA 32.4.1.7. Subtable 17 – Navy. 32.4.2. Example: A member received an advance payment to attend a training school. The training was cancelled. A DV debt must now be established. The funds were disbursed using APC M4X3IE. The collection must be made against the same accounting information. Therefore, M4X3IE is used for the APC on the DV03 collection transaction. 32.4.3. The system validates an APC if an adjustment is necessary. The same APC used on the 03 transaction must be used on the 07 or 09 transactions. 32.5. Company Codes. 32.5.1. Use company codes to control system validations, reporting, accounting, and disbursing of collected amounts for DS debts only. The codes are on Table 11. All other debt collections use an APC. 32.5.2. Table 11 is extracted from Table 50 and is used for the for-others debts (format ID DS) that require the name and address of an institution in order to disburse monies collected. The table is in state, then city sequence and company code; prefix is always D. Example: D001244 for Veterans Administration. 32.5.3. If Table 11 does not contain the appropriate D company code, prepare a letter (original and 1 copy) to DFAS-PMJFBB1/DE requesting an addition to Table 11 (see Figure 32.1.). 32.5.3.1. Give the name and complete address of the recipient of the funds. 32.5.3.2. Leave a space for DFAS-DE to enter the appropriate code. 32.5.3.3. DFAS-DE enters the code, updates the table, if necessary, and returns a copy of the letter to the submitting RC payroll office. 32.6. RC Payroll Office Actions. 32.6.1. When the RC payroll office determines that a possible overpayment or erroneous payment of pay and allowances has occurred, it conducts a review of the JUMPS-RF Accounts Receivable Collections UH022-131, 132, or 135 to determine if the debt has already been identified. The titles of these reports can be found in appendix D of this manual. 32.6.2. When an indebtedness is discovered after the MMPA is closed, the RC payroll office submits an MPO to DFAS-DE/FYDCI for out-of-service processing. The MPO must include complete description of indebtedness, including performance dates, amounts, accounting classification, voucher number of original payment, order number and any other pertinent information. 32.6.3. Assembles and maintains supporting documents per Chapter 3, “Documentation Preparation and Submission Procedures”.

440

AFMAN65-116V3 15 MARCH 2007 32.6.4. Notification of Member Indebtedness. Whenever a non-routine debt is discovered (see DoDFMR, Volume 7A, paragraph 70704a(1) and (2)), the RC payroll office or DFAS-DE division discovering the debt prepares a letter, in duplicate, advising the member of the full details of the debt and the right to appeal the validity of the debt or to apply for a waiver of the debt. 32.6.4.1. The original letter is sent to the member. A copy of the letter is retained as supporting documentation. 32.6.4.2. The member has 30 days from the date of the letter to respond. 32.6.4.3. If no response is received or the letter is returned as undeliverable, the office discovering the debt initiates appropriate collection action.

32.7. Member Appeal – Validity of Debt. 32.7.1. If requested, the RC payroll office will assist the member who wishes to appeal validity of debt, amount, or rate of repayment. For appeal information, see the DoDFMR, Volume 7A, Chapter 7, paragraph 70733. 32.7.2. Provides the same documents for appeals as prescribed for waivers of indebtedness. 32.8. Overpayment of Pay and Allowances and Excess Leave. 32.8.1. RC Payroll Office Debt Collection Transaction Submissions. 32.8.1.1. Overpayment of Pay and Allowances. Inputs a B12 (IAD) transaction and/or C03 (AD) transaction for overpayment of pay and allowances. (See Table 32.2. and Table 32.3.), respectively, for the B12 and C03 transaction formats.) 32.8.1.1.1. The B12/C03 will initiate complete computer processing when dates of performance are within immediate access storage (IAS). 32.8.1.1.2. If dates of performance are outside IAS, submit a D01 or D02. See Chapter 43 “DFAS-DE Unique Transactions – D01, D02, and PDS”, for processing instructions on the D01 and D02. 32.8.1.1.3. Submit separate B12 and C03 transactions for officer and airman status and when different accounting classifications are involved. 32.8.1.1.4. A B12 collects two-thirds of base pay. 32.8.1.2. Excess Leave Status. If member was in an excess leave status, compute the amount of overpayment of pay and allowances (see DoDFMR, Volume 7A, paragraph 30251c for exception). 32.8.1.2.1. Member does not accrue leave while in an excess leave status, therefore an additional ½ day is charged for each six (6) days of excess leave. 32.9. DFAS-DE Debt Collection Actions – Debt Type DQ. The B12 and C03 transactions process on each daily or coded update and generate DQ03 transactions. See Table 32.2. and Table 32.3., respectively, for B12 and C03 formats. See Table 32.7. for the DQ03 format. 32.9.1. As the debt is repaid, FICA wages and taxes will be decreased. 32.9.1.1. If the receipt of the overpayment and the repayment occur in the same calendar year, current year-to-date FICA wages and taxes will be adjusted.

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32.9.1.2. If the repayment of the debt occurs in the calendar year subsequent to the receipt of the overpayment, FICA wages and taxes will be decreased for the year the overpayment was received. 32.9.1.3. A D13 will be computer generated to refund FICA for the tax year the overpayment was received and the following 3 years only. All later years will be ignored. As the debt is repaid FITW/SITW wages will be reduced. 32.9.1.3.1. If the receipt of the overpayment and the repayment occur in the same calendar year, current year-to-date FITW/SITW wages will be adjusted. 32.9.1.3.2. If the repayment of the debt occurs in the calendar year subsequent to the receipt of the overpayment, current year-to-date FITW/SITW wages will not be decreased and FITW/ SITW deductions will not be adjusted. 32.9.1.4. The DQ03 collects pay and allowances until the debt is satisfied. The default collection rate is two-thirds (2/3) of base pay and allowances. 32.9.2. Reduced Collection Rate – DQ Debt Only. 32.9.2.1. For the DQ debt only, a repayment schedule should not be arranged, unless the member can show an extreme hardship will be incurred by the default debt collection. 32.9.2.2. To collect all pay, the RC payroll office processes a DQ07 (see Table 32.8. for the DQ07 format). 32.10. Monetary Punishments – Debt Type DF. 32.10.1. Forfeitures imposed as a result of judicial or non-judicial actions are submitted to DFAS-DE/ FJPA for processing. 32.10.2. Fines imposed as a result of judicial action are reported by the RC payroll office using a DF03 transaction (see Table 32.9. for the DF03 transaction format) transaction. 32.10.3. The DF03 collects two-thirds of all base pay. See the DoDFMR, Volume 7A, paragraph 70507 for guidance on collection procedures. 32.10.4. If a repay schedule must be arranged, a DF07 (see Table 32.10. for the DF07 format) transaction must be submitted to change the deduction rate and/or amount. 32.10.5. The DF07 must accompany the DF03 transaction or two-thirds of base pay will be collected. 32.11. Reports Of Surveys And Statement Of Charges – Debt Type DG. Members may incur a debt for the cost of government property lost, damaged, or destroyed (GPLD). Deduction from pay is based on provision of DoDFMR, Volume 7A, Chapter 7, and table 7-7-3. 32.11.1. RC Payroll Office DG Debt Processing. 32.11.1.1. Receives DD Form 362, Statement of Charges for Government Property Lost, Damaged or Destroyed, or DD Form 200, Investigation of Property Loss, Financial Liability, (used to be an AF Form 198, Report of Survey for Air Force Property), prepared per AFR 177-111. 32.11.1.2. If the debt is generated from a DD Form 200, the ADSN and “investigation”, or “Report of Survey” number must be included in the DG03 transaction (see Table 32.11. for the DG03 format).

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AFMAN65-116V3 15 MARCH 2007 32.11.1.2.1. The DG03 collects two-thirds of base pay. 32.11.1.2.2. If an alternate repay schedule has been arranged, a DG07 (see Table 32.12. for the DG07 format) transaction must be submitted to change the deduction rate and/or amount. 32.11.1.2.3. The DG07 transaction must accompany the DG03 transactions or two-thirds base pay will be collected.

32.12. All Other Debts – Debt Type DS. 32.12.1. The RC payroll office reports, on DD Forms 139, all non-appropriated fund debts, bad checks, etc., (known as “All Other” debts using DS03). (See Table 32.15. for the DS03 format). 32.12.2. These debts require a company code as found on Table 11. See 32.5., “Company Codes”. 32.12.3. If Table 11 does not have any entry for the institution reporting the indebtedness, then establish one per /TBL11A/. 32.12.4. After Table 11 is updated, process DS03. 32.12.4.1. Duplicate/Double Check Indebtedness. 32.12.4.1.1. The RC payroll office should double check indebtedness results when a member claims non-receipt of a check and is issued a replacement and both checks are cashed. 32.12.4.1.1.1. The Treasury Department notifies DFAS-DE of the double payment. 32.12.4.1.1.2. DFAS-DE contacts the member and requests repayment. 32.12.4.1.1.3. If member does not respond, the RC payroll office is notified of the debt and must take collection action. 32.12.4.1.1.4. If member alleges the check endorsement to be a forgery, request TFS Form 1133, Claim Against the United States for the Proceeds of a Government Check, from DFAS-DE/WFCA, Replacement Check Desk, for member to complete. 32.12.4.1.1.5. No further action is required until claim is settled and notification is received. 32.12.4.2. Member Repayment. 32.12.4.2.1. If the member chooses to repay the duplicate payment, have the member issue a personal check, postal money order, or other negotiable instrument in the amount of the original payment, made payable to AFO/DFAS-DE, and mail it to DFAS-DE/WFCA, Box 20030, Denver, CO 80220-3000, ATTN: Replacement Check Desk. 32.12.4.2.2. If member does not make cash (check) settlement, the RC payroll office processes a DS03 to establish the debt in the member’s pay account. See Table 32.15. for the DS03 format. 32.12.5. Bankruptcies, Tax Levies, Garnishments, and Debts. 32.12.5.1. Bankruptcies, tax levies, garnishments, and debts against Reserve pay are input and controlled by DFAS-DE/FJP. 32.12.5.2. The DS03 collects two-thirds of all base pay as defined in the DoDFMR, Volume 7A. See Table 32.15. for the DS03 format. Effective March 1, 2002 garnishments will not be prorated.

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For example, if a member does not serve a full month, we will still take the full amount of the garnishment, if available. We will not prorate based on the number of days the member was paid in the month. 32.12.5.2.1. If an alternate repay schedule has been arranged, a DS07 transaction must be submitted to change the deduction rate and/or deduction amount. (See Table 32.16. for the DS07 format.) 32.12.5.2.2. The DS07 must accompany the DS03 transaction or two-thirds of base pay will be collected. 32.12.6. Salary Offset to Non-DoD Agencies. Under the debt collection act of 1982 and 5 United States Code 5514, we are required to collect debts for members who have delinquent accounts with non-DoD agencies. Neither DJMS-RC nor the member’s unit has the authority to adjudicate, negotiate, resolve, or cancel these debts. By law, the member is required to pay 15 percent of their disposable pay until these debts are fully collected. Members are provided a notification letter by the pay system. This letter provides them with guidance to contact the creditor agency with questions. These debts are DS debts with a debt type of “T”. Military pay offices should instruct members with these debts to contact the creditor agency. Military pay offices must not adjust these debts. 32.12.7. Army and Air Force Exchange Service (AAFES) Debts. AAFES debts will be input into DJMS-RC, via automated transfer, by HQ AAFES. HQ AAFES is responsible for providing due process, for answering the member’s questions regarding the AAFES debt, and for making corrections to the AAFES debt. AAFES can be reached at 1-800-833-4489 within the United States. The DSN number is 967-6041. Members overseas should contact their local AAFES outlet. 32.13. Advance Payment Reporting – Debt Type DV. 32.13.1. The RC payroll office reports the payment of an advance of pay with a DV03 transaction (see Table 32.17. for the DV03 format). The transaction must include the voucher number, the payment authorization control number and DSSN of the AFO making the payment. The DV03 must be submitted not later than the day following the day the payment was authorized. 32.13.2. The DV03 collects two-thirds of all base pay. If a repay schedule has been arranged, a DV07 transaction (see Table 32.18. for the DV07 format) must be submitted to change the deduction rate and/or deduction amount. The DV07 transaction must accompany the DV03 transaction, or two-thirds of base pay will be collected. 32.14. Partial Payment Reporting – DW. 32.14.1. The RC payroll office reports partial payments with a DW03 transaction (see Table 32.19. for the DW03 format). The DW03 must be submitted the day following the day the payment was authorized. 32.14.2. The DW03 collects two-thirds of base pay. If a repay schedule has been arranged, a DW07 transaction must be submitted to change the deduction rate and/or deduction amount. The DW07 transaction must accompany the DW03 transaction, or two-thirds of base pay will be collected. See Table 32.19. and Table 32.20., respectively, for the DW03 and DW07 transactions. 32.15. Non-Prior Service Indebtedness – DW.

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AFMAN65-116V3 15 MARCH 2007 32.15.1. Lackland payments to basic trainees are reported to DFAS-DE using an E01 transaction. Upon processing the E01, a computer generated DW03 transaction is created and posted to the member’s account and the accounts receivable file. 32.15.2. The DW03 collects two-thirds of base pay. 32.15.3. If a hardship is encountered by a member, with commander’s approval, the RC payroll office has the capability of changing the repay schedule using the DW07 transaction. A DW07 is required for each payment if other than two-thirds collection of base pay is required. 32.15.4. The E01 transaction reporting early release from Lackland are covered in 10.3.1.2., “Lackland AFO”.

32.16. Bonus Terminations. Follow procedures in 22.6.2.6., “Bonus Termination”. 32.17. Rejected Transactions. With the exception of the B12/C03 transactions outside of immediate access storage (IAS), all indebtedness transactions reject to the input source, that is, RC payroll office rejects appear on PCN UH022-164 with a narrative message explaining the reason for the reject. The RC payroll office takes corrective action and resubmits the transaction on the following update. 32.18. Reports – Accounts Receivable. 32.18.1. Daily Reports – UH022-131. Accounts receivable transactions posted to the accounts receivable file are reported to the RC payroll office on PCN UH022-131. The report is created after each daily update and contains information needed to confirm processing and to respond to members’ inquiries. (See Figure 32.2.) 32.18.2. Weekly Reports. 32.18.2.1. UH022-132 and UH022-133. 32.18.2.1.1. An inventory of all accounts receivable since the last paying update are reported on the PCN UH022-132 and UH022-133. (See Figure 32.3. and Figure 32.) These reports are on every paying update in addition to PCN UH022-131. 32.18.2.1.2. Each collection will be correctly accounted for, as originally established, for the life of the debt. 32.18.2.2. UH022-135. 32.18.2.2.1. PCN UH022-135 is run with the Code 3. It provides detailed member indebtedness inventory and status of all debts on file (see Figure 32.5.). 32.18.2.2.2. Closed or satisfied debts are removed from the accounts receivable inventory following Code 3 end of month processing cycle. 32.19. Separation with Open Debt. 32.19.1. RC payroll offices must review each UH022-160 for 900 transactions on separating members. (See Table 43.36. for the 900 transaction format.) 32.19.2. Upon receipt, of the UH022-160 with the 900 transactions, the payroll office must review the member’s record for indebtedness.

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32.19.3. If a member is separating with open debts, the payroll office must advise the member by letter of the open debts and of the member’s responsibility to satisfy these debts. 32.19.4. The payroll office also informs the member that their debt file will be transferred to DFAS-POD/DE 90 days from the date of separation (DOS) and they must contact DFAS-POD/DE for debt resolution after this period. 32.19.5. Payroll offices must not attempt collection action after this 90-day period. 32.20. Debt Identified After Separation. If the RC payroll office identifies that a member has a debt which is the result of Reserve duty, such as overpayment of pay and allowances, or other DJMS-RC related debt, it will do one of the following: 32.20.1. If DJMS-RC record is still on file, RC payroll office processes the appropriate debt transaction. 32.20.2. If DJMS-RC record has been deleted from file, submit a DD Form 139 to DFAS-POD/DE for out of service debt processing. The completed DD Form 139 should also include a full explanation of the debt, money amount to be collected, and have the necessary supporting documentation attached. 32.20.2.1. For a debt, which is a result of other than a DJMS-RC payment, such as an overpayment of per diem, shipment of household goods, etc., the RC payroll office returns the document to the originating office with a statement that member is no longer in the Reserve forces. 32.20.2.2. The input source (i.e., RC payroll office, DFAS-PMJPR/DE, PMJP, or POD, etc.) that established the out of service debt is responsible for notifying the member and providing a complete explanation of the debt. 32.21. Collections. RC payroll offices may accept negotiable instruments (personal check, cashier check, postal money order, etc.) as payment for indebtedness. 32.21.1. RC payroll office prepares a DD Form 114. The DD Form 114 must include member’s name, SSN, amount of indebtedness, accounting classification, and a complete explanation of the reason for the collection. 32.21.2. The negotiable instrument (NI) must be payable to AFO/DFAS-DE. 32.21.3. MPO and NI are mailed to DFAS-ADC/DE, P.O. Box 20030, Denver CO 80220-3000. 32.21.4. Collections to be applied to accounts receivables are posted by DFAS-PMJFAB/DE. 32.21.5. Indebtedness settled by direct remittance from the member will be forwarded directly to the activity concerned along with the indebtedness document. 32.22. Travel Debts. All AFRES/ANG travel debts will be sent directly to the RC payroll office for first-line review and collection action by commanders. The travel section establishes a 30-day suspense upon commander’s notification of debt. Commander takes collection action: 32.22.1. If debt is collected, DD Form 1131, Cash Collection Voucher, is forwarded directly to the Travel Section. Travel credits member’s account.

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AFMAN65-116V3 15 MARCH 2007 32.22.2. If debt is uncollectible, the Travel Section issues a DD Form 139. The RC payroll office takes collection action per 32.12., “All Other Debts – Debt Type DS”. 32.22.3. Travel debts for IMAs are handled directly between the IMA and the active duty AFO which established the debt. If the debt is uncollectible, the AFO issues a DD Form 139 and sends it to the AFRES RC payroll office in Denver (for address, see 1.8.1.4., “AFRES RC Payroll Office in Denver”).

32.23. Garnishment of Pay and Allowances. 32.23.1. Authority to Garnish Pay. Federal statute authorizes the garnishment of military pay for child support and payment of alimony (see DoDFMR, Volume 7A, Chapter 7, section B) (42 U.S.C. 659). 32.23.2. RC Payroll Office Actions – Receipt of Court Ordered Garnishment 32.23.2.1. Receives legal documents from the court ordering garnishment of pay. 32.23.2.2. Mails all legal documents by certified or registered mail to DFAS-DE/DGG, Denver CO 80279-3000, for receipt purposes and for preparation of answers and other necessary action. 32.23.3. DFAS-DE/DGG Actions – Receipt of Court Ordered Garnishment 32.23.3.1. Makes determination of legality of garnishment received. 32.23.3.2. Prepares answers and pleadings which must be filed with the court. 32.23.3.3. Determines applicability and implementation of court orders received regarding disbursement of pay. 32.23.4. DFAS-PMJP/DE Actions – Receipt of Court Ordered Garnishment. 32.23.4.1. Suppresses member’s pay upon receipt of a memorandum from DFAS-GA/DE. 32.23.4.2. Prepares correspondence per instructions from DFAS-PMJA/DE. 32.23.4.3. Notifies member of garnishment action; sends copy of notification to the RC payroll office. 32.23.4.4. Collects amounts ordered (see 32.12., “All Other Debts – Debt Type DS”) and disburses to court per instructions from DFAS-PMJA/DE. Effective March 1, 2002 garnishments will not be prorated. For example, if a member does not serve a full month, we will still take the full amount of the garnishment, if available. We will not pro-rate based on the number of days the member was paid in the month. 32.23.4.5. Disburses remaining amounts due, if any, to member. 32.23.4.6. Establishes indebtedness for amounts due if continuous garnishment is court-ordered. 32.24. For Others Debts/DR Debts. 32.24.1. DR debts are used to collect “for others” appropriated fund indebtedness. 32.24.2. Input of the DR transaction will not require a check to be written as with the DS debts. The DR debt is used to establish debts for all DoD appropriated funds other than pay and allowances. The DR indebtedness type is “6”. See Table 32.13. and Table 32.14., respectively, for DR03 and DR07 formats.

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32.25. Collection Transaction Formats. 32.25.1. B12, Collection of UTA/AFTPs/PTs, and IAD Incentive Pay. 32.25.1.1. A computer generated DQ03 will establish the debt for the gross amount of the overpayment. A separate DQ03 will be generated for each calendar year the overpayment was received. “Calendar year overpayment was received” is the calendar year the overpayment funds were received. 32.25.1.2. The B12 with a debt bypass code in the HPSP ad ADJ/check cancel indicator field (position 57) is used by DFAS-PMJP/DE for inactive duty check cancellation. FICA wages and tax will be adjusted systemically. Process a manual D01 to adjust current year-to-date FITW/ SITW wages and deductions. 32.25.1.3. One or more B12 TINs may be submitted on the same update for different dates. 32.25.1.4. The B12 must not be processed until after the original B10/B11 (dates to be collected) has processed and paid. 32.25.1.5. FITW deduction will not be adjusted on any overpayment. 32.25.1.6. The first two positions of the PAS in the B12 must match the PAS in the original B10/ B11 or the B12 will reject. 32.25.1.7. If any period does not match History File 1 dates previously paid or posted, then the B12 rejects. However, if the period is for points only, nonpay inactive duty, the B12 will not reject since HF1 is not updated for this type of duty. 32.25.1.8. If collecting points only non-pay inactive duty days, no indebtedness will be established as no pay was received for the duty. 32.25.1.9. A separate B12 must be submitted for each month adjusted. 32.25.1.10. Twelve periods within 1 month may be collected on each B12. 32.25.1.11. Submit separate B12s for days performed in airman status and in officer status. 32.25.1.12. If any period does not match HF1 dates or periods previously paid, then the B12 rejects. 32.25.1.13. Submit separate B12 transactions for UTAs, AFTPs, PT and Point only nonpay inactive duty. 32.25.1.14. Use the B12 to collect UTAs performed before BMT while in V or W status. 32.25.1.15. If a performance date of 12 April reported and paid as an AFTP, but should have been reported as a UTA, submit a B12 to collect the AFTP and a B11 to pay the UTA on the next update. The same would apply if 12 April was originally reported and paid as a UTA, but should have been as AFTP: submit B12 to collect UTA and B10 to pay the AFTP on the next update. 32.25.1.16. If UTA reported and paid for 15 April, but should have been reported for 16 April, submit a B12 to collect 15 April and on the same daily input a B11 to pay the UTA for 16 April. 32.25.2. C03, Collect Active Duty Tour or Three Entitlements. 32.25.2.1. To collect two nonconsecutive tours, two C03s must be submitted. If the adjustment month has 31 days, the 31st day may be used.

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AFMAN65-116V3 15 MARCH 2007 32.25.2.2. The original C03 will be converted into multiple C03s if the overpayment period involves more than one paid date. A C03 will be generated for each calendar year the overpayment was received. If one or more of the C03s reject, correct the input and reprocess only for the period of the C03 reject, correct the input and reprocess only for the period of the C03 that rejected. A computer generated DQ03 will establish the debt for the gross amount of the overpayment. A separate DQ03 will be generated for each calendar year the overpayment was received. 32.25.2.3. FITW deduction is not adjusted on overpayments. 32.25.2.4. One or more C03 transactions for different tours of active duty may be submitted on one update. 32.25.2.5. Data to pay a member pay and/or allowances at a different rate than the rates being collected by the C03 must be input the following update after the C03 has processed. 32.25.2.6. When collecting a full day of pay and allowances, and that day was used as the tour end date in a C11 transaction, the C03 will reject to DFAS-PMJP/DE for removal of the leave data from the HF1 entry. DFAS-PMJP/DE will then reinput the C03 for collection of the full days of pay and allowances. The unit payroll office must then process a new C11 to pay the correct number of days of accrued leave. 32.25.2.7. To collect all pay and allowances, use FID 01 (base pay). To collect pay and allowances other than base pay, use the appropriate FID as shown in Table 27.2. 32.25.2.8. When collecting the last day of a tour using FID 01 in ENTITLEMENT ID, positions 16-17, BAH must be collected for the new end day since BAH is not payable for the last day of the tour. Submit a separate C03 with FID 58 to collect BAH only for the new ending date. 32.25.2.9. The C03 with a debt bypass code in the HPSP AD ADJ/CHECK CANCEL INDICATOR field (position 58) is used by DFAS-PMJP/DE for AD check cancellation. 32.25.2.10. Adjustments to FICA wages and taxes will be done systematically. Process a manual D01 to adjust FITW/SITW wages and taxes.

AFMAN65-116V3 15 MARCH 2007 Figure 32.1. Sample Letter to Request Table 11 Update. YOUR LETTER HEAD From:

(Your address)

Subject:

Update Table 50 (for extracted Table 11)

To:

DFAS-DE/JFTQM 6760 E Irvington Place Denver CO 80279-3000

1. Please establish a company code on Table 50 for the following: Institution name Address City, State, Zip Enter the company code on the copy of this letter and return it to sender. 2. Refer any questions to __________, AUTOVON _________.

SIGNATURE BLOCK

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Figure 32.2. PCN UH022-131, New JUMPS-RF Debts.

THIS PAGE IS RESERVED FOR FUTURE USE

AFMAN65-116V3 15 MARCH 2007 Figure 32.3. UH022-132, JUMPS-RF Accounts Receivable Collections.

THIS PAGE IS RESERVED FOR FUTURE USE

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Figure 32.4. UH022-133, JUMPS-RF Accounts Receivable Collections – Audit and Control by Appropriation.

THIS PAGE IS RESERVED FOR FUTURE USE

AFMAN65-116V3 15 MARCH 2007 Figure 32.5. UH022-135, JUMPS-RF Accounts Receivables.

THIS PAGE IS RESERVED FOR FUTURE USE

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Table 32.1. Type Duty Codes. Type Duty Codes Used in B12, TYPE DUTY field (position 58) Code

Description

2

UTA adjustment

3

AFTP adjustment

A

ATA adjustment

B

JPT adjustment

C

AAUTA adjustment

D

AANT adjustment

E

RMA adjustment

F

Other supplemental IDT training adjustment

G

MCOFT adjustment

H

RMA Management support adjustment

K

Equivalent training adjustment

P

Points only, nonpay inactive duty

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Table 32.2. B12 – Collection of UTA’s/AFTP’s/PT’s and IAD Incentive Pay. B12 - Collection of UTA's/AFTP's/PT's and IAD Incentive Pay See 32.25.1., “B12, Collection of UTA's/AFTP's/PT's, and IAD Incentive Pay. For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name COMMON DATA COLLECTION CODE

Column(s) 1-15 16

Explanation See common data Table 2.4. or Table 2.5. 1 - Collect all pays - base, incentive, and special; 2 - Collect incentive pay only 3 - Collect calendar day only (points only non-pay inactive duty). Must be “3” if TYPE DUTY is “P”; 4 - Collect Diving Duty Pay; or 5 - Collect FLPP only. NOTE: If collecting an AFTP (duty type 3) must collect base pay and incentive pay.

YEAR

17-18

Two digits of calendar year of performance to be collected.

MONTH

19-20

Two digits of calendar month of performance to be collected. (See note below.)

PERIOD

21

Code for attendance period to be collected: (See note below.) 1 - First period or session of the day. 2 - Second period or session of the day.

DAY

22-23

Two digits for first performance day to be collected.

PERIOD/DAY

24-56

Attendance period, day for second and later performance in sequence in the same format as in PERIOD and DAY fields. May be spaces. Day must be equal to or greater than preceding day. If day is equal to preceding day, period must not be equal to preceding period.

57

For DFAS-DE use only: Enter a “C” when a check is returned for non-performance and drill is being reversed out of the MMPA. See note below.

INDEBTEDNESS BYPASS INDICATOR

NOTE: The B12, with a debt bypass code in the INDEBTEDNESS BYPASS INDICATOR FIELD (position 57) is used by DFAS-DE/FJF for IAD check cancellations. TYPE DUTY

58

Must be 2, 3, A, B, C, D, E, F, G, H, K, or P. See Table 32.1. for definitions of codes.

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B12 - Collection of UTA's/AFTP's/PT's and IAD Incentive Pay See 32.25.1., “B12, Collection of UTA's/AFTP's/PT's, and IAD Incentive Pay. For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

Explanation

FILLER

59-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “B12” in card columns 75-77.

NOTES: 1. The B12 with a debt bypass code in the HPSP AD ADJ/check cancel indicator field (position 57) is used by DFAS-PMJP/DE for inactive duty check cancellation. FICA wages and tax will be adjusted systemically. Process a manual D01 to adjust current year-to-date FITW/SITW wages and deductions. 2. Adjustments to FICA wages and taxes will be done systematically. Process a manual D01 to adjust FITW/SITW wages and taxes.

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Table 32.3. C03 – Collect Active Duty Tour or Three Entitlements. C03 - Collect Active Duty Tour or Three Entitlements 32.25.2., “C03, Collect Active Duty Tour or Three Entitlements”. For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name

Column(s)

Explanation

COMMON DATA

1-15

See common data Table 2.4. or Table 2.5.

ENTITLEMENT ID - 1

16-17

See Table 27.2. for the active duty entitlement codes to use when collecting base pay, incentive pay, FDP, HFP, BAQ, BAS, COLA, OHA, VHA, or FSA. To collect all entitlements originally paid, use entitlement code for base pay (01) (see example below). If using an entitlement code other than 01 (base pay), use the lowest code first. Example: Collect incentive pay, BAQ, and BAS: collect incentive pay (code 12) in this field; enter collections for BAQ in the second entitlement field and collection for BAS in the third entitlement field.

START DATE - 1

18-23

Year, month, day (YYMMDD) the first collection starts. Must match date on history file. May be 29 or 30 February. When ENTLMT1-ID=41, must be January 1, 2002 or later.

STOP DATE - 1

24-29

Year, month, day (YYMMDD) the collection stops. Inclusive dates between start and stop dates must match dates on history file.

ENTITLEMENT ID - 2

30-31

Use 22, 23, 35, 40, 50, 51, 58, or 65 for collection of second entitlement. See Table 27.2. for codes and definitions. 1. May be spaces. 2. Must be spaces if ENTITLEMENT ID (positions 16-17) contains 01. 3. If not spaces, this code must be greater than the code used in ENTITLEMENT ID (positions 16-17). 4. When ENTLMT1-ID=41, must be space.

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C03 - Collect Active Duty Tour or Three Entitlements 32.25.2., “C03, Collect Active Duty Tour or Three Entitlements”. For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name START DATE - 2

Column(s) 32-37

Explanation Year, month, and day (YYMMDD) second collection starts. 1. May be the same date as START DATE for the first entitlement (positions 18-23). 2. Must be spaces if ENTITLEMENT ID in (positions 30-31) is blank. 3. When ENTLMT1-ID=41, must be valid APC (with valid start (CC 18-23) and stop (CC 25-29) dates).

STOP DATE - 2

38-43

Year, month, and day (YYMMDD) second collection stops. 1. May be the same date as STOP DATE for the first entitlement (positions 24-29). 2. Must be spaces if ENTITLEMENT ID (positions 30-31) is blank. 3. When ENTLMT1-ID=41, must be space

ENTITLEMENT ID - 3

44-45

Use 23, 35, 40, 50, 51, 58, or 65 for collection of third entitlement, if ENTITLEMENT ID (positions 16-17) does not equal 01 (base pay). 1. Must be a higher numbered FID than used in ENTITLEMENT ID (positions 30-31). 2. Must be space if ENTITLEMENT ID (positions 16-17) equals 01 or if ENTITLEMENT ID (position 30-31) equal spaces. 3. When ENTLMT1-ID=41, must be space.

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C03 - Collect Active Duty Tour or Three Entitlements 32.25.2., “C03, Collect Active Duty Tour or Three Entitlements”. For common data input in card columns 1-15 and 65-80, see Table 2.4. or Table 2.5., respectively, for Air National Guard or Air Reserve. Card Data Element Name START DATE - 3

Column(s) 46-51

Explanation Year, month, and day (YYMMDD) third collection starts. 1. May be the same date as START DATE for the first entitlement (positions 18-23) or the same date as START DATE for second entitlement (positions 32-37). 2. Must be spaces if ENTITLEMENT ID (positions 30-31) is blank. 3. When ENTLMT1-ID=41, must be space.

STOP DATE - 3

52-57

Year, month, and day (YYMMDD) third collection stops. 1. May be the same date as STOP DATE (positions 24-29) for the first entitlement or the same as STOP DATE (positions 38-43) for the second entitlement. 2. Must be spaces if second ENTITLEMENT ID (positions 30-31) is blank. 3. When ENTLMT1-ID=41, must be space.

HPSP AD ADJ/CHECK CANCEL INDICATOR

58

To be used by Central Site only. If this field is completed by the field, this C03 transaction will reject without action. 1. Must be spaces, "X", or "C". 2. If "X", PAS must be S80IF82B, ENTITLEMENT ID must equal 01, and START DATE (positions 18-23) must be less than 45 days from CP1 HIGH DATE PAID. 3. If "C", then card position 1 must equal "1".

FILLER

59-64

Leave blank.

COMMON DATA: PAS, ST-PGMA, TIN, AND SUBMISSION DATE

65-80

See common data Table 2.4. or Table 2.5. Enter “C03” in card columns 75-77.

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AFMAN65-116V3 15 MARCH 2007

Table 32.4. Indebtedness Type Codes Used with Debt Transactions. Indebtedness Type Codes Used with Debt Transactions Used on These Debt Transactions Code Definition 1

Pay and Allowances, Forfeitures, or Excess Leave

Component of Pay (COP) DQ

For debt purposes, any COP on Subtable 13 may be used. Any pay and allowance COP G1, G2, or G3 for forfeitures.

2

Bonus

DQ

U1 through UE, UJ through UZ

3

Fine

DF

G1, G2, or G3

4

Advance Payments and SGLI

DV

Base Pay Advance - A3 SGLI - Z5

5

Partial Payment

DW

A6

6

For Others (Appropriation Transfer)

DR

AG, AH, M5, M9, MB, MC, ME, MG, MH, MI, MJ

7

Lackland BMT Payment

DW

A6

8

GPLD (Government Property Lost or Damaged)

DG

G4 through G9

9

Report of Survey

DG

GA through GF

B

Bankruptcy

DS

M4

F

Base Exchange

DS

M8

I

Civilian Pay

DS

ME

M

Non-Appropriated Funds (NAF) (except base exchange)

DS

M7

N

Tax Levy

DS

M3

O

Retired Pay

DS

MF

S

Other DoD Agencies

DS

M9

T

Other Non-DoD Agencies

DS

MA

Z

Garnishments

DS

M1, M2, and MD

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Table 32.5. Cash Collection/Deduction/Reduction Codes – Debt Transactions. Cash Collection/Deduction/Reduction Codes - Debt Transactions These codes are used on the D*07 debt transaction formats to explain the reason for the change in the rate of collection of a debt. CASH COLLECTION/DEDUCTION/REDUCTION CODE, position 54 Code

Definition

Used on These Debt Transactions

1

Cash Collection

DQ, DF, DG, DR, DS, DV, DW

5

Waiver granted

DQ, DF, DG, DR, DS, DV, DW

6

Remission

DF, DG (CBPO must be "A" through "N")

7

Debt Forgiven

DF, DG

8

Out-of-service (NAF) (This field is for DFAS-DE/FJ use only)

DQ, DG, DR, DS, DV

Table 32.6. Suspense Type Codes – Debt Transactions. Suspense Type Codes - Debt Transactions These codes are used on the D*07 debt transaction formats to explain the suspension reason on a D*07 transaction (position 67) Code

Definition

Used on These Debt Transactions

1

Waiver Application

DQ, DF, DG, DR, DS, DV, DW

2

Remission Application

DF, DG, DV

3

Appeal or Rebuttal

DQ, DF, DG, DR, DS, DV, DW

4

To activate a collection for a debt DQ, DF, DG, DR, DS, DV, DW previously suspended. Used by DFAS-DE (Central Site) only.

E

Fines pending appellate review

DF

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AFMAN65-116V3 15 MARCH 2007

Table 32.7. DQ03 – Debt Collection. DQ03 - Debt Collection These are also the common data fields for establishing D*03 transactions (DF, DG, DR, DS, DV, DW) See the specific transaction formats input requirements for any variation to these common data fields. Card Data Element Name TRAILER INDICATOR FORMAT ID

Column(s) 1 2-3

ACTION INDICATOR

4-5

MEMBER SSN

6-14

NAME

15-19

OVERPAYMENT DATE START

20-25

OVERPAYMENT STOP DATE

26-31

AMOUNT OF SPECIFIC INDEBTEDNESS

32-37

Explanation 0 (zero) The two alpha letters identifying the specific debt transaction, such as “DQ”. 03 - start Member’s SSN (nine numerics with no punctuation) First five letters of the member's last name. If the last name is three letters or less, continue with first name, leaving one space between the last and first name. YYMMDD overpayment started. Must be valid Gregorian date. Must not be greater than current run date. YYMMDD overpayment stopped. Must be the same or greater than OVERPAYMENT START DATE. Total amount of overpayment to be collected. 1. Zero-fill to the left.

2. For excess leave, compute gross amount of pay and allowances, do not adjust for FICA. See DoDFMR, Volume 7A, paragraph 30251c for exception. (See not below) NOTE: When collecting excess leave, member is penalized one-half day’s pay for each 6 days of excess leave. (See 29.1.6.1., “Advanced/Excess Leave” and DoDFMR, Volume 7A, paragraph 80206a.) INDEBTEDNESS TYPE 38 For the DQ debt transaction, enter “1” or “2”. This code changes, depending on the particular debt transaction. See Table 32.4. for codes and definitions.

AFMAN65-116V3 15 MARCH 2007

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DQ03 - Debt Collection These are also the common data fields for establishing D*03 transactions (DF, DG, DR, DS, DV, DW) See the specific transaction formats input requirements for any variation to these common data fields. Card Data Element Name ACCOUNTING PROCESSING CODE (APC)

Column(s) 39-44

Explanation Obtain APC from the following subtables: 1. National Guard: Army - Table 7 Air Force - Table 3 2. Reserve: Army - Table 5 Air Force - Table 1 3. Active Duty Air Force Only - Table 15

CALENDAR YEAR OVERPAYMENT WAS RECEIVED FITW WAGE

45-46

YY

47-54

Enter FITW taxable wages being collected. If no FITW taxable wage being collected, leave blank.

FILLER COMPONENT OF PAY (COP)

55-63 64-65

CBPO ORDER NUMBER SOURCE INDICATOR

66-67 68-73 74

1. Zero-fill to the left. Leave blank. Obtain from Component of Pay table. Must be a pay or allowance COP. Enter first two positions of PAS code. Alpha-Numeric. Left justified. May be blank. W - Field input A - Army input

FILLER (For Central Site, reference TIN NUMBER)

SUBMISSION DAY

75-77

78-80

R - Central Site input 1. If the debt is computer-generated by a B12, C03, D01, or D02 transaction, this field will contain the input transaction identifier that created the DQ03 debt. 2. Otherwise, leave blank. Julian date of submission (001 through 366).

464

AFMAN65-116V3 15 MARCH 2007

Table 32.8. DQ07 – Adjustment for Collection of Pay and Allowances. DQ07 - Adjustment for Collection of Pay and Allowances These are also the common data fields for the D*07 transactions (DF, DG, DR, DS, DV, DW) to make adjustments to the amount collected, either a daily rate, two-thirds of pay, or all. See specific transaction formats input requirements for any variation to these common data fields. Card Data Element Name TRAILER INDICATOR

Column(s) 1

Explanation 0 (zero)

FORMAT ID

2-3

The two alpha letters identifying the specific debt transaction, such as “DQ”.

ACTION INDICATOR

4-5

07 - change amount of collection rate.

MEMBER SSN

6-14

Member’s SSN (nine numerics with no punctuation).

NAME

15-19

First five letters of the member's last name. If last name is three letters or less, continue with first name, leaving one space between the last and first name.

OVERPAYMENT DATE START

20-25

YYMMDD overpayment started. Must match the start date of the debt being adjusted.

OVERPAYMENT DATE STOP

26-31

YYMMDD overpayment stopped. Must match the stop date of the debt being adjusted.

AMOUNT SPECIFIC INDEBTEDNESS

32-37

Must match the amount of the original debt.

INDEBTEDNESS TYPE

38

Must match the indebtedness type code of the original debt. For the DQ debt, enter: 1 - Pay and Allowances, or excess leave 2 - Bonus Pay

ACCOUNTING PROCESSING CODE (APC)

39-44

Use original APC from D*03.

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DQ07 - Adjustment for Collection of Pay and Allowances These are also the common data fields for the D*07 transactions (DF, DG, DR, DS, DV, DW) to make adjustments to the amount collected, either a daily rate, two-thirds of pay, or all. See specific transaction formats input requirements for any variation to these common data fields. Card Data Element Name DEDUCTION RATE

Column(s) 45

Explanation Enter 1, 2, or 3. 1 - Daily deduction rate 2 - Collect two-thirds of pay 3 - Collect all pay and allowances Leave blank if INDEBTEDNESS TYPE is "1", and CASH COLLECTION, SUSPENSION REASON, or ORDER NUMBER, (positions 52, 65, or 68-73) contain data. If the INDEBTEDNESS TYPE equals “2” and CASH COLLECTION, NEW DEBT AMOUNT, SUSPENSION REASON, OR ORDER NUMBER (positions 52,59-64, 65, or 68-73) contain data, then this field must be blank.

DEDUCTION AMOUNT

46-51

1. If DEDUCTION RATE field (position 45) equals 1, the data in this field must be greater than 0. 2. If DEDUCTION RATE field equals 2 or 3, then leave this field blank. 3. If using the daily deduction rate (1) and the member performs 4 UTAs per month, and has a repay schedule of $100 per month, enter 002500 ($25). If repay schedule is $50 per month, enter 001250 ($12,50), etc.

466

AFMAN65-116V3 15 MARCH 2007

DQ07 - Adjustment for Collection of Pay and Allowances These are also the common data fields for the D*07 transactions (DF, DG, DR, DS, DV, DW) to make adjustments to the amount collected, either a daily rate, two-thirds of pay, or all. See specific transaction formats input requirements for any variation to these common data fields. Card Data Element Name

Column(s)

CASH COLLECTION/ DEDUCTION/ REDUCTION CODE

52

Explanation For Central Site use only. For the DQ 07, enter “1”, “5”, or “8”. See Table 32.5. for codes to be used with other debt transactions. See 1 or 2 for reasons to leave this field blank. 1. Leave blank if INDEBTEDNESS CODE field (position 38) equals "1" and DEDUCTION RATE (position 45), or SUSPENSION REASON (position 65), or ORDER NUMBER (positions 68-73) are not blank. 2. Leave blank if INDEBTEDNESS CODE (position 38) equals "2" and DEDUCTION RATE (position 45), SUSPENSION REASON (position 65), or ORDER NUMBER (positions 68-73) are not blank.

COLLECTION/REDUCTION AMOUNT

53-58

DFAS-DE use only. 1. If CASH COLLECTION (position 52) is not blank, this field must be greater than zero (0). 2. If CASH COLLECTION (position 52) is blank, then leave this field blank.

NEW DEBT AMOUNT

59-64

DFAS-DE use only. 1. Enter new debt amount if correction is needed for bonus debt and INDEBTEDNESS CODE (position 38) equals "2", and the DEDUCTION RATE (position 45) or CASH COLLECTION (position 52) and SUSPENSION REASON (position 65) and ORDER NUMBER (position 68-73) are blank, an amount must be present in this field and that amount must be greater than zero. 2. Otherwise, leave blank.

AFMAN65-116V3 15 MARCH 2007

467

DQ07 - Adjustment for Collection of Pay and Allowances These are also the common data fields for the D*07 transactions (DF, DG, DR, DS, DV, DW) to make adjustments to the amount collected, either a daily rate, two-thirds of pay, or all. See specific transaction formats input requirements for any variation to these common data fields. Card Data Element Name SUSPENSION REASON

Column(s) 65

Explanation DFAS-DE use only. See Table 32.6. for codes and definitions. 1. If activating a collection for a previously suspended debt, enter a "4". Otherwise, leave blank. 2. Leave blank if INDEBTEDNESS CODE (position 38) equals "1" and DEDUCTION RATE (position 45) or CASH COLLECTION (position 52) and ORDER NUMBER (position 68-73) are not blank. 3. Leave blank if INDEBTEDNESS CODE (position 38) equals “2”, and DEDUCTION RATE (position 45), CASH COLLECTION (position 52), or ORDER NUMBER (position 68-73) are not blank.

CBPO

66-67

Enter first two positions of PAS code.

ORDER NUMBER

68-73

1. Alpha/numeric order number, left justified. 2. If the DEDUCTION RATE (position 45), CASH COLLECTION (position 52), or SUSPENSION REASON (position 65) are not blank, this field MUST be blank.

SOURCE INDICATOR

74

W - Field Input A - Army Input R - Central Site

FILLER

75-77

Leave blank.

SUBMISSION DATE

78-80

Julian date of submission (001 through 366)

468

AFMAN65-116V3 15 MARCH 2007

Table 32.9. DF03 – Adjustment for Collection of Fines. DF03 - Adjustment for Collection of Fines This table will only identify those specific entries for the DF03 which vary from the common D*03 format. See Table 32.7. for the common data format for the D*03 transactions. Card Data Element Name

Column(s)

Explanation

COMMON DATA

1-31

Enter “DF” in Format ID field. See common data format in Table 32.7. for common data field entries.

AMOUNT SPECIFIC INDEBTEDNESS

32-37

Total amount member was fined by convening authority. Zero-fill to the left.

38

Must be "3" - Fine. See Table 32.4. for codes and definitions.

ACCOUNTING PROCESSING CODE (APC)

39-44

Use the APC the member was being paid from at the time the offense occurred. If the member was not on duty (i.e., a civil crime), contact the appropriate support center for accounting data. See Table 32.7. for subtable references for APCs.

FILLER

45-63

Leave blank.

COMPONENT OF PAY

64-65

Obtain from the Component of Pay Table.

CONSOLIDATED BASE PERSONNEL OFFICE

66-67

Enter the first two positions of the PAS code. Must not be spaces.

FILLER

68-73

Leave blank.

COMMON DATA

74-80

See Table 32.7. for common data entries.

INDEBTEDNESS TYPE

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Table 32.10. DF07 – Adjustment for Collection of Fines. DF07 - Adjustment for Collection of Fines This table will only identify those specific entries for the DF07 which vary from the common D*07 format. See Table 32.8. for the common data format for the D*07 transactions. Card Data Element Name COMMON DATA

INDEBTEDNESS TYPE ACCOUNTING PROCESSING CODE DEDUCTION RATE

Column(s) 1-37

38 39-44 45

Explanation Enter “DF” in FORMAT ID field. See common data format in Table 32.8. for common data field entries. Must be "3" (Fine). See Table 32.4. for codes and definitions. Use original APC from DF03. Enter one of the following: 1 - Daily deduction rate 2 - Collect 2/3 of pay 3 - Collect all pay and allowances NOTE: Leave blank if the CASH COLLECTION/DEDUCTION/REDUCTION CODE field (position 52) or the SUSPENSION REASON field (position 65) contain data.

COMMON DATA

39-80

See Table 32.8. for entries in common data fields of the D*07 formats.

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AFMAN65-116V3 15 MARCH 2007

Table 32.11. DG03 – Collection of GPLD Indebtedness or Report of Survey. DG03 - Collection of GPLD Indebtedness or Report of Survey Enter YYMMDD in the OVERPAYMENT START DATE field as shown on DD Form 362, Statement of Charges for Government Property Lost, Damaged or Destroyed, or DD Form 200, Report of Survey. This table will only identify those specific entries for the DG03 which vary from the common D*03 format. See Table 32.7. for the common data format for the D*03 transactions. Card Data Element Name COMMON DATA

INDEBTEDNESS TYPE

Column(s) 1-37

38

Explanation Enter “DG” in FORMAT ID field. See common data format in Table 32.7. for common data field entries. Must be “8” or “9”. See Table 32.4. for codes and definitions.

ACCOUNTING PROCESSING CODE (APC)

39-44

Obtain the APC from the Army /Air Force Subtable 09. See Table 32.7. for subtable references for APCs

FILLER

45-46

Leave blank.

REPORT OF SURVEY ADSN

47-54

1. If INDEBTEDNESS TYPE equals "8", leave this field blank. 2. If INDEBTEDNESS TYPE equals "9", this field must contain the numeric ADSN, right justified. Example: ADSN 4101 is 00410101.

REPORT OF SURVEY NUMBER

55-63

Report of survey number 1. If INDEBTEDNESS TYPE equals “8”, leave this field blank. 2. If INDEBTEDNESS TYPE equals “9”, this field must contain the numeric REPORT OF SURVEY document number.

COMMON DATA

64-80

See Table 32.7. for common data entries.

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Table 32.12. DG07 – Adjustment of Collection to GPLD/Report of Survey. DG07 - Adjustment of Collection to GPLD/Report of Survey This table will only identify those specific entries for the DG07 which vary from the common D*07 format. See Table 32.8. for the common data format for the D*07 transactions. Card Data Element Name COMMON DATA INDEBTEDNESS TYPE

Column(s) 1-37 38

Explanation Enter “DF” in FORMAT ID field. See common data format in Table 32.8. common data field entries. Must be 8 or 9. See Table 32.4. for codes and definitions.

ACCOUNTING PROCESSING CODE

39-44

Use original APC from DG03.

COMMON DATA

45-80

See Table 32.8. for entries in common data fields of the D*07 formats.

Table 32.13. DR03 – Collection of “FOR OTHERS” Indebtedness. DR03 - Collection of "FOR OTHERS" Indebtedness DR debts are used when an appropriation is used, and the rate of collect is two-thirds, a daily rate, or one hundred percent. This table will only identify those specific entries for the DR03 which vary from the common D*03 format. See Table 32.7. for the common data format for the D*03 transactions. Card Data Element Name COMMON DATA INDEBTEDNESS TYPE

Column(s)

Explanation

1-37

Enter “DR” in FORMAT ID field. See common data format in Table 32.7. for common data entries.

38

6 - FOR OTHERS See Table 32.4. for codes and definitions.

ACCOUNTING PROCESSING CODE (APC)

39-44

1. Air Force. Obtain the APC from Subtable 09 only. 2. Army: May use the APC from Subtable 05, 07, or 09.

FILLER

45-63

Leave blank.

COMMON DATA

64-80

See Table 32.7. for common data entries.

472

AFMAN65-116V3 15 MARCH 2007

Table 32.14. DR07 – Adjustment of Collection to “FOR OTHERS” Indebtedness. DR07 - Adjustment of Collection to "FOR OTHERS" Indebtedness DR debts are used when an appropriation is used, and the rate of collect is two-thirds; a daily rate, or one hundred percent. This table will only identify those specific entries for the DR07 which vary from the common D*07 format. See Table 32.8. for the common data format for the D*07 transactions. Card Data Element Name COMMON DATA

INDEBTEDNESS TYPE

Column(s) 1-37

38

Explanation Enter “DR” in FORMAT ID field. See common data format in Table 32.8. for common data field entries. Must be 6. See Table 32.4. for codes and definitions.

COMMON DATA

39-67

See Table 32.8. for entries in common data fields of the D*07 formats.

FILLER

68-73

Leave blank.

COMMON DATA

74-80

See Table 32.8. for entries in common data fields of the D*07 formats.

AFMAN65-116V3 15 MARCH 2007

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Table 32.15. DS03 – NAF, Garnishment, and Miscellaneous Indebtedness. DS03 - NAF, Garnishment, and Miscellaneous Indebtedness When a specific percentage is specified for collection of a debt and the agency is DoD, a DS debt will be used. This table will only identify those specific entries for the DS03 which vary from the common D*03 format. See Table 32.7. for the common data format for the D*03 transactions. Card Data Element Name COMMON DATA

INDEBTEDNESS TYPE

Column(s) 1-37

38

Explanation Enter “DS” in FORMAT ID field. See common data format in Table 32.7. for common data field entries. B, F, I, M, N, O, S, T, or Z. See Table 32.4. for codes and definitions.

COMPANY CODE

39-46

Must match Table 11 "D" Company codes.

FILLER

47-63

Leave blank.

COMMON DATA

64-67

See Table 32.7. for common data entries.

FILLER

68-73

Leave blank.

COMMON DATA

74-80

See Table 32.7. for common data entries.

474

AFMAN65-116V3 15 MARCH 2007

Table 32.16. DS07 – Adjust Collection of NAF, Garnishment, and Miscellaneous Indebtedness. DS07 - Adjust Collection of NAF, Garnishment, and Miscellaneous Indebtedness When a specific percentage is specified for collection of a debt and the agency is DoD, a DS debt will be used. This table will only identify those specific entries for the DS07 which vary from the common D*07 format. See Table 32.8. for the common data format for the D*07 transactions. Card Data Element Name COMMON DATA INDEBTEDNESS TYPE

COMPANY CODE DEDUCTION RATE

Column(s)

Explanation

1-37

Enter “DS” in FORMAT ID field. See common data format in Table 32.8. for common data entries.

38

Must be B, F, I, M, N, O, S, T, or Z (as reported on DS03 transaction being adjusted). See Table 32.4. for codes and definitions.

39-46 47

Must match original company code used in DS03. One of the following: 1 - for daily deduction rate 2 - to collect 2/3 of pay 3 - to collect all pay and allowances 4 - A percentage of pay Blank-if CASH COLLECTION (position 54) and SUSPENSION REASON (position 67) contain data.

DEDUCTION AMOUNT

48-53

1. If DEDUCTION RATE is “1”, this field must be greater than zero. 2. If DEDUCTION RATE is “2” or “3”, this field must be blank. 3. If DEDUCTION RATE is “4”, this field must be less than or equal to “000100”.

CASH COLLECTION/ DEDUCTION/ REDUCTION CODE

54

Enter one of the following: 1 - Cash Collection 5 - Waiver granted 8 - Out-of-Service (NAF) Leave blank if DEDUCTION RATE or SUSPENSION REASON are not blank.

AFMAN65-116V3 15 MARCH 2007

475

DS07 - Adjust Collection of NAF, Garnishment, and Miscellaneous Indebtedness When a specific percentage is specified for collection of a debt and the agency is DoD, a DS debt will be used. This table will only identify those specific entries for the DS07 which vary from the common D*07 format. See Table 32.8. for the common data format for the D*07 transactions. Card Data Element Name NEW DEBT AMOUNT

Column(s) 61-66

Explanation 1. If CASH COLLECTION/DEDUCTION/ REDUCTION CODE is not blank, this field must be greater than zero. 2. If CASH COLLECTION/DEDUCTION/ REDUCTION CODE is blank, this field must be blank.

SUSPENSION REASON CODE

67

Enter one of the following: 1 - Waiver Application 3 - Appeal or Rebuttal 4 - To activate a collection for a debt previously suspended Leave blank if DEDUCTION RATE and CASH COLLECTION/DEDUCTION/ REDUCTION CODE (positions 47 and 54) are not blank.

CBPO

68-69

Enter the first two positions of the PAS Code. Must not be spaces.

FILLER

70-73

Leave blank.

COMMON DATA FIELDS

74-80

See Table 32.8. for entries in common data fields of the D*07 formats.

476

AFMAN65-116V3 15 MARCH 2007

Table 32.17. DV03 – Collection of Advance Payments and/or SGLI. DV03 - Collection of Advance Payments and/or SGLI This table will only identify those specific entries for the DV03 which vary from the common D*03 format. See Table 32.7. for the common data format for the D*03 transactions. Card Data Element Name COMMON DATA

INDEBTEDNESS TYPE

Column(s) 1-37

38

Explanation Enter “DV” in FORMAT ID field. See common data format in Table 32.7. for common data entries. 4 - Advance Pay and/or SGLI See Table 32.4. for codes and definitions.

COMMON DATA

39-46

See Table 32.7. for fields and entries.

VOUCHER NUMBER

47-54

Enter the voucher number of the Advance Payment or SGLI. Do not leave blank. Zero-fill to left.

DSSN/ADSN

55-60

Enter the DSSN or ADSN number making the payment. Zero-fill to the right.

PAY AUTHORIZATION CONTROL NUMBER

61-63

Enter a three-digit control number (001 through 999). Do not leave blank. All numbers must be used in sequence. If a payment authorization is canceled, the control number is not reused.

COMMON DATA

64-80

See Table 32.7. for common data entries.

AFMAN65-116V3 15 MARCH 2007

477

Table 32.18. DV07 – Adjustment for Advance Payments or SGLI. DV07 - Adjustment for Advance Payments or SGLI This is adjustment for advance payment or SGLI only. See Table 32.20. for adjustment for partial payments. This table will only identify those specific entries for the DV07 which vary from the common D*07 format. See Table 32.8. for the common data format for the D*07 transactions. Card Data Element Name COMMON DATA

INDEBTEDNESS TYPE

Column(s) 1-37

38

Explanation Enter “DV” in FORMAT ID field. See common data format in Table 32.7. for common data field entries. 4 - Advance payments and SGLI See Table 32.4. for codes and definitions.

COMMON DATA

39-80

See Table 32.8. for entries in common data fields of the D*07 formats.

478

AFMAN65-116V3 15 MARCH 2007

Table 32.19. DW03 – Collection of Partial Payments. DW03 - Collection of Partial Payments This table will only identify those specific entries for the DW03 which vary from the common D*03 format. See Table 32.7. for the common data format for the D*03 transactions. Card Data Element Name COMMON DATA

INDEBTEDNESS TYPE

Column(s) 1-37

Explanation Enter “DW” in FORMAT ID field. See common data format in Table 32.7. for common data field entries.

38

5 or 7. See Table 32.4. for codes and definitions.

COMMON DATA

39-46

See Table 32.7. for fields and entries.

VOUCHER NUMBER

47-54

Enter the voucher number of the Partial Payment. Do not leave blank. First position must be “P”.

DSSN/ADSN

55-60

Enter the DSSN or ADSN number making the payment. Zero-fill to the right. Cannot be blank.

PAY AUTHORIZATION CONTROL NUMBER

61-63

Enter a three-digit control number (001 - 999). Do not leave blank. All numbers must be used in sequence. If a payment authorization is cancelled, the control number is not reused.

COMPONENT OF PAY

64-65

Use COP of "A6" for partial payments. Do not use "A1".

COMMON DATA

66-80

See Table 32.7. for common data entries.

AFMAN65-116V3 15 MARCH 2007

479

Table 32.20. DW07 – Adjustment for Partial Payments. DW07 - Adjustment for Partial Payments This table will only identify those specific entries for the DW07 which vary from the common D*07 format. See Table 32.8. for the common data format for the D*07 transactions. Card Data Element Name COMMON DATA

INDEBTEDNESS TYPE COMMON DATA

Column(s) 1-37

Explanation Enter “DW” in FORMAT ID field. See common data format in Table 32.8. for common data field entries.

38

Enter 5 or 7. See Table 32.4. for codes and definitions.

39-80

See Table 32.8. for entries in common data fields of the D*07 formats.

480

AFMAN65-116V3 15 MARCH 2007

Table 32.21. DF/DG/DQ/DR/DV/DW09 – Cancellation of Debt. DF/DG/DQ/DR/DV/DW09 - Cancellation of Debt All Cancellation of Debt transactions may be input only by Central Site. The formats are provided for information purposes only. See Table 32.22. for the format to cancel a DS debt. Card Data Element Name TRAILER INDICATOR

Column(s) 1

Explanation 0

FORMAT ID

2-3

DF/DG/DQ/DV/DW (as applicable)

ACTION INDICATOR

4-5

09

COMMON DATA

6-19

See Table 32.7. for data entries.

OVERPAYMENT DATE START

20-25

YYMMDD overpayment started. Must match start date of debt being canceled.

OVERPAYMENT DATE STOP

26-31

Must match stop date of debt being cancelled.

AMOUNT SPECIFIC INDEBTEDNESS

32-37

Enter amount of original debt. Zero-fill to the left

INDEBTEDNESS TYPE

38

Leave blank.

ACCOUNTING PROCESSING CODE (APC)

39-44

Use original APC from DF03, DG03, DQ03, DV03, or DW03 (as applicable).

FILLER

45-67

Leave blank.

CBPO

68-69

Enter first two positions of PAS code.

FILLER

70-73

Leave blank.

SOURCE INDICATOR

74

A - Army R - Central Site

FILLER

75-77

Leave blank.

SUBMISSION DATE

78-80

Enter Julian date of day submitted.

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Table 32.22. DS09 – Cancellation of Debt. DS09 - Cancellation of Debt All Cancellation of Debt transactions can be input only by Central Site. This format is provided for information purposes only. Card Data Element Name

Column(s)

Explanation

TRAILER ID

1

FORMAT ID

2-3

DS (as applicable)

ACTION INDICATOR

4-5

09

COMMON DATA

6-19

See Table 32.7. for data entries.

OVERPAYMENT DATE START

20-25

YYMMDD overpayment started. Must match start date of debt being cancelled.

OVERPAYMENT DATE STOP

26-31

Must match stop date of debt being cancelled.

AMOUNT SPECIFIC INDEBTEDNESS

32-37

Enter amount of original debt. Zero-fill to the left.

INDEBTEDNESS TYPE

38

0

Leave blank.

COMPANY CODE

39-46

Use original Company Code in DS03 transaction.

FILLER

47-67

Leave blank.

CBPO

68-69

Enter first two positions of PAS code.

FILLER

70-73

Leave blank.

SOURCE INDICATOR

74

A - Army R - Central Site

FILLER

75-77

Leave blank.

SUBMISSION DATE

78-80

Enter Julian date of day submitted.

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AFMAN65-116V3 15 MARCH 2007 Chapter 33 CLAIMS

33.1. Procedures for in-Service or Out-of-Service Member. The member prepares a claim letter and submits it to the RC payroll office which provided service during the period of the claim. The member signs and dates the letter, and identifies amounts and periods of performance claimed. All claims must be received by the Government Accounting Office (GAO) or the agency out of whose activities the claims arose within six (6) years from the date the right of payment accrued (31 U.S.C. 3702). See 33.7. “Claims Procedures” for the claims procedures. 33.2. Active DJMS-RC Record. The RC payroll offices verifies the facts from records, SDF history files, and checks with legal office, if there is a question regarding the validity of the claim. If necessary, obtains additional data from: 33.2.1. Air Force Section, National Personnel Records Center, 9700 Page Blvd., St Louis MO 63132. 33.2.2. Air Reserve Personnel Center, Denver CO 80280-5000. 33.2.3. DFAS-DE/FJY. 33.2.4. DFAS-DE/WAD. 33.3. Inactive DJMS-RC Record. If the member no longer has an active DJMS-RC record, the RC payroll office prepares a DD Form 139, Pay Adjustment Authorization, and attaches the original claim letter signed by the member and supporting documents. 33.3.1. The DD Form 139 should provide: 33.3.1.1. The dates of performance 33.3.1.2. The amounts due for all pay and allowances 33.3.1.3. FICA and FITW deduction amounts 33.3.1.4. Appropriation and fiscal year to be cited 33.3.1.5. The member’s most current mailing address 33.3.2. Any debts on file at the time of separation should be included on DD Form 139 to be deducted from payment. 33.3.3. TPU Members – ANG Readiness Center and AFRES Support Center Actions. The ANG/ AFRES RC payroll office mails the DD Form 139 to the ANG Readiness Center or HQ AFRES, as appropriate, and files a copy of all documents in the applicable SDF. 33.3.3.1. The readiness center or headquarters reviews the case. 33.3.3.2. If the case is in order, forwards the DD Form 139 to DFAS-DE/FYCTC for payment. 33.3.4. IMAs – Denver AFRES RC Payroll Office Actions. For IMAs, AFRES RC payroll office in Denver reviews the case; and, if the case is in order, forwards the DD Form 139 to DFAS-DE/FYCTC for payment. 33.4. Claims for Settlement by RC Payroll Office.

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33.4.1. The RC payroll office has authority to settle claims which do not have a question of law or fact. 33.4.2. The RC payroll office reviews the claim and supporting documents. If approved, 33.4.2.1. Determines the fund citation for payment of the claim. 33.4.2.2. Approves the claim and prepares input for payment. 33.5. Claims for Settlement by DFAS-DE/FYC. 33.5.1. RC Payroll Office Actions. 33.5.1.1. Prepares an administrative report and DD Form 139 or voucher, if applicable, per DFAS-DER 7010-1. 33.5.1.2. Submits the claim with supporting documents to the ANG Readiness Center or HQ AFRES, as appropriate, for review and forwarding to DFAS-DE/FYCTC. 33.5.2. ANG/AFRES Actions. 33.5.2.1. If claim appears to be barred by applicable statues of limitation (upon receipt or before the claim can be settled), immediately registers the claim with the GAO. 33.5.2.2. Exercises own judgment as to the accountability of supporting documents in reviewing the claim. If the facts do not justify payment, requests an explanation or submission of additional documents. 33.5.2.3. Prepares letter with recommendation for approval or disapproval and sends claim to DFAS-DE/FYCTC. 33.5.3. DFAS-DE/FYCTC. 33.5.3.1. Exercises own judgment as to the accountability of supporting documents in reviewing the claim. If the facts do not justify payment, DFAS-DE/FYCTC requests an explanation or submission of additional documents. 33.5.3.2. Prepares letter with recommendation for approval or disapproval and sends claim to GAO. 33.5.3.3. Upon receipt of approval or disapproval by GAO, makes payment and/or processes documents per DFAS-DER 7010-1. 33.6. Claims for Settlement by the General Accounting Office (GAO). GAO has authority to settle questionable claims which: 33.6.1. Involve a question of law or fact. 33.6.2. Are required by statue, by regulation, or by decision of the Comptroller General. 33.6.3. Are reclaims of items previously denied by DFAS-DE, the RC payroll office, or other administrative office. 33.6.4. Appear to be barred by an applicable statue of limitation (see 33.1., “Procedures for In-Service or Out-of-Service Member” and DFAS-DER 7010-1).

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33.7. Claims Procedures. 33.7.1. Current Appropriations. Use the accounting classification on the DD Form 139 to determine the correct Accounting Processing Code (APC). 33.7.1.1. Member Actions. 33.7.1.1.1. If claim category is covered under current appropriations, then the member prepares a claim letter which includes: 33.7.1.1.1.1. Date of Preparation 33.7.1.1.1.2. Member’s SSN 33.7.1.1.1.3. Identification of amounts or items claimed and 33.7.1.1.1.4. Member’s Signature 33.7.1.1.2. Attaches any documents that would support payment. 33.7.1.1.3. Submit claims through the RC payroll office. 33.7.1.1.4. See 33.7.2., “Lapsed Appropriations” below. 33.7.1.2. RC Payroll Office Actions 33.7.1.2.1. Member in Service 33.7.1.2.1.1. Searches the applicable supporting document file to determine if copies of supporting documents or remarks are available as a basis for payment of the claim. 33.7.1.2.1.2. If records indicate claim is proper, prepare DD Form 139, citing the basis for approval, and attaches the DD Form 139 to the claim letter. 33.7.1.2.1.3. If records do not support the claim, send the claim letter through the appropriate review channel to DFAS-DE/FYCTC, with the following notation: “There are no supporting documents which would support this claim, and there is nothing in the supporting document file which would prohibit payment of the claim if it is established.” 33.7.1.2.1.4. Files a copy of the claim letter and the DD Form 139 in the supporting document file. 33.7.1.2.2. Member Leaving Service 33.7.1.2.2.1. Claim submitted at time of separation (no immediate reenlistment). 33.7.1.2.2.2. Advises member being separated from the service of proper place to submit claims or make inquiries about the claim after separation, data required to support payment of any specific item claimed, and member’s responsibility to obtain and submit data. 33.7.1.2.2.3. Advises member not to submit claim directly to GAO. 33.7.2. Lapsed Appropriations. Lapsed appropriations will not longer be valid after 930930. 33.7.2.1. Member Actions. See 33.7.1.1., “Member Actions” for member actions. 33.7.2.2. RC Payroll Office Actions.

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33.7.2.2.1. Reviews the claims to make sure that only lapsed appropriations are involved. Amounts payable from appropriations currently available for disbursement must be stated on a DD Form 139. 33.7.2.2.2. Adds personnel records and sends through appropriate review channel to DFAS-DE/FYCTC. 33.7.2.2.3. Files a copy of claim letter and DD Form 139 in the applicable supporting document file. 33.7.3. Settlement by GAO (DFAS-DER 7010-1). 33.7.3.1. Prepares claim letter per DFAS-DER 7010-1, and submits letter to the RC payroll office. 33.7.3.2. Helps member prepare the claim. 33.7.3.3. Collects additional data and documents, prepares a DD Form 139, attaches supporting documents, and sends through the appropriate review channel to DFAS-DE/FYCTC.

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AFMAN65-116V3 15 MARCH 2007 Chapter 34 SPECIAL PROGRAMS

34.1. Section A – Air Force Reserve Officer Training Corps (AFROTC). 34.1.1. Field Training Entitlement Overview. 34.1.1.1. AFROTC participants are entitled to a monthly subsistence allowance, payment of books and fees, payment of commutation/clothing allowance, and summer camp/training base pay, as applicable. 34.1.1.2. Beginning in November 1995, the AFROTC MU system will be replaced by the DJMS-RC system and JUMPS Data Collection III (JDC III). Checks will be issued by DJMS-RC via Direct Deposit/EFT and pay report will be provided by DFAS-DE to HQ AFROTC, Maxwell AFB, Alabama. 34.1.1.3. Pay data will be created via the AFROTC Financial Cadet Logistics Information Management Systems (AFCLIMS) and JDC III. Corrections will be made at HQ AFROTC using the Reserve Component Input System (RCIS). 34.1.1.4. HQ AFROTC is the overall Air Force ROTC program administrator. Refer to the AFCLIMS user’s manual for required documents and procedures in processing personnel and pay information. 34.1.2. Systems Interface. 34.1.2.1. Software, created and maintained by the HQ AFROTC systems communication branch, is used to extract key data from the AFCLIMS. This data is then passed to DJMS-RC for pay purposes. 34.1.2.2. AFROTC personnel at the senior units (detachments and operating locations located at universities and colleges) transmit data to HQ AFROTC via the AFROTC electronic mail network, to create transactions to update the cadet master file. Data will include payment request and personnel data for students. Refer to the AFCLIMS user’s manual for more information. 34.1.2.3. HQ AFROTC generates the DJMS-RC transactions and transmits the personnel and pay request data to DFAS-DE. DJMS-RC processes, records and reports the ROTC data. For example, HQ AFROTC sends the accession transactions, AA1, A05, A06, A07, and A08 to DJMS-RC. If all the transactions process, DJMS-RC establishes the MMPA and the student master file. Payments to students, such as ROTC subsistence, books and fees, and commutation/clothing allowances, are processed by DJMS-RC based on the pay request transactions received from HQ AFROTC. Recycles and rejects are reported back to HQ AFROTC. See Section 34.6. for a complete explanation of the student master and Figure 6.52. for a complete example of the student master inquiry screen. 34.1.2.4. HQ AFROTC submits the personnel and pay corrections using the Reserve Component Input System (RCIS), and XCOM, a communications data transfer package, to DFAS-DE. See the Joint Automated Data Systems Manual, Book II, for instructions on how to use RCIS. See the AFROTC XCOM Desktop Guidance for using XCOM.

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34.1.2.5. ROTC Summer Camp and ROTC Field Training pay request data is input by the Air Force active duty base where this training occurs. Data is created and transmitted to DJMS-RC via JDC III. See DFAS-DEM 7073-1. 34.1.3. Accessions. 34.1.3.1. Gains to DJMS-RC 34.1.3.1.1. HQ AFROTC submits the following transactions to DJMS-RC to establish the Master Military Pay Account (MMPA) and student master files: AA1, A05, A06, A07, and A08. The accession transactions provide the basic member data, to include: name, social security number, unit identification, mailing address, tax status, and elections. 34.1.3.1.2. The AA1, A06, A07, and A08 must process in order to create a full gain and establish the MMPA. The A05 transaction, when processed, establishes the student master, to include the following data: enrollment date, school code, projected graduation or separation date, program code, and program effective date. 34.1.3.1.2.1. AA1, Table 43.33., Special Processing Instructions: 34.1.3.1.2.1.1. Pay Date field, card columns 38-43, must equal the date of gain and must be a valid date in YYMMDD order. 34.1.3.1.2.1.2. Officer Service Date (OSD), card columns 44-49 must be blank for ROTC. 34.1.3.1.2.1.3. Aviation Service Date, card columns 50-55 must be blank for ROTC. 34.1.3.1.2.1.4. Non-Prior Service Indicator, card column 56 must be blank for ROTC. 34.1.3.1.2.1.5. Current Grade, card columns 57-58, must be “99” for ROTC. 34.1.3.1.2.1.6. Effective Date, card columns 59-64, is the ROTC start date in YYMMDD order. This is the date the ROTC account is established. 34.1.3.1.2.1.7. PAS Code, card columns 65-72, is the ROTC PAS code. 34.1.3.1.2.1.8. ST-PGMA, card columns 73-74, must be “AN” for ROTC. 34.1.3.1.2.2. The following fields in the A06 transactions, Table 2.6., must be blank for ROTC: 34.1.3.1.2.2.1. Final Leave Indicator, card column 28. 34.1.3.1.2.2.2. Desert Shield-Storm Indicator, card column 29. 34.1.3.1.2.2.3. Prior Service Leave Sold, card columns 30-32. 34.1.3.1.2.2.4. UTAs Authorized, card columns 34-35. 34.1.3.1.2.2.5. BAQ Status, card column 36. 34.1.3.1.2.2.6. BAQ Date of Birth Prime Dependent, card columns 51-56. 34.1.3.1.2.3. See Chapter 43, Table 43.33., for the AA1 transaction format. See Chapter 2 for the A06 (Table 2.6.), A07 (Table 2.7.), and A08 (Table 2.8.) formats. See Table 34.6. for the A05 format and paragraph 34.6. for more information.

488

AFMAN65-116V3 15 MARCH 2007 34.1.3.2. Dual Status. Dual status for ROTC purposes is defined as a member who maintains status both in ROTC and in a regular Reserve or Guard unit. When a member has status in both the ROTC and Guard/Reserve program, the MMPA will record the Guard/Reserve data and the student master will record the ROTC data. Taxable wage and tax information will be recorded on the MMPA. 34.1.3.3. Servicemember’s Group Life Insurance (SGLI). See Chapter 31 for codes and amounts of coverage. 34.1.3.4. Administrative Information. HQ AFROTC submits the administrative information to DJMS-RC for all ROTC members. If a member is in a dual status, both the Guard/Reserve Payroll/Personnel offices and HQ AFROTC may submit applicable changes to DJMS-RC. Regardless of the source, the last transaction submitted and processed will post the MMPA and student master. As an example, if the Guard payroll office submits an A07 and A08 to change the member’s address on Julian date 125, those transactions will update the member’s address again. If then, HQ AFROTC submits an A07 and A08 to change the member’s address on Julian date 127, the member’s address will be updated again. 34.1.3.4.1. Address Change: A07 and A08 (See Table 2.7. and Table 2.8.). 34.1.3.4.2. Tax Election Change: A17 (See Table 30.2.). 34.1.3.4.3. State Code for tax purposes change: A26 (See Table 30.3.). 34.1.3.4.4. Financial Institution (Direct Deposit/EFTS): A18 (See Table 7.1.). 34.1.3.4.5. Name Change/SSN Change: 102 or 104 transaction (See Table 43.35.). 34.1.3.4.6. Life Insurance Change (SGLI): A27 (See Table 31.3.). 34.1.3.4.7. Enrollment Date Change: A05 (See Table 34.6.). 34.1.3.4.8. Graduation Date Change: A05 (See Table 34.6.). 34.1.3.4.9. Separation from ROTC Program: A05 with Graduation Date equal to Separation Date (See Table 34.6.).

NOTE: Do not use a 900 transaction to separate ROTC members! 34.1.3.5. Student Master. The Master Military Pay Account (MMPA) will have an “R” in the ROTC/HPIP-IND field to indicate this member is ROTC and has a Student Master File. See Chapter 34, for more information. 34.1.4. DJMS-RC Payments. DJMS-RC will pay the following ROTC payments: 34.1.4.1. Subsistence Allowance 34.1.4.2. Books 34.1.4.3. Commutation/Clothing Allowance 34.1.4.4. Summer Camp/Training Base Pay 34.1.5. ROTC Entitlements. The DoDFMR, chapter 4, explains ROTC entitlements. In DJMS-RC, the ROTC entitlements are identified by the program codes listed below.

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34.1.5.1. NS00 – Non-contracted/Non-scholarship. Member is entitled to ROTC Training Base Pay. 34.1.5.2. NS01 – Non-contracted/Non-scholarship – 1st year. Member is entitled to: 34.1.5.2.1. ROTC Training Base Pay 34.1.5.2.2. ROTC Commutation/Clothing 34.1.5.3. SC01 – Contracted Scholarship – 1st year. Member is entitled to: 34.1.5.3.1. ROTC Training Base Pay 34.1.5.3.2. ROTC Subsistence 34.1.5.3.3. ROTC Books 34.1.5.3.4. ROTC Commutation/Clothing 34.1.5.4. NS02 – Contracted Scholarship – 2nd year. Member is entitled to: 34.1.5.4.1. ROTC Training Base Pay 34.1.5.4.2. ROTC Commutation/Clothing 34.1.5.5. SC02 – Contracted Scholarship – 2nd year. Member is entitled to: 34.1.5.5.1. ROTC Training Base Pay 34.1.5.5.2. ROTC Subsistence 34.1.5.5.3. ROTC Books 34.1.5.5.4. ROTC Commutation/Clothing 34.1.5.6. NS03 – Contracted Non-scholarship – 3rd year. Member is entitled to: 34.1.5.6.1. ROTC Training Base Pay 34.1.5.6.2. ROTC Subsistence 34.1.5.6.3. ROTC Commutation/Clothing 34.1.5.7. SC03 – Contracted Scholarship – 3rd year. Member is entitled to: 34.1.5.7.1. ROTC Training Base Pay 34.1.5.7.2. ROTC Subsistence 34.1.5.7.3. ROTC Books 34.1.5.7.4. ROTC Commutation/Clothing 34.1.5.8. NS04 – Contracted Non-scholarship – 4th year. Member is entitled to: 34.1.5.8.1. ROTC Training Base Pay 34.1.5.8.2. ROTC Subsistence 34.1.5.8.3. ROTC Commutation/Clothing 34.1.5.9. SC04 – Contracted Scholarship – 4th year. Member is entitled to: 34.1.5.9.1. ROTC Training Base Pay

490

AFMAN65-116V3 15 MARCH 2007 34.1.5.9.2. ROTC Subsistence 34.1.5.9.3. ROTC Books 34.1.5.9.4. ROTC Commutation/Clothing 34.1.5.10. NS05 – Contracted Non-scholarship approved – 5th year. Member is entitled to: 34.1.5.10.1. ROTC Training Base Pay 34.1.5.10.2. ROTC Subsistence 34.1.5.11. SC05 – Contracted Scholarship approved – 5th year. Member is entitled to: 34.1.5.11.1. ROTC Training Base Pay 34.1.5.11.2. ROTC Subsistence 34.1.5.11.3. ROTC Books 34.1.5.12. ROTC Subsistence Allowance 34.1.5.12.1. Refer to the AFCLIMS user’s manual for required documents and procedures. 34.1.5.12.2. Subsistence payments start and based on the start and stop dates, and pay status codes input on the A24 transaction. 34.1.5.12.2.1. To pay subsistence: HQ AFROTC submits the A24 transaction, with a pay status of “X” to DJMS-RC for payment. See Table 9.5. for format and instructions. 34.1.5.12.2.2. Change subsistence: HQ AFROTC submits the A24 transaction. See Table 9.5. for format and instructions. 34.1.5.12.2.3. To stop subsistence: HQ AFROTC submits the A24 transaction. See Table 9.5. for format and instructions. 34.1.5.12.2.4. To collect overpaid subsistence: HQ AFROTC submits the C03 transaction to collect overpaid subsistence. DJMS-RC computes the amount of collection and establishes the debt on file. See Table 32.3. for format and instructions. 34.1.5.12.2.5. The component of pay for ROTC subsistence is “FS”. 34.1.5.13. ROTC Books. 34.1.5.13.1. Refer to the AFCLIMS user’s manual for required documentation and procedures. HQ AFROTC authorizes the payment. 34.1.5.13.2. To pay books: HQ AFROTC submits a D02 transaction, action indicator “A” with the certified amount to pay (non-taxable). Use component of pay “AV”. See Table 43.3. for the complete D02 format and instructions. 34.1.5.13.3. To collect books: HQ AFROTC submits a D02 transaction with action indicator “C”, and overpaid amount. Use component of pay of “AV”. See Table 43.3. for the complete D02 format and instructions. 34.1.5.13.4. ROTC Uniform/Commutation/Clothing Allowance. 34.1.5.13.4.1. Refer to the AFCLIMS user’s manual for required documentation and procedures. HQ AFROTC authorizes the payment.

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34.1.5.13.4.2. To pay ROTC uniform/commutation/clothing allowance: HQ AFROTC submits the D02 transaction, with action indicator “A”, and certified amount to pay. Use component of pay “AU”. See Table 43.3. for the complete D02 format and instructions. 34.1.5.13.4.3. To collect ROTC uniform/commutation/clothing allowance: HQ AFROTC submits the D02 transaction, with action indicator “C” and overpaid amount. Use component of pay “AU”. See Table 43.3. for the complete D02 format and instructions. 34.1.5.14. AFROTC Summer Training. 34.1.5.14.1. AFROTC members who participate in training are entitled to pay per DoDFMR, Volume 7A, chapter 4, and to travel allowances per Joint Federal Travel Regulation (JFTR), Volume 1, Paragraph U7150F. 34.1.5.14.2. HQ AFROTC issues the orders. The ROTC members/candidates report to duty at the active duty bases stated on the orders. The order includes the pay and accounting information. 34.1.5.14.3. The component of pay for ROTC training is “AR”. 34.1.5.14.4. Summer Training Personnel Data Responsibility. HQ AFROTC provides personnel data, including the TD Form W-4 for tax elections, state of legal residence, SGLI, and address change information, to DJMS-RC prior to the member’s field training tour. 34.1.5.14.5. Summer Training Base Pay Data Input Responsibility. 34.1.5.14.5.1. Summer training base pay payment will be processed by DJMS-RC. Training base pay information and instructions are included in the order (HQ AFROTC issues the orders). Verification of duty dates is required. 34.1.5.14.5.2. The DA0/FSO providing accounting and finance service to the base where training is conducted is responsible for payment of pay and travel allowances. Active Duty base personnel will input DJMS-RC pay data using JDC III PC-based software. Beginning in 1996, payment of training will be accomplished by inputting the appropriate pay transactions via JDC III at the training site. Refer to DFAS-DEM 7073-1 for ROTC input procedures. 34.1.5.14.5.2.1. For tours of less than 30 days, input the DJMS-RC C01 transaction (See Table 9.3. for format and instructions). The C01 must contain the training base pay start date, stop date, and accounting processing code. 34.1.5.14.5.2.2. For tours of 30 days or more, input the DJMS-RC A24 transaction (See Table 9.5. for format). The A24 must contain the training base pay start date, stop date, and accounting processing codes. Pay is not authorized for the 31st day of any month for tours of 30 days or more. 34.1.5.14.5.2.3. Input the advance pay amount data using the DV03 transaction if advance pay is issued at the training site. See Table 32.17. for the format and instructions. 34.1.5.14.5.2.4. Input the partial pay amount data using the DW03 transaction if partial pay is issued at the training site. See Table 32.19. for the format and instructions.

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AFMAN65-116V3 15 MARCH 2007 34.1.5.14.5.2.5. Refer to DFAS-DEM 7073-1 for input screens, instructions, and explanation of how to submit the transaction to DFAS-DE using JDC III. 34.1.5.14.5.2.6. Transmit the data to DFAS-DE for processing in DJMS-RC. DJMS-RC will process, record, and report the data. If applicable DJMS-RC will produce the training base pay payment. 34.1.5.15. Summer Training Administration. See AFI 36-2011, AFROTCI 36-10, and AFROTC 36-11. 34.1.5.16. Summer Training Base DAO/FSO. 34.1.5.16.1. The training base DAO/FSO pays travel allowances to AFROTC cadet members and applicants, including processing settlement vouchers. Travel entitlement is per JFTR, Volume 1, paragraph U7150f. Travel pay will not be paid by DJMS-RC. The member prepares DD Form 1351-2 and submits the form, through the administrative staff and commanding officer, for payment. 34.1.5.16.2. HQ AFROTC will transmit the TD Form W-4 and SGLI data to DJMS-RC. 34.1.5.16.3. The training base DAO/FSO processes advance pay or partial pay upon approval of the summer training administrative staff or HQ AFROTC. The DAO/FSO is responsible for JDC III input of partial or advance pay. 34.1.5.16.4. The DAO/FSO inputs the appropriate pay transactions, entering the training dates, accounting processing codes, name, SSN, etc., as indicated on the order, into the appropriate data fields using JDC III. 34.1.5.16.5. The field training commander (or summer training project officer) will sign the pay certification report. The signature will certify that training was performed and pay was authorized for the training dates entered. 34.1.5.17. TD Form W-2 and Tax Deposits. 34.1.5.17.1. For training tours, prior to 1996, prepares TD Form W-2, using the local IRS employer identification number (EIN), for all payments to show taxable income, and FICA/ FITW deductions for each member shown on the voucher. Give the “employee” copies of the TD Form W-2 to the member at the time of final payment. 34.1.5.17.2. Forwards the original copy of the W-2, along with a copy of the tax collection voucher, to civilian payroll for disbursement of taxes. 34.1.5.17.3. Deposits FITW and FICA taxes collected in deposit fund account 57X6875.0010 which is locally maintained.

NOTE: Beginning in 1996, all pay will be accomplished by the DJMS-RC system. Therefore, all W-2’s will be issued by DFAS-DE. 34.1.5.17.4. DFAS-DE will prepare the TD Form W-2 and mail it to the DJMS-RC MMPA address. DFAS-DE will file the TD Form 941, send the tax deposits and tax reports to the taxing authorities for all payments made by DJMS-RC. For tax year 1995, the ROTC Cadet could possibly receive two W-2’s – one from DJMS-RC and one from HQ AFROTC. The DJMS-RC W-2 will show only those payments made using the DJMS-RC system. Units will be notified of the date AFROTC converts to DJMS-RC.

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34.1.5.17.5. See Chapter 30, “Federal/State Income Tax and Federal Insurance Contributions”, for more information on taxes. 34.1.6. Field Training Program, Payment of Disabled AFROTC Members. 34.1.6.1. Members are entitled to continued pay and allowances per DoDFMR, Volume 7A, paragraph 80409. 34.1.6.2. Use procedures in paragraph 34.1.5.4., “Summer Training Base DAO/FSO”. 34.1.6.3. Obtain AF Form 1971, Medical Certificate, properly modified and signed by the service medical officer with AF Form 348, Line of Duty Determination, attached. 34.1.6.4. Type the following certificate on a voucher below the member’s name, for signature by the training commander. Each copy of the voucher should have an original signature. “I certify that AFROTC student (Name) AFROTC Detachment No.________ was found to have (contracted disease) (incurred a personal injury) (in line of duty) (not in line of duty) while undergoing field training at the Air Force ROTC Field Training Unit at (location) (see attached AF Form 1971). The above-named AFROTC student reported to the AFROTC field training unit on (date) and was hospitalized from (date) to (date). The AFROTC Field Training Unit at (location) closed (date).” 34.1.6.5. An extension of orders authorizing attendance at field training is not required to support payments for periods of hospitalization or disability. 34.1.7. Field Training Program – Burial Expenses. See AFR 143-34-501. 34.1.8. Other Travel Payments. 34.1.8.1. Scholarship Enlistment Travel Entitlements 34.1.8.1.1. AFROTC members enrolled under the college scholarship program are entitled to travel allowances for travel on initial entry into the program per JFTR, Volume 1, paragraph U7150f; DoDFMR, Volume 7A, chapter 4, and AFROTCI 36-19. 34.1.8.1.2. If the member is terminated from the program and the institution, transportation to the member’s home of record is authorized – if the member actually travels to home of record.

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AFMAN65-116V3 15 MARCH 2007 34.1.8.2. Travel Entitlement for Medical Examinations or to Observe Military Functions. AFROTC cadets may be furnished transportation and subsistence or be paid a mileage allowance per JFTR, Volume I, paragraph U7150f. 34.1.8.3. Travel Payment Responsibility. The DAO/FSO that provides travel payment support to the AFROTC detachment makes travel payments to these members. 34.1.8.4. Travel Payment Procedures. 34.1.8.4.1. Member prepares DD Form 1351-2 per DFAS-DER 7010-3 and submits it to the AFROTC detachment administrative staff which processes the voucher to the paying DAO/ FSO. 34.1.8.4.2. The DAO/FSO makes payment per DFAS-DER 7010-3. 34.1.9. Institutional Program – Other Payments. 34.1.9.1. Entitlements. See DoDFMR, Volume 7A, and AFROTCI 65-1. 34.1.9.2. Payment Responsibility. The Defense Finance office operating location (OPLOC) that supports HQ AFROTC, Maxwell AFB, AL, is responsible for all other institutional program payments. 34.1.10. Graduates Ordered to Active Duty – Over 180 Days. Graduates ordered to active (AD) for more than 180 days are paid under DJMS-AC during the period of active duty (See AFMAN 65-116 Volume 1). 34.1.11. Special Duty. An AFROTC member may be invited to represent the United States or United States Air Force in an official capacity for specified purposes. The invitation to perform such duty usually originates with DOD, and HQ AFROTC arranges for appropriate orders to be issued. During such periods of special duty, the member is in a pay status on the same basis as for training. 34.1.11.1. Payment Responsibility – Special Duty. The organization responsible for JDC III input for basic pay and travel allowances will be reflected on the AFROTC cadet member’s orders. 34.1.11.2. Payment Procedures – Special Duty. 34.1.11.2.1. Member: Prepares DD Form 1351-2 per DFAS-DER 7010-3. 34.1.11.2.2. AFROTC Detachment Administrative Staff: Forwards the orders, travel vouchers, and supporting documents, as applicable, to the paying DAO/FSO. 34.1.12. DJMS-RC Payments Outside IAS. Immediate access storage (IAS) is the current month plus 11 preceding months. Any actions requiring payments or collections outside this 12-month window requires submitting a D02 with the appropriate action code. See Chapter 43 for complete instructions on making payments or collections outside IAS.

34.2. Section B – Health Profession Incentive Programs. 34.2.1. General Information. This section covers accounts maintenance for members participating in the Health Professions Incentive Programs. 34.2.2. Accounts are serviced by the Air Force Reserve payroll office located at the Air Reserve Personnel Center (AFRPO/FMFQ-P) with the exception of active and inactive duty performed by mem-

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bers in the health professions stipend program (STRAP) who are dually assigned and performing with an active reserve unit. 34.2.3. Student information is furnished to the payroll office by the Directorate of Health Services, Medical Incentive Programs Division (ARPC/SGI) at the same location. 34.2.4. PCN UH022-0058, Health Professions Pay Management Report, is provided on a monthly basis as a management tool for HPIP pay accounts. See Figure 34.10. 34.2.5. Definition of Programs. 34.2.5.1. Financial Assistance Program (FAP). See DoDFMR, Volume 7A, chapter 5, section B, for more information on FAP. 34.2.5.2. Health Professional Stipend. See DoDFMR, Volume 7A, chapter 7, for more information on the Health Professional Stipend Program. 34.2.6. Programs. 34.2.6.1. Programs are identified by a program code and all student activity is recorded on a subsidiary file called the student master with the exception of grant payments which are recorded on the bonus master. 34.2.6.2. See Table 34.7. for program codes. 34.2.7. Student Master. The Master Military Pay Account (MMPA) will have an “H” in the ROTC/ HPIP-IND: field to indicate this member is HPIP and has a student master file. See Chapter 34, Section F, for information about establishing a student master for HPIP/ROTC students. 34.2.8. Stipend Payments. 34.2.8.1. Stipend Payments will automatically stop on the graduation date recorded on the student master and a date of separation and loss counters will be posted to the MMPA except for STRAP participants in a dual status. 34.2.8.2. The Stipend stops for dually assigned STRAP participants but the MMPA is left open for payments being made by the active unit. 34.2.9. Separation of Medical Students. 34.2.9.1. The graduation date on the student master will be used to separate members, or for a leave of absence, the pay status is curtailed until an amended graduation date is known. 34.2.9.2. Do not use 900 transaction to report a separation for a medical student. 34.2.10. Tuition, Fees, and Books. 34.2.10.1. Tuition, Fees, and Books are managed by AFIT/CIMJ and will be paid VIA DJMS-RC. 34.2.10.2. When payments are made using D02 transactions (See Chapter 43 and Table 43.3.), the amounts will accumulate on the student master. 34.2.11. Accessions. Accessions will be processed as for any other member of the Air Reserve Forces using the AA1, A06, A07, A08 transactions (See Section 2.2.) 34.2.11.1. HPIP Participants – A05 Transaction to Establish Student Master. For HPIP participants, an A05 transaction must be processed (See Table 34.6. for A05 format). The A05 transac-

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AFMAN65-116V3 15 MARCH 2007 tion establishes the student master and posts a student indicator on the MMPA. When the A05 processes the PAS code, PEC, and ST-PGMA, the MMPA will move to the student master – except for STRAP participants dually assigned. For details on the student master see paragraph 34.6. See Table 34.6. for the A05 format. 34.2.11.2. Dually Assigned Members. For dually assigned members only the A05 is needed for an accession; the MMPA is maintained by the active unit. For details on the student master, see paragraph 34.6. 34.2.12. Electronic Fund Transfer. HPIP participants are required to participate in direct deposit, that is, pay will be sent via electronic fund transfer to an account in the members chosen financial institution. 34.2.12.1. The A18 transaction is used to record the financial institution and account information on the MMPA. 34.2.12.2. The A18 transaction is used to establish a change or stop the transfer of funds. 34.2.12.3. The A18 should be submitted at the same time as the accession transactions. It may also be submitted at any other time to change or stop the direct deposit account. See Chapter 2 for more information on accessions. 34.2.12.4. See Chapter 7, for more information about the requirements for mandatory direct deposit. Hard copy checks will not be used to issue payments to the member. 34.2.13. Stipend Payments. A24 transactions are used to start, stop, or correct stipend payments. 34.2.13.1. For Health Professionals, the stipend start date should be the same as the enrollment date or the current program effective date. The stop date should be the same as the graduation date; however, this may not always be the case. 34.2.13.2. Normally, stipend resumes after an active duty tour is paid and continues until the graduation date is reached. 34.2.14. Break in Service. When there is a break in service the A24 may be used to stop stipend after an active tour has been paid. In such cases, the beginning date would be the date immediately following the latest active tour end date. 34.2.14.1. Pay Status Code Changes and the A24 34.2.14.1.1. When stipend is being started for the first time or restarted after a break in service (student master pay status is “A”) the A24 transaction is coded with an action indicator of “N”. 34.2.14.1.2. When an existing A24 (pay status is “X”) is being changed, the A24 action indicator is “Y”. 34.2.14.1.3. Calendar posting for stipend is a “70” on the student master. (See Table 9.5. for A24 format and Table 9.1. for pay status codes.) 34.2.15. Orientation. Attending orientation prior to being paid a stipend, i.e., the member attends orientation in July and does not become entitled to stipend until September, it is necessary to start the stipend in September even though the member is paid an active duty tour in July. 34.2.16. Active Duty Payments. 34.2.16.1. Active Duty Requirements.

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34.2.16.1.1. Active duty tours for both HPSP and FAP personnel are paid using the A24 transaction with pay status “O” (special training). 34.2.16.1.1.1. HPSP participants are required to perform 45 days of active duty each contract year. 34.2.16.1.1.2. FAP participants are required to perform 14 days of active duty each contract year. 34.2.16.1.1.3. STRAP participants are not required to perform active duty unless they are dually assigned to an active unit in which case the active unit will input the pay transactions. 34.2.16.1.2. See paragraph 34.2.6. for more information. 34.2.16.2. Pay and Allowances. Special pays and allowances are extracted from the MMPA for active duty tours. The following would apply to HPSP and FAP participants: 34.2.16.2.1. Basic Pay – HPSP Participants. HPSP participants are paid as 2nd Lieutenants regardless of the rank they may have held prior to entering the program. They can carry forward the creditable service they have accumulated when they enter; however, longevity will not accrue while they are in the program. For instance a member enters with over 10 years service and over 4 years active enlisted service. The member would be paid as an 01 with over 10 years creditable service for any active duty performed while in the program. Active duty days are posted as a “50” on the student master calendar. 34.2.16.2.2. Basic Pay – FAP Participants. FAP participants are paid at the appointed rank for their active duty tours. They also may carry forward the creditable service they have accumulated when they enter the program, however, longevity will not accrue while they are in the program. For instance a member enters the program as a major with over six years service. The member would be paid as an 04 with over 6 years creditable service for any active duty performed while in the program. Active duty days are posted as “50” on the student master calendar. 34.2.16.2.3. Basic Pay – STRAP Participants. 34.2.16.2.3.1. STRAP Participants are not required to perform active duty tours unless they are dually assigned to an active Guard or Reserve unit. If they are assigned to an active unit the active and inactive duty is paid by the unit they are participating with and is recorded on the main MMPA calendar. 34.2.16.2.3.2. See Chapter 6 for more information on the main MMPA calendar. See Chapter 8 for more information. 34.2.16.2.3.3. Stipend does not stop when AD/IAD is paid. 34.2.16.3. Basic Allowance for Quarters (BAQ). 34.2.16.3.1. This allowance is paid based on the BAQ status recorded on the MMPA. Initially it is posted from the A06 transaction, however, if there are any changes in the member’s BAQ status, an A15 transaction (see Table 14.4.) must be processed to change it. 34.2.16.3.2. Married members are always paid BAQ at the “with dependent” rate. Single members will automatically be paid “partial BAQ” unless an A30 transaction is submitted to

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AFMAN65-116V3 15 MARCH 2007 pay BAQ single “in own right” when quarters are not available. See Section 14.3. for more information. 34.2.16.3.3. Retroactive payments (i.e., payments made for entitlements due for prior dates) are made using a C04 transaction. See Section 27.2. and Table 27.4. for transaction format. 34.2.16.3.4. See Chapter 14, “Basic Allowance for Quarters (BAQ)”, for more information. 34.2.16.4. Basic Allowance for Subsistence (BAS). Officers are automatically paid this allowance. Input is not necessary. See Chapter 13 for more information. 34.2.16.5. Uniform Allowance (UA). Members entitled to a uniform allowance are paid using the B06 transaction. See Chapter 15 for more information. 34.2.16.6. Family Separation Allowance (FSA). 34.2.16.6.1. HPSP members separated from their families for more than 30 days are entitled to FSA. This entitlement is reported using the A33 transaction. See Chapter 17 for more information. 34.2.16.6.2. Retroactive payments (i.e., payments made for entitlements due for prior dates) are made using a C05 transaction. See Table 27.5. for C05 transaction format. 34.2.16.7. Medical, Dental, Veterinary, and Optometry Special Pay (MDVO) 34.2.16.7.1. FAP Participants. 34.2.16.7.1.1. FAP participants may be entitled to receive MDVO at the $450.00 per month rate. The entitlement may be recorded as part of the accession action using an A28 transaction and will be paid automatically with the active duty tour. See Chapter 19 for more information. 34.2.16.7.1.2. Retroactive payments (i.e., payments made for entitlements due for prior dates) are made using a D02 transaction. For more information, see Chapter 43, paragraph 43.4.2. for non automated adjustments inside/outside IAS and Table 43.3. for D02 input transaction format. 34.2.16.7.2. HPSP Participants. HPSP participants are not entitled to this special pay. 34.2.16.8. Reimbursable Expenses. In rare cases the payroll office may be asked to reimburse a member for books or fees. This is usually done by AFIT. If the need should arise, use the D02 transaction with the appropriate component of pay. See Chapter 43, Table 43.13.). 34.2.17. Active Duty Reporting and Payment. 34.2.17.1. Health Professions Scholarship Program (HPSP) 34.2.17.1.1. Prior to Active Duty Start Date: 34.2.17.1.1.1. The A24 “O” status tour can be input up to 90 days prior to the start date of the active duty tour. 34.2.17.1.1.2. The A24 should be input as near as possible to the reporting date to allow for adjustments to the tour dates or possible cancellation of the tour. 34.2.17.1.2. After the Active Duty Start Date – 45 Day Tour.

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34.2.17.1.2.1. In the event the active duty orders are received late for HPSP or FAP participants, and the stipend has already been paid for all or a part of the tour, it is not necessary to collect back the stipend prior to submitting the A24, pay status “O”. The system will automatically collect the stipend and pay basic pay and allowances. 34.2.17.1.2.2. When the active duty tour has paid out, the pay status will revert to stipend automatically unless the active duty tour is paid before the stipend entitlement commences. If the tour is totally retroactive, stipend payments will continue uninterrupted. 34.2.17.2. Financial Assistance Program (FAP). 34.2.17.2.1. Process a C01 transaction to pay FAP participants their 14 day tour of active duty. It is not necessary to stop the stipend or collect the stipend paid, DJMS-RC will curtail the stipend payments, set up a debt, pay the active duty tour and resume stipend payments at tour end. The tour must not be input until it has been completed (use tour type 5, special training and check disposition 1). Payment will be sent to the financial institution of the members choice, or to the home address on the members MMPA if no EFT information is present on the MMPA. Reference C01 format in Chapter 9. 34.2.17.2.2. Member will be paid for actual days of performance. That is, if the 31st day of a month is involved, it will be paid as a day of duty. If the 29th and 30th of February are involved (non-leap year) they will not be paid. 34.2.17.3. Adjustments to Active Duty Payments. 34.2.17.3.1. Retroactive payments for special pay and allowances not paid with the active duty tour may be paid using C04 or C05 transactions if the payment is within IAS. (See Chapter 27.) 34.2.17.3.2. Retroactive Payments for additional entitlements or duty performed outside IAS require input of unique transactions. (See Chapter 43.) 34.2.18. Accrued Leave Payments. HPSP participants accrue leave on their 45 day tour. To pay the unused accrued leave, process a C11 transaction after the tour has been completed. (See Chapter 29.) 34.2.19. Erroneous Payments. 34.2.19.1. Payments made in error may be collected back using a C03 transaction (See Table 32.3.) if, at the time of collection, the dates are still within IAS. If the payment needs to be corrected, it may require input of a C04 (See Table 27.4.) or C05 (See Table 27.5.) transaction to make the payment correctly. For example: If a member was paid BAQ partial rate on the active duty tour and should have been paid single in own right, it is necessary to use a C03 transaction to collect the partial rate and a C04 transaction to pay the correct rate. 34.2.19.2. If the adjustment is outside IAS, a D02 transaction would be used to either collect and repay or pay the difference. 34.2.19.3. Overpayments require input of a C03 transaction when the overpayment is within IAS or a unique transaction payment is outside IAS (see Chapter 43). This applies to both stipend and active duty pay and allowances. 34.2.19.4. Erroneous payment of uniform allowances would require a DQ03 (See Table 32.7.) and a B06 transaction (See Table 15.4.), action indicator “2”, to adjust the MMPA.

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AFMAN65-116V3 15 MARCH 2007 34.2.19.5. Erroneous payment of leave requires a military pay order to DFAS-DE/FJPR to collect the leave, clear history file one and adjust leave days recorded on the MMPA. 34.2.19.6. Other indebtedness is reported as with any other account (see Chapter 32). 34.2.20. Transfers. Members transferring from one program to another will be treated as a new gain. Personnel will submit the AA1 transaction and payroll office will submit the A05, A06, A07, A08, and A18 transactions as they would for any new gain regardless of the fact that the MMPA and a student master are already on file. MMPA data will be overlaid and the current program will move to prior program on the student master. The new program will then move to current program. A09 transactions cannot be used to transfer a member from one program to another. 34.2.21. Losses. The graduation date on the student master will be used exclusively to terminate a record. When the graduation date is reached a date of separation and loss counters will be posted to the MMPA. The 900 transaction will not be used to separate an account. Six months from the date of separation the file will be purged from the master file. 34.2.22. Reactivate a Closed Account. 34.2.22.1. The A05 transaction (see Table 34.6.) has been designed to change certain data elements in the student master after it has been established. If an account is closed and the program has not changed, the graduation date may be extended to open the account. 34.2.22.2. An A24 transaction (See Table 9.5.) will also be needed to restart stipend. 34.2.23. Processing Changes to the Student Master. 34.2.23.1. The A05 transaction has been designed to change certain data elements in the student master after it has been established. 34.2.23.1.1. If a change is required to school code, program effective date, counselor code, date of enrollment, or date of graduation, submit an A05 transaction with an action indicator of “2” with the updated data entered in the appropriate fields. 34.2.23.1.2. Only the data changing needs to be entered in the A05 transaction, in addition to common data, such as name, SSN, PEC, PAS, and ST-PGMA. If the program code changes, the program effective date must also be changed. 34.2.24. Extending the Graduation Date. Use the A05 Transaction to Extend the Date. If the tour is still paying, the A24 transaction end date must also be extended. 34.2.25. Curtailing the Graduation Date. 34.2.25.1. When the graduation date is curtailed, but the pay status tour end date has not been reached, it is not necessary to input an A24 transaction. The stipend will automatically stop when the graduation date is reached. 34.2.25.2. When curtailing the graduation date via an A05 transaction and the member has already been paid beyond that date, the pay status will be changed to pay status “A” with the beginning date of “000000” and ending date of “999999”. 34.2.25.3. A management notice will be generated advising the payroll office to take collection action. The debt will not be generated automatically. 34.2.26. Changing the Program Effective Date or Enrollment Date

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34.2.26.1. When changing the program effective date or enrollment date, precautions should be taken to adjust the amount of stipend paid if necessary. 34.2.26.2. If date is moved back, a second A24 transaction may be needed to pay the period before the recorded pay status start date. 34.2.26.3. If the date is moving ahead, collection action may be necessary. The debt will not be generated automatically. 34.2.27. Taxation. Stipend is subject to FITW and SITW but, is not subject to FICA. Active duty basic pay is subject to FITW, SITW, and FICA (See Chapter 30 for changes to deductions). 34.2.28. Servicemember’s Group Life Insurance. See Chapter 31, “SGLI and SSLI – Life Insurance”. 34.3. Section C – Medical Services Bonuses. 34.3.1. Entitlements. 34.3.1.1. Individuals participating in the Financial Assistance Program (FAP) for health professionals are entitled to an annual grant in addition to the authorized stipend paid to Health Professions Scholarship Program participants under certain conditions. Grants are awarded to eligible physician residents and fellows in specialized training in return for an active duty obligation. 34.3.1.2. Newly recruited physicians and nurses agreeing to incur a ‘SELRES’ obligation are entitled to a bonus effective the date the member signs the contract agreeing to such an obligation. Payments continue to be paid annually for the duration of the obligation. 34.3.2. Financial Assistance Program Grants. 34.3.2.1. The current rate for a FAP bonus grant is $17,865.00. The amount of the grant is reviewed and increased as appropriate in the same manner as provided for the stipend. The rate normally changes every year on July 1st, if there has been a pay increase for other members of the Armed Forces. 34.3.2.2. Grants are paid on a pro-rata basis for partial years of participation. The date of graduation on the bonus master will determine the final payment. 34.3.2.3. Termination action will result in total recoupment of all grant payments via DQ03 generated by the bonus program. If it is determined by the Service Secretary that recoupment be waived as being in the best interest of the Government, do not submit the termination action. If the Secretary determines that only a portion of the grant is to be recouped, it will be necessary to change the debt amount. Debts will not be automatically suspended. 34.3.3. Accession Test Bonus. 34.3.3.1. The current rate for the Accession Test Bonuses is $6000.00 for registered nurses and $10,000.00 for physicians. Payments are made at the beginning of each period of selected Reserve service, the effective date being the date the member signs the contract, and paid annually for each year of service. 34.3.3.2. Payments are not prorated, each payment is for one full year of the obligation. 34.3.3.3. An officer who voluntarily terminates service in the Selected Reserves before the end of the period for which a payment was made will be required to refund to the United States the full

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AFMAN65-116V3 15 MARCH 2007 amount of the payment on which the payment was based. Termination action will result in recoupment of the last payment made to the member, assuming this is the period the member did not satisfactorily complete. Debts will not be automatically suspended. 34.3.4. Supporting Documents. The supporting document for both the FAP Grant and the Accession Test Bonus is the contract and the appointment order for the initial payment. For each succeeding year a memorandum is prepared by the surgeons office in HQ ARPC and forwarded to the payroll office. 34.3.5. Accessions. 34.3.5.1. Bonus master records are “built” using the B03 – action type “1” transaction. Bonus types are as follows: A – FAP Bonus – 1 year or less B – FAP Bonus – more than 1 year but not over 2 years C – FAP Bonus – more than 2 years but not over 3 years D – FAP Bonus – more than 3 years but not over 4 years E – FAP Bonus – more than 4 years but not over 5 years G – ACC. Test - $6,000.00 – one year obligation H – ACC. Test - $6,000.00 – two year obligation J – ACC. Test - $6,000.00 – three year obligation K – ACC. Test - $10,000.00 – one year obligation L – ACC. Test - $10,000.00 – two year obligation M – ACC. Test - $10,000.00 – three year obligation 34.3.5.2. Authorization numbers do not apply to officer bonuses and will not be used. 34.3.5.3. Installment numbers and amounts payable are computer-generated and will not be coded in the transaction. 34.3.5.4. If the MMPA is not a full gain the B03 – action type “1” transaction will recycle until the gain action is reported or will recycle for seven times and then reject on the eighth recycle. 34.3.5.5. Bonus types determine the number of anniversary payments the member will receive. 34.3.5.6. A graduation date has been added to the bonus master to govern the final payment for FAP bonuses. 34.3.5.7. The bonus type and date of enrollment are the only two items that will be displayed on the MMPA. The payment fields are not large enough to handle the amounts paid and this information will eventually be removed from the MMPA since we now have inquiry capability. 34.3.6. Terminations.

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34.3.6.1. B03 – action type “2” transactions submitted on FAP bonuses will result in a debt being generated for the total amount paid to date on the accounts receivable. The debt will not be suspended as is currently done for enlisted bonus debts. 34.3.6.2. B03 – action type “2” submitted for Accession Test Bonuses will result in a debt being generated for the last payment to the member. The assumption is made that this is the period for which the member has not satisfactorily fulfilled his obligation. The debt will not be suspended as is currently done for enlisted bonus debts. 34.3.7. Changes to the Bonus Master. B03 – action type “3” transactions submitted for changes to the bonus master for medical bonuses will be handled by the DFAS-DE central site. The unit may submit the transaction reflecting the changes but the transaction will reject to the processing lines for possible adjustments to the account. 34.3.8. Payments. 34.3.8.1. B03 – action type “6” transactions will be submitted when initial and anniversary payments are due the member. Installment number and amounts will be computer-generated for medical officer bonuses. 34.3.8.2. FAP bonuses are paid on a pro-rata basis on the final installment. For example: A member enters the program for 18 months. The first installment would be for one full year and the second installment would be for 6 months, based on a daily rate for a 30-day month. 34.3.8.3. Accession Test Bonuses are paid at a flat rate of $6,000.00 or $10,000.00 for each year of service. 34.3.8.4. Anniversary dates will be displayed on the members LES 90 days prior to the entitlement date. 34.3.8.5. Payroll offices will be alerted 90 days prior to the anniversary date on PCN UH022-164 report with a management notice. The management notice will continue to be generated until the payment is made or the bonus is terminated or payment suspended. 34.3.8.6. LES remarks will specifically identify the bonus type in the entitlements portion of the LES. 34.3.8.7. Bonuses will be taxed as a one time payment at 28% for federal. State taxes will be computed by dividing the payment by 12 before taxing and multiplying the tax amount by 12, thus avoiding an excessive amount of state tax being withheld. Bonuses are not subject to FICA. 34.3.8.8. In unusual cases the D02 transaction (converts to D13 transaction) may be used in adjusting bonus payments. This will be done at central site. Components of pay are ‘UC’ for FAP bonuses, ‘WW’ for the $6000.00 Accession Test Bonus, and ‘WX’ for the $10,000.00 Accession Test Bonus. APCs for bonuses are as follows: FAP – ZZZ785, Accession Test Initial – ZZZ853, Accession Test Anniversary – ZZZ854. When a D13 transaction is used it will be accompanied by a B03 – action type “3” to change the bonus master record. 34.3.9. Suspension. 34.3.9.1. Suspensions are reported via B03 – action type “7” transactions and released via B03 – action type “8” transactions. Payments submitted while a bonus record is in a suspended status will recycle until the release action is received.

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AFMAN65-116V3 15 MARCH 2007 34.3.9.2. Anniversary dates are extended when a suspension release date is received, based on dates of suspension and release.

34.4. Section D – USAFR Palace Chase. 34.4.1. Palace Chase. Members released from AD and assigned to a Reserve unit under the Palace Chase program are paid by DFAS-DE the same as all other Reserve members. 34.5. Section E – HQ AFRES 8600. 34.5.1. Definition of AFRES 8600. The attachment of 8600 AF Reserve Command Support Group flying personnel to flying squadrons within HQ AFRES requires a policy to ensure their strict compliance with proper pay procedures. This policy is described in the following paragraphs and details procedures for: 34.5.1.1. Additional Flying Training Period (AFTP). 34.5.1.2. Air Reserve Technician (ART) civilian status change from civilian to active duty/annual tour. 34.5.1.3. Unit Training Assembly Inactive Duty Training (IDT). 34.5.2. Verifier Procedures. The AFTP comparing and reviewing procedures currently require the identification of a verifier within flying units with 8600 AF Reserve Command Support Group ARTs. Verifier’s duties include: 34.5.2.1. Comparing and reviewing of flight time and duty periods for AFTP authorization. 34.5.2.2. Maintaining a copy of the ART’s current civilian duty hours. 34.5.2.3. Ensuring the civilian duty hours are documented on the reverse of the AFRES Form 918. 34.5.2.4. Contacting the ART’s respective civilian timekeeper to verify leave was taken when the civilian work day overlaps the documented AFTP duty period. 34.5.2.5. Verifier’s initialing the reverse side of the AFRES Form 918 adjacent to the date block when these duties are completed. 34.5.2.6. Prior to certification, the AFRES Form 918 certifying official will ensure the verifier’s initials are properly entered. A copy of the AFRES Form 918 is maintained by the flying squadron and the original is forwarded to HQ AFRES/FMFB-RPO. 34.5.3. Status Changes. The ART civilian status change from civilian to active duty/annual tour procedures are as follows: 34.5.3.1. 8600 AF Reserve Command Support Group ARTs who changes from civilian to military status will provide a copy of their orders to the respective timekeeper for all military duty. 34.5.3.2. The certification block on the bottom of the AFRES Form 938, when signed, is the verification that the duty performed has been cross-checked with the time and attendance form for required leave status. 34.5.3.3. A copy of this order is sent to member’s servicing Flight Management Office (FMO).

AFMAN65-116V3 15 MARCH 2007

505

34.5.4. IDT Procedures. The Unit Training Assembly Inactive Duty Training (IDT) procedures are as follows: 34.5.4.1. The 8600 AF Reserve Command Support Group ARTs completing IDT during civilian duty hours and utilizing the AF Form 40a or AF Form 40 for documentation will process the forms through their timekeeper. 34.5.4.2. The timekeeper will initial adjacent to Blocks 12 and 13 on the AF Form 40a and/or review the AF Form 40 duty time. 34.5.4.3. The timekeeper ensures leave is documented on the time and attendance record for Reserve duty which conflicts with civilian work hours. 34.5.4.4. The AF Form 40a and AF Form 40 will not be processed for pay or certified until this review is completed. 34.6. Section F – Student Master for HPIP/ROTC Students. 34.6.1. Description of the Student Master. 34.6.1.1. The student master contains the student’s PAS, ST-PGMA, PEC, program code, entry date, school code, enrollment date, graduation date, pay status, cumulative totals of various types of payments made in DJMS-RC, and a calendar to record payments by day for health professionals, except active and inactive duty for members participating in the STRAP program, who are dually assigned. The A05 transaction (See Table 34.6.) establishes this file. 34.6.1.2. See the following for more information: 34.6.1.2.1. See Figure 6.52. for a view of the student MMPA. 34.6.1.2.2. See paragraph 6.6.2.3., “MMPA Record Inquiry”, and paragraph 6.6.2.3.10., “Student Master File (HPIP)”, for more information. 34.6.1.2.3. For a complete view of the student master inquiry screens, begin with Figure 6.51. 34.6.1.2.4. For more detail on establishing the student master, see paragraph 34.6.2. 34.6.1.3. The MMPA is used to record entitlement information for active duty tours: 34.6.1.3.1. Administrative information such as address, grade, paydate, tax totals, etc. 34.6.1.3.2. The MMPA calendar is used to record active and inactive duty for dually assigned STRAP participants. 34.6.1.3.3. Entitlement information for active duty tours such as BAS, BAQ, MDVO, etc. 34.6.1.4. Using this method, MMPA, payment, adjustment, and collection actions can be made by the active unit without interfering with the stipend being paid and recorded on the student master. 34.6.2. Establishing/Changing a Student Master. 34.6.2.1. An effective date is required when changing the program code. 34.6.2.2. If the action type (card column 58) in the A05 transaction (See Table 34.6.) is 1, all entries will activate the student master with the data values input on the A05.

506

AFMAN65-116V3 15 MARCH 2007 34.6.2.3. If the action type (card column 58) in the A05 transaction (See Table 34.6.) is 2, and a changeable field is blank, the student master data will remain unchanged. 34.6.2.4. If the action type (card column 58) in the A05 transaction is 2, fill in the fields that are to be changed. Only the following fields may be changed on the student master file using the A05 transaction. The PAS Code must be present. 34.6.2.4.1. School Code 34.6.2.4.2. Counselor Code 34.6.2.4.3. Date of Enrollment 34.6.2.4.4. Date of Graduation 34.6.2.4.5. Program Code 34.6.2.4.6. Program Effective Date 34.6.2.4.7. Program Element Code 34.6.2.4.8. Personnel Accounting Symbol

34.7. Program Codes for ROTC. 34.7.1. The following program codes are valid and will populate the student indicator on the MMPA. 34.7.2. NS** and SC** program codes apply to ROTC (See Table 34.8.). PAS-CBPO must be S6, S7, S9, or Z1. 34.8. Reports Used for ROTC. 34.8.1. ROTC Accounting Report, UH022-256. This is a monthly report which provides fiscal year accounting information by accounting classification (project/subproject), component, current month gross disbursements, current month gross collections, current month net disbursements, and cumulative fiscal year to date totals. The Army version of the 256 will include the APC with the accounting classification. The UH022-256 report is distributed to HQ AFROTC. It is available as an on-line report accessible through SAR under the site “JFRROTC”. See Appendix H for SAR user instructions. See Figure 34.4. for a sample of this report. 34.8.2. ROTC Monthly Status and Payment Report, UH022-257. Produced monthly on code 3 in SSN sequence and in 3 parts. Reference Figure 34.4. Report is used by HQ AFOATS and the ROTC detachments exclusively. It is accessed through SAR and is available for one month after month of production. 34.8.2.1. Part I lists the amount of subsistence paid, books and fees, training paid, bonus paid, commutation paid, training days, collection amount, net pay, ROTC graduation date, cumulative subsistence, and cumulative training days by unit for each ROTC member for the month, total all ROTC, total number of members, total number of paid members. It also lists member participation. 34.8.2.2. Part II lists the amount of stipend paid, books and supplies, training paid, bonus paid, uniform paid, training days, collection amount, net pay, HPIP graduation date, cumulative stipend, and cumulative training days by unit for each HPIP member for the month. It also includes other statistical pay information by program category.

AFMAN65-116V3 15 MARCH 2007

507

34.8.2.3. Part III lists information pertaining to strap members’ payments, and has the same column headings as part II. 34.8.3. ROTC Pre-Registration Camp Report, UH022-258. This is a monthly report, produced after the code 3 end of month processing. This report shows the ROTC cadets that have pre-registered for summer camp (program code NS00). It will be distributed to the school detachment sending the person to camp. The Army calls this pre-registration camp “Camp Challenge”. The report contains the full PAS/UIC, SSN, full name, number of days paid, and amount paid. It is distributed to HQ AFROTC and all student detachments. It is available as an on-line report accessible through SAR under the site “JFRROTC”. See Appendix H for SAR user instructions. See Figure 34.6. for a sample of this report. 34.8.4. ROTC Pre-Registration Camp Review, UH022-259. This report is produced twice yearly: In April and October, after the code 3 end of month processing. It notifies the schools and HQ AFROTC of people still on the DJMS-RC pay system with code NS00. The notification statement is “The following persons appear in the DJMS-RC pay system in program code NS00 and need to be removed”. It reports SSN and full names by detachment/school code. It is distributed to HQ AFROTC and all student detachments. It is available as an on-line report accessible through SAR under the site “JFRROTC”. See Appendix H for SAR user instructions. See Figure 34.7. for a sample of this report. 34.8.5. ROTC Accounting Report by Class, UH022-260. This monthly report shows only totals of scholarship versus non-scholarship ROTC cadets by class (junior, senior, etc.). It is produced after the code 3 end of month processing and is distributed to HQ AFROTC and school detachments. It is available as an on-line report accessible through SAR under the site “JFRROTC”. See Appendix H for SAR user instructions. See Figure 34.8. for a sample of this report. 34.8.6. ROTC Uniform Commutation Payment Report, UH022-261. This monthly report lists all ROTC members, by SSN, by school/detachment, who have received a payment in the past month for uniform commutation. At the bottom of the report for each detachment, there is a certification statement which will be signed by the Professor of Military Education. It is produced after the code 3 end of month processing and is distributed to HQ AFROTC and school detachments. It is available as an on-line report accessible through SAR under the site “JFRROTC”. See Appendix H for SAR user instructions. See Figure 34.9. for a sample of this report.

508

AFMAN65-116V3 15 MARCH 2007

Figure 34.1. AF Form 1321, Voucher for Travel Allowances and Pay for ROTC.

THIS PAGE IS RESERVED FOR FUTURE USE

AFMAN65-116V3 15 MARCH 2007 Figure 34.2. ARPC Form 92, Appointment Order.

THIS PAGE IS RESERVED FOR FUTURE USE

509

510

AFMAN65-116V3 15 MARCH 2007

Figure 34.3. Bonus Program Contract. SELECTED RESERVE RECRUITMENT BONUS TEST PROGRAM CONTRACT SECTION I I, (name of applicant) , hereby apply for participation the Selected Reserve (SELRES) Recruitment Bonus Test Program in the Selected Reserve of the (name of reserve component) . In support of this application, I acknowledge the following: 1. I meet the following eligibility criteria: a. I am a graduate of an accredited school of medicine/program in nursing. b. I am qualified for appointment, designation or assignment as a medical officer/nurse in the Selected Reserve. c. I am applying for a commission and appointment, designation or assignment as a medical officer/nurse in the Selected Reserve. d. I possess a current, valid and unrestricted medical/nursing license and such additional medical/nursing documents as required to perform my duties. e. I am fully qualified in the critically-short wartime specialty for which bonus program participation is approved. 2. I agree that the SELRES Recruitment Bonus Program shall apply to me as follows: a. I shall be entitled during the period of my agreement to an annual bonus, as determined by my specialty, of $ (amount) . I understand that this bonus will be paid at the beginning of each period of SELRES service as specified in paragraph 2c. this Section. b. I shall be required to perform satisfactorily in the Selected Reserve in accordance with Service regulations. Satisfactory participation in the Selected Reserve shall require at least 12 days of active duty for training each year. c. I shall incur a SELRES obligation of (one, two, three) years. Payback of the obligation shall begin immediately and shall be in the (name of reserve component) and in the medical officer/nurse specialty of (name critically-short wartime specialty for which participation approved) . d. If I fail to complete for any reason the obligated service for which a bonus has been paid, I will be required to refund to the United States the full amount of the payment made for the period on which payment was based.

AFMAN65-116V3 15 MARCH 2007

511

Figure 34.4. UH022-256, ROTC Accounting Report (Air Force).

PCN: UH022-256 PREPARED: 1995 JUN 22 ROTC ACCOUNTING REPORT CBPO: S6 AS OF: 1995 JUN 10 PAGE: 1 FY: 1995

SUB PROJ PROJ COMPONENT

CURRENT MONTH

CURRENT MONTH

CURRENT MONTH

GROSS DISB

GROSS COLLECT

NET DISB

592

68

ROTC CAMP/TRNG BP

$ 448,092.65

781

01

COMMATATN/UNFRM

781

02

SBSISTNCE ALWNCE

781

04

782

FY-TO-DATE

.00

$ 448,092.65

$ 448,687.85

18, 881.66

.00

18,881.66

67,639.00

198,651.93

.00

198,651.93

199,191.93

BOOKS AND FEES

3,301.00

.00

4,301.00

4,451.00

01

BOOKS AND FEES

3,375.00

.00

3,375.00

16,491.13

784

01

SUBSISTNCE ALWNCE

87,868.11

.00

87,868.11

704,735.08

784

03

SUBSISTNCE ALWNCE

62,448.58

.00

62,448.58

307,148.86

823,618.93

.00

823,618.93

1,748,,344.85

TOTAL

$

CUMULATIVE

512

AFMAN65-116V3 15 MARCH 2007

Figure 34.4. UH022-256, ROTC Accounting Report (Army).

PCN: UH022-256 PREPARED: 1995 JUN 22 ROTC ACCOUNTING REPORT

CBPO: S6

AS OF: 1995 JUN 10 PAGE: 1

FY: 1995

APC - ACCOUNT CLASS

COMPONENT

CURRENT MONTH

CURRENT MONTH

CURRENT MONTH

GROSS DISB

GROSS COLLECT

NET DISB

CUMULATIVE FY-TO-DATE

06RTCA - 21Z2070000057010024X3011012120

ROTC CAMP/TRNG BP

448,092.65

.00

448,092.65

448,687.85

06RTCB - 21Z2070000057010024W5011012120

COMMATATN/UNFRM

18, 881.66

.00

18,881.66

67,639.00

06RTCC - 21Z2070000057010024W3011012120

SBSISTNCE ALWNCE

198,651.93

.00

198,651.93

199,191.93

06RTCD - 21Z2070000057010024X5011012120

BOOKS AND FEES

3,301.00

.00

4,301.00

4,451.00

06RTCW - 21Z207000005701002314723012120

BOOKS AND FEES

3,375.00

.00

3,375.00

16,491.13

06RTC5 - 21Z2070000057010024X2013012120

SUBSISTNCE ALWNCE

87,868.11

.00

87,868.11

704,735.08

06RTC7 - 21Z2070000057010024W2013012120

SUBSISTNCE ALWNCE

62,448.58

.00

62,448.58

307,148.86

823,618.93

.00

823,618.93

1,748,344.85

TOTAL

AFMAN65-116V3 15 MARCH 2007

513

Figure 34.5. UH022-257, ROTC Monthly Status and Payment Report – Part I.

PCN: UH022-257 PREPARED: 1996 JUN 22

ROTC MONTHLY STATUS AND PAYMENT REPORT

UNIT: 0420

PAGE: 1

PART I

ROTC

SSN

NAME

PGM

SEX

PAY

CD

CD

ST

SUSBIS

BOOKS &

TRAINING

BONUS

COMM TRNG

PAID

FEES

PAID

PAID

PAID DAYS

COLLECTION

CUMM

NET

GRAD

CUMM

SUBST

PAY

DATE

SUBSIS

DAYS

999999999 VANDE

NS05

M

X

99,950.00

9,999.00

99,999.00

99,999.00

99,999.00

99

99,999.00

99,999.00

19961220

99,999.00

999

999999999 MARIO

NS05

M

A

99,999.00

9,999.00

99,999.00

99,999.00

99,999.00

99

99,999.00

99,999.00

19961121

99,999.00

888

999999999 MARIP

NS05

M

X

11,111.00

2,222.00

33,333.00

44,444.00

55,555.00

99

66,666.00

77,777.00

19961220

88,888.00

987

999999999 SAWAL

NS05

M

X

99,950.00

9,999.00

99,999.00

99,999.00

99,999.00

99

99,999.00

99,999.00

19961220

99,999.00

999

999999999 SAWAL

NS05

M

A

99,999.00

9,999.00

99,999.00

99,999.00

99,999.00

99

99,999.00

99,999.00

19961121

99,999.00

888

999999999 PECK

NS05

M

X

11,111.99

2,222.00

33,333.00

44,444.00

55,555.00

99

66,666.00

77,777.00

19961220

88,888.00

987

999999999 LUNDG

NS05

M

X

99,950.00

9,999.00

99,999.00

99,999.00

99,999.00

99

99,999.00

99,999.00

19961220

99,999.00

999

999999999 BROWN

NS05

F

A

99,999.00

9,999.00

99,999.00

99,999.00

99,999.00

99

99,999.00

99,999.00

19961121

99,999.00

888

999999999 FINGE

NS05

F

X

11,111.00

2,222.00

33,333.00

44,444.00

55,555.00

99

66,666.00

77,777.00

19961220

88,888.00

987

1,075,401.66

07,666.04

315,215.82 989,999.00

678,999.00

27,860.41

1,670,423.11

4,221,915.00

TOTAL ALL ROTC

TOTAL NS

722,121.66

89,542.40

13,541.71 666,666.00

355,999.00

19,175.94

1,106,029.83

3,037,920.00

TOTAL SC

353,280.00

18,123.64

1,674.11 333,333.00

200,999.00

8,684.47

564,393.28

1,183,995.00

TOTAL NUMBER OF MEMBERS: NS: 9,999 SC: 9,999

TOTAL NUMBER OF PAID MEMBERS: NS: 9,999 SC: 9,999

514

AFMAN65-116V3 15 MARCH 2007

Figure 34.5. UH022-257, ROTC Monthly Status and Payment Report – Part II.

PCN: UH022-257 PREPARED: 1996 JUN 22

HPIP MONTHLY STATUS AND PAYMENT REPORT

UNIT: 0420

PAGE: 1

PART II

HPIP

SSN

NAME

PGM

SEX

PAY

CD

CD

ST

STIPEND

BOOKS &

TRAINING

BONUS

UNIF TRNG

PAID

SUPPLIES

PAID

PAID

PAID DAYS

NET

GRAD

CUMM

COLLECTION

PAY

DATE

STIPEND

999999999 VANDE

FAP1

M

X

99,950.00

9,999.00

99,999.00

99,999.00

99,999.00

99

99,999.00

99,999.00

19961220

99,999.00

999999999 MARIO

HPSP

M

A

99,999.00

9,999.00

99,999.00

99,999.00

99,999.00

99

99,999.00

99,999.00

19961121

99,999.00

999999999 MARIP

NCP1

M

X

11,111.00

2,222.00

33,333.00

44,444.00

55,555.00

99

66,666.00

77,777.00

19961220

88,888.00

999999999 SAWAL

FAP1

M

X

99,950.00

9,999.00

99,999.00

99,999.00

99,999.00

99

99,999.00

99,999.00

19961220

99,999.00

999999999 SAWAL

FAP1

M

A

99,999.00

9,999.00

99,999.00

99,999.00

99,999.00

99

99,999.00

99,999.00

19961121

99,999.00

999999999 PECK

HPSP

M

X

11,111.99

2,222.00

33,333.00

44,444.00

55,555.00

99

66,666.00

77,777.00

19961220

88,888.00

999999999 LUNDG

HPSP

M

X

99,950.00

9,999.00

99,999.00

99,999.00

99,999.00

99

99,999.00

99,999.00

19961220

99,999.00

999999999 BROWN

NCP1

F

A

99,999.00

9,999.00

99,999.00

99,999.00

99,999.00

99

99,999.00

99,999.00

19961121

99,999.00

999999999 FINGE

NCP1

F

X

11,111.00

2,222.00

33,333.00

44,444.00

55,555.00

99

66,666.00

77,777.00

19961220

88,888.00

1,075,401.66

87,666.04

315,215.82

989,999.00

678,999.00

27,860.41

1,670,423.11

4,221,915.00

3,037,920.00

TOTAL ALL HPIP

TOTAL FAP1

722,121.66

89,542.40

13,541.71

666,666.00

355,999.00

19,175.94

1,106,029.83

TOTAL HPSP

353,280.00

18,123.64

1,674.11

333,333.00

200,999.00

8,684.47

564,393.28

1,183,995.00

TOTAL NCP1

222,222.00

11,111.00

5,999.00

222,222.00

100,000.00

14,567.00

789,000.00

1,900,000.00

TOTAL NUMBER OF MEMBERS: FAP1: 999 HPSP: 999 NCP1: 999 ALL : 9999

TOTAL NUMBER OF PAID MEMBERS: FAP1: 999 HPSP: 999 NCP1: 999 ALL : 9999

AFMAN65-116V3 15 MARCH 2007

515

Figure 34.5. UH022-257, ROTC Monthly Status and Payment Report – Part III.

PCN: UH022-257 PREPARED: 1996 JUN 22

HPIP MONTHLY STATUS AND PAYMENT REPORT

UNIT: STR999

PAGE: 1

PART III

HPIP

SSN

NAME

PGM

SEX PAY

CD

CD

ST

STIPEND

BOOKS &

TRAINING

BONUS

UNIF TRNG

PAID

SUPPLIES

PAID

PAID

PAID DAYS

COLLECTION

NET

GRAD

CUMM

PAY

DATE

STIPEND

999999999 VANDE

STR4

M

X

99,950.00

9,999.00

99,999.00

99,999.00

99,999.00

99

99,999.00

99,999.00

19961220

99,999.00

999999999 MARIO

STR4

M

A

99,999.00

9,999.00

99,999.00

99,999.00

99,999.00

99

99,999.00

99,999.00

19961121

99,999.00

999999999 MARIP

STR4

M

X

11,111.00

2,222.00

33,333.00

44,444.00

55,555.00

99

66,666.00

77,777.00

19961220

88,888.00

999999999 SAWAL

STR5

M

X

99,950.00

9,999.00

99,999.00

99,999.00

99,999.00

99

99,999.00

99,999.00

19961220

99,999.00

999999999 SAWAL

STR5

M

A

99,999.00

9,999.00

99,999.00

99,999.00

99,999.00

99

99,999.00

99,999.00

19961121

99,999.00

999999999 PECK

STR5

M

X

11,111.99

2,222.00

33,333.00

44,444.00

55,555.00

99

66,666.00

77,777.00

19961220

88,888.00

999999999 LUNDG

STR4

M

X

99,950.00

9,999.00

99,999.00

99,999.00

99,999.00

99

99,999.00

99,999.00

19961220

99,999.00

999999999 BROWN

STR4

F

A

99,999.00

9,999.00

99,999.00

99,999.00

99,999.00

99

99,999.00

99,999.00

19961121

99,999.00

999999999 FINGE

STR4

F

X

11,111.00

2,222.00

33,333.00

44,444.00

55,555.00

99

66,666.00

77,777.00

19961220

88,888.00

1,075,401.66

67,666.04

315,215.82

989,999.00

678,999.00

27,860.41

1,670,423.11

TOTAL UNIT STRA4O

TOTAL NUMBER STRAP MEMBERS: 399

TOTAL NUMBER PAID STRAP MEMBERS: 309

4,221,915.00

516

AFMAN65-116V3 15 MARCH 2007

Figure 34.6. UH022-258, ROTC Pre-Registration Camp Report.

PCN: UH022-258

PREPARED: 19950622

ROTC PRE-REGISTRATION CAMP REPORT

UNIT: S7001009

PAGE: 1

NUMBER SSAN

NAME

DAYS

PAYMENTS

999999999

KNUTH RICHARD GEORGE

0

.00

999999999

FOBBINS ELEANOR

0

.00

999999999

CLIFTON JOHNATHAN LEE

0

.00

999999999

BUTLER CHRISTOPHER MARVIN

0

.00

999999999

ALEXANDER DONNA M

0

.00

999999999

PROVENCE SHANNON PHILLIP

0

.00

0

.00

TOTAL PAYMENTS:

AFMAN65-116V3 15 MARCH 2007

517

Figure 34.6. UH022-258, ROTC Pre-Registration Camp Report (continued).

PCN: UH022-258

PREPARED: 19950622

ROTC PRE-REGISTRATION CAMP REPORT

PAGE: 237

NUMBER SSAN

NAME

GRAND TOTAL PAYMENTS:

DAYS

198

PAYMENTS

3,682.80

518

AFMAN65-116V3 15 MARCH 2007

Figure 34.7. UH022-259, ROTC Pre-Registration Camp Payments.

PCN: UH022-259 PREPARED: 19950622

ROTC PRE-REGISTRATION CAMP PAYMENTS

UNIT: S7000002

PAGE: 1

THE FOLLOWING PERSONS APPEAR IN THE DJMS-RC PAY SYSTEM IN PROGRAM CODE NS00 AND NEED TO BE REMOVED. 999999999

MCFALL BEN PATRICK III

999999999

ALSUP BARRY C

999999999

SMITH SHERINA L

999999999

NAMFRA DENNIS A

AFMAN65-116V3 15 MARCH 2007

519

Figure 34.8. UH022-260, ROTC Accounting Report by Class.

PCN: UH022-260 PREPARED: YYYYMMDD

ROTC ACCOUNTING REPORT BY CLASS

AS OF: YYYYMMDD

FY: XX

SCHOLARSHIP - FRESHMAN (SC01) SUB PROJ 781 781 781 782 784 784

PROJ 01 02 04 01 01 03

TOTAL

CURRENT

CUMULATIVE

MONTH $XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX

FY TO DATE $XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX

$XXX,XXX,XXX.XX

$XXX,XXX,XXX.XX

SCHOLARSHIP - SOPHOMORE (SC02)

PROJ 781 781 781 782 784 784 TOTAL

SUB

CURRENT

CUMULATIVE

PROJ 01 02 04 01 01 03

MONTH $XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX

FY TO DATE $XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX

$XXX,XXX,XXX.XX

$XXX,XXX,XXX.XX

PAGE: XXX

520

AFMAN65-116V3 15 MARCH 2007

SCHOLARSHIP - JUNIOR (SC03)

PROJ 781 781 781 782 784 784

SUB

CURRENT

CUMULATIVE

PROJ 01 02 04 01 01 03

MONTH $XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX

FY TO DATE $XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX

$XXX,XXX,XXX.XX

$XXX,XXX,XXX.XX

TOTAL

PCN: UH022-260

PREPARED: YYYYMMDD

ROTC ACCOUNTING REPORT BY CLASS AS OF: YYYYMMDD

FY: XX

SCHOLARSHIP - SENIOR (SC04)

PROJ 781 784 784 TOTAL

SUB

CURRENT

CUMULATIVE

PROJ 01 01 03

MONTH $XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX

FY TO DATE $XXX,XXX,XXX.XX XXX,XXX,XXX.XX XXX,XXX,XXX.XX

$XXX,XXX,XXX.XX

$XXX,XXX,XXX.XX

NON-SCHOLARSHIP - FRESHMAN (NS01) NEGATIVE REPORT NON-SCHOLARSHIP - SOPHOMORE (NS02) NEGATIVE REPORT

PAGE: XXX

AFMAN65-116V3 15 MARCH 2007

521

NON-SCHOLARSHIP - JUNIOR (NS03)

PROJ 781 784

SUB

CURRENT

CUMULATIVE

PROJ 01 03

MONTH $XXX,XXX,XXX.XX XXX,XXX,XXX.XX

FY TO DATE $XXX,XXX,XXX.XX XXX,XXX,XXX.XX

$XXX,XXX,XXX.XX

$XXX,XXX,XXX.XX

TOTAL

NON-SCHOLARSHIP - SENIOR (NS04)

PROJ 781 784 TOTAL

SUB

CURRENT

CUMULATIVE

PROJ 01 03

MONTH $XXX,XXX,XXX.XX XXX,XXX,XXX.XX

FY TO DATE $XXX,XXX,XXX.XX XXX,XXX,XXX.XX

$XXX,XXX,XXX.XX

$XXX,XXX,XXX.XX

522

AFMAN65-116V3 15 MARCH 2007

Figure 34.9. UH022-261, ROTC Uniform Commutation Payment Report. PCN: UH022-261

PREPARED: 1995 JUN 22

ROTC UNIFORM COMMUTATION PAYMENT REPORT

PGM SSN

NAME

SEX

UNIT: S6001571 PAGE: 1

UNIFORM

CODE CODE COMMUTATION

999999999 TURNER REGINALD GERARD NS03

TOTAL UNIT: 9999

X

506.00

506.00

“I CERTIFY THE ACCOUNTS LISTED ON THIS REPORT FOR UNIT s6001571 ARE TRUE AND CORRECT, EXCEPT AS INDICATED ON THE ATTACHED. BASED UPON THE RECORDS MAINTAINED BY MY OFFICE, THE INDIVIDUALS LISTED ARE ENTITLED TO THE PAYMENTS INDICATED.”

SIGNATURE: ___________________ DATE: _____

AFMAN65-116V3 15 MARCH 2007

PCN: UH022-261

PREPARED: 1995 JUN 22

523

ROTC UNIFORM COMMUTATION PAYMENT REPORT

UNIFORM COMMUTATION

GRAND TOTAL:

23266.00

UNIT:

PAGE: 6

524

AFMAN65-116V3 15 MARCH 2007

Figure 34.10. UH022-0058, Health Professions Pay Management Report.

THIS PAGE IS RESERVED FOR FUTURE USE

AFMAN65-116V3 15 MARCH 2007

525

Table 34.1. B03 – Action Type 1 – Establish Bonus Control Record for HPIP. B03 - Action Type 1 - Establish Bonus Control Record for HPIP Card Data Name COMMON DATA BONUS TYPE (CURRENT)

Column(s) 1-15 16

Explanation See common data Table 2.4. Enter A if FAP 1 year program Enter B if FAP 2 year program Enter C if FAP 3 year program Enter D if FAP 4 year program Enter E if FAP 5 year program Enter G if ACC.TEST $6000.00 - 1 year obligation Enter H if ACC.TEST $6000.00 - 2 year obligation Enter J if ACC.TEST $6000.00 - 3 year obligation Enter K if ACC.TEST $10,000.00 - 1 year obligation Enter L if ACC.TEST $10,000.00 - 2 year obligation Enter M if ACC.TEST $10000.00 - 3 year obligation

DATE OF ENLISTMENT (DOE)

17-22

Enter the date of appointment/assignment on the appointment order.

FILLER

23-24

Leave blank.

DATE OF GRADUATION

25-30

Enter date of graduation for FAP. Leave blank for ACC.TEST Bonus.

FILLER

31-34

Leave blank.

AFSC

35-41

Enter AFSC.

AUTHORIZATION NUMBER

42-47

Leave blank for HPIP bonuses.

FILLER

48-57

Leave blank.

ACTION TYPE

58

Enter 1.

FILLER

59-64

Leave blank.

PAS CODE

65-72

Enter Personnel Accounting Symbol.

ST-PGMA

73-74

Enter member's pay group and mobilization augmentee code.

TIN

75-77

Enter B03.

JULIAN DATE

78-80

Enter Julian day

526

AFMAN65-116V3 15 MARCH 2007

Table 34.2. B03 – Action Type 2 – Terminate Bonus for HPIP. B03 - Action Type 2 - Terminate Bonus for HPIP Card Data Name COMMON DATA BONUS TYPE

Column(s) 1-15 16

Explanation See common data Table 2.4. Enter A if FAP 1 year program Enter B if FAP 2 year program Enter C if FAP 3 year program Enter D if FAP 4 year program Enter E if FAP 5 year program Enter G if ACC.TEST $6000.00 - 1 year obligation Enter H if ACC.TEST $6000.00 - 2 year obligation Enter J if ACC.TEST $6000.00 - 3 year obligation Enter K if ACC.TEST $10,000.00 - 1 year obligation Enter L if ACC.TEST $10000.00 - 2 year obligation Enter M if ACC.TEST $10000.00 - 3 year obligation

FILLER

17-24

Leave blank.

TERMINATION DATE

25-30

Enter date member terminated.

FILLER

31

Leave blank.

TERMINATION REASON CODE

32

Enter termination reason code.

FILLER

33-56

Leave blank.

DELETE INDICATOR

57

To delete a termination erroneously reported. (DFAS-DE USE ONLY).

ACTION TYPE

58

Enter 2.

FILLER

59-64

Leave blank.

PAS CODE

65-72

Enter Personnel Accounting Symbol.

ST-PGMA

73-74

Enter member's pay group and mobilization augmentee code.

TIN

75-77

Enter B03.

JULIAN DATE

78-80

Enter Julian day.

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527

Table 34.3. B03 – Action Type 3 – Changes to Bonus Control Record for HPIP. B03 - Action Type 3 - Changes to Bonus Control Record for HPIP Card Data Name COMMON DATA BONUS TYPE (CURRENT)

Column(s) 1-15 16

Explanation See common data Table 2.4. Enter A if FAP 1 year program Enter B if FAP 2 year program Enter C if FAP 3 year program Enter D if FAP 4 year program Enter E if FAP 5 year program Enter G if ACC.TEST $6000.00 - 1 year obligation Enter H if ACC.TEST $6000.00 - 2 year obligation Enter J if ACC.TEST $6000.00 - 3 year obligation Enter K if ACC.TEST $10,000.00 - 1 year obligation Enter L if ACC.TEST $10,000.00 - 2 year obligation Enter M if ACC.TEST $10,000.00 - 3 year obligation

DATE OF ENLISTMENT (DOE)

17-22

Enter the date of appointment/assignment on the appointment order.

FILLER

23-24

Leave blank.

DATE OF GRADUATION

25-30

Enter date of graduation for FAP. Leave blank for ACC.TEST Bonus.

INSTALLMENT NUMBER

31

Enter installment number of next payment due.

FILLER

32-34

Leave blank.

AFSC

35-41

Enter AFSC.

AUTHORIZATION NUMBER

42-47

Leave blank for HPIP bonuses.

528

AFMAN65-116V3 15 MARCH 2007

B03 - Action Type 3 - Changes to Bonus Control Record for HPIP Card Data Name BONUS TYPE (NEW)

Column(s)

Explanation

48

Enter new bonus type (if bonus type is not changing, must match bonus type in CC 16). Enter A if FAP 1 year program Enter B if FAP 2 year program Enter C if FAP 3 year program Enter D if FAP 4 year program Enter E if FAP 5 year program Enter G if ACC.TEST $6000.00 - 1 year obligation Enter H if ACC.TEST $6000.00 - 2 year obligation Enter J if ACC.TEST $6000.00 - 3 year obligation Enter K if ACC.TEST $10000.00 - 1 year obligation Enter L if ACC.TEST $10000.00 - 2 year obligation Enter M if ACC.TEST $10000.00 - 3 year obligation

FILLER

49-50

Leave blank.

TOTAL-AMOUNT-PAID

51-57

Enter total amount paid to date (must not exceed total amount payable for bonus type new).

ACTION TYPE

58

Enter 3.

FILLER

59-64

Leave blank.

PAS CODE

65-72

Enter Personnel Accounting Symbol.

ST-PGMA

73-74

Enter member's pay group and mobilization augmentee code.

TIN

75-77

Enter B03.

JULIAN DATE

78-80

Enter Julian day.

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529

Table 34.4. B03 – Action Type 6 – Incentive Bonus Payment for HPIP. B03 - Action Type 6 - Incentive Bonus Payment for HPIP Card Data Name COMMON DATA BONUS TYPE

Column(s) 1-15 16

Explanation See common data Table 2.4. Enter A if FAP 1 year program Enter B if FAP 2 year program Enter C if FAP 3 year program Enter D if FAP 4 year program Enter E if FAP 5 year program Enter G if ACC.TEST $6000.00 - 1 year obligation Enter H if ACC.TEST $6000.00 - 2 year obligation Enter J if ACC.TEST $6000.00 - 3 year obligation Enter K if ACC.TEST $10000.00 - 1 year obligation Enter L if ACC.TEST $10000.00 - 2 year obligation Enter M if ACC.TEST $10000.00 - 3 year obligation

FILLER

17-24

Leave blank.

DATE OF ENTITLEMENT

25-30

Enter date of entitlement.

INSTALLMENT NUMBER

31

FILLER

32-56

Leave blank (except for deletion of installment number (DFAS-DE input only)). Leave blank.

DELETE INDICATOR

57

Enter “D” if deleting a payment. (DFAS-DE use only)

ACTION TYPE

58

Enter 6.

FILLER

59-64

Leave blank.

PAS CODE

65-72

Enter Personnel Accounting Symbol.

ST-PGMA

73-74

Enter member’s pay group and mobilization augmentee code.

TIN

75-77

Enter B03.

JULIAN DATE

78-80

Enter Julian day.

530

AFMAN65-116V3 15 MARCH 2007

Table 34.5. B03 – Action Type 7 and 8 – Incentive Bonus Payment Suspend/Release for HPIP. B03 - Action Type 7 and 8 - Incentive Bonus Payment Suspend/Release for HPIP Card Data Name COMMON DATA BONUS TYPE

Column(s) 1-15 16

Explanation See common data Table 2.4. Enter A if FAP 1 year program Enter B if FAP 2 year program Enter C if FAP 3 year program Enter D if FAP 4 year program Enter E if FAP 5 year program Enter G if ACC.TEST $6000.00 - 1 year obligation Enter H if ACC.TEST $6000.00 - 2 year obligation Enter J if ACC.TEST $6000.00 - 3 year obligation Enter K if ACC.TEST $10,00.00 - 1 year obligation Enter L if ACC.TEST $10,00.00 - 2 year obligation Enter M if ACC.TEST $10,00.00 - 3 year obligation

FILLER

17-24

Leave blank.

SUSPEND/RELEASE DATE

25-30

1. Enter date payment is suspended if action type is 7. 2. Enter date suspension is released if action type is 8.

FILLER ACTION TYPE

31-57 58

Leave blank. Enter 7 to suspend or 8 to release suspension.

FILLER

59-64

Leave blank.

PAS CODE

65-72

Enter Personnel Accounting Symbol.

ST-PGMA

73-74

Enter member’s pay group and mobilization augmentee code.

TIN

75-77

Enter B03.

JULIAN DATE

78-80

Enter Julian day.

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531

Table 34.6. A05 – Establish/Change a Student Master (HPIP). A05 - Establish/Change a Student Master (HPIP) If action type is “1”, all entries will activate student master with data values input in this TIN A05. If action type is “2” and a changeable field is blank the student master data will remain unchanged. Fill in the field(s) that are to be changed. Only the following fields may be changed on the student master file using this transaction: school code, counselor code, date of enrollment, date of graduation, program code, program effective date, PEC, and PAS code (must be present). Card Data Name CARD ID

Column(s) 1

Explanation Enter W.

SSN

2-10

Enter member's Social Security number. Do not use dashes or spaces.

NAME

11-15

Enter the first five letters of the member's last name. If the last name contains three letters or less, continue with the first name, leaving a space between the last and first name.

SCHOOL CODE

16-22

Must be numeric or blank.

COUNSELOR CODE

23-24

Must be alphanumeric or blank.

DATE OF ENROLLMENT

25-32

Must enter enrollment date (YYYYMMDD) to establish or change.

DATE OF GRADUATION/

33-40

1. Must enter graduation date to establish or change.

ENTITLEMENT STOP DATE

2. Date must be greater than the date of enrollment.

NOTE 1: A change to entitlement stop/graduation date will result in a computer generated DQ debt. NOTE 2: If a member graduates early or the tour is curtailed and a payment was made, a debt will be established. PROGRAM CODE

41-44

1. Must enter program code from Table 34.7. if action type is equal to “1”. (See Table 34.7. for Program Codes.) 2. If program code changes then program effective must be present.

PROGRAM EFFECTIVE DATE

45-52

FILLER

53-56

1. Must enter program effective date. 2. Must enter program effective date if action type is equal to a “2” AND program code is NOT blank. Leave blank.

532

AFMAN65-116V3 15 MARCH 2007

A05 - Establish/Change a Student Master (HPIP) If action type is “1”, all entries will activate student master with data values input in this TIN A05. If action type is “2” and a changeable field is blank the student master data will remain unchanged. Fill in the field(s) that are to be changed. Only the following fields may be changed on the student master file using this transaction: school code, counselor code, date of enrollment, date of graduation, program code, program effective date, PEC, and PAS code (must be present). Card Data Name PAY STATUS ADJUSTMENT INDICATOR

Column(s) 57

Explanation 1. Must equal Y, N, or space. 2. Must not equal space if character position 33-40 is not equal to spaces. 3. Must equal N if act type = 1 4. May equal Y or N if act type = 2.

ACTION TYPE

58

Enter “1” or “2”. 1 = Start 2 = Change

PEC

59-64

Enter Program Element Code.

PAS CODE

65-72

Enter Personnel Accounting Symbol.

ST-PGMA

73-74

Enter member's pay group and mobilization augmentee code. For ANG, enter state code.

TIN

75-77

Enter A05.

JULIAN DATE

78-80

Enter Julian day of submission.

AFMA