Job Description Job Title Job Reference Department Function Title of Supervisor Direct Reports
Bid Administrator TRL0106 Sales Support Sales & Marketing Director of Sales Support None
Primary Purpose of this Position To facilitate the efficient administration of bids, bid reviews and associated bid documentation.
Secondary Purpose of this Position Main Duties of this Position
Assist with production of final bid documents and arrangements to supply these documents to the customer within defined tender deadlines Ensure bid and proposal WORD documentation is formatted, collated and presented in a professional manner. To organise Bid Team Reviews, L-3 Gate Reviews and Bid Submission Reviews ensuring that respective agendas, attendance lists and actiontrackers are up to date. Maintain status of generic proposals and work with Bid Manager to ensure they are reviewed, revised and reapproved as necessary. Data entry onto Sage Line 500 of quotation information. Maintenance and reporting of Quotation Module data contained in Sage Line 500. Liaise with the company’s Security Controller to ensure safe keeping of classified documents, adhering to MoD procedures and regulations. Monitor bid/quotation throughout the process, providing weekly status/exception reports as required. Undertake other administrative tasks as required. Provide cover for Sales Co-ordinator duties as required.
Knowledge, Skills & Experience: Essential: Computer literate and proficient in the use of MS software particularly Word, Excel, Outlook, PowerPoint and Visio RSA stage II or III typing or word-processing or equivalent Previous experience of providing administrative support, ideally in a sales and marketing or commercial environment Excellent telephone manner Adaptable and flexible
Attention to detail Strong communication skills both written and oral Team orientated
Highly Desirable: Previous experience with Sage Line 500 Current MOD Clearance
Special Features of this position: As bids are often issued to tight timelines there will frequently be proposal preparation activities carrying into the late evening prior to the deadline. This bid administrator role will be supporting this activity and the flexibility to be able to work late outside of core working hours is a key requirement for this role.
Good influencing skills A complete finisher Self starter able to work on own initiative Respect for others Encourages and fosters teamwork Structured Flexible and adaptable Gently assertive
Signatures: Immediate Supervisor: Date: HR Manager: Date: Post Holder's Signature: Date: