JOB DESCRIPTION 1. 2. 3. 4. 5.
JOB TITLE LOCATION GADE NAME REPORTING RELATIONSHIPS 5.1 REPORTS DIRECT TO: 5.2 REPORTS INDIRECTLY TO: 5.3 FUNCTIONAL REPORTS:
FINANCE AND ADMINISTRATION MANAGER ENTEBBE (with frequent travel to the region) TBA JOB TITLE
5.4 INDIRECT REPORTS: 6. BACKGROUND
FOR Overall direction and guidance on Finance, Administration and Human Resource Issues
Accountant Administrative Assistant
The Nile Basin Discourse (NBD) is a regional network of civil society organizations established to facilitate and support civil society engagement in Nile Basin cooperation and development processes. Its mission is to ensure a Nile Basin where resources are equitably and sustainably developed and managed benefiting all its inhabitants. A primary focus for engagement and advocacy is the regional Nile Basin Initiative and its constituent national governments as well as the media and public. In a bid to consolidate its achievement to date by strengthening its institution, and to implement its mid and long term ambitious plan, the NBD is inviting committed, competent and dynamic professionals from the riparian countries (Burundi, DRC, Eritrea, Ethiopia, Egypt, Kenya, Rwanda, Sudan, Tanzania, Uganda) to fill this position.
7. JOB PURPOSE
To oversee all aspects of financial, administration and human resources management and ensure that NBD’s policies and procedures are effectively implemented and complied with. Provide strategic support to NBD Board and Executive Manager.
• Oversee all finance and accounting functions including budgeting; asset management; cash flow management; payroll; management reporting; financial, variance and accounts analysis; in accordance with generally accepted accounting principles, financial policies and procedures of NBD, and all other applicable laws, rules and guidelines. • Oversee all aspects of human resource management for all employees including but not limited to recruitment, induction, development and termination, in consultation with relevant organs of NBD, performance management, facilitating the process of setting benefit and compensation packages, and working with employees’ supervisors implement Board‐approved employee policies in accordance with relevant Employment law requirements • Grant and contract management including supporting Executive Manager in negotiating donor funding support. • Assist in the development of current and long‐term organizational goals and objectives as well as policies and procedures for NBD operations. • Ensure internal financial and administrative procedures are compatible with prevailing laws of the host countries for NBD Secretariat and the NDFs. • Ensure that procurement and administration policies and procedures are adhered to and are compatible with donor criteria. • Take overall responsibility for the finance training of the NBD and NDF finance and non‐finance staff on NBD standards and donors’ requirements. • Ensure that regular financial statements are produced so that the Treasurer, Executive Manager and the Board have adequate information for decision making • Prepare and present annual financial statement up to external audits, in consultation with the NBD Treasurer.
Qualification 1. A Bachelor’s degree in Commerce or Business Administration or equivalent. 2. An MBA is an added advantage 3. Certified Public Accountant (CPA), ACCA, CIMA or equivalent. Ability & Skills 1. An ability to write clear and concise reports; good spoken and written English. French or Arabic will be an added advantage. 2. Proven ability to produce results within tight deadlines in a very busy environment 3. Ability to work independently with minimal supervision 4. Ability to interact effectively with a geographically dispersed multicultural team composed of international and national personnel 5. Analytical skills and decision making ability even in complex and sensitive situations 6. Capacity building of finance, non‐finance staff, partners and community members 7. Fundraising skills Knowledge & Experience 1. Excellent computer skills with expertise in Power point, Word, Excel and Outlook
2. Hand‐on use of a variety of accounting software packages such as AccPac or SUN 3. A minimum of 8 years, with 5 years post‐qualification, of senior financial management experience 4. Budget development and budgetary control including variance analysis 5. Preparation of financial statements up to audited accounts 6. Management of donor funding up to final financial report with exposure to reporting requirements of such donors as Irish Aid, DFID, CIDA,SIDA and USAID 7. Working with partner organizations 8. Familiarity with Ugandan tax regime is an added advantage 9. Project appraisal and development up to securing of funding 10. Development of organizational strategic plans Commitment 1. Must be in sympathetic with the aims of NBD as it seeks to express the concerns & aspirations of the member NDFs, CSOs and communities in the Nile Basin in their efforts to combat poverty and strive towards equitable use of the common resources of the Nile for all its inhabitants. 2. Willing to spend long, highly interactive hours on detailed work that demands accuracy 3. Must be available to travel within the region for up to 12 weeks a year
APPROVAL PROCESS JOB HOLDER SUPERVISOR